The University of Edinburgh. Estates and Buildings. General Code. Safety Practice. for. Contractors

Transcription

1 The University of Edinburgh Estates and Buildings General Code of Safety Practice for Contractors

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3 The University of Edinburgh fully supports the key aim of the Construction (Design and Management) Regulations 2007 (CDM 2007) to integrate health and safety into the management of the project and to encourage everyone involved to work together to: Improve the planning and management of projects from the very start; Identify hazards early on, so they can be eliminated or reduced at the design or planning stage and the remaining risks can be properly managed; Target effort where it can do the most good in terms of health and safety; Discourage unnecessary bureaucracy. a) In general, and as a minimum standard, the University expects all projects to be managed in accordance with the requirements of the Health and Safety at Work etc Act 1974 and any regulations made under Section 15 by the Secretary of State. b) In particular, and as a minimum standard, the University expects all projects to be managed in accordance with the principles of CDM 2007 and in particular the requirements of Part 4 Duties Relating to Health and Safety on Construction Sites. c) In particular, and as a minimum standard, the University expects all projects to be managed in a way which is in line with the guidance on best practice contained in the Health and Safety Executive publication Health and Safety in Construction (Third Edition 2006 ISBN ).

4 Contractors must conduct their activities in such a way that the safety of their own staff, University staff, students, and the general public is protected at all times. Everyone carrying out work on behalf of contractors must be competent. From 1 st January 2010, all CDM dutyholders (Principal Contractors, Contractors, Designers and CDM Co-ordinators) must be registered with the Contractors Health and Safety Assessment Scheme (CHAS).

5 Access Permits / Permits to Work All contractors must be in possession of a valid access permit and permit to work issued by the university project supervising officer and be familiar with the procedure for clocking in and out. A permit to work is required for the following: Any work in a laboratory (issued by the laboratory supervisor on site); Hot Work; Work in Confined spaces; Work on High Voltage and Low Voltage electrical apparatus; Working at Height. Accidents, Dangerous Occurrences and near-misses Any accidents, incidents, dangerous occurrences or near misses must be reported to the University project supervising officer immediately or as soon as reasonably practicable. The University s policy with regards to Asbestos Containing Materials (ACM s) on its sites and their management is detailed in the University of Edinburgh Asbestos Policy which can be found on the Estates and Building s Asbestos Website. All asbestos enquiries must be made to the University Asbestos Management Team at asbestos@ed.ac.uk or on or

6 Enforcement Authority Visits Any visits by enforcing agencies must be notified to the University project supervising officer as soon as reasonably practicable. Fire Safety Contractors must not do anything to interfere with fire safety precautions without the express written consent of the University via the project supervising officer. Contractors must ensure that they are aware of the fire safety procedures in place for the building and must liaise with the building occupiers to ensure continuity and compatibility in protecting the means of escape and with the evacuation procedures for the building. Guidance on University fire safety policy is available from the Health and Safety Department s fire safety unit by contacting the unit secretary on or on Fire@ed.ac.uk Fume Cupboards Contractors are advised that fume cupboard and biological safety cabinet exhausts are present on many University buildings. Some of these may discharge toxic and/or flammable fumes. Advice must always be sought from School technical Superintendents or School Facility Managers before any work in proximity to these exhausts is carried out. The University of Edinburgh Health and Safety Department The Health and Safety Department provides appropriate and effective support to facilitate the University s attainment of its core objectives in teaching and research, whilst preserving the highest quality of health and safety practice across the University s wide spectrum of activities, so meeting all its legal and moral obligations in this regard. The Health and Safety Departments fundamental mission is therefore to assist and advise the University Court, and all members of the University

7 community, in ensuring, so far as is reasonably practicable, the health, safety and welfare whilst at work of all employees and students, and the safety of authorised visitors and members of the public entering the precincts of the University The Health and Safety Department includes experts in Biological and Radiation Safety and other disciplines and can be contacted at or on Traffic Control and Parking The University rules associated with parking and arrangements for purchasing parking permits can be found at Contractors vehicles are only permitted to park in University parking spaces if a valid parking permit is displayed in the windscreen. Contractors or suppliers vehicles are permitted to park without a permit for the specific purpose of loading and unloading goods only. Vehicles parked for the loading and unloading of goods must not present a hazard or obstruction to other vehicles or pedestrians. Contractors must comply with the directions of security staff or Transport Office as to the parking of vehicles. Vehicles must not be parked on double yellow lines, hatched areas, against fire exits or in any place that may result in hazard. Unless a vehicle is actively being worked from, it must be parked in a designated parking bay. Contractors vehicles shall not be driven onto areas other than roadways and parking bays unless it is an essential requirement for the execution of the works and has been approved by the Project Supervising Officer. Advice on parking arrangements is available from the Transport and Parking Manager Emma Crowther at emma.crowther@ed.ac.uk or on

8 Important Contact Information In an Emergency: call 2222 on any University telephone. 24 hour Hotline: general address is: University Security The University Security Service is manned 24 hrs per day, 365 days per year and is dedicated to: Establishing realistic assessments of the level of risk on campus; Identifying trends and reacting quickly to remove or reduce risk; Raising security awareness within the University Community. Waste disposal Unless written permission has been requested and received from the University Waste & Environment Manager, contractors are responsible for the proper disposal of all waste created during the currency of their contract.

9 All waste must be disposed of off the University site. University waste containers are not to be used for the disposal of contractors waste including waste generated out of University premises during a contract. A Registered Waste Carrier must transport hazardous waste off site. Duty of Care Waste Transfer Notes (and where appropriate, Special Waste Consignment Notes) must be kept by the contractor and must be shown to the University upon request. Waste must be disposed of at an appropriately licensed waste disposal site. Any waste disposal incident or accidents must be reported following designated accident reporting procedures. Advice on waste disposal is available from the University Waste & Environment Manager Fleur Rothwell at waste@ed.ac.uk or on University Health and Safety Enforcement The University reserves the right to visit any job or site at any reasonable time. The University further reserves the right to issue binding notices and instructions to contractors regarding heath and safety aspects or implications of work being carried out. The University will also carry out random audits of contractors health and safety management systems. Further information is available from the Estates and Buildings Health and Safety Adviser Joe Brannigan at joe.brannigan@ed.ac.uk or on

10 Estates and Buildings Access Permits Access permits must be processed before you begin work on site. You can do this by either telephoning one of the Reception Centres quoting the Purchase Order Number and giving the operator the number of staff (including subs) you expect on site: RECEPTION CENTRE OPENING HOURS TELEPHONE NUMBER RECEPTION CENTRE OPENING HOURS TELEPHONE NUMBER Hugh Robson Building Roslin Dugald Stewart Building QMRI Old College Holyrood EBVC JCMB OR Presenting the Permit for Processing at your nearest Reception Centre OR If the Reception Centre is closed telephone or visit the Security Office at Appleton Tower ( ). At the end of your working day you must contact one of the above Reception Centres quoting your Purchase Order Number so that you can be logged out and the University knows you have left site.

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12 The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC Printed by The University of Edinburgh, Printing Services