EDS Upgrades and CBRA Improvements. Addendum No. 1 DATE OF ADDENDUM: 08/05/2016

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1 EDS Upgrades and CBRA Improvements Addendum No. 1 DATE OF ADDENDUM: 08/05/2016 The following changes, additions, and/or deletions are considered as Addendum No. 1, and are hereby made a part of the contract documents. All bidders are required to base their bid upon the information furnished in this addendum; and as required in the contract documents. The Contractor is required to acknowledge Addendum No. 1 in their company proposal. Failure to acknowledge addendum on the bid form will result in bid being declared non-responsive. Bid records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact the Airport to arrange an appointment to review the bid record. The sealed bids received by date scheduled for August 23, 2016 at 2:00 p.m. in the Spokane has not changed. Attached are the following documents to be acknowledged with each contractors bid package as part of Addendum No. 1. Attachments to this addendum are as follows: 1. Mandatory Pre-Bid Conference Minutes 2. Mandatory Pre-Bid Conference Attendance Sign-In Sheet 3. Mandatory Pre-Bid Conference Presentation CHANGES, ADDITIONS, DELETIONS AND/OR CLARIFICATIONS TO THE CONTRACT DOCUMENTS: GENERAL NOTES/CLARIFICATIONS Mandatory Pre-Bid Questions/Clarifications ITEM 1: Do not modify bid documents. ITEM 2: To clarify insurance requirements reference Bid Specifications General Conditions, Section 2.02.E. ITEM 3: General Contractor must provide security badged porters throughout construction. ITEM 4: Building permits required for electrical and HVAC work, by GC. General construction permit with city not required. 1

2 2.3.9 Equipment storage areas for contractor to be adjacent to A/B baggage area and along C concourse HVAC fence area. SIA to determine final location with selected contractor Contractors may have trailer area with power and data tie-ins in same area, SIA to coordinate power and data tie-ins with selected contractor HVAC relocation and crane use restrictions: FAA rules, permit and certification process is required. Likely to take 3-4 weeks to process. Adam Felts, SIA, can assist New York Avenue, Suite 140 Arlington, Texas 76014, USA T F

3 CONCOURSE A, B AND C EDS Upgrades and CBRA Improvements GEG PROJECT #12-34 Pre-Bid MEETING MINUTES DATE OF MEETING: July 26, 2016 START TIME: 1:00p (PST) END TIME: 3:00p (PST) Attendees: See attached sign in sheet Prepared By: Brian Smith 1. General Agenda 1.1. Introductions 1.2. Review of Bid Documents 1.3. Project Scope of Work 1.4. Questions and Bid Addendum 1.5. Questions 1.6. Site Visit 2. Power Point Presentation 2.1 The attached power point presentation was used to conduct the Pre-Bid Meeting 2.2 Notes from the site walk through and meeting discussions The meeting started with introductions of the key team members Lisa Corcoran discussed a general overview of the bid documents During this discussion it was reiterated that badging will be required for all construction workers and porters It was stated not to modify the bid document format Brian Smith discussed a general overview of the summary of the work Estimated project costs is $3~$4 million Brian discussed the simplicity of the project and that the existing controls methodology would be utilized on the new equipment Brian stated that all substitution requests will be reviewed for exception after bid submittal and contractor selection Phasing and a proposed schedule was presented After the Power Point presentation there was a group lead site tour of the work areas 2.3 The following describe the clarification items that were discussed during the presentation To clarify insurance requirements reference Bid specifications general conditions section Building permits are required for electrical and HVAC work, by GC. General construction permit with city not required All construction workers to be security badged, process takes from one to three weeks Majority or work to be conducted during normal business hours with exception to overnight power, data, HVAC, temporary BHS etc. work No color floor plans included with exception to pages in back of specification manual New power and data for additional new equipment in CBRA to be provided by contractors New CBRA tables to be provided by contractors, existing tables to be reused by TSA Walk through photographs are acceptable but pictures of monitors and open baggage not to be taken. All photos taken are not to be shared outside of construction group New York Avenue, Suite 140 Arlington, Texas 76014, USA T F

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6 Concourse A&B / Concourse C EDS Upgrades and CBRA Improvements Mandatory Pre-Bid Meeting 7/26/2016 1

7 Agenda Introductions Review of Bid Documents Project Scope of Work Questions and Bid Addendum Questions Site Visit 2

8 Review of Bid Documents Call for Bids o Mandatory Pre-Bid Conference o Bids Opening, Tuesday August 23, 2:00pm o Documents and Plans availability Instruction to Bidders General Conditions for Spokane Airport 3

9 Bidders Checklist o o o o o Addendums Acknowledgment Qualifications 3 Projects performed in the last 5 years similar to this project Bid Form with Addendum Consideration within Bid Subcontractors List Forms Bid Security in 5% of Total Based Bid DBE Goals Insurance Requirements Safety and Security Requirements o Review of Bid Documents Badging will be required for all construction workers and porters. 4

10 Estimated Project Cost $3~$4 million Ergonomic improvements in all CBRA areas o Additional 4 th workstation added in all CBRA area Redundancy from Concourse A1 to A2 Matrix HVAC upgrades in Concourse A&B with relocation of exiting units to Concourse C EDS upgrades will be performed by and under the direction of TSA Alternates o o o Summary of Work Antifatigue flooring and sound baffles in CBRA and oversize areas TSA PGDS testing of concourse C New LED lighting in CBRA and oversize areas 5

11 Existing Concourse A&B Layout Screening Matrix A1 Screening Matrix A2 Screening Matrix A3 Oversize Baggage Screening A1 CBRA A2 CBRA A3 CBRA OSR 6

12 Concourse A&B CBRA A1 UPGRADES Existing Layout Proposed Layout 7

13 Concourse A&B CBRA A2 UPGRADES Existing Layout Proposed Layout 8

14 Concourse A&B CBRA A3 UPGRADES Existing Layout Proposed Layout 9

15 Concourse A&B A1 Redundancy Existing Layout Proposed Layout 10

16 Concourse A&B Oversize 11

17 Existing Concourse C Layout Cleared Baggage Make-Up Unit CBRA ISD Machines Ticket Counter Conveyors Oversize Baggage Screening 12

18 Concourse C CBRA Existing Layout Proposed Layout 13

19 Concourse C Oversize 14

20 Phasing and Proposed Schedule Concourse A&B HVAC replacement (3/1/17) Concourse C (3/1/17 4/19/17) o Will require portering (Porters will have to be badged) Concourse A&B A1 Redundancy (4/20/17 5/22/17) Concourse A&B CBRA A3 (5/22/17-6/12/17) o Will require portering (Porters will have to be badged) Concourse A&B CBRA A2 (6/12/17 7/17/17) o Will require portering (Porters will have to be badged) Concourse A&B CBRA A1 (7/17/17 8/9/17) Bid Alternates (TBD) 15

21 Questions and Bid Addendum Submit Questions in writing to SIA by Tuesday, August 16, 4:00pm No Questions will be received 8 days prior to bid due date 16

22 Questions and Site Visit Questions Site Visit 17

23 ITEM 5: All construction workers to be security badged, process takes from one to three weeks. ITEM 6: Majority or work to be conducted during normal business hours with exception to overnight power, data, HVAC, temporary BHS etc. work. ITEM 7: No color floor plans included with exception to pages in back of specification manual. ITEM 8: New power and data for additional new equipment in CBRA to be provided by contractors. ITEM 9: New CBRA tables to be provided by contractors, existing tables to be reused by TSA ITEM 10: Substitution requests will be reviewed for exception after bid submittal and contractor selection. ITEM 11: Walk through photographs are acceptable but pictures of monitors and open baggage not to be taken. All photos taken are not to be shared outside of construction group. ITEM 12: Controls programming for new equipment to mimic existing methodology. Controls programming and wiring to be provided by contractor. ITEM 13: Equipment storage areas for contractor to be adjacent to A/B baggage area and along C concourse HVAC fence area. SIA to determine final location with selected contractor. ITEM 14: Contractors may have trailer area with power and data tie-ins in same area, SIA to coordinate power and data tie-ins with selected contractor. Contractor shall be responsible for performing this work. ITEM 15: HVAC relocation and crane use restrictions: FAA form is required a minimum of 90 days prior to work. Likely to take 3-4 weeks to process. SIA can assist. End of Addendum No. 1 2