Area The University s responsibilities The Occupier s responsibilities External Area Bicycle sheds

Transcription

1 Responsibilities of University and Occupier of University Buildings (Schools) Below lists the University s responsibilities and your responsibilities as the Occupier of University buildings Area The University s responsibilities The Occupier s responsibilities External Area Bicycle sheds All other compressors (those not Boundary fences, walls, and gates and those forming integral serving the site building services) compounds and compressor installations Compressors serving the site building services serving occupier s specific pieces Data networks of equipment Drainage system repairs and clearing of blocked drains Fuel installations, excluding the Flag poles maintenance of interceptors Footpaths, pavement, and steps with associated handrails Scissor lifts Furniture including seating outside of occupier s demise Storage bays and compounds Gas pipes (except those supplied solely to the occupier s premises) within occupier s demise Interceptors and tanks Waste compactors and hazardous Lawns, flower beds, trees, shrubs, and ponds waste disposal Lighting on site (including replacement of bulbs and tubes) Pest control Pumping stations Retaining walls Roads and car parks including markings, yards, and sleeping policeman Site electrical distribution systems, e.g. sub-stations, transformers Site entrance barriers Site signage Water pipes, hydrants, external taps and associated pipework where they form part of the main campus infrastructure including pitch irrigation systems 1 September 2012

2 Interior of Building Access control systems Bars and counters Ceilings, structural and suspended Data and voice cabling Doors including locks and frames Drainage pipework including any blocked pipework but excluding taps Electrical distribution system, up to and including the bus bar, tap off box and distribution boards (standard voltages and frequencies) serving the occupier s demise Fire hose reels and wet and dry risers Flooring of the following types: structural floors, raised floors within the occupier s demise, floor finishes, flexible floor covering to common areas, and floor ducts Gas pipework providing the infrastructure up to an appropriate valve terminating in the plant room or the mezzanine plant room within the occupier s demise Hot and cold water pipework, installations providing the infrastructure up to an appropriate valve within the occupier s demise Incinerators and macerators, towel dispensers, and hand dryers Insulation Internal glazing excluding secondary glazing Partitions and screens, e.g. lightweight, dismountable office partitions, cubicles, screens, or cages Sanitary fittings, e.g. baths, basins, shower trays, urinal bowls, WC pans, WC seats, shower cubicles, curtains, taps, shower heads, ball cocks, and ball valves Skirtings, dados, and window boards Staircases within the occupier s demise 2 September 2012 CCTV, security systems not linked to site security Electrical equipment and power converters that differ from the standard voltages and frequencies Electrical installations from the bus bar, tap off box, and distribution boards serving the occupier s area and equipment and fixed outlets Fixed and portable electrical appliances used by the occupier (The University offers a PAT testing service) Flexible floor coverings, e.g. carpet or vinyl in occupier s demise Floor paint, epoxy, and similar coatings Furniture, shelves, noticeboards, curtains, blinds, and clocks Hot and cold water pipework, installations from an appropriate valve terminating in the laboratory or plant room within the occupier s demise and serving the occupier s equipment Maintenance of gaseous fire fighting systems serving the occupier s own equipment Planters

3 Structural frames Rigs and experimental equipment Traps Walls of the following types: rigid walls, brickwork and blockwork connected to the University s services internal walls, including pre-painting repairs to plasterwork and Stages and podiums internal painting and decorations Uninterruptible power supply units within occupier s demise Building Services Miscellaneous Equipment and Activities Building Management systems (BMS) Card access system Energy Management CHP Systems Extractor fans Fire detection and evacuation Heating, ventilating, and air conditioning installations Lifts Meters Service and maintenance of equipment provided within teaching rooms booked through FM such as PA, audio-visual and other projection equipment. See Teaching Support for more details: Cooling water system Gas detection in association with the occupier s business Hoists, cranes, fork-lift trucks, other mechanical handling equipment, and other lifting equipment Portable appliances and independent (portable) gas appliances Special gases Standalone heating and cooling packages for specific areas within the occupier s demise or the knock-on effect of such packages Warm air curtains Own kitchen appliances Own PA, audio-visual, theatre, and projection equipment 3 September 2012

4 Cleaning Litter picking To make areas available to enable Personal hygiene services Road, car park, and road gullies cleaning the Domestic Services team to carry out their duties Rooms and facilities cleaning To notify the FM Helpdesk if Steps and footpaths cleaning additional cleaning is required Waste disposal Window Cleaning See the Domestic Services Service Level Agreement for details on frequency of cleaning and waste removal. Other The University s responsibilities The Occupier s responsibilities Health and Safety Asbestos Register production and maintenance Day-to-day operation of building services Extensions, new buildings, structural alteration, and major works to mechanical and electrical installations Fire Risk Assessments production and maintenance through the Health & Safety Office Hand-held fire extinguishers provision and testing through the Health & Safety Office Health and safety aspects of common and shared areas Major Business Contingency Plan implementation and management in the event of a major incident Provision of sufficient information and training for Facilities Management staff to operate buildings and buildings services safely Contingency plans implementation and management to cope with unexpected damage to property, e.g. by fire or terrorist action Ensuring that the Landlord has free access and areas are clear of obstructions to the Landlord s equipment areas, e.g. electrical distribution boards and plant rooms First aid for employees and visitors Informing the University of any other alteration works to be carried out and obtain its consent Providing the Security Office with up-to-date Duty Managers, 4 September 2012

5 emergency, and out of-hours contact lists Upholding health and safety guidelines within the occupier s demise Statutory Duties Construction Design and Management Regulations compliance Electricity at Work Regulations compliance Statutory testing and record keeping of any main infrastructure services, e.g. pressure vessels, gas, electrics, water systems, and lifts Town and Country Planning Regulations compliance Departmental equipment or installations statutory testing Departmental lifting devices statutory testing Fire alarm statutory testing and recording as agreed with the University Health & Safety Office Financial Responsibilities Environmental/ Energy Responsibilities Ensuring all statutory requirements are met on commissioning building works Notifying and obtaining agreement for the costs the occupier will bear prior to works being carried out Paying property related expenditure Building fabric, i.e. its energy performance or insulation Condition and assessment work on the building fabric and its energy systems (times as agreed with the occupier) Effective and efficient running of the building in cooperation with the occupier Ensuring the University s elements of the building and site elements conforms to all the current statutory requirements relating to environmental and energy matters Mechanical and electrical infrastructure of the building (including its Alterations or modifications carried out at the request of the occupier Data and telephone installations Furniture and fittings Non-standard cleaning inside the building Effective and efficient running of the site in cooperation with the University, and a responsibility to conserve energy Effluent discharging into the drainage system - there should be no unauthorised effluent discharging into the drainage system without a University 5 September 2012

6 efficiency and impact upon the environment, i.e. coolants and CFCs) Operational factors, i.e. site discharge licences and waste management licences guidance on pollution prevention and emergency response Solid waste disposal and recycling For more details, see our Sustainability pages: For further information or clarification, please contact the Helpdesk. Telephone: approved Trade Effluent Consent (TEC) Gas cylinders and corrosive substances storage and ventilation Operational activities and day-today running of the premises occupied Pollution incidents reporting in line with University guidance on emergency preparedness and response and prevention of accidental environmental emissions to air and discharges to water Waste disposal of the following types: clinical and hazardous* Waste segregation and the correct use of waste and recycling facilities *through University approved contractors (for internal departments) 6 September 2012