The BCSD reserves option to purchase all or one or more items from one or more vendors.

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1 The Beaufort County School District (BCSD) is seeking camera equipment to be installed at the District Educational Support Center (DESC) 2900 Mink Point Blvd, Beaufort, SC The equipment is to be installed and tested by Wednesday, November 15, Training for staff and other BCSD personnel shall be completed by Thursday, November 16, The equipment provided will be new and in the box equipment delivered to the site by the successful bidder at the time of installation. The BCSD reserves option to purchase all or one or more items from one or more vendors. Submit offer by: Quotes should be submitted to - Beaufort County School District, Sandra Amsler, Procurement Coordinator, by 11:00 AM on Thursday, October 26, 2017 via to sandi.amsler@beaufort.k12.sc.us or faxed to Direct Inquiries to: Sandi Amsler, CPPB, Procurement Coordinator, in writing via sandi.amsler@beaufort.k12.sc.us. SCOPE OF WORK: The work is to be performed in the Board Meeting Room (Media Center) 2900 Mink Point Blvd, Beaufort, SC In general, the contractor will provide and install the following camera equipment throughout the Board Meeting Room (Media Center) as indicated on the attachment. All equipment is to be provided, programed, and installed by the contractor. The contractor will be responsible for: 1. The installation of all equipment 2. Programing the equipment with address information provided by BCSD. 3. Labeling all products with Camera Number, IP Address, Date of Install, and BCSD Contract Number. a. The contractor will use vinyl tape (white tape with machine generated black lettering) to complete this. 4. Testing camera functionality and demonstration of such. 5. Documentation of any existing damage to work area(s) prior to beginning work. Take photos or videos of the work area. Any undocumented damage at the end of the project will be the contractor s responsibility to repair or replace as the direction of and to the satisfaction of the BCSD. Contractor Qualifications: The contractor will provide proof with quote of the following: 1. Having been in the business of providing AV systems for at least the past 5 years under the same name. 2. Have a minimum of one person with current CTS certification (valid for the duration of the project) from InfoComm International. One such person must be on-site during the entire time of the project. 1

2 3. Have a single point of contact during the entire time of the project serving as the project manager. 4. Must be authorized by the manufacturer as a dealer / installer of the products being installed. System Design: The layout of the system includes the following considerations: 1. All equipment is to be mounted to walls and ceiling structure as required. 2. The system will include camera hardware as presented in the attachment. 3. All data and video cabling is to be provided by others. 4. All power PoE or 120vAC is to be provided by others. Warranty: All equipment provided and installed by the contractor will carry full manufacturer s warranty and a one-year labor warranty by the contractor. The contractor will be required to perform or enable all warranty work labor or product replacement for the duration of warranty period. The warranty is to begin on the date of installation. In the event of a warranty repair beyond the first year all equipment will be replaced without any additional expense to the BCSD except for equipment rental and labor charges. The contractor is to provide all lifts, products, equipment, parts and labor for this installation. Coordination with the District s Electrical Contractor for modification to power will be the responsibility of the contractor w/ the District paying the Electrical Contractor directly. The contractor is to leave the site free from any debris / trash and secure all products / equipment at the end of each workday. All work is to be coordinated with the activity schedule of the DESC. Permission will not be granted for performance of work with the presence of students that will in any way jeopardize the students or staff safety. It is anticipated that all work can be scheduled during the work day (M-F / 8-5) work outside of these hours will need to be coordinated in advance. Note we have an active school program on-site and in no way, is the work to interfere with the educational process. On-site storage can be arranged but is the responsibility of the contractor and the owner takes no liability or ownership of the items stored. Along with quote contractor is to submit: 1. Sketch of project showing equipment locations 2. Line drawing of the project clearly identifying any requirements of others. 3. General statement of understanding of work 4. General statement of methodology to be utilized in the installation and testing process of wiring and equipment. 5. Qualifications of staff and company to be assigned to the project. 6. Examples of at least 3 projects of similar nature and size completed in the last 5 years. 7. References minimum of 3 relevant to installation of camera systems of this nature. 8. For your quote to be considered, you must provide a quote based upon the Lumens Solution. 9. Alternate 1 is optional and a quote is not required for your quote to be considered. 2

3 Products: All products are to be new and in the box. Terms and Conditions: Pricing should be valid for 60 Days. F.O.B. Destination: BCSD, 2900 Mink Point Blvd. Beaufort, SC Vendor shall not perform any work prior to the receipt of a purchase order from the BCSD. The using governmental unit shall order any supplies or services to be furnished under this contract by issuing a purchase order. Vendor agrees to accept BCSD Procurement Card for payment for no extra charge. Vendor shall not outsource to another vendor without written permission from the BCSD. AFFIRMATIVE ACTION EQUAL OPPORTUNITY EMPLOYER Bids from Minority and Women owned Business Enterprises are strongly encouraged. Please use the following space to describe any additional information you can provide: Vendor Name: Vendor Address: City/State/Zip: Website: Phone: Contact Person: 3

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5 2 * Legend Description Primary Viewing Angle of Camera Board Room Sectional Floor Plan Lumens' Solution VC Camera MDF Location for VS-LC102 VS-LC Board Room *2 - Location of outdoor connections 3 - Items to be provided by the camera vendor are: * Camera VC-A50P Wall Mount for Camera VC-AXX Accessory Cables for Camera VC- AC06 and O7 Lecture Capture VS-LC102

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