Virginia Tech Contract #UCP-TG Commodity/Service: Wayfinding Signage and Turn-Key Signage Installation

Transcription

1 !l!virginiatech I Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street t..rvl/ Blacksbu rg, Virginia / Fax: 540/ November 1, WestView Companies Inc. Attn: Afton Johnson PO Box 21 Oilville, VA Dear Ms. Johnson: Subject: Virginia Tech Contract #UCP-TG Commodity/Service: Wayfinding Signage and Turn-Key Signage Installation Thank you for responding to my letter of October 23, 2017 and agreeing to renew the contract. The contract will now expire January 31, The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner. We look forward to working with you for an additional year. Sincerely, o.p~ Gregory A P tt, 0, VCO, CUPO Assistant Director of Procurement for Facilities Support Telephone: (540) GAP/sr c: F.M. Pro Crystal Hypes ' Invent the Future VIR GI NI A PO L Y T EC H N IC IN S TI TUT E A ND STA T E UNI V E R S I T Y An equ al opportunit y, affirm ative action institution

2 !llvirginiatech I Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia / Fax: 540/ October 23, 2017 WestView Companies Inc. Attn: Afton Johnson PO Box 21 Oilville, VA Dear Ms. Johnson: Subject: Virginia Tech Contract# UCP-TG Commodity/Service: Wayfinding Signage and Turn-Key Signage Installation This is to inform you that the subject contract expires January 31, Since the university would like to renew the contract for an additional year, please advise concerning your intention by signing in the appropriate space listed below. A signed copy of this letter should be received in Procurement by November 6, In addition, review the attached form, which shows your company information as listed in the university's vendor database. If any of this information has changed, make corrections directly on the form, and return with this letter. It is essential this information be accurate for payments to be processed in a timely manner. Virginia Tech recommends that our vendors utilize the Wells One AP Control Payment System for payment of all invoices and strongly encourages all vendors under contract with the university to participate in this program. If your firm is not enrolled in the program. refer to our website: or contact me directly for more information. Sincerely, Gregory A. Pratt, VCC Assistant Director of Procure Telephone: (540) a. P~ PO for Facilities Support WestView Companies Inc. agrees to renew the contract for an additional year under the terms and conditions of the subject contract. -.. f:l Authorized Signature: c::::::::1 "2:? Date: I 0-2 '- - I 7 Name: c. A.fl.~»hvi;:~ Title: _..;... (please print) f?-...;.r. _e_s"'-'- i c/ :;..J...:e:;.in...:...;_ f- We currently participate in the Wells One Program. We would like to participate in the Wells One Program WestView Companies Inc. does not agree to renew the contract for an additional year. Authorized Signature Name: GAP/sr Approved : Date: (please print) '~~ Director of P?lU?/ Z Date: Title: Invent the Future VIRGINIA POLYTECHNIC INSTITUTE A N D STATE UNIVERSITY An equa l opportun ity, aff,rma11v e action,nst,tullon

3 !llvirginiatech I Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia / Fax: 540/ October 25, 2016 WestView Companies Inc. Attn: Afton Johnson PO Box 21 Oilville, VA Dear Ms. Johnson: Subject: Virginia Tech Contract #UCP-TG Commodity/Service: Wayfinding Signage and Tum-Key Signage Installation Thank you for responding to my letter of October 13, 2016 and agreeing to renew the contract. The contract will now expire January 31, The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner. We look forward to working with you for an additional year. GAP/sr c: F.M. Pro Anthony Watson Sincerely, ~c~~c~ Assistant Director of Procurement for Facilities Support Telephone: (540) Invent the Future VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY An equal opportunity, affirmative action institution

4 VENDOR INFORMATION FORM 10/18/2016 TG for office use Greg Pratt WestView Companies Inc FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number) FEDERAL TAXPAYER NUMBER BUSINESS NAME/ OBA NAME/TA NAME (If different than Full Legal Name) FEDERAL TAXPAYER NUMBER (If different than ID# above) West View Companies Inc BILLING NAME (Company name as it appears on your invoice) FEDERAL TAXPAYER NUMBER (if different than ID# above) PURCHASE ORDER ADDRESS: PAYMENT ADDRESS: P. 0. Box 21 P 0 BOX ADDRESS 1 P. 0. Box 21 PAYMENT P 0 BOX ADDRESS 1 STREET ADDRESS 2 PAYMENT STREET ADDRESS 2 Oilville CITY Oilville CITY VA VA STATE ZIP CODE STATE ZIP CODE Afton Johnson CONT ACT PERSON PHONE NUMBER afton@westviewcompanies.com TOLL FREE NUMBER FAX NUMBER

5 lljvirginiatech I Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia / Fax: 540/ WestView Companies Inc. Attn: Afton Johnson PO Box 21 Oilville, VA October 13, 2016 Dear Ms. Johnson: Subject: Virginia Tech Contract# UCP-TG Commodity/Service: Wayfinding Signage and Tum-Key Signage Installation This is to inform you that the subject contract expires January 31, Since the university would like to renew the contract for an additional year, please advise concerning your intention by signing in the appropriate space listed below. A signed copy of this letter should be received in Procurement by October 27, In addition, review the attached form, which shows your company information as listed in the university's vendor database. If any of this information has changed, make corrections directly on the form, and return with this letter. It is essential this information be accurate for payments to be processed in a timely manner. Virginia Tech recommends that our vendors utilize the Wells One AP Control Payment System for payment of all invoices and strongly encourages all vendors under contract with the university to participate in this program. If your firm is not enrolled in the program, refer to our website: or contact me directly for more information. Sincerely, h 1 Gregory A.~ r; ~ ~.,.,,. ~ 0.- p~ CUPO Assistant Director of Procurement for Facilities Support Telephone: (540) WestView Companies Inc. agrees to renew the contract for an additional year under the terms and conditions of the subject oonttact ~ Authorized Signature: ~ Date: Io - 16"'- I '7 Name: C At.J..o.., 7ot.ivis~ (please print) We currently participate in the Wells One Program. We would like to participate in the Wells One Program WestView Companies Inc. does not agree to renew the contract for an additional year. Authorized Signature: Name: GAP/sr Approved: Date: Invent the Future VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY An equal opportunity, affirmative action institution

6 VENDOR INFORMATION FORM 2/29/2016 TG for office use Greg Pratt WestView Companies Inc FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number) FEDERAL TAXPAYER NUMBER BUSINESS NAME/ OBA NAME/TA NAME (If different than Full Legal Name) FEDERAL TAXPAYER NUMBER (If different than ID# above) West View Companies Inc BILLING NAME (Company name as it appears on your invoice) FEDERAL TAXPAYER NUMBER (if different than ID# above) PURCHASE ORDER ADDRESS: PAYMENT ADDRESS: P. 0. Box 21 P 0 BOX ADDRESS 1 P. 0. Box 21 PAYMENT P 0 BOX ADDRESS 1 STREET ADDRESS 2 PAYMENT STREET ADDRESS 2 Oilville CITY Oilville CITY VA STATE ZIP CODE VA STATE ZIP CODE Afton Johnson CONT ACT PERSON PHONE NUMBER afton@westviewcompanies.com TOLL FREE NUMBER FAX NUMBER

7 !If VirginiaTech I Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turn er Street NW Blacksburg, Virginia / Fax: 540/ October 19, 2015 W estview Companies Inc. Attn: Afton Johnson PO Box 21 Oilville, VA Dear Ms. Johnson: Subject: Virginia Tech Contract #UCP-TG Commodity/Service: Wayfinding Signage and Turn-Key Signage Installation Thank you for responding to my letter of October 2, 2015 and agreeing to renew the contract for an additional year. The contract will now expire January 31, The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner. We look forward to working with you for an additional year. GAP/sr c: F.M. Pro Jim McCoy Sincerely, _4,~ cj, ~ F1-eJJr VCO, CUPO Assistant Director of Procurement for Facilities Support Telephone: (540) Gregory A~~CCO, L In ven t th e Future VIRGINIA POL YTEC H N IC INST I TU TE AND STATE UN I VERSITY An equal opportunity, affirmative ac tion i nstitutio n

8 VENDOR INFORMATION FORM 10/9/2015.: for office use WestView Companies Inc FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number) FEDERAL TAXPAYER NUMBER BUSINESS NAME/ OBA NAME/TA NAME (If different than Full Legal Name) FEDERAL TAXPAYER NUMBER (If different than ID# above) West View Companies Inc BILLING NAME (Company name as it appears on your invoice) FEDERAL TAXPAYER NUMBER (if different than ID# above) PURCHASE ORDER ADDRESS: PAYMENT ADDRESS: P. 0. Box 21 P 0 BOX ADDRESS 1 P. 0. Box 21 PAYMENT P 0 BOX ADDRESS 1 STREET ADDRESS 2 PAYMENT STREET ADDRESS 2 Oilville CITY Oilville CITY VA STATE ZIP CODE VA STATE ZIP CODE Afton Johnson CONT ACT PERSON PHONE NUMBER afton@westviewcom panies.com TOLL FREE NUMBER FAX NUMBER

9 IJ\iirginiaTech I Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia / Fax: 540/ Westview Companies Inc Attn: Afton Johnson PO Box 21 Oilville, VA October 2, 2015 Dear Ms. Johnson: Subject: Virginia Tech Contract # UCP-TG Commodity/Service: Wayfinding Signage and Tum-Key Signage Installation This is to inform you that the subject contract expires January 31, Since the university wou ld like to renew the contract for an additional year, please advise concerning your intention by signing in the appropriate space listed below. A signed copy of this letter should be received by Procurement by October 16, In addition, review the attached form, which shows your company information as listed in the university's vendor database. If any of this information has changed, make corrections directly on the form, and return with this letter. It is essential this in formation be accurate for payments to be processed in a timely manner. Virginia Tech recommends that our vendors utilize the Wells One AP Control Payment System for payment of all invoices and strongly encourages all vendor under contract with the uni versity to participate in this program. If your firm is not enrolled in the program, refer to our website: or contact me directly for more information. Sincerely, t,_.. {\ ~ e~~-~~_,,~~ Gregory A. Pratt, VCCO, VCO, CUPO Assistant Director of Procurement for Facilities Support Telephone: (540) Westview Companies Inc agrees to renew the contract for an additional year under the terms and conditions of the subject contract. Authorized Signature: Date: /o { r~ {1) Name: C. Af+-e,,.,, ~Y\vi_gn (please print) Title: f12-ts.oerjf frv.jt0'i T2- We curre11tly participate in the Wells One Program. We would like to participate in the Wells One Program Westview Companies Inc does not agree to renew the contract for an additional year. Authorized Signature: Name: Date: Title: GAP/sr Approved: Date: ' ~ Invent the Future VIRG IN IA POLYTEC HNI C INST ITU TE AND STATE UNIVER SITY An equal opportunity, affirmative action institution

10 VENDOR INFORMATION FORM 9/25/2015 TG for office use Greg Pratt WestView Companies Inc FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number) FEDERAL TAXPAYER NUMBER BUSINESS NAME/ OBA NAME/TA NAME (If different than Full Legal Name) FEDERAL TAXPAYER NUMBER (If different than ID# above) West View Companies Inc BILLING NAME (Company name as it appears on your invoice) FEDERAL TAXPAYER NUMBER (if different than ID# above) PURCHASE ORDER ADDRESS: PAYMENT ADDRESS: P. 0. Box 21 P 0 BOX ADDRESS 1 P. 0. Box 21 PAYMENT P 0 BOX ADDRESS 1 STREET ADDRESS 2 PAYMENT STREET ADDRESS 2 Oilville CITY Oilville CITY VA STATE ZIP CODE VA STATE ZIP CODE Afton Johnson CONTACT PERSON PHONE NUMBER afton@westviewcompanies.com TOLL FREE NUMBER FAX NUMBER

11 Date: November 7, 2014 CONTRACT MODIFICATION AGREEMENT Contract No.: UCP-TG Modification No.: One (1) Issued By: Contractor: Commodity: Virginia Polytechnic Institute and State University (Virginia Tech) WestView Companies, Inc. Wayfinding Signage and Tum-Key Installation This Supplemental Agreement is entered into pursuant to the provisions of the basic contract. Description of Modification: Change Contract Effective September 18, Change thickness of individual letters for the B-type signs to \4 inch. Revised pricing associated with increase in individual letter thickness: Sign Type: Original Price: Revised Price: B2 $ $ B2a $1, $1, B3 $ $ B3a $1, $1, B4 $ $ BS $ $ Revise specified post, anchors and mounting hardware for sign type PS 1: associated with these changes: Revised pricing Sign Type: Original Price: Revised Price: PSl-8 $ $ Add to Contract Effective October 8, The following rates and roles will be added to the contract for non-professional design related services, inclusive of development and production of manufacturing drawings: Principal $175.00/hour

12 ; Licensed Architect Senior Designer Designer Staff Associate/ Administrator $155.00/hour $125.00/hour $ 95.00/hour $ 65.00/hour Except as provided herein, all terms and conditions of Contract Number UCP-TG , as heretofore changed, remain unchanged and in full force and effect. Virginia Tech By: Director of Procurement

13 W!VirginiaTech I Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street t#v Blacksburg, Virginia / Fax: 540/ WestView Companies Inc Attn: Afton Johnson POBox21 Oilville, VA Dear Ms. Johnson: Subject: Virginia Tech Contract #UCP-TG Commodity/Service: Wayfinding Signage and Turn-Key Signage Installation Thank you for responding to my letter of October 2, 2014 and agreeing to renew the contract for an additional year. The contract will now expire January 31, The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner. We look forward to working with you for an additional year. GAP/sl c: F.M.Pro Jim McCoy, John Mason Sincerely, ~~.!~ Assistant Director of Procurement - Facilities Support Telephone: (540) ~ Invent the Future VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY An equal opportunity, affirmative action institution

14 .- VENDOR INFORMATION FORM 10/8/2014 TG for office use -- Greg Pratt I WestView Companies Inc FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number) FEDERAL TAXPAYER NUMBER BUSINESS NAME/ OBA NAMEfTA NA)VIE (If different than Full Legal Nar:iei _FEDERAL-TAXPAYER NUMBER.(If different than ID# above) West View Companies Inc BILLING NAME (Company name' as -it appears on your invoice) FEDERAL-TAXPAYER NUMBER (ifdifferent than ID# above) PURCHASE ORDER ADDRESS: PAYMENT ADDRESS: P. 0. Box 21 P 0 BOX ADDRESS 1 P. 0. Box 21 ' :PAYMENT.PO BOX ADDRESS 1, STREET ADDRESS 2. PAYMENT ;STREET ADDRESS 2 ' ~, - > Oilville CITY Oilville CITY VA STATE ZIP CODE VA STATE Afton Johnson CONTACT PERSON PHONE NUMBER afton@westviewcompanies.com TOLL FREE NUMBER FAX NUMBER

15 '< ll!virginiatech I Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia / Fax: 540/ Westview Companies Inc Attn: Afton Johnson PO Box21 Oilville, VA October 2, 2014 Dear Ms. Johnson: Subject: Virginia Tech Contract# UCP-TG Commodity/Service: Wayfinding Signage and Turn-Key Signage Installation This is to inform you that the subject contract expires January 31, Since the university would like to renew the contract for an additional year, please advise concerning your intention by signing in the appropriate space listed below. Please return one signed copy of this letter to me by October 16, Please review the attached form, which shows your company information as listed 4i the university's vendor database. If any of this information has changed, make corrections directly on form, and return with this letter. It is essential that this information be accurate in order for payments to be processed a imely manner. Thank you for your attention to this matter. n egory A. Pratt, VCCO, VCO Assistant Director of Procurement - Facilities Support elephone: (540) Westview Companies Inc agrees to renew the contract for an additional year in accordance with the terms and conditions of the subject contract. 'fr Sl.lBJIWj': ~'!Zf;v.seo c>n T IZ-1\'fl'S. Authorized Signature: ~. Date: l(r 6- I 't Name: C.A--J JbttY1~ Title: tf'"""-s;cft.n-f (please print) Westview Companies Inc does not agree to renew the contract for an additional year. Authorized Signature: Name: Date: Title: GAP/sr c: FMP Approved: Date: W. Thomas Kaloupek Director of Proclemlt. ~l i.1 Ir lnven't the Future VIRGINIA PO,YTECHNIC INSTITUTE AND STATE UNIVERSITY An equal opportunity, affirmative action- institution ~

16 VENDOR INFORMATION FORM 10/2/2014 I ; TG for:offfce use.: Greg Pratt I WestView Companies Inc ifull LEGAL NAME - l. r- {ComPany Name as it appears.with.your Federal Taxpayer Number) ~ ~--~~---~ "-- r ---- eusiness-namei DBANAMEIJ"~NAME ~---, :... (If <jifferent than Full Legal Name). FEDERAL.TA)(PAYER NL!MBER. (If different than ID# above) ~ "",,., ~ We~! View Companies Inc (Company name as.itapp~ars on youfinvoice) ~- --"- - -e - - ' O - - :_,, ~ _, '""" - PURCHASE ORDER ADDRESS: PAYMENT ADDRESS: P. 0. Box 21 - ~ :,p O.BOX ADDRESS.1 A~ '..o - _.. P. 0. Box21 PAYMENT i>:o eoxaddress ,--- - L~ ~--..o.-~ ~ - ~ - ~'"~ = - _..:., -~ - -- Oilville ; --- -~- --- CITY Oilville CITY ---, - " -.,,..,.; ' '""' w'~ VA i. -STATE ZIP CODE VA ' L ZIP CODE, Afton Johnson ' «:'ontact PERSON PHONE NUMBER afton@westviewcompanies.com \.., _,,.:;: < -- TOLL FREE NUMBER FAX NUMBER

17 VT materials pricing worksheet Contract renewal Aluminum ~ type size orig. price new price percent increase sheet 4 x 8 x 1/8 $ $ % sheet 4 x 8 x 1/4 $ $ % tube 2x8x1/8 $ $ % tube 2 x 6 x 1/8 $ $ % tube 4 x 6 x 1/4 $ $ % tube 4x3x1/4 $ $ % channel 4x1x1/8 $ $ % flat bar 5x1/4 $ $ % tube 13/4 x 3 x 1/8 $ $ % 107% Average increase Sign Comp systems Bl frame kit $ $ % Sign Type 2014 price 2015 unit rate CG.1 $ 7, $ 7, CG.2 $ 6, $ 6, VD.1 $ 2, $ 3, VD.lA $ 2, $ 3, VD.2 $ 2, $ 2, VD.2A $ 1, $ 2, VD.3 $ 2, $ 2, VD.3A $ 1, $ 2, VD.4 $ 1, $ 1,485;00 DT.1 $ 7, $ 9, PK.1 $ 1, $ 2, PK.2 $ 1, $ 2, PK.3 $ 1, $ 2, PK.4 $ 1, $ 2, PK.5 $ 1, $ 2, PK.6 $ 1, $ 2, PK.7 $ 3, $ 4, PK.8 $ 11, $ 14, PS.1 $ $ PS.2 $ $ PS.3 $ $ PS.4 $ $ PS.5 $ $ PS.6 $ $ PS.7 $ $ PS.8 $ $ B.1 $ 2, $ 2, B.2 $ $

18 B.2A $ 1, $ 1, B.3 $ $ B.3A $ 1, $ 1, B.4 $ $ B.5 $ $' PD.1 $ $ PD.lA $ 1, $ 1, PD.2 $ $ PD.3 $ $ BK.1 $ $ BK.2 $ $ CM.1 $ $ JN.1 $ $ BS.1 $ $ CK.1 $ 7, $ 8, HC.1 $ $ HC.1A $ $ HC.18 $ $ HC.2 $ $ HC.3 $ $ HC.3A $ $ HC.4 $ $ HC.4A $ $ RG.1 $ $ RG.2 $ $ ST.l $ $ ST.2 $ $ ST.3 $ $ BN.1 $ 1, $ 1, BN.2 $ $ EV.1 $ $ EV.2 $ $ EV.3 $ $

19 COMMONWEALTH OF VIRGINIA STANDARD CONTRACT Contract Number: UCP-TG This contract entered into this 1 51 day of February 2014, by Westview Companies, Inc., hereinafter called the "Contractor" and Commonwealth of Virginia, Virginia Polytechnic Institute and State University called "Virginia Tech." WITNESSETH that the Contractor and Virginia Tech, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows: SCOPE OF CONTRACT: The Contractor shall provide the Wayfinding Signage and Turn-Key Signage Installation to Virginia Tech as set forth in the Contract Documents. PERIOD OF CONTRACT: From February I, 2014 through January 31,2015. COMPENSATION AND METHOD OF PAYMENT: Contract Documents. The Contractor shall in accordance with the CONTRACT DOCUMENTS: The Contract Documents shall consist of this signed contract, Invitation For Bid number dated November 26, 2013, together with Addendum Number I To Bid dated January 9, 2014, Addendum Number 2 To Bid dated January 16, 2014, and the bid submitted by the Contractor dated January 22, 2014, and the Contractor's response dated January 22, 2014 to Addendum Number I To Bid, and the Contractor's response dated January 22, 2014 to Addendum Number 2 To Bid. all of which Contract Documents are incorporated herein. In WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby. Co~tracto~r :-.. By.~ (Signature Virginia Tech By: C A { f.c.v., J?-h VI l't,_, ij=ej.t~ t.,.,-j- Name and Title :,l('_r,\x: :;--:;. ~ f?j..::.-\\,\1~~ ~ppv~ Ku<:-l.J'\et~'Lc*

20 INVITATION FOR SEALED BID# THIS IS NOT AN ORDER VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY PROCUREMENT DEPARTMENT (MC 0333) NORTH END CENTER, SUITE 2100, VIRGINIA TECH, 300 TURNER STREET NW BLACKSBURG, VIRGINIA DATE BID RETURN DATE Al\.1) HOUR BID OPENING DATE AND HOUR November BIDDERS ADDRESS JanuarY oo. 2014; 3:00PM ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO: Gregory A. Pratt, VCO, VCCO Assistant Director for Facilities Support E-1\IAIL ADDRESS: TELEPHONE NUMBER ( FAX NUMBER APTER HOUR MESSAGES (540! COMMODITY: Wayfinding Signage and Turn-Key Signage Installation SEE ATTACHED SPECIAL INSTRUCTIONS 1. SEALED BID responses should be returned in the furnished envelope. 2. Faxed responses to Scaled Bids cannot be sent directly to the Procurement Department. sec "Facsimile Bids' of the attached General Tcnns and Conditions. 3. Responses must he submitted on thi~ form and the attachment (s) provided. 4. Responses should be signed below. 5. Responses will be received in the Virginia Polytechnic Institute and State University. Procurement Department (MC 0333).North End Center. Suite Virginia Tech. 300 Turner Street. NW. Blacksburg. VA until the bid opening date and hour or. if specified. the bid return date and hour shown above. 6. Contact the buyer listed ahove for bid award infonnation. Enclose a self-addressed stamped envelope if you wish to obtain price information. 7. DELIVERY IS F.O.B. DESTINATION UNLESS OTHERWISE NOTED IN THE BODY OF THE BID. 8. Any ADDENDUM issued for this solicitation may be accessed at htip:l/ww\\.procurcmcnt.yt.cdu/!nrn! doc..,/bidc,.ohp. Since a paper copy of the addendum will not be mailed to you. we encourage you to check the web site regularly. 9. Bidders must take cognizance of the fees associated with tht ( VA Rusines~-To-Gnvernment Vendor Registration reauiremcnt descrihcd herein and at and submit prices accurdinglv. CERTIFICATION: II\ ACCORDANCE WITH THIS INVITATION FOR SEALED BID AND SUBJECT TO ALL TERMS AND CONDITIONS CONTAINED HEREIN INCLUDING THE GENERAL TERMS AND CONDITIONS SHOWN AT!Jttn"/1\\'W\'..pr{JCllrt'Jlll'nt. Yt.edu/hflnl.docs/term~/GT(' B IP 1 0 l S"~O l :;_pel: THE UNDERSIGNED OFFERS AND AGREES TO FURNISH THE GOODS OR SERVICES FOR THE PRICEIS 1 OFFERED FULL LEGAL NAME (PRINTJ FEDERAL TAXPAYER NUMBER lid#) DELIVERY DATE ((nmp;:ny r.:mv.: a~.![ appe.:!r~ \'.':lh your Feder~d T;~xpaye.r NumherJ BUSINESS NAME/DBA NAMErfA NAME Ill dtflerem than the Full Legal Name) FEDERAL TAXPAYER NUMBER rlt dtflerent than ID# ahnve) BILLING NAME FEDERAL TAXPAYER NUMBER ((ompanv name as 1t appear.> on your JnVO!Ct'l llf difkrent than ID# atlnve 1 PURCHASE ORDER ADDRESS PAYMENT ADDRESS CONT,\CT NAMErTITLE (PRINT! SIGNATURE ([N INKJ DATE ADDRESS TELEPHONE NUMBER TOLL f'ree TELEPHONE NUMBER FAX NUMBER BUSINESS CLASSIFICATIOK I 0 LARGE I 0 SMALL I 0 MINORITY-OWNED I 0 WOMEK-OWNED Busines<> Classification definitions can he vie\ved at hll:' I.D.~.~~ v,.nrucw~'rn~_:]l. VL;.QJ.i \ c:ns tl>r~ cl~1'-'~ html Is vour Classification certified bv the Viremia Dt:p! of Minoritv Busincs~ Entt:rnrise". 1 For a:-.si~tance with certific~uion question:-,. please visit: tll!:~;~ wv \\.dr:~h: ~t_;<t~ v:l.u:-..~w; n~:.~:rt.!ltml 0 Yes 0 No l If ve:-.. nrovidc- Certification Number THIS IS NOT AN ORDER,...,'""'"'.

21 I. PURPOSE: VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY (VIRGINIA TECH) INVITATION FOR SEALED BID NUMBER Wayfinding Signage and Turn-Key Signage Installation The intent and purpose of this Invitation For Sealed Bid is to establish a term contract or contracts with one or more qualified sources that can provide Wayfinding Signage and Turn-Key Signage Installation Senices for Virginia Polytechnic Institute and State University (Virginia Tech). an agency of the Commonwealth of Virginia. II. BACKGROUND: A unique and functional wayfinding system can market Virginia Tech. present a friendly image and communicate that the University is efficient, organized and caring. Helping a visitor ''find their way'' is an important part of their experience and time spent on campus. With this in mind. Virginia Tech recently completed a Campus Wayfinding Master Plan. The Wayfinding Master Plan for the Virginia Tech Campus takes a holistic view of wayfinding and considers the variety of tools that users may encounter as they find their way to and around the campus. These wayfinding tools include: SJgnage. technology. print materials. orientation maps and landmarks. One of the primary goals of the Wayfindmg Master Plan includes achieving a consistent and unified wayfinding system incorporating graphic improvements based on university branding initiatives. accessibility for persons with disabilities. safety. cost. durability and sustainability. lt is Virginia Tech's intent to systematically implement the signage portion of the Wayfinding Master Plan through a series of phased projects (Phase II. Phase III. etc.) as well as to install appropriate signage in and around new or newly renovated buildings as they come on-line within the campus structure. This Invitation for Sealed Bid seeks to establish a term contract(s) with vendons) fully capable of providing Virginia Tech with wayfinding signage and turn-key signage installation services in accordance with the information contained within the Virginia Tech Campus Wayfinding Guidelines and the ADA Signage Study - Exterior documents. III. EVA BUSINESS-TO-GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM: The eva Internet electronic procurement solution streamlines and automates government purchasing activities within the Commonwealth of Virginia. Virginia Tech. and other state agencies and institutions. have been directed by the Governor to maximize the use of this system in the procurement of goods and services. We arc. therefore. requesting thar wmr firm register as a rrading parrner within the eva svstem. There are registration fees and transaction fees involved with the use of eva. These fees must be considered in the provision of quotes. bids and price proposals offered to Virginia Tech. Failure to register within the eva system may result in the quote. bid or proposal from your firm being rejected and the award made to another vendor who is registered in the eva system. Registration in the eva system is accomplished on-line. Your firm must provide the necessary information. Please visit the eva website portal at httn:!/ and register both with eva and Ariba. This process needs to be complered before Virginia Tech can issue Your.finn a Purchase Order or cmzrract. If your firm conducts business from multiple geographic locations. please register these locations in your initial registration. For registration and technical assistance. reference the eva website at: e\'/\cu.'iomercareli'd~s., ir~inie<.eo\, or call X or IV. CONTRACT PARTICIPATION: ~nllt>th' c' \'!littam ~ 11l M~r\ G~"''r 11,: t/,~~: :1 u~,vt:r:;!', Jili:\W, t1:hit!;l!l~ \!IHv\:TSI(y O-ct lj:ll'lllno!i UiliV<J:.>;t, fhlllioi::!tj HII{'fSill IP~ UliiVl'fSI~V o' Vnqrrll< ' '\I:H:-'r.i.' ta",'l::stl:"! \ t([]ll'<" 1,;~'1 lt is the intent of this solicitation and resulting contract to allow for cooperative procurement. Accordingly. anv public body. public or private health or educational institutions. or Virginia Tech's affiliated corporations and/or partnerships may acce" any resulting contract if authorized by the contractor. Participation in this cooperative procurement is strictly voluntary. If authorized by the Contractor. the resultant contract ma) be extended to the entities indicated above to purchase at contract prices in accordance with contract terms. The Contractor shall notify Virginia Tech in writing of any such entities accessing the contract. No modification of this contract or execution of a separate contract is required to participate. The Contractor will provide semi-annual usage reports for all entities

22 accessing the Contract. Participating entities shall place their own orders directly with the Contractor and shall fully and independently admmister their use of the contract to include contractual disputes, invoicing and payments without direct administration from Virginia Tech. Virginia Tech shall not be held liable for any costs or damages incurred by any other participating entity as a result of any authorization by the Contractor to extend the contract. It is understood and agreed that Virginia Tech is not responsible for the acts or omissions of any entity. and will not be considered in default of the contract no matter the circumstances. Use of this contract does not preclude any participating entity from using other contracts or competitive processes as the need may he. V. SCOPE OF SERVICE: Provide wayfinding signage and tum-key signage installation services in accordance with Virginia Tech's Campus Wayfinding Guidelines dated October 2013 and in accordance with Virginia Tech's ADA Signage Study- Exterior dated May 31,2013. Due to the size of these two documents. to view these documents please visit the Virginia Tech laserf1che site at: ht~ns :/Ire( ord <.;, t ac i l i ties. vt.l'du Username: WayFindSign Password: hokies The two documents may he viewed and downloaded for printing from this site. It is Virginia Tech's intention to begin the process of wayfinding signage and tum-key signage installation with the Phase 2- Academic Zone project which is outlined beginning on page 37 of Virginia Tech's ADA Signage Study- Exterior document. Future signage projects to be identifted under any term contract(s) established as a result of this solicitation are anticipated to include additional phases of wayfinding signage for the campus as well as capital and renovation project signage. Virginia Tech anticipates expending approximately $ K per year. In addition to the Phase 2 project referenced in Attachment D. Virginia Tech anticipates releasing a comprehensive signage package for the Residential area of campus in 2014 with an estimated value in the $250-$500K range. VI. OPTIONAL PRE-BID CONFERENCE: An optional pre-bid conference will be held on December at 9:00am in The Classroom, Sterrett Facilities Complex. Blacksburg, Virginia. The purpose of this conference is to allow potential Bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation. While attendance at this conference will not be a prerequisite to submitting a bid, Bidders who intend to submit a bid are encouraged to attend. Bring a copy of this solicitation with you. Any changes resulting from this conference will be issued in a written addendum ro this solicitation. It is strongly recommended that you obtain a Virginia Tech parking permit for display on your vehicle prior to attending the conference. Parking permits are available from the Virginia Tech Parking Services Department located at 605 Research Center Drive, phone: (540) , parking(a 1 vt.edu. VII. METHOD OF PAYMENT: Virginia Tech will authorize payment to the contractor as negotiated in any resulting contract from the aforementioned Invitation For Bid. Payment can be expedited through the use of the Wells One AP Control Payment System. Virginia Tech strongly encourages participation in this program. For more information on this program please refer to Virginia Tech's Purchasing website: or comact the person in Procurement Department identified 111 the IFB. VIII. Il\IVOICES: Invoices for goods or services provided under any contract resulting from this solicitation shall be submitted to: Virginia Polytechnic Institute and State Universitv Accounts Payable North End Center, Suite 3300, Virginia Tech 300 Turner Street NW Blacksburg. Virginia 24061

23 IX. CONTRACT ADMINISTRATION: A Jim McCoy. Contracts Manager. at Virginia Tech or his designee. shall be identified as the Contract Administrator and shall use all powers under the contract to enforce its faithful performance. B. The Contract Administrator. or his designee. shall determine the amount. quantity. acceptability. fitness of all aspects of the services and shall decide all other questions in connection with the services. The Contract Administrator. or his designee. shall not have authority to approve changes in the services which alter the concept or which call for an extension of time for this contract. Any modifications made must be authorized by the Virginia Tech Procurement Department through a written amendment to the contract. X PRICE SCHEDULE:!TO BE COMPLETED RY BIDDER!: Please complete Attachment E - Pricing Schedule. XL ADDENDUM: Any ADDENDUM issued for this solicitation may be accessed at httn:!'ww\\.nrncuremcnu t.edu/htrnl.duc,/bids.nhf'. Since a paper copy of the addendum will not be mailed to you. we encourage you to check the web site regularly. XII. TERMS AND CONDITIONS: This solicitation and any resulting contract/purchase order shall be governed by the attached terms and conditions. XIII. ATTACHMENTS: Attachment A- Terms and Conditions Attachment B - Standard Comract Form Attachment C- Campus Wayfinding Guidelines!Refer to V. Scope of Work for website link) Attachment D-ADA Signage Study- Exterior (Refer to Section V. Scope of Work for website link) Attachment E - Pricing Schedule

24 ATTACHMENT A TERMS AND CONDITIONS Bid General Terms and Conditions See htto:/; BID odf Special Terms and Conditions 1. AUDIT: The Contractor hereby agrees to retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. Virginia Tech, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period. 2. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that Virginia Tech shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement. 3. AWARD OF CONTRACT: Virginia Tech will make the award on a lump sum or line item basis to the lowest responsive and responsible bidder. The Virginia Tech Procurement Department also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Virginia Tech to be in its best interest. Virginia Tech reserves the right to award more than one contract as a result of this solicitation. 4. CANCELLATION OF CONTRACT: Virginia Tech reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the Contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation. 5. CONTRACT DOCUMENTS: The contract entered into by the parties shall consist of the Invitation tor Bids, the signed Bid submitted by the Contractor, the Commonwealth Standard Contract Form (copy attached), the General Terms and Conditions, Special Terms and Conditions. the specifications including all modifications thereof, all of which shall be referred to collectively as the Contract Documents. 6. FINAL INSPECTION: At the conclusion of the work, the Contractor shall demonstrate to the authorized owners representatives that the work is tully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the Contractor at the Contractor's sole expense prior to final acceptance of the work. 7. IDENTIFICATION OF SEALED BID ENVELOPE: If a special envelope is not furnished. or if return in the special envelope is not possible, the signed bid should be returned in a separate envelope or package, sealed and addressed as follows: VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia Reference the opening date and hour, and Bid Number in the lower left corner of the envelope or package. If a bid not contained in the special envelope is mailed, the bidder takes the risk that the envelope, even if marked as described above, may be inadvertently opened and the information compromised which may cause the bid to be disqualified. No other correspondence or other bids should be placed in the envelope. Bids may be hand delivered to the Virginia Tech Procurement Department. 8. INSPECTION OF JOB SITE: My signature on this solicitation constitutes certification that I have inspected the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by Virginia Tech. 9. INSURANCE: By signing and submitting a bid under this solicitation, the Bidder certifies that if awarded the contract. it will have the following insurance coverages at the time the work commences. Additionally, it will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission.

25 During the period of the contract, Virginia Tech reserves the right to require the Contractor to furnish certificates of insurance for the coverage required. INSURANCE COVERAGES AND LIMITS REQUIRED: A. Worker's Compensation - Statutory requirements and benefits. B. Employers Liability- $100, C. General Liability - $500, combined single limit. Virginia Tech and the Commonwealth of Virginia shall be named as an additional insured with respect to goods.'services being procured. This coverage is to include Premises/Operations Liability, Products and Completed Operations Coverage, Independent Contractor's Liability, Owner's and Contractor's Protective Liability and Personal Injury Liability. D. Automobile Liability- $ E. Builders Risk- For all renovation and new construction projects under $ Virginia Tech will provide All Risk - Builders Risk Insurance. For all renovation contracts, and new construction from $100,000 up to $ the contractor will be required to provide All Risk - Builders Risk Insurance in the amount of the contract and name Virginia Tech as additional insured. All insurance verifications of insurance will be through a valid insurance certificate. The contractor agrees to be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from the payment of all sums of money by reason of any claim against them arising out of any and all occurrences resulting in bodily or mental injury or property damage that may happen to occur in connection with and during the performance of the contract, includina but not limited to claims under the Worker's Compensation Act. The contractor agrees that it will, at all times, after the completion of the work. be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from all liabilities resulting from bodily or mental injury or property damage directly or indirectly arising out of the performance or nonperformance of the contract. 10. NOTICES: Any notices to be given by either party to the other pursuant to any contract resulting from this solicitation shall be in writing, hand delivered or mailed to the address of the respective party at the following address: If to Contractor: Attention: Address Shown On Bid Cover Page Name Of Person Signing Bid If to Virginia Tech: Virginia Polytechnic Institute and State University Attn: Gregory A. Pratt, VCO, VCCO Procurement Department (0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia and Virginia Polytechnic Institute and State University Attn: Jim McCoy University Design and Construction Department 90 Sterrett Facilities Complex Blacksburg, Virginia PRICE ESCALATION/DEESCALATION: Price adjustments for changes in the contractor"s price of materials, labo,. and transportation may be permitted. Request for price adjustments for any other reasons will not be granted. No price increases will be authorized for 365 calendar days after the effective date of the contract. Upward price adjustments may be permitted only at the end of this period and each 365 days thereafter and only where verified to the satisfaction of the Virginia Tech Procurement Department. However, "across the board" price decreases are subject to implementation at any time and shall be immediately conveyed to Virginia Tech. Contractor shall give not less than 30 days advance notice of any desired price increase to the Virginia Tech Procurement Department. Any approved price changes will be effective only at the beginning of the calendar month following the end of the full 30 day notification period The Contractor shall document the amount and proposed effective date of any general change in the price of materials, labor, and transportation. Only aeneral "across tne board" price increases will be considered and must affect all suppliers of the commodities or goods. Documentation shall be supplied with the Contractor's request for increase which will: (1) verify that the requested price increase is general in scope and not applicable JUSt to Virginia Tech; and (2) verify the amount or percentage of increase which is being passed on to the Contractor by the Contractor's suppliers. Failure by the Contractor to supply the aforementioned ver"1fication with the request for price increase will result in a delay of the effective date of such increase. The Virginia Tech Procurement Department may verify such change in price independently. The V1rginia Tech Procurement Department may make such verification as it deems adequate. However, any increase which the Virginia Tech Procurement Department determines is excessive, regardless of any documentation supplied by the Contractor, may be cause for cancellation of the contract by the Virginia Tech Procurement Department. The Virginia Tech Procurement Department will notify the contractor in writing of the effective date of any increase which is approved. However. the Contractor shall fill all purchase orders received prior to the effective date of the price

26 adjustment at the old contract prices. The contractor is further advised that price decreases which affect the price of materials, labor. and transportation are required to be passed on to Virginia Tech immediately. Failure to do so will result in action to recoup such amounts. 12.RENEWAL OF CONTRACT: This contract may be renewed by Virginia Tech upon written agreement of both parties for four (4), one-year terms. under the terms of the current contract and at a reasonable time (approximately 90 days) prior to the expiration. 13.SAFETY: The Contractor bears sole responsibility for the safety of its employees. The Contractor shall take all steps necessary to establish, administer, and enforce safety rules that meet the regulatory requirements of the Virginia Department of Labor and Industry (VDLI) and the Occupational Safety and Health Administration (OSHA). The contractor shall take steps as necessary to protect the safety and health of university employees, students. and visitors during the performance of their work. In addition. the contractor must also provide the university with a written safety program that it intends to follow in pursuing work under this contract. By entering into a contract with Virginia Tech. the contractor and its subcontractors agree to abide by the requirements described in Safety Requirements for Contractors and Subcontractors located on Virginia Tech's Environmental. Health and Safety Services (EHSS) web site at this URL v\.edworoarams:contractor satew.oho. A copy of the publication may also be obtained by contacting EHSS at 540/ No work under this contract will be permitted until the university is assured that the contractor has an adequate safety program in effect. 14.SIDEWALK POLICY: Driving on sidewalks is allowed when there is no other way to get a needed vehicle to a designated place or building on campus. The vehicle operator shall be made aware that extreme caution shall be used to operate the vehicle in a way that will not be a hazard or hindrance to pedestrians using the walk. The contractor shall be responsible for any damage to turf and any1hing that is located adjacent to the walk. Parking an unattended vehicle on a sidewalk is strictly prohibited by State Law. The contractor is allowed to park a vehicle on a sidewalk if there is no other way to perform necessary work. The procedure to obtain a permit to operate a vehicle on sidewalks is the same as tor the turf as outlined in Turf Policy. Any vehicle parked illegally on sidewalks shall be subject to ticketing, fines and towing if necessary. 15.SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of Virginia Tech. In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish Virginia Tech the names, qualifications and experience of their proposed subcontractors. The Contractor shall. however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract 16.TURF POLICY: Parking or driving on campus turf or sidewalk is strictly prohibited, except as specifically directed or otherwise allowed by the Physical Plant Grounds Department In this case. a turf permit must be obtained from Virginia Tech Parking Services and displayed by the vehicle. Turf parking is not allowed under the canopy of any tree on campus. Any vehicle parked illegally on turf or sidewalks shall be subject to ticketing and fines.!?.warranty (COMMERCIAL): The Contractor agrees that the supplies or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such supplies or services and that the rights and remedies provided therein are in addition to and do not limit those available to Virginia Tech by any other clause of this solicitation. A copy of this warranty must be furnished with the bid. 18. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Owner's satisfaction at the Contractor's expense.