Town of Burlington, MA Request for Qualifications Owner s Project Manager (OPM) Services for the Design and Construction of DPW Facilities

Transcription

1 Town of Burlington, MA Request for Qualifications Owner s Project Manager (OPM) Services for the Design and Construction of In accordance with Massachusetts General Laws, Chapter 149, Sec. 44A½, the Town of Burlington, by and through its Board of Selectmen is requesting proposals for the services of an Owner s Project Manager (OPM) to represent the Town s interests in managing the development and construction of the located at Great Meadow Road and 25 Center Street in Burlington, Massachusetts. This is a two phase project with an estimated construction cost of $32,000,000. Proposers must have, or be firms employing a person with, a current license and registration by the Commonwealth of Massachusetts as a designer or professional engineer, with a minimum of five (5) years experience in the design, construction and supervision for projects of similar size and scope. The fee will be negotiated with the selected OPM. The RFQ will be available on June13, 2018 at Burlington.org under Business tab, Bids and Purchasing Documents page. Proposals, sealed and clearly marked OPM Services are due no later than 10:00AM Friday July 6, 2018 at the DPW Office, Burlington Town Hall Annex, 25 Center St, Burlington, Massachusetts All questions must be in writing and ed to Thomas Hayes, at Thayes@burlington.org. 1 OPM Services July 6, 2018

2 Town of Burlington, MA Request for Qualifications Owner s Project Manager (OPM) Services for the Design and Construction of Project: Location: 10 Great Meadow Road (former Clark & Reid Site) 1 Great Meadow Road (Existing Highway Garage) 25 Center Street ( Fuel Pumps) Estimated Construction Cost: $32,000, NOTICE OF REQUEST FOR PROPOSALS In accordance with Chapter 149, Section 44A½ of the Massachusetts General Laws, it is the Town s intention to retain the services of an Owner s Project Manager ( OPM ) to represent the Town of Burlington s interests in managing the process of pre-design through construction closeout for this project (the Project ). 2. TOWN AND PROJECT INFORMATION Town Background The Town of Burlington (the Town ) is a community of approximately 25,000 residents. The Town is located in Middlesex County and is approximately thirteen (13) miles northwest of the City of Boston and approximately twelve (12) miles south of the City of Lowell at the intersection of Interstate Route I-95 (128) and Route 3. The Town is bordered by the Town of Bedford on the west, the Town of Billerica on the northwest, the Town of Wilmington on the northeast, the City of Woburn on the southeast and south, and the Town of Lexington on the south. The Town is governed by a 126 member representative Town Meeting (18 representatives elected per precinct) and Five Member Board of Selectmen with a Town Administrator. Project Description Phase 1: Central Maintenance Division and Recreation Maintenance Department: Former Clark and Reid site. Renovation of existing building to be used by Recreation Maintenance, 2 OPM Services July 6, 2018

3 renovation of existing garage to be used as wash bay, and construction of addition for Central Maintenance (Vehicle Maintenance). Reconstruct Fuel Pumps: Town Hall Annex. Phase 2: Construct new building for Highway Division and Water/Sewer Division: Current Great Meadow Road site. 3. QUALIFICATIONS FOR THE OWNER S PROJECT MANAGER Minimum Requirements Any firms or individuals interested in serving as the OPM must meet the minimum statemandated qualifications listed below. Responses indicating that the proposer does not meet or exceed these requirements will be deemed not responsive and will not be considered. Current license and registration by the Commonwealth of Massachusetts as an designer or professional engineer, with a minimum of five (5) years experience in the construction and supervision of construction of buildings. Project Experience Requirements The following items are those which the Town has determined are important to the success of this project. Any OPM firm or individual considered will need to show that it has the required project experience to undertake this project. Persons should not respond to this RFQ if they do not meet or exceed these required qualifications, as the response will be considered not responsive. Management of a minimum of five (5) large building projects of similar scope and at least three (3) Chapter 149 public building projects. Thorough knowledge of the Commonwealth of Massachusetts procurement laws, including public building construction with filed sub-bids under Chapter 149 of the General Laws. Thorough knowledge of the Massachusetts State Building Code and related codes, the Americans with Disabilities Act, and applicable construction related codes and regulations. 3 OPM Services July 6, 2018

4 4. SCOPE OF SERVICES The selected OPM will be directly responsible to the Town and will be charged to act in the Town s best interest at every stage of the project. The OPM will be required to manage the project and any related project work, and work in conjunction and in cooperation with the project designer, as required by the needs of the project. At all times the OPM must operate at the highest level of professional and ethical standards. The project services listed below will be the responsibility of the OPM selected by the Town for the project. However, this does not constitute an exhaustive list of every function the OPM will be expected to perform during the course of the project. Pre-Construction Phase Oversee and review the designer s work as it relates to the Project; the quality and efficiency of design, and preparation of design/construction schedules and cost estimates. Monitor the overall project budget, and work with the Town to control costs; make recommendations to the Town concerning potential increases or decreases to the budget, including evaluation of design and construction alternatives. Provide constructability and coordination review during the preparation of final construction drawings and specifications. Review the plans and specifications to ensure that the work is clearly described and broken down in accordance with the requirements of C.L. c. 149, 44A-44M. In consultation with the designer, participate in the bidding process to ensure compliance with bidding requirements and encourage bidder participation and the OPM shall also ensure that all bidders, contractors and vendors involved in the project do not appear on any Debarment List published by the Commonwealth of Massachusetts and are otherwise qualified to perform the work required by the project. Develop and implement a quality control program to be followed during construction. Coordinate bidding activities, including development of a contractor bid list, review of subcontractor and contractor bids and recommendation for final contractor selection. Work with the designer to manage the sub-bid and bid solicitation and review process. 4 OPM Services July 6, 2018

5 Work with the designer to identify and recommend construction priorities and construction elements which may require independent, third party review and certification to the Town. Construction Phase Ensure that all required permits are secured. Monitor progress of construction on a daily basis, including attendance at all construction Project Meetings. Provide the services of an on site Clerk-of-the-Works during the active construction phase. Provide oversight and coordination, as necessary, of the construction submittal process to ensure compliance with project requirements. Provide oversight of the Request for Information (RFI) process and take action to resolve issues when possible. Review change order requests in conjunction with the designer and make recommendations to the Town regarding the validity and necessity of proposed changes. Ensure that the designer is maintaining appropriate tracking and control of the change order process. Review the contractor s schedule on a regular basis for accuracy and compliance with promised milestones, and advise the contractor, designer and the Town regarding any concerns with the progress of construction. Work with Town Inspectors to facilitate their visits and review of the construction site. Monitor the designer s involvement and performance on construction-related issues. Working with the designer, review payment requisitions from the contractor for accuracy and make recommendations as to payment so as to ensure prompt processing of applications for payment. Review invoices from the designer and report on accuracy and scope of services to the Town. Monitor quality of construction at all times, using any pre-established quality control procedures. Ensure that appropriate as-built drawings are being created and maintained, and that the contractor is properly recording and retaining all required manuals, samples, cut sheets, etc., related to the quality and nature of the construction in progress on the job site. In general, facilitate communication and problem-solving among all construction team members. Promote a collaborative rather than adversarial relationship among all parties. Prepare a written, bi-weekly report to the Town, summarizing the progress of design and construction of the project, highlighting important events and identifying pending issues that must be addressed. Attend meetings with Town boards and committees, as necessary or requested by the Town, during the course of the project. 5 OPM Services July 6, 2018

6 Attend meetings with the designer, the contractor, subcontractors and any other persons participating in the project, as necessary or requested by the Town. Maintain a complete project file, including, but not limited to correspondence, daily and monthly reports, payment records, schedules, and files on particular issues as they arise. Closeout Services Assist the designer with the preparation of final project punch lists, and facilitate their timely completion. In consultation with the designer, advise the Town on the timing of the approval of the Contractor s notice of final completion and final application for payment. Assist with the planning and implementation of all moving activities for equipment, supplies, furniture and furnishings. Review all warranty documents, as-built plans and manuals to ensure compliance with the construction contract documents. Ensure that all building commissioning and turnover is completed properly and all applicable Town officials, including the Town Administrator, Building Inspector, Department of Public Works, and public safety personnel are completely informed about the requirements for operation, maintenance and repair of building systems and equipment. Make sure that the Town receives a complete list of all Subcontractors and Suppliers and the applicable warranties and certificates of warranty of both. Ongoing Services Maintain regular contact and communication with the Building Committee, Town designated officials and the designer during the course of the project to ensure that all Town-side participants are fully and timely informed of the progress of the project, the progress and quality of the construction, and status of project expenditures as compared to the project budget. 5. SUBMISSION PACKAGE The submitted proposal must correspond exactly to the format and required content listed below. Proposers are required to clearly tab proposals in order to increase the efficiency of the review process. Responses that do not meet the required format may be rejected outright, or may be subject to a lower rating when evaluated. Please also note the suggested lengths of each section of a proposal excessively large proposals with unnecessary, extra content are discouraged. Information about the logistics of the actual submission process is provided in Section 7 below. Page 6

7 A. Cover letter 1 to 2 pages Overview of the proposer Project Understanding. Appointment of a key point person for the proposer during the selection process and his/her contact info B. Experience & References - 1 page per project - No more than 10 pages The proposer must have completed at least 5 projects in this size range, and at least 3 public projects under Chapter 149 rules. If a proposer has been or is currently involved in litigation on a project, provide a narrative description of the litigation. Information provided in the chart about each project must include: 1. Name and location 2. Client 3. Proposer s role and responsibilities in the project 4. Building use 5. Completion date 6. Dollar value of total project (approx.) 7. Dollar value of construction (approx.) 10. Name and contact information for reference 11. Other comments or description as relevant C. Project Approach - 2 to 4 pages Describe proposer s approach to project management Discuss proposer s methods of communicating with clients throughout a project Provide three examples of the depth of proposer s OPM experience, and how this knowledge helped a client to achieve a goal or avoid a large problem Describe any IT or other tools used to increase effectiveness D. Proposed Staffing 1 page per person, 1 page for staffing plan and estimated hours Names, experience, and qualifications, including professional credentials such as registration as an designer, professional engineer, or construction supervisor of all staff who would be assigned to the project (attach resumes of all individuals). Proposed project organization, describing levels of involvement and responsibility, and contingency plans Projected hours per week by each team member at each phase throughout the project. E. Stability & Capacity 1 to 2 pages Page 7

8 Describe the history and ownership of the proposer firm and/or individual List any past financial problems that were made public, such as bankruptcy filings Describe proposer s work load at this time and proposer s ability to undertake and commit to this project F. Required Forms Certificate of Non-Collusion Certificate of Compliance with State Tax Laws Statement on MGL & Building Code G. - Insurance Provide evidence of general liability insurance, workers compensation, and automobile. Provide evidence of at least $2.0 million professional liability insurance policy. 6. EVALUATION RITERIA Proposers who have met the minimum stated qualifications will be evaluated and ranked based on the criteria below. The RFQ will be evaluated and rated using the following categories: Highly Advantageous, Advantageous, Acceptable, or Unacceptable. Any proposal that receives an Unacceptable rating for any of the criteria sections may be rejected. In addition to the materials submitted within the proposal, the Town may contact the listed references and may ask for additional information or a clarification of any responses. All RFQs will be evaluated by the same criteria and the evaluation will be documented in writing. A minimum of three (3) top-ranked proposers will be interviewed. The RFQs shall be evaluated based upon the following: 1. RFQ format and content. 2. Prior experience of both the Firm and Employee(s) to be assigned to the project. 3. Qualification and past performance of the Firm. 4. Applicant s understanding of the project and technical approach 5. Project Manager s availability. 6. Applicants demonstrated ability to prepare, support and implement an effective project as well as to estimate costs, meet schedules and monitor the quality of the work performed. 7. References from similar projects. 8. Capacity and capability of the firm. 7. SELECTION PROCESS Submission Logistics Page 8

9 Provide 5 copies of the proposal and a PDF digital copy. Proposals are due 10:00AM Friday July 6, Deliver to: Department of Public Works Burlington Town Hall Annex 25 Center Street Burlington, Massachusetts Proposals must be sealed, clearly labeled with the Project Name Selection Process Based on the ranking of respondents using the evaluation criteria and process explained above, the Town may interview a minimum of three proposers and will rank them in accordance with the stated criteria. The Town requires that the person(s) who will be the principal contact(s) for the project participate in the interview. Following the interviews, the highest ranking firm will be contacted, and a fee negotiation period will take place between the selected firm and one or more representatives of the Town. If a mutually acceptable compensation agreement cannot be worked out between the parties, the Town reserves the right to terminate negotiations with the highest ranked proposer, and begin discussions with the next highest ranked proposer. Page 9

10 8. CONTRACTOR CERTIFICATION NON-COLLUSION I certify under penalties of perjury that this bid or proposal has been made and submitted under good faith and without collusion or fraud with any other person. As used in this certification, the word person means any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals. TAX COMPLIANCE Pursuant to Massachusetts General Law Chapter 62C, Section 49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support. STATEMENT ON MGL AND BUILDING CODE I certify, on behalf of the Proposer named below, that all information provided to the Town of Burlington in response to the Town s RFQ for Owner s Project Manager services is submitted under penalties of perjury and that I am familiar with the State Building Code and also Massachusetts General Laws, Chapter 149, Sections 44A-44H and Section 44M, Chapter 193 of the Acts of 2004, and General Laws Chapter 30, Section 39M. Signed Date Name and Title Page 10