BOARD OF COUNTY COMMISSIONERS CHANGE ORDER #3-HELTERBRAND BUILDERS, LLC-JURY ASSEMBLY ROOM

Transcription

1 TULSA COUNTY PURCHASNG DEPARTMENT MEMO DATE: JANUARY 8, 2014 FROM: LNDA R. DORRELL ~. ~QS)~ PURCHASNG DRECTOR ~ TO: SUBJECT: BOARD OF COUNTY COMMSSONERS CHANGE ORDER #3-HELTERBRAND BULDERS, LLC-JURY ASSEMBLY ROOM WE RESPECTFULLY REQUEST THE BOARD OF COUNTY COMMSSONERS APPROVE CHANGE ORDER #3 TO THE AGREEMENT WTH HELTERBRAND BULDERS, LLC. FOR THE JURY ASSEMBLY ROOM, APPROVED N THE BOARD OF COUNTY COMMSSON MEETNG, MAY 20, 2013, CMF# THE CHANGES ARE TO ADD FOR EXCAVATON AND EXAMNATON OF TUNNEL ROOF FOR WATER NFL TRATON SSUES, ADD ADDTONAL VNL Y LETTERNG AT THE ENTRANCE DOORS AND TO ADD ADDTONAL EMERGENCY EXT LGHTNG. THE CONTRACT SUM WLL BE NCREASED BY THS CHANGE ORDER N THE AMOUNT OF $4, FROM A TOTAL SUM OF $389, TO A TOTAL SUM OF $394, FUNDNG FOR THS CHANGE S AVALABLE WTHN THE BUDGET. LRDlsks ORGNAL: COPES: PAT KEY, COUNTY CLERK, FOR THE JANUARY 13,2014 AGENDA. COMMSSONER JOHN M. SMALlGO, COMMSSONER KAREN KETH COMMSSONER RON PETERS MARK LOTTA, CHEF DEPUTY MCHAEL WLLS, CHEF DEPUTY VCK ADAMS, CHEF DEPUTY DAN BELDNG, DRECTOR, BULDNG OPERATONS TANTA WHTE, PROGRAM MANAGER, PMG Form 4363 (Rev. 4-98)

2 PMg Pl\lg Linda Dorrell, Director of Purchasing Date: January 8, 2014 Tulsa County Administration Building 500S. Denver, Room To-Fix 2 Project: Criminal Justice Tulsa, OK Jury Assembly Room Remodel Subject: Change Order No. Three (3) Sub-fund: 20 Contractor: Helterbrand Builders, nc. Contract Description: General Contract Dear Mrs. Dorrell, PMg respectfully requests the consideration and approval by the Board of County Commissioners of Change Order Number Three (3) to the contract with Helterbrand Builders' for construction work at the Jury Assembly Room. Approval of this request would add $4, to the contract amount. PMg is familiar with the requested item(s) and the justification for each change follows the item description below: 1. Add for excavation and examination of tunnel roof for water infiltration $3, issues along north exterior basement wall of the jury assembly room. Justification: Required for installation of new waterproofing at that location. 2. Add additional vinyl lettering "Jurors Only" at the three entrance doors $ per AS #2 dated August 14, Justification: Owner Requested 3. Add additional emergency exit lighting in the north half of the jury $1, assembly building and one wall box for the television. Justification: Unforeseen condition. Required by the city building inspector. Funding for this change order is available in the contingency line item of the "construction budget". A copy of the architect's letter of recommendation is attached. Respectfully Submitted, Contract Summary PMg - Program Management Group, LLC. Original Contract Amount $353, Previous Changes... $35, ~o{tfjl This Change... ADD... $4, Revised Contract Amount if accepted $394, /0 increase over Original Contract /0 fa:ita A White for Kirby H. Crowe Senior Program Manager Maximum accumulated change allowable 15% of the original contract amount. 601 S. Ave. Suite 1200 Tulsa, OK pmgtulsa.com

3 CHANGE ORDER 00 OWNER Kirby Crowe, PMG; 00 ARCHTECT file 00 CONTRACTOR Steve Boatman; o CONSULTANT FELD o Project: Jury Assembly Room Remodel Change Order No.: 03 Tulsa County Courthouse Date: December 10, S Denver Ave CJC Project No: Tulsa, OK To Contractor: Helterbrand Builders Contract Date: May 13, W 96th St S Sapulpa, OK Contract For: Gen. Construction The Contract is changed as follows: Add for excavation and examination of tunnel roof for water infiltration issues along north $ 3, exterior basement wall of the jury assemvbly room. Add additional vinyl lettering "Jurors Only" at the three entrance doors per AS #2 dated $ August 14th, Add additional emergency exit lighting at in the north half of the jury assembly building $ 1, and one wall box for the television. Not valid until signed by the Owner, Architect, and Contractor The original Contract Sum was Net change by previously authorized Change Orders: The Contract Sum prior to this Change Order was The Contract Sum will be increased by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contract Time will be unchanged. $ 4, $ 353, $ 35, $ 389, $ 4, $ 394, The date of Substantial Completion as of the date of this Change Order therefore is August 11, 2013 NOTE: This summary does not reflect changes in the Contract Sum or Contract Time which have been authorized by Construction Change Directives. Architect CJC Architects, nc S Denver, Suite B Tulsa, OklafiHo~~lf~~/1~////// \\\ Olt 0 kl /...,l.~ ~L"';""';" Contractor Helterbrand Builders 9519 W 96th St S Sapulpa, OK B Date: "Z//6 /13. Owner Board of Tulsa County 500 S Denver Ave Tulsa, OK By: Date: ConslructionForms.xlsm-Change Order (3)

4 December 10,2013 Mr. Kirby Crowe Program Management Group 601 S. Boulder Ave. Suite 1200 Tulsa, OK re: Tulsa County Courthouse Jury Assembly Room Remodel Change Order #3 Recommendation Mr. Crowe: We recommend approval of Change Order #3 to add $4,935 to Helterbrand Builders' contract for construction. This Change Order adds to the contract work that was required or requested as the project was nearing completion. The first item was for a verbal directive provided by PMG to Helterbrand to uncover the top and sides of the tunnel leading from the north end of the jury assembly room to the parking garage to allow for the installation of new waterproofing at that location. Helterbrand's subcontractor, N-D-N Waterproofing and Restoration, performed this work. Their invoice includes $2,450 for seven days of equipment rental. The waterproofing work was performed by the County. This work is categorized as Owner requested work. The second item was to add additional lettering on the entrance doors. This work is cateqorized as Owner requested work. The final item adds additional emergency egress lighting at the existing ceiling at the north half of the room, which was not originally included in the scope of work. This work was required by the city building inspector. This work is categorized as an unforeseen condition. Please let us know if you have any questions. Cordially; CJC Architects, nc. Tim Boeckman, AlA President CO-3 Letter Recommend doc < :...1< : 1401 S. Denver Ave., Suite B Tulsa, Oklahoma ph: (918) CJC ARCHTECTS, NC. fax: (918)

5 N -D -N NVOCE 11/12/2013 Waterproofing &Restoratlon,lnc. No South utica AWl. Tuhia. OK Office $1& :1 Fax Helterbrand BuiJders, LLC 9519 W. 96th Street Sapulpa, OK Project Name Jury Room 2 Job#: AlA REPORT Jury Room 2 Revised nvoice Phone Fax tem Scope ofwork:rental oftrack hoe and labor on Jury Room 2 PriorAmt Prior o/tl CurrO/) Total % Total 3, Payment Due UponReceipt unless other tenns have been negotiated in writing. Delinquency charges, at the maxijnum monthly rate allowed by law, will apply thirty (30) days from the date ofthis invoice. Payments received after this date subject to a minimum late fee ofso/month. Conetdon fees for delinquent accounts, including attomey/cotfection fees agency fees, and expenses incurred by NON Waterproofmg & Restoration~ nc., are the responsibility ofthe customer. nvoice Total Payments/Credits Balance Due $3, $0.00 $3,650.00

6 Dirtwotkz. LLC NVOCE POBox 1294 Dale: Mannford. OK VllldUnlil ~3 Quoel: Customer 10: Subtotal Diac:ount Total Please confirm your,cceptanoe by Above infol)faaiorj" an invoice of servicealgoods described above. t is due upon completion of project. f you have any questions conc:eming this invoice 'contact Tracy Thank you for your business!..

7 BLLC HELTERDRAND BULDERS 9519 W. 96 lh Street South Sapulp(l, OK Septelnber 12, 2013 CJC Architects, nc S. Denver Ave Tulsa, OK Phone: (918) Fax: (918) Attention: Reference: Tim Boeckman Jury Assembly ROOln Remodel PR#07 Added Vinyl Signage at Entry Doors (3) Dear Mr. Boeckman: n reference to Proposal Request #07, to add vinyl signage to three entry doors per AS #02, August 14, The cost ofthe proposal is shown below and subcontractor quotes are attached. There are no other charges related to this Proposal and no tilne extensions required. Signs Today $ 128 HB 8%P/OH $ 10 Total $ 138 f you have any questions please contact the. Sincerely, Steve Boatman Project Manager

8 nvoice DATE NVOCE # 3801 S. 79TH East Ave. (918) Tulsa, OK Fax: (918) / T3402 BLL TO SHP TO HELTERBRAND BULDERS STEVE BOATMAN 9519 W. 96TH ST; S, SAPULPA, OK TULSA CO. COURT HOUSE CHANGER ORDER FOR THE DOORS P.O. NO. TERMS NET DUE REP nl QTY DESCRPTON PRCE EACH AMOUNT 1 READY TO APPLY VNYL DOOR LETTERNG ON 3 DOORS 12S Rec'd By: BECAUSE SGNS & BANNERS ARE EXPOSED TO CONDTONS & NSTALLATON METHODS BEYOND OUR CONTROL, SGNS TODAY PROVDES NO WARRANTES. ALL DANNER SALES ARE FNAL & CANNOT BE RETURNED. A MONTHLY 1.5% LATE fee WLL BE APPLED TO ALL NVOCES NOT PAD N FULL WTHN 30 DAYS FROM DATE OF NVOCE. SUbtotal $ Sales Tax (0.0%) $0.00 Total $ CREDT CARD PAYMENTS PROCESSED VA PHONE WLL BE CHARGED AN ADDTONAL 3% PHONE PROCESSNG FEE. THANK YOU FOR YOUR BUSNESS!

9 ARCHTECT.S SUPPLEMENTAL NFORMATON [R) OWNER Vernon Hawkins, PMG; [8] ARCHTECT file [8] CONTRACTOR Steve Boatman; o CONSULTANT o FELD Project: Jury Assembly Room Remodel Suppl. nstruct. #: 02 Tulsa County Courthouse Date: August 14, Denver Ave CJC Project No: Tulsa, OK To Contractor: Helterbrand Builders Contract Date: 13-May W 96th 5t 5 Sapulpa, OK Contract For: Gen. Construction This information supplements the Contract Documents and does not authorize a change in the Work which modifies the Contract Sum or Contract Time. All changes to the Work which modify the Contract Sum or Contract Time are only authorized upon receipt of a signed Change Order or Construction Change Directive. Refer drawing 2JA401 - Modify painted lettering signage to be provided at glass of the Type 8 frame as follows: TEMPERED GLASS, TYP.... 9'-6 11! 2" 6' 0" 2" 3' 0" 2".. ~ ~J.-..".... ~"'"... oj"'"...01""' ,"'"..."......v""'..."" Co... B-11 JURY ASSEMBLY F :>OM~ ("'J...,.,\ JURORS JURORS," ONLY.,.,. 9 \ f-.,.,..,. r ''"t '_A.....'... _.., " ONLY.-/' B-~"~ v '"... <:::> JURORS ~ ONLYf'." " ~ ~...-.".... v,., '" '"... -\...-'" ~, 4" PANTED LETTERNG <.' 4" PANTED LETTERNG ] «\ <. \ <. 3" PANTED LETTERNG ; '< '(.',,'",,'"....., T" \ HOLLOW....., ALL PANTED LETTERNG./ METAL FRAME '....., ON GLASS TO BE ARAL OR r TYPE B '...., HELVETCA FONT STYLE,,...., BOLD FACE. BLACK ",,,1....., ~ ~-'" '.A-... J.. -, ~ , ARCHTECT: by: CJC Architects, nc. Tim Boeckman P;091 O 2CA ConSlructlonForms.xlsm]Suppllnfo (2) J~ CJC ARCHTECTS. NC S Denver, Suite B Tulsa, Oklahoma (918) (918)

10 BLLC HELTERBRAND BULDERS 9519 W Street South Sapulpa, OK August 20, 2013 CJC Architects, nc S. Denver Ave Tulsa, OK Phone: (918) 582N7129 Fax: (918) Attention: Reference: Tim Boeckman Jury AsselTlbly Room Remodel PR#05 Added Emergency Lighting and Data Outlet Dear Mr. Boeckman: n reference to Proposal Request #05, to supply and install additional elnergency lighting in the north half of the Jury Room per the direction ofthe City oftulsa Building nspector and the addition ofone tv data box. The cost ofthe proposal is shown bejow and subcontractor quotes are attached. There are no other charges related to this Proposal and no time extensions required. 2J'S Electric nc. $ 1,062 HB8%P/OH $ 85 Total $ 1,147 f you have any questions please contact ne. Sincerely, Steve Boatman Project Manager

11 \ Received 08/15/ : Aug :59pm 2 JS ELECTRC NC PAGE 81/81 2J's State License Numbers OK46JS9 M02143 va.2.70s N014SS Fax: (918) TNSOl26 AR4840 TXl10890C0293t;R.TDGE162woman owned 4266 W. Highway 20 Pryor, OK Office: (918) j on2jselectric@upperspace.net TO: H /terbrand Builders ATTN: Steve Boatman SUBJECT: Tulsa Co. Jury Assembly Remodel COR #1 August 15, 20] 3 Dear Sir, Thank you for the opportunity of bidding the aforementioned prqject. 2 J's Electric strives to offer competitive pricing while mainta.ining quality service. Having reviewed the plans, and conversation with you the Architect and myself. For changing the new exit signs that were instahed to exit/em combo lights. A'80 adding a rough in for the TV outlet not shown on the plans. Labor Ligbtiug $ OH&tP $9(;.52 Total add $1, ncludes: 5 new e);.it/combo lights 1 cable tv rough in box EXCLUSJONS: Dumpster for trash removal