SOUTH DAKOTA BOARD OF REGENTS. Budget and Finance ******************************************************************************

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1 SOUTH DAKOTA BOARD OF REGENTS Budget and Finance AGENDA ITEM: 7 X DATE: December 6-8, 2016 ****************************************************************************** SUBJECT: South Dakota State University Stanley J Marshall Center Addition & Renovation Facility Program Plan South Dakota State University requests approval of its Facility Program Plan to design and construct an addition to the Stanley J Marshall Center at an estimated cost of $15,000,000. A funding commitment letter assuring the funds are available has been requested from SDSU. The Board approved this project s Preliminary Facility Statement at its May 2016 meeting. If approved, this project should be included in the 2017 legislative bill package. SDSU is conducting a master planning exercise for the athletic programs, academic uses, and other public uses of the Stanley J Marshall Center. This will allow SDSU to plan multiple phases to add on to and renovate the existing arena building. The first phase identified will be the basketball practice facility and supporting program space. This addition will include utility infrastructure enhancements to support this phase and future phases of construction. This first phase will be to add basketball practice gymnasiums south of the Stanley J Marshall Center. These practice facilities will include the practice gymnasiums, storage space, restroom facilities, and support space for the practice facilities and also Frost Arena. The practice facility addition will be lined by a narrow corridor to the Stanley J Marshall Center. This addition is planned for 27,483 gross square feet. Additional details of this project, and additional planned phases, can be found in SDSU s attached Facility Program Plan, conceptual site plan and floor plans. Funding for this phase of the project will come from private funds. ****************************************************************************** DRAFT MOTION _7-X: I move to approve SDSU s Facility Program Plan to construct an addition to the Stanley J Marshall Center at a cost of $15,000,000. Funding for the project will come from private funds. If approved, this project should be included in the 2017 legislative bill package.

2 ATTACHMENT I 2 SOUTH DAKOTA STATE UNIVERSITY FACILITY PROGRAM PLAN STANLEY J MARSHALL CENTER ADDITIONS & RENOVATION SDSU requests approval of this Facility Program Plan for design and construction of an addition to the SDSU Stanley J Marshall Center. SDSU requests that the project be submitted to the 2017 legislature requesting $15,000,000 in spending authority to construct the first phase of a multiple phase project to add on to and renovate the Stanley J Marshall Center. The Preliminary Facility Statement (PFS) was approved at the May 2016 Board of Regents meeting. The building committee selected the design team of EAPC Incorporated/Sink Combs Dethlefs/West Plains Engineering on August 11, The University is conducting a master planning exercise for the athletic programs, academic uses, and public uses of the Stanley J Marshall Center. From this we will develop a multiple phase project plan that will add on to and renovate the existing arena. The first phase has been identified. It will be a basketball practice facility and include utility infrastructure enhancements to support the current and future phases. A. PROGRAMMATIC JUSTIFICATION FOR DISCRETE SPACES: South Dakota State University is completing concept development of a masterplan for additions and renovations to the Stanley J Marshall Center. The additions would provide practice facilities for the women s basketball team, the men s basketball team, the women s volleyball team, and the wrestling team. The additions and renovations would provide coaches offices, team suites for men s basketball, women s basketball and wrestling, ticketing offices, event staging space, concessions, and concourse space. The renovations would provide upgrades to Frost Arena, the competition arena for all of these sports and host venue for numerous public events hosted by the University. Renovated space for sports medicine, team suite for women s volleyball, locker facilities, athlete academic & tutoring support, coaching administrative offices, restrooms, academic classroom space, and event support space would be included within the scope of the project. Competition, practice, training, support, academic, and administrative functions in the Stanley J Marshall Center would be reviewed as part of the programming and concept development of this potential project. The use of Frost Arena will not change. The construction of practice facilities will allow the Arena to expand its offering and scheduling of public and special University events. Frost Arena contains generally scheduled academic classes as well as numerous non-athletic events. The additions and renovations would allow the University to better serve the visitors, athletes, and students who utilize the facilities each year. SDSU estimates that over 300,000 people visit Frost Arena on an annual basis. The addition and renovations planned will allow University to expand public use of the arena. It will also allow for expanded academic use of the Stanley J Marshall Center. Currently, SDSU does not have adequate available practice space to accommodate all of our programs. As NCAA athletics has evolved at the Division I level, a significant amount of practice time is necessary to compete at a high level. SDSU is at a disadvantage because we have one primary space (Frost Arena) that needs to accommodate all practices for Women s Basketball, Men s Basketball, and Volleyball and also serves as competition space for those three programs plus Wrestling. Frost Arena is also scheduled for a variety of special public events, hosting approximately 75 events annually. This would be rectified by adding two practice gymnasiums to the Stanley Marshall Center, increasing the number of practice

3 ATTACHMENT I 3 gymnasiums to three. This would allow student-athletes highly flexible practice times, when it is best for the team members athletically and academically. The reduction in scheduled practice times, will increase available time in the arena for other public and university events beyond scheduled athletic competitions. Modern wrestling practice facilities would be added to the Stanley Marshall Center in the future. Aside from additional space for practice facilities, Frost Arena and the Stanley J. Marshall Center have other program needs and needed maintenance and repairs. Adequate modern restroom and concession facilities are needed to accommodate the large crowds for numerous events (both athletic events and non-athletic events). Program modifications are needed for seating, strength training, locker facilities, sports medicine, office spaces, and trophy/award areas. Building maintenance and repair needs are also desired, and will be required with any renovation activities. These backlogged repairs include plumbing system upgrades, ventilation system upgrades for life safety compliance, installation of a fire suppression system, building fascia replacement, wall insulation, lighting upgrades, electrical power upgrades, replacement of arena flooring, replacement of mezzanine flooring, and utilities upgrades. Frost Arena seats 6,000 spectators. It does not have the capability to offer adequate restroom and concessions, adequate accessible facilities, or the contemporary amenities commonly offered in Division 1 athletic venues. The planned facilities will provide club section seating, club space, suites, loge seats, improved ADA seating, additional concessions, additional chair backed reserved seating, and other potential revenue related accommodations. Accessibility modifications would be made to ensure all categories of seating will be accessible, suites are accessible, restrooms are fully accommodated, and general access is improved. This would particularly benefit spectators and attendees entering the building from the southeast and southwest corners of the building or seated along the south side of the arena and in the suites. The renovations would include support spaces for special public events (storage, food service support, building support, and broadcast). The renovation of Frost Arena/Stanley J. Marshall Center would allow for more revenue sources, enhanced fan experiences, a better environment for daily work, additional accommodations for staff and spectators, updated repairs and maintenance, and continued commitment to academic excellence. The first phase of the overall plan will be to add basketball practice gymnasiums south of the Stanley J Marshall Center. These practice facilities will include the practice gymnasiums, storage space, restroom facilities, and support space for the practice facilities and for Frost Arena. The practice facility addition will be linked by a narrow corridor to the Stanley J Marshall Center. Subsequent phases will provide space for coaches and trainers offices, team suites, and sports medicine space. Future additions would include an enclosed public concourse that separates the existing arena from the new practice facilities. This concourse will include additional space for restrooms, concessions, and event ticketing offices to serve the arena. It will become a primary public entry point to the arena and public gathering area for events held in the arena. This concourse will continue to function as public access and emergency access required for life safety that is currently supplied by the outdoor stairways on the southeast and southwest corners of the building. Elevator access to all levels and possibly escalator access to the concourse level (2 nd floor) will be included in the entry points to the concourse. The concourse link and renovated arena will include event support, building support, and storage space. A subsequent phase will construct wrestling practice facilities, coaches offices, and team room suite to the west of the Stanley J Marshall Center. Visitor locker space may be included in the west addition.

4 ATTACHMENT I 4 The proposed renovations of Stanley J. Marshall Center includes upgraded and additional academic space. Currently, there are two classroom spaces in the Stanley J. Marshall center. These would be retained and remodeled to provide contemporary collaborative or active learning/group classrooms. An additional student-athlete academic center would be provided as part of the scope of renovations to the Stanley J Marshall Center. B. GROSS SQUARE FOOTAGE Phase 1 will include basketball practice facilities and supporting program space. The gross area of the addition is tabulated below: Men s Basketball Court Women s Basketball Court Mechanical/Electrical support space Restroom facilities Corridor Link and Storage Space to the Arena Total Gross Area 11,755 gsf 11,755 gsf 2,463 gsf 110 gsf 1,400 gsf 27,483 gsf The initial programming and space planning indicates that 100,000 to 125,000 sf will be added to the facility, and that approximately 95,000 to 105,000 sf (68 to 75%) of the Stanley J Marshall Center will be renovated through all phases of the project. C. SITE ANALYSIS Phase 1 would be added south of the existing building and linked by a corridor to the existing center. Future phases would fill in the space between the Stanley J Marshall Center and the practice facility addition. In a future phase space would be added west of the Stanley J Marshall Center for wrestling practice space and visiting team lockers. The entry and exit points on the southwest and southeast corners of the building would be retained, but moved outwards to provide access to the concourse which would provide two primary entry concourses to the building. The loading and staging area to the building would be relocated from the southeast corner of the existing building to the southwest corner of the addition. A number of site utilities will require modification or upgrades as a result of this project. The existing building does not have a fire sprinkler system. In a future phase, when the arena is renovated and the concourse is constructed, a fire sprinkler system will be required to serve the entire facility. The arena will also require a smoke evacuation system to meet modern life safety requirements. The following utility upgrades will be made as part of the first phase project to provide adequate utility services for the practice facility addition and the future phases to renovate and add to the Stanley J Marshall Center. The water service line will be increased to provide adequate capacity for a fire sprinkler system. Sanitary sewer service lines will be extended to the practice facility addition. The electrical transformer and service lines will be upgraded, but are unlikely to require relocation. A storm sewer main bisects the parking lot south of the building. This main will need to be relocated to the south, outside of the footprint of the addition.

5 ATTACHMENT I 5 The Stanley J Marshall Center is connected to the Central Heating Plant and the steam distribution system. The steam service is of adequate size and condition to serve the building and additional space, but the condensate return piping has reached the end of its useful life. The condensate return piping will be replaced from Ag Engineering to the Stanley Marshall Center. Both steam and condensate return piping will be extended from the existing building to the addition. Only the administrative office space of the existing building is air conditioned. SDSU is examining the possibility to provide cooling throughout the building and addition. As part of the first phase of the project, SDSU is planning to extend the north campus chilled water system to the Stanley J Marshall Center, providing chilled water utilities of adequate size to serve this project, the Student Wellness Center, Briggs Library, and the future Precision Agriculture facility. D. DESCRIPTION OF KEY BUILDING FEATURES (PHASE 1) Athletic Practice Gymnasiums and Support Space for Basketball and Volleyball: The practice facility would be divided into two practice gymnasiums. Each gymnasium would be a minimum of a full size basketball court with six surrounding baskets. Each gymnasium space would include two shorter cross courts. These gymnasiums would be used for basketball and volleyball practice so both sports would share the facilities. In addition to the practice gymnasiums, support space will be provided in the form of mechanical and electrical space, storage space needed by the practice facilities, and restroom space. The mechanical and electrical space will be sized to serve the future building addition phases. A corridor linking the practice facility addition to the Stanley J Marshall Center will be provided. The first phase of the improvements will include most of the utility upgrades that are described above. The utility improvements will serve not only this phase of the construction, but all future additions and renovations. Upgrades and replacement of the steam condensate piping will be completed in Phase 1. The electrical transformer will be upgraded. The storm sewer line in the parking lot south of the building will be relocated. Phase 1 will include a water service line that can serve this and all future phases of improvements. The first phase will add a chiller to the North Chiller Plant, extend the main supply and return piping, and provide a branch line that will serve Phase 1 and future phases. E. ILLUSTRATIVE FLOOR PLANS Attached are conceptual site plan and floor plans illustrating the existing facility plus the additions. The overall plan is an initial concept. The size of the initial concept is at the maximum of the range described above. We expect to refine the design, reduce the overall scope and size, and improve the space efficiency of the concept. The light gray highlighted space represent space added to the building. The dark gray highlighted areas of the floor plans represent existing space to be renovated and upgraded. The blue colored highlighted areas of the floor plan and site plan indicate the addition to be constructed as Phase 1. F. INITIAL COST ESTIMATES The cost estimate of the Phase 1 improvements is shown below: Construction Costs New Building Construction $ 7,650,400

6 ATTACHMENT I 6 Site Construction/Paving/Parking Lots/Landscaping $ 1,400,000 Utilities Upgrades $ 3,075,000 Subtotal Construction Costs $12,125,400 Non-construction costs Design & Professional Fees $ 1,128,600 Project Management & OSE Costs $ 460,000 Athletic & Custodial Equipment & Signage $ 260,000 Contingency (10%) $ 1,026,000 Subtotal Non-Construction Costs $ 2,874,600 Total Costs of Phase 1 Practice Facility Addition $15,000,000 SDSU is requesting $15,000,000 in spending authority and ability to meet project scope. Funding remaining at the end of the project will be available for planning and implementation of future phases. G. IMPACT TO M&R The annual funding for maintenance and repair should be approximately 2% of the estimated replacement value of the facility. The estimated cost of annual M&R is estimated at $205,200. Maintenance and repair will be covered through university HEFF and HEFF fees. H. BUDGET FOR ONGOING OPERATIONAL COSTS Utility expenses are estimated at $42,600 annually. This represents only utility consumption costs, and not utility connection costs, which are included with construction costs. Estimated custodial services are $56,025, excluding initial equipment purchases for custodial equipment. This includes 1 to 1.5 FTE custodial and operations employees. Equipment purchases for setting up the facility upon completion are estimated at $100,000. We estimate routine operational and maintenance expenses for this facility will be $27,208. I. PROPOSED FUNDING SOURCES FOR COSTS OF: a. CONSTRUCTION Private funding; SDSU has raised $10M towards the project, with an additional commitment of $10M that is pending to cover this project scope and future phases. b. ONGOING OPERATIONS Utility costs will be funded through the budget for the University s utility allocation. Operational costs will be funded through the budget of the University. c. MAINTENANCE AND REPAIR Maintenance and repair will be funded through the University s HEFF and HEFF fees allocated for M&R.

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11 STANLEY J MARSHALL CENTER - PHASE 1 - ATHLETIC PRACTICE FACILITY ADDITION South Dakota State University PROJECT SCHEDULE November 2, 2016 Submittal & BOR Approval of Facility Program Plan - December 2016 BOR Approves Preliminary Facility Statement - May 2016 Submittal, Building Committee, and BOR Approval of Facility Design Plan - March/April 2017 Building Committee Approves Final Plans - September 2017 Building Committee Awards Bids - September 2017 Commissioning Programming DD & CD Bid Construction Occupy & Schematic Design J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D Building Committee Appointed May 2016 Designer Selected August 2016 Legislative Approval of Phase 1 Project ATTACHMENT IV 11