ATTACHMENT W.2 GENERAL SPECIFICATIONS

Transcription

1 ATTACHMENT W.2 GENERAL SPECIFICATIONS IFB No Virginia Railway Express Page 1 of 39

2 General Specifications Table of Contents SECTION TITLE PAGE Title Page Table of Contents 2 Division 01 General Requirements Summary of Work Change Order Procedure Application for Payment Project Meetings Submittals Safety and Security Standards Quality Control Temporary Facilities and Controls Products 38 Division 02 Division 03 Division 04 Division 05 Division 06 Division 07 Division 08 Division 09 Division 10 Existing Conditions Concrete Masonry Metals Wood, Plastics, and Composites Thermal and Moisture Protection Openings Finishes Specialties TABLE OF CONTENTS Page 2 of 39

3 SECTION TITLE PAGE Division 11 Division 12 Division 13 Division 14 Division 21 Division 22 Division 23 Division 26 Division 27 Division 28 Division 31 Division 32 Division 33 Division 34 Equipment Furnishings Special Construction Conveying Equipment Fire Suppression Plumbing Heating, Ventilating, and Air Conditioning (HVAC) Electrical Communications Electronic Safety and Security Earthwork Exterior Improvements Utilities Transportation TABLE OF CONTENTS Page 3 of 39

4 SECTION TITLE PAGE Division 41 Section 44 Material Processing and Handling Equipment Pollution Control Equipment TABLE OF CONTENTS Page 4 of 39

5 SECTION Summary of Work PART 1 GENERAL 1.01 SUMMARY A. Section Includes: 1. Requirements for the manufacture and installation of a to be installed and tested in the new Lifecycle Overhaul and Upgrade (LOU) Facility at VRE s Crossroads Yard located in Spotsylvania County, VA. 2. The design documents (including Specifications, Drawings, and Attachments) set forth the objectives, requirements and criteria established by VRE for the manufacture of the. It is the responsibility of the Manufacturer to provide a product compliant with and/or exceeding the objectives, requirements and criteria set forth herein. 3. The delivered product shall: a. Meet and/or exceed the requirements set forth elsewhere in the Contract; and b. Be capable of safe and reliable operation meeting and/or exceeding industry standards and practices. 4. This Section outlines the main features of the work to be performed under this Contract and is not a complete description. Work addressed in this Section but not addressed in other documents shall still be considered part of the overall work. The general details of the work to be performed under this Contract are indicated more specifically in the other Specification sections and the other documents of the design. These include: a. Manufacture a. b. Submit construction shop drawings, reports, and other submittals for review and approval by the Engineer c. Store the product until such time as the Lifecycle Overhaul and Upgrade Facility is complete to the point to receive the product. d. Deliver the product. e. Install and test the product as described herein. f. Conduct training on how to use the product. g. Provide complete as-built drawings and manuals that accurately reflect the completed and approved equipment as installed. SUMMARY OF WORK Page 5 of 39

6 B. Ownership of Materials: 1. Materials furnished by the Manufacturer under this Contract shall become the property of VRE. 2. VRE-furnished materials shall remain the property of VRE RESTRICTIONS AND QUALITY CONTROL A. The elements included in the design are mandatory and shall not be altered except as approved by the Engineer. B. All site features and the facility shall be in accordance with Virginia Railway Express requirements as defined herein. C. The Manufacturer will deliver, install and test the product in conformance with the Technical Specifications herein and shall not be altered except as approved by the Engineer INTENT OF DRAWINGS AND SPECIFICATIONS A. The intent of the drawings and specifications is to prescribe the details for construction and completion of the work that the Contractor undertakes to perform in accordance with the terms of the Contract. Where the drawings or specifications describe portions of the work in general terms, but not complete detail, it is understood that only the best industry practice is to prevail and that only materials and workmanship of the first quality are to be used. Unless otherwise specified, the Manufacturer shall furnish all labor, materials, tools, equipment, and incidentals, and perform all the work involved in executing the contract in a satisfactory and workmanlike manner. B. Drawings and specifications are essential parts of the Contract, and a requirement indicated in one is binding as though indicated in all. They are intended to be complementary and to describe and provide for the complete work. C. Summaries or introductory descriptions of the work of individual sections do not limit requirements. The Manufacturer's responsibilities include all requirements for proper execution of the work. D. Division 01 of the specifications governs all divisions. Comply with Division 01 requirements whether or not referenced in Divisions E. References to the singular include the plural and do not imply that only one (1) unit of a product is required. F. Unless an object or activity is specified to be less than the total, the quantity or amount is all of the object or activity. G. Unless a requirement is specified to apply for a limited time, it applies for the duration of the work. SUMMARY OF WORK Page 6 of 39

7 H. "Including," "such as," "as follows," and similar terms do not limit the meaning to only items listed. The phrase "but not limited to" is understood to follow these expressions. I. All items in a list apply unless the items are specified as choices SUBMITTALS Refer to the Contract Terms & Conditions and Technical Specification sections applicable to the Work. PART 2 PRODUCTS NOT USED PART 3 EXECUTION 3.01 PROJECT FEATURES Design, furnish, install and test a including, but not limited to, fabricated beam, cutting heads, Computer Numerical Control (CNC) controls, pit stairs and grating, chip removal system, car progression system, cutter alignment maintenance station, testing and storage PERMITS AND APPROVALS The manufacture of the shall be in accordance with all Federal, Commonwealth of Virginia, and local jurisdiction rules and regulations CONTRACT RESPONSIBILITIES A. Virginia Railway Express responsibilities include the following, performed either directly by Virginia Railway Express personnel or through others designated to act on behalf of Virginia Railway Express: 1. Review and approve shop drawings and other Construction Submittals. 2. Arrange for the temporary shutdown of on-site Virginia Railway Express utilities. B. Manufacturer shall be responsible for the following: 1. Obtaining all construction and regulatory permits. 2. Code and regulatory agency inspections and compliance. SUMMARY OF WORK Page 7 of 39

8 3. Coordination with Construction Contractor for the Lifecycle Overhaul and Upgrade Facility. 4. Coordination with Virginia Railway Express departments that will be impacted by the project. 5. All product construction activities, except those specifically indicated to be the responsibility of others, required to complete the Work SITE MANAGEMENT/OPERATIONS A. The Work for manufacture of the will occur off-site at the manufacturer s designated property. B. If the product is available prior to the site availability, the Manufacturer will provide storage in a location that will maintain its product characteristics. C. Once the product is ready for delivery all site access issues will be coordinated with VRE or VRE s designated representative RESPONSIBILITY FOR MANAGEMENT OF HAZARDOUS WASTE A. The Manufacturer shall be responsible for hazardous waste generated at the job site from materials brought by the Manufacturer to the job site such as unused solvents, epoxies or coatings. The Manufacturer shall not be responsible for any contaminated materials at the job site not transported to that location by the Manufacturer. B. As the generator of the hazardous waste resulting from materials brought to the job site (See paragraph A above) the Manufacturer shall be fully responsible for the proper identification, storage, transportation, and disposal of hazardous wastes, as well as for any associated fees and taxes, in compliance with the Resource Conservation and Recovery Act program, and any other applicable laws, codes or regulations. END OF SECTION SUMMARY OF WORK Page 8 of 39

9 SECTION Change Order Procedure PART 1 - GENERAL 1.01 REQUIREMENTS INCLUDED A. Submittals B. Documentation of change in Contract Sum and Contract Time C. Change procedures D. Construction Change Authorization E. Lump Sum change order F. Unit price change order G. Time and material change order H. Overhead and Profit I. Execution of change orders J. Correlations of Contractor submittals 1.02 SUBMITTALS Submit name of the individual authorized to accept changes, and to be responsible for informing other Contractor s employees of changes in the Work DOCUMENTATION OF CHANGE IN CONTRACT SUM AND CONTRACT TIME A. Submit a description of work that is considered beyond the scope of the contract for review and approval prior to start of work. VRE must be allowed sufficient time to review and make a determination of entitlement for additional compensation or time. The Contractor s submittal shall be in sufficient detail to enable VRE to determine the basis of entitlement. B. Failure to furnish sufficient documentation or to qualify his reason for failure to do so may delay the project. If such delay occurs, it will in no way relieve the Contractor of its obligation to meet the time limits or other requirements established for the contract or constitute basis for a delay claim on part of the Contractor. CHANGE ORDER PROCEDURE Page 9 of 39

10 C. Maintain detailed records of work performed. Provide complete information required for evaluation of proposed changes, and to substantiate costs of changes in the Work. D. Document each quotation for a change in itemized cost or time with sufficient data to allow evaluation of the quotation. Provide itemized breakdown of cost as required by VRE. E. At a minimum, provide the following data and/or documentation to support computations: 1. Quantities of products, labor, and equipment. 2. Insurance and bonds. 3. Overhead and profit. 4. Justification for any change in Contract Time and revision to project schedule to clearly identify critical path. 5. Credit for deletions from Contract, similarly documented. F. Support each claim for additional costs, and for work performed under time and material basis, with additional information: 1. Origin and date of claim. 2. Dates and times work was performed, and by whom reviewed and approved. 3. Time records and wage rates paid. 4. Invoices and receipts for products, equipment, and subcontracts, similarly documented. 5. Prior approval and signoff by VRE G. Total cumulative Change Order value shall not exceed twenty-five percent (25%) percent of total contract value. H. Weather delays shall be reconciled with VRE on a monthly basis and shall be incorporated into a formal Contract Amendment. Failure to submit a formal request within thirty (30) days of a weather delay may waive Contractor s right to seek contract adjustment. I. Change order work or work beyond the contract scope performed during the payment period will only be paid once a formal Contract Amendment has been fully executed. CHANGE ORDER PROCEDURE Page 10 of 39

11 J. Contractor shall provide written notice of intent to claim additional cost or time within ten (10) days of its knowledge of such. Failure to do so will result in automatic rejection of claims CHANGE PROCEDURES A. VRE may issue a Request for Proposal which includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in contract time for executing the change work required and the period of time during which the requested price will be considered valid. The Contractor shall prepare and submit an estimate in a timely manner in order to not cause delay to the project schedule. VRE may further issue a directive to proceed with additional work under time and material basis. B. The Contractor may propose a change by submitting a request for change to the VRE, describing the proposed change and its full effect on the Work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation and a statement describing the effect on Work by separate or other contractors. C. Once the scope, cost and schedule impacts, if any are agreed upon, VRE will issue a Contract Amendment all inclusive of the terms of the change order for signatures. D. The Contractor s Field Representative is not authorized to approve Change Orders or authorize extra work CONSTRUCTION CHANGE AUTHORIZATION A. VRE may issue a directive instructing the Contractor to proceed with a change in the Work, for subsequent inclusion in a Contract Amendment. Contractor must perform work regardless of formal Contract Amendment having been established. Final cost for additional work will be computed per time and materials Change Orders as outlined herein. B. Change Order shall be AIA G701 or similar format. C. The document shall describe changes in the Work, and shall designate method of determining any change in contract sum and/or contract time. D. Promptly execute the change in Work. E. No Change in Contract will be accepted without proper VRE notification and approval. CHANGE ORDER PROCEDURE Page 11 of 39

12 1.06 LUMP SUM CHANGE ORDER Based on Proposal Request and Contractor s fixed price quotation or Contractor s request for a Change Order as approved by VRE UNIT PRICE CHANGE ORDER A. For pre-determined unit prices and quantities, the Change Order will be executed on a fixed unit price basis. VRE may negotiate unite price based on revised item quantity. B. Over-run of estimated quantities will only be allowed as approved by VRE. The Contractor shall notify VRE in writing for work that may occur beyond the item quantity provided in the contract. C. Confirm in-place quantities with the field representative on a daily basis as work is completed. Unless otherwise noted, work shall be paid for based on in place quantities. D. For unit costs or quantities of units of work that is not pre-determined, execute work under a Change Order. E. Changes in contract sum or contract time will be computed as specified for time and material Change Order TIME AND MATERIAL CHANGE ORDER A. Identify Scope of Work with the VRE prior to commencement of work. B. Submit Proposal for Change Order (PCO) indicating time and materials quantities for the extra work. Submittal shall include actual costs clearly itemized. C. Review time and material records with the field representative to obtain daily agreed upon quantities. D. Provide documentation for overall project schedule impacts in the form of Gantt Chart with clearly identified critical path items. E. Maintain detailed records of work performed on time and material basis. F. Confirm in-place quantities with the field representative on a daily basis as work is completed. Unless otherwise noted, work will be paid for based on in place quantities. CHANGE ORDER PROCEDURE Page 12 of 39

13 1.09 OVERHEAD AND PROFIT A. Prime contractor s overhead and profit shall be computed at fifteen percent (15%) of its actual reasonable net cost and as per the General Terms and Conditions. Overhead costs shall include site supervision, home office costs, hand tools, insurances and other general overhead costs. B. If any of the work is performed by a Subcontractor, the Prime Contractor shall be paid the actual reasonable net cost of such subcontracted work as may be approved by the VRE, plus twenty percent (20%) of materials and direct labor to cover Prime Contractor s overhead and profit, Subcontractor s overhead, profit, superintendence, administration, insurance and other overhead. VRE may reject subcontractor costs if deemed unreasonable EXECUTION OF CHANGE ORDERS A. The Contractor shall provide documentation regarding the agreed upon Scope of Work with a request for change order. B. VRE will issue Contract Amendments for signatures. C. Only fully executed change orders work may be invoiced for payment CORRELATION OF CONTRACTOR SUBMITTALS A. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order/Contract Amendment as a separate line item and adjust the contract sum as shown on Change Order. B. Promptly revise progress schedules to reflect any change in contract time, revise subschedules to adjust time for other items of work affected by the change, and resubmit. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION CHANGE ORDER PROCEDURE Page 13 of 39

14 SECTION Application for Payment PART 1 - GENERAL 1.01 REQUIREMENTS INCLUDED Procedures and requirements for preparation and submittal of Applications for Payment and Invoicing PREPARATION OF INVOICES A. Present required information in typewritten form or on electronic media printout. B. Use data from the approved Schedule of Values. Provide a dollar value in each column for each line item for the portion of work performed and for stored products. C. List each authorized Change Order as an extension on continuation sheet, listing Change Order number and dollar amount as for an original item of work. D. Attach supporting documentation and payrolls as necessary. E. Prepare an Application for Final Payment as specified in the General Terms and Conditions SUBMITTAL PROCEDURES A. Submit a Schedule of Values and anticipated product delivery dates for review and approval prior to submission of the first invoice. B. Acceptance of the Schedule of Values shall not forfeit VRE s right to require substantiating data to verify the value of work delivered prior to processing payments. C. Review draft invoices with VRE for compliance with quantity and quality of specific work items completed for the period. After review of the draft, a final invoice shall be submitted to VRE, unless directed otherwise. The field representative s concurrence with the invoice does not guarantee approval for payment. D. Title and ownership of delivered services and materials shall be turned over to VRE upon payment. E. Payment Period: Submit monthly or on a schedule developed with VRE. Maintain the payment schedule throughout the duration of the project. APPLICATION FOR PAYMENT Page 14 of 39

15 F. The Architect/Engineer or VRE may require substantiating information such as receipts, Release of Liens, Contractor s Affidavit of Payments, Subcontractor s Affidavit of Payments, Subcontractor s invoices, etc. G. Five percent (5%) of progress payments will be held as retainer by VRE. H. VRE s assessment of value of materials and serviced delivered and installed shall be final. VRE may elect to modify invoices and process payments with revisions as determined by VRE. It shall be the Contractor s responsibility to make corrections to subsequent payments. I. Change Order work or work beyond the Contract scope performed during the payment period will only be paid once a formal Contract Amendment has been fully executed PAYMENT FOR MATERIAL ON HAND A. Invoices for stored materials will require inventory and submittal of data substantiating product delivery and value. B. Payments shall only be made on account of materials incorporated in the work and/or stored and insured in a warehouse, under conditions acceptable to VRE. C. No payment will be allowed for cement, seed, plants, fertilizer and other perishable items. No payment will be allowed for temporary structures, falsework, shoring or items that will not permanently become part of the finished construction SUBSTANTIATING DATA A. When VRE requires substantiating information, the Contractor shall submit data justifying dollar amounts in question. B. Provide one (1) copy of the data with a cover letter for each submittal. Show the invoice number and date, and line item by number and description. C. Substantiating data may include, payrolls, receipts, Subcontractor invoices, shipping receipts or any other documentation required to the satisfaction of VRE. D. Acceptance of a Schedule of Values shall not alleviate the Contractor from submitting substantiating data as requested by VRE RELEASE OF RETAINAGE A. Release of retainage shall be based on submittal and acceptance of all Contract requirements as indicated in the Contract. APPLICATION FOR PAYMENT Page 15 of 39

16 B. Release of retainage will be allowed once all Contract closeout submittals are received and accepted by VRE. C. Closeout submittals shall include, but are not limited to, the following: 1. Statement of presumptive completion from the Contractor 2. VRE inspection and punch-list 3. Complete punch-list items 4. Demobilization, cleanup and removal of temporary facilities 5. VRE final inspection and acceptance 6. Commissioning and training of new systems 7. Turn over spare parts and extra materials to VRE 8. Final DBE utilization statement 9. An affidavit that all payrolls, bills for materials and equipment, and other indebtedness connected with the work have been paid or otherwise satisfied 10. Consent of surety, if any, to final payment 11. Releases of liens 12. As-built/redline drawings 13. Manufacturer s operations and maintenance data 14. Warranties and Maintenance Bond 15. Contractor affidavit of payment of debts and claims 16. Subcontractor affidavit of payment of debts and claims 17. Final invoice D. The Contractor must complete all punch-list items to the satisfaction of VRE within fortyfive (45) days. Retainage will be withheld until the punch-list is complete and all submittals have been received and approved. Failure to complete the punch-list per the period stipulated herein may result in VRE completing the remaining work and deducting the value of such from the retainage withheld. APPLICATION FOR PAYMENT Page 16 of 39

17 PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION APPLICATION FOR PAYMENT Page 17 of 39

18 SECTION Project Meetings PART 1 - GENERAL 1.01 PRECONSTRUCTION CONFERENCE A. Scheduled by VRE or its designated representative to occur within thirty days (30) after effective date of Owner-Contractor Agreement. B. Attendance C. Agenda 1. VRE, or its representative 2. Engineer 3. Contractor or Job Superintendent 4. Major Subcontractors and Suppliers 5. Contractor s Safety Representative 6. Other interested parties as selected by the VRE or Engineer 7. Railroad, as required 8. Jurisdictions, as required 1. Designation of responsible personnel representing the VRE, Contractor, Engineer and others, as appropriate. 2. Review critical work sequencing and draft project schedule prepared by the contractor. 3. Discussion of Construction Schedule, starting, ending and Milestone dates, damages, and bonus & penalty provisions, if any. 4. Project coordination. 5. Use of premises: a. VRE s requirements regarding ongoing operations. b. Office and storage areas c. Temporary facilities and controls d. Temporary utilities PROJECT MEETINGS Page 18 of 39

19 e. Contractor s Work area f. Contractors access and parking g. Work days and Work hours h. Permits i. Right of Entry by Railroad, if any 6. Procedures for: a. Submittals b. Substitutions and or equal Products c. Maintaining record documents d. Applications for payment e. Field Orders, Work Change Directives and Change Orders f. Partial Utilization g. Emergencies h. Housekeeping i. Safety and Security j. Testing and prior notification k. Identify point of contact 1.02 PROGRESS MEETINGS A. Scheduled regularly throughout the duration of the project, or as directed otherwise by VRE. B. Attendance required: 1. VRE or its Representative 2. Engineer 3. Contractor and/or Job Superintendent 4. Subcontractors as pertinent to agenda 5. Suppliers and/or manufacturers representative as pertinent to agenda PROJECT MEETINGS Page 19 of 39

20 C. Agenda: 1. Review and approval of minutes of previous meetings 2. Review safety and security 3. Review work progress and planned work 4. Discuss field observations, potential conflicts and decisions 5. Identification of problems which impede planned progress 6. Review of submittals schedule and status of submittals 7. Review of off-site fabrication and delivery schedules 8. Maintenance of progress schedule and updates to be provided by the contractor at the meeting. A simplified two-week look-ahead schedule shall be provided and maintained for the duration of the project upon request of VRE. At a minimum, schedule shall identify critical work elements, duration of each element, element predecessor, critical path, projected milestone dates and progress status. 9. Corrective measures to regain project schedule 10. Contractor shall provide in writing (Gantt Chart format) planned progress during succeeding work period for review at this time. Provide monthly updates or as directed by VRE. 11. Coordination of projected progress 12. Maintenance of quality and work standards 13. Status of proposed changes and any effect on progress schedule and coordination 14. Review and reconcile any weather delays with Contractor monthly 15. Other business relating to work D. Minutes may be prepared by VRE or its designee and distributed to attendees. Should any attendee disagree with the contents of the minutes as prepared, they shall identify the information they feel is inaccurate and forward it, with corrections, to the author of the minutes, within seven (7) days of receipt of the minutes. E. Location of Meetings: Job site, unless directed otherwise by the VRE. Contractor shall provide adequate facilities PRE-INSTALLATION CONFERENCES A. When required in individual specifications sections, the Contractor shall convene a preinstallation conference at the site prior to commencing work. Arrange sufficiently in advance to allow attendance by indicated parties. PROJECT MEETINGS Page 20 of 39

21 B. Attendance: 1. VRE 2. Engineer 3. Contractors and Subcontractors directly affecting or affected by the work of the section 4. Material suppliers and/or manufacturers representatives as required by the individual section 5. Construction Contractor of the facility C. Agenda: 1. Review conditions of installation 2. Review preparation and installation procedures 3. Review coordination with related work PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION PROJECT MEETINGS Page 21 of 39

22 SECTION Submittals PART 1 - GENERAL 1.01 DESCRIPTION This Section specifies the general requirements and procedures for preparing and transmitting data to the Engineer for informational purposes or for review. Other requirements for submittals may be specified under applicable sections of these Specifications. This Section includes: A. Progress Schedule B. Proposed Products List C. Contractor's Drawings D. Product Data E. Sources of Supply and Samples F. Manufacturers' Instructions G. Manufacturers' Certificates H. Operations and Maintenance Data I. Progress Photographs J. Request for Progress Payment K. Estimated Cost Breakdown L. Warranties and Guarantees M. Coordination drawings for all Maintenance Building piping, ducts, structures, wireways and finishes PROGRESS SCHEDULE A. The Project Schedule shall employ Critical Path Method (CPM) using retained logic for the planning, scheduling and reporting of the work to be performed under the Contract. The schedule will be presented in Gantt chart format, or as directed by VRE. SUBMITTALS Page 22 of 39

23 B. The Contractor shall meet at minimum monthly with the Engineer and/or VRE to present an updated project schedule. More frequent updates and two-week lookahead schedules may also be required. C. At minimum of ten (10) days prior to the start of work, the Contractor shall submit a schedule showing all work to be accomplished on the project which shall include, but not be limited to, the following: 1. Procurement activities 2. Construction activities, permits and phasing 3. Milestone events as required by the Contract Documents. D. Each submission of schedule update shall include: 1. A CD of all electronic schedule information. 2. A color coded plot of the proposed Gantt chart scaled according to Early Start of all activities from left to right on 11" x 17" standard size sheets with suitable notation relating the interface points among sheets. 3. A written narrative that shall present the construction approaches and explains the schedule logic. Include detailed descriptions of logic and other change since the last update. Such changes are subject to VRE approval. Failure by the Contractor to include any element of work required for performance of the Contract shall not relieve the Contractor from completing all work within the Contract time. Such omission or error, when detected by the Contractor or the Engineer, shall be corrected prior to the next issue of the project schedule, without increasing the project s performance time PROPOSED PRODUCTS LIST For products specified only by reference standards, give manufacturer, trade name, model or catalog designation, and reference standards CONTRACTOR'S DRAWINGS A. General: 1. The Contract Drawings show the general arrangement and such details as are necessary to provide a comprehensive description of the work to be performed. 2. The Contractor shall prepare such shop and working drawings as necessary to adequately perform the work. SUBMITTALS Page 23 of 39

24 3. The Contractor shall submit a list of shop and working drawings and product submittals required for VRE review. 4. All shop and working drawings shall be to scale on sheets measuring 22 inches by 34 inches. Each drawing shall have a blank area five inches by five inches adjacent to the title block to provide space for Contractor and Engineer review stamps. The title block shall display the following: a. Contract Number and Name b. Number and Title of the Drawing c. Date of Drawing or revision d. Name of Contractor and Subcontractor submitting drawing e. Clear identification of contents and location of work 5. Drawings and design calculations for support of excavation, sheeting and shoring, decking, falsework, form work, and for other temporary work and methods of construction the Contractor proposes to use, will be required to be furnished by the Contractor. Such drawings shall be left to the Contractor who shall be responsible for the safety and successful construction of the work. Drawings and design calculations that are the responsibility of the Contractor and shall bear the seal of a Professional Engineer, registered in the State the work is to be performed. 6. A Contractor's transmittal letter shall accompany each submittal. The Contractor's transmittal letter and submittal shall be consecutively numbered and shall clearly and completely describe any variation from the contract requirements. 7. A sequential number shall be shown on each Shop or Working Drawing submission. Re-submittals will be followed by a revision letter (A, B, C, etc.) and handled in the same manner as first submitted. 8. Submittals not conforming to the requirements of this specification shall be similarly rejected. 9. Review and acceptance shall not relieve the Contractor from his responsibility for accuracy of submittals, for conformity of submittals to requirements of Contract Drawings and Specifications, for compatibility of the described product with contiguous products and the rest of the system, or for protection of completion of the Contract in accordance with the Contract Drawings and Specifications. 10. The Engineer's review, correction and acceptance of submittals shall not relieve the Contractor of responsibility for errors and omissions in submittals and associated calculations. SUBMITTALS Page 24 of 39

25 11. The Contractor's liability to VRE, in case of deviations in the submittals from requirements of the Contract Document, is not relieved by the Engineer's review and acceptance of submittals containing deviations unless the Administration expressly approves the deviation through the issuance of a Change Order. 12. Catalog cuts shall highlight the actual equipment/component to be used. Generic catalog cuts will not be accepted. 13. If the material/equipment/components proposed for use do not conform to the stipulated standards, the Contractor shall submit the copies of the conforming standards highlighting the deviations from the stipulated standards. The impact of the derivations on cost and performance shall be brought out in the related submittal and the deviation request. 14. Schedule submittals to expedite progress, and deliver to the Engineer to allow ample time (minimum of 30 days) for review and possible resubmission. Coordinate submission of related items. 15. All work in and on the property of VRE, which may affect operations, must be approved by VRE in advance. Where work involves VRE coordination, the Contractor shall submit a PDF on one (1) CD/DVD or USB memory device and one (1) hard copy of a description of activities and impacts to VRE with a copy to the Engineer. For such submittals, the Contractor shall incorporate additional time (additional fifteen (15) days) for VRE review in the project schedule. 16. Unless directed otherwise, all shop or working drawings shall be sent or delivered to the Engineer directly from the Contractor, not from Subcontractors, fabricators or suppliers. 17. All submittals from subcontractors and suppliers shall be reviewed and approved by the Contractor prior to submittal to the Engineer. The Contractor s review and approval shall certify that the submittal has been reviewed by the Contractor and that based on his review, it conforms to the contract requirements. Further, the Contractor's approval shall certify that the intended product is compatible with all other products, to which it must integrate and to the overall project. B. Shop and Working Drawings: 1. Submit a PDF on one (1) CD/DVD or USB memory device and one (1) hard copy of all Shop and Working Drawings and required product information. 2. Submittals shall be complete and detailed. Shop and Working Drawings shall consist of fabrication, erection and setting drawings, schedule drawings, manufacturer's scale drawings, wiring and control drawings, cuts from entire catalogs, pamphlets, descriptive literature, and performance and test data. Working Drawings shall be accompanied by SUBMITTALS Page 25 of 39

26 calculations or other sufficient information to completely explain the structure, machine or system described and its intended manner of use. 3. Check and coordinate drawings and schedules with the work of all trades involved before they are submitted for the approval of the Engineer. Each drawing shall bear the Contractor's stamp of approval as evidence of such checking and coordination. Drawing schedules submitted with out this stamp of approval will be returned to the Contractor for resubmittal. 4. Submit all drawings and schedules sufficiently in advance of construction requirements to permit no less than thirty days (30) for review and appropriate action by the Engineer. 5. The approval of drawings and schedules will be general, but approval shall not be construed: a. As permitting any departure from the Contract requirements. b. As relieving the Contractor of the responsibility for any errors, including details, dimensions, and materials. c. As approving departures from details furnished by the Engineer, except as otherwise provided herein. d. As a Notice to Proceed on a change to the contract that would result in additional time or cost to VRE. 6. Drawings for work on utility facilities, and other facilities that are constructed for owners other than VRE shall be coordinated so that the information required by these owners is included on the Working Drawings for their facilities. 7. If drawings show variations from the Contract requirements because of standard shop practice or for other reasons, describe such variations in the letter of transmittal. If applicable, the Engineer may approve any or all such variations, subject to a proper adjustment in the Contract. If the Contractor fails to describe such variations he shall not be relieved of the responsibility for executing the work in accordance with the Contract, even though such drawings have been approved. 8. If approved, or approved as noted, by the Engineer, each copy of the drawing will be identified as having received such approval by being stamped as such. 9. Drawings that require corrections will be returned to the Contractor for correction and resubmittal. Resubmittals will be handled in the same manner as first submittals. On resubmittals the Contractor shall direct the specific attention, in writing or on resubmitted drawings, to revisions SUBMITTALS Page 26 of 39

27 other than the corrections requested by the Engineer on previous submittals. 10. The Contractor shall make any corrections required by the Engineer. When Shop and Working Drawings have been completed to the satisfaction of the Engineer, the Contractor shall carry out the construction in accordance therewith and shall make no further changes except upon written instructions from the Engineer. 11. Submittals that require minor corrections will not need to be resubmitted after compliance to the comments relating to the subjective approval and prior to procurement of or execution of work or materials affected by that submittal. 12. The Contractor shall be responsible for, and bear all cost of damages which may result from the ordering of any material or from proceeding with any part of the work prior to the approval by the Engineer of the necessary Shop and Working drawings. VRE may issue a Stop Work Order for noncompliant work or for work that has commenced without approved shop drawings PRODUCT DATA A. Mark each copy to identify applicable products, models, options, and other data. Supplement manufacturers' standard data to provide information unique to this Project. B. After review, distribute in accordance above requirements, and provide copies for Record SOURCE OF SUPPLY AND SAMPLES A. Within thirty (30) days of Notice to Proceed, furnish for approval to the Engineer the proposed source of supply of materials to be utilized in the project and samples required by the Specifications or requested by the Engineer. Unless otherwise indicated, submit not less than two identical samples of each type required. Pre-pay all shipping charges on samples. Materials or equipment for which samples are required shall not be used in the work until approved in writing by the Engineer. B. Label each sample indicating: 1. Name of Project and Contract Number 2. Name of Contractor and Subcontractor 3. Material or equipment represented SUBMITTALS Page 27 of 39

28 4. Source and lead time 5. Name of producer and brand; include model number, style, color name, etc. if applicable. 6. Specification Section, Article or Paragraph 7. Location in project C. Samples of finished materials shall have additional markings that will identify them under the finish schedules. Submit samples of finishes from the full range of manufacturers' standard colors, textures, and patterns for the Engineer's selection. D. Mail under separate cover letter in triplicate submitting each shipment of samples. Enclose a copy of this letter with the shipment and send a copy of this letter to the Engineer. E. Approval of a sample shall be only for characteristics or use named in such approval and shall not be construed to change or modify any Contract requirements. F. Certain samples may be tested by the VRE as specified. Approved samples not destroyed in testing will be retained to the Contractor. Materials and equipment incorporated in the work shall match approved samples. Samples not destroyed in testing and not approved will be returned to the Contractor at his expense, if so requested at time of submission. G. Failure of any material to pass specified tests will be sufficient cause for refusal to consider, under the Contract, any further samples of the same brand and make of that material. VRE reserves the right to disapprove any material or equipment that previously has proved unsatisfactory in service. H. Samples of various material or equipment delivered on the site or in place may be taken by the Engineer for testing. Samples failing to meet Contract requirements will automatically void previous approvals of items tested. I. When tests are required, only one test of each sample proposed for use will be made at the expense of VRE. Samples, which do not meet Specification requirements, will be rejected. Retesting of additional samples will be made by VRE at the expense of the Contractor. SUBMITTALS Page 28 of 39

29 1.07 MANUFACTURERS' INSTRUCTIONS A. When specified individual Specification Sections, submit manufacturers' printed instructions for delivery, storage, assembly, installation, start-up, adjusting, and finishing, in quantities specified for Product Data. B. Identify conflicts between manufacturers' instructions and Contract Documents MANUFACTURERS' CERTIFICATES A. When specified in individual specification Sections, submit manufacturers' certificate to Engineer for review, in quantities specified for Product Data. B. Indicate material or Product conforms to or exceeds specified requirements. Submit supporting reference date, affidavits, and certifications as appropriate. C. Certificates may be recent or previous test results on Material or Product, but must be acceptable to the Engineer OPERATIONS AND MAINTENANCE DATA Within ten (10) days of acceptance of the work by VRE, prepare and deliver to the Engineer a PDF on one (1) CD/DVD or USB memory device and one (1) hard copy of a manual containing all information pertaining to the operation and maintenance of all equipment provided under the Contract. See ATTACHMENT W.3 TECHNICAL SPECIFICATIONS included in this solicitation WARRANTIES AND GUARANTEES A. All manufacturer warranties normally provided and as specified shall be submitted to VRE. All guarantees required by the specifications shall be provided in writing to VRE as required. B. The initiation date for all warranties and guarantees shall be the date of Substantial Completion. PART 2 - PRODUCTS NOT USED SUBMITTALS Page 29 of 39

30 PART 3 - EXECUTION NOT USED PART 4 - MEASUREMENT AND PAYMENT A. The work required under this Section will not be measured for payment. B. All costs in connection herewith will not be paid for directly, but will be considered incidental to the item of work to which they pertain. END OF SECTION SUBMITTALS Page 30 of 39

31 SECTION Safety and Security Standards PART 1 - GENERAL 1.01 REQUIREMENTS INCLUDED All Contractor employees, and all employees of Subcontractors to the Contractor, working at VRE railroad facilities shall comply with all the safety and security requirements dictated by OSHA, Federal, State and Local laws and regulations, as well as those required by VRE. In addition, all Contractor employees, and all employees of Subcontractors to the Contractor, working at VRE railroad facilities must comply with ATTACHMENT W.5 VRE SAFETY AND SECURITY GUIDELINES. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED PART 4 - MEASUREMENT AND PAYMENT NOT USED END OF SECTION SAFETY AND SECURITY STANDARDS Page 31 of 39

32 SECTION Quality Control PART 1 - GENERAL 1.01 SECTION INCLUDES A. Quality assurance and control of installation B. References C. Inspection and testing laboratory services D. Manufacturer s field services and reports 1.02 RELATED SECTIONS A. Section Submittals B. Section Products 1.03 QUALITY ASSURANCE/CONTROL OF INSTALLATION A. Monitor quality control over suppliers, manufacturers, Products, services, site conditions, and workmanship, to produce Work of specified quality. B. Comply fully with Construction Contractor s instructions, including each step in sequence. C. Should field conditions conflict with Contract Documents, request clarification from the Engineer before proceeding. D. Should Construction Contractor s instructions conflict with Contract Documents, request clarification from the Engineer before proceeding. E. Comply with specified standards as a minimum quality for the Work except when more stringent tolerances, codes, or specified requirements indicate higher standards or more precise workmanship. F. Perform work by individuals qualified to produce workmanship of specified quality. G. Secure Products in place with positive anchorage devices designed and sized to withstand stresses, vibration, physical distortion or disfigurement. QUALITY CONTROL Page 32 of 39

33 H. Field representative has authority to reject work due to non-compliance with Contract Documents REFERENCES A. Conform to reference standard by date of issue current on date for receiving bids. B. Should specified reference standards conflict with Contract Documents, request clarification from Engineer before proceeding INSPECTION AND TESTING LABORATORY SERVICES A. Unless noted otherwise, Contractor shall employ and pay for services of an independent firm approved by VRE to perform inspection and testing. B. The independent firm will perform inspections, tests, and other services specified in individual specification sections and as required by the Engineer. C. Reports will be submitted by the independent firm directly to the Engineer, minimum of four (4) copies, indicating observations and results of tests and indicating compliance or non-compliance with Contract Documents. D. Contractor shall cooperate with independent firm; furnish samples of materials, design mix, equipment, tools, storage, access, safety equipment and assistance as requested. Notify Engineer and independent firm at least twenty-four (24) hours prior to expected time for operations requiring services. E. Retesting required because of non-conformance to specified requirements shall be performed by the same independent firm following instructions provided by the Engineer. Payment for retesting will be by the Contractor. F. Cost for additional testing or inspections due to modification or non-compliance with project schedule or due to change in work sequence shall be born by the contractor. G. Schedule jurisdictional inspections, including any special inspections as required by associated permits or building officials. H. Obtain Certificates of Occupancy as necessary MANUFACTURERS FIELD SERVICES AND REPORTS A. Submit qualifications of observer to Engineer thirty (30) days in advance of required observations. Observer subject to approval of Engineer. QUALITY CONTROL Page 33 of 39

34 B. When specified in individual specification Sections, require material or product suppliers or manufacturers to provide qualified staff personnel to observe site conditions, conditions of surfaces and installation, quality of workmanship, as applicable, and to initiate instructions when necessary. C. Individual to report observations and site decisions or instructions given to applicators or installers that are supplemental or contrary to manufacturers written instructions. D. Submit report, four (4) copies minimum, within ten (10) days of observation to Engineer for review. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION QUALITY CONTROL Page 34 of 39

35 SECTION Temporary Facilities and Controls PART 1 - GENERAL 1.01 DESCRIPTION A. This Section specifies the general requirements for furnishing, installing, and operating temporary facilities and controls. This Section includes: 1. Temporary Utility Service 2. Temporary Sanitary Facilities 3. Project Identification 4. Maintenance and Control of Traffic 5. Construction Operations Under Traffic 6. Work and Storage Areas 7. Historical and Scientific Specimens 8. Salvage Material and Equipment B. Related work specified elsewhere: 1. Section : Submittals 1.02 TEMPORARY UTILITY SERVICE A. Determine the need for such temporary utility service as may be required for product delivery and installation and make arrangements with the Construction Contractor for such service. B. Remove all materials and equipment involved with temporary utility service as part of final cleanup. C. All costs incurred in obtaining permits; utility service, including connection and disconnection; and furnishing, installing, maintaining, and removing such materials as may be required shall be borne by the Manufacturer TEMPORARY SANITARY FACILITIES A. The Construction Contractor shall furnish for use of his work force the necessary toilet conveniences, secluded from public observation. Keep in a clean, sanitary condition. TEMPORARY FACILITIES AND CONTROLS Page 35 of 39

36 B. Comply with the requirements and regulations of the local, state, and other agencies having jurisdiction MAINTENANCE AND CONTROL OF TRAFFIC A. The Contractor shall furnish, install, maintain, and remove when no longer required, all traffic control and protective devices required. B. Controls within railroad right-of-way are subject to railroad approval WORK AND STORAGE AREAS AND OFFICES A. The manufacturer is not intended to require an on-site office. The product will be delivered just in time for the placement. A field office shall not be required. B. The Facility Construction Contractor will identify the work areas available to the Manufacturer for storage of project materials and for parking of project construction equipment. These areas will be provided to the Manufacturer for the duration of delivery, installation, testing and training without charge. The Manufacturer will be limited to these areas and will not have access to other on-site areas HISTORICAL AND SCIENTIFIC SPECIMENS Not applicable for this Contract SALVAGE MATERIALS AND OWNER PROVIDED MATERIALS A. The Manufacturer shall maintain adequate property control records for materials and equipment specified to be salvaged. Manufacturer shall be responsible for the adequate storage and protection of salvaged materials and equipment. The Manufacturer shall replace, at no cost to VRE salvage materials and equipment that are broken or damaged during the salvage operations as the result of the Manufacturer's negligence. Salvage material not specified for reuse shall be the property of the Manufacturer and shall be removed from the site. B. Owner provided materials shall become the responsibility of the Manufacturer upon mobilization to the site and shall be treated and secured typical to other material to be used on the project. PART 2 - PRODUCTS NOT USED TEMPORARY FACILITIES AND CONTROLS Page 36 of 39