JOB DESCRIPTION. Assistant Estates Project Manager. Grade: 7. Estates and Facilities Division. Senior Estates Project Manager. Job Function/Purpose:

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1 JOB DESCRIPTION Job Title: Assistant Estates Project Manager Grade: 7 Division: Reporting to: Estates and Facilities Division Senior Estates Project Manager. Job Function/Purpose: To professionally manage construction and/or refurbishment projects that are of a simplistic technical nature and up to a value of 500,000 within budget, timeframe and to meet quality standards to minimise the disruption to the University s business and exceed our client s expectations. Under the guidance of an assigned Estates Project Manager, assist with the administration and management of major projects. Liaise with the Estates Project Manager, Client, Consultants, Contractor, colleagues and all stakeholders of the project to monitor the construction site activities for compliance with; the client s requirements, all legislation, regulations, procedures and codes of practices. To work effectively with colleagues within the Estates Division and the wider University community, always being mindful of the academic environment we are operating within. Main duties include: Acting for the client as trusted advisor for projects that are simple in technical nature and or are of a value up to 500,000 but not restricted to that amount. Formalising the clients brief, producing and instigating feasibility studies, preparing tender invitations to appoint consultants, managing the development of the design and technical requirements. Producing tender information for the construction activities, evaluate and report on tenders to the client representative. Confer with colleagues to utilise and incorporate technical expertise into the design development and construction stages of the project. Manage the budget and project costs. Ensure that environmental and sustainability impacts are fully evaluated for all assigned projects on a whole-life basis. Management of the projects using, the RIBA outline plan of works (or other approved framework) and internal procedures, ensure comprehensive and transparent records are maintained for each individual project including contracts, tenders and appointments, quotations and financial and other related documentation.

2 Ensure that the client duties as detailed under the current CDM regulations are carried out. Appoint (either through the University s Consultant Framework Agreement or via a competitive tender procedure) and manage the Consultant Team and/or suppliers. Liaise with all University departments as is necessary to ensure that construction projects meet with all university departmental requirements. Manage meetings with the design team, client representatives and any other meetings necessary to deliver the project successfully. Ensure that all construction project activities meets with the UEA standards and supports the objectives of the Academic Schools and Departments providing an environment that is fit for purpose. Liaise closely with external agencies, authorities, statutory and other bodies, in the development of the projects. Ensure that the construction projects cause least possible disruption to the university and that projects are carried out to meet the agreed programme. Liaise with colleagues to ensure the co-ordination of all projects, and other site wide activities are achieved. To participate in team meetings and other Estates activities. Must be able to access all parts of construction sites. To meet the University s business needs, there may be a requirement to work outside of normal working hours. Any other such duties as may be assigned by the Manager that is commensurate with the grade of the post. Under the guidance of an Estates Project Manager, notwithstanding the above duties the following are specifics relating to Major projects: Check the Construction Phase Health and Safety Plan, Risk Assessments and Method Statements prior to the commencement of the work and ensure the appropriately qualified staff are involved for specific activities. Carry out regular inspections on assigned construction sites and ensure the implementation of agreed robust quality control and safe working practice procedures are being adhered to and prepare and present reports. Issue permits to work and monitor construction activities to ensure that appropriate procedures and practices are in place to maintain a safe working environment and minimum impact upon the Biodiversity of the Campus and the Natural Environment. Assist with the preparation of reports for project boards, advising on progress, key project issues and recommendations. Communicate progress to relevant Client, School, Department or the University community. Prior to project completion, ensure that the Facilities and Maintenance Staff receive training on plant and equipment installed and system awareness of the facilities. Manage the collection and ensure a high level of accuracy of As Fitted record information including maintenance schedules, operating manuals and distribution to relevant departments for verification and integration of record information into existing systems.

3 At project completion, ensure there is a seamless transition between Projects, Maintenance and Facilities Team and that all electronic project records are in place and updated. Take responsibility for managing the defects process. Assist with the undertaking of post occupancy evaluations at project completion and implement those findings as a process of continuous improvements. July 2017v2

4 PERSON SPECIFICATION Title: Division: Assistant Estates Project Manager Estates and Buildings Division Criteria Essential Desirable Education experience and achievements Skills & Knowledge 1. Educated to higher technical level (e.g. NVQ Level 4, HNC, HND, Foundation Degree or equivalent) in an appropriate construction/engineering discipline. 2. Demonstrable experience of managing construction projects in a live environment and using industry standard and construction contract procedures within a project team. 3. Construction procurement and budget management experience including the application of cost control methods for projects. 12. Thorough understanding of the statutory legislation and associated frameworks relating to construction contracts, mechanical and electrical services and building design process. 13. Knowledge of relevant Health & Safety legislation and evidence of recent training. 14. High-level written and verbal communication skills. 15. Demonstrable communication skills in English Language. 16. Able to demonstrate tact and diplomacy in working relationships. 17. Presentation skills. 18. Customer focussed approach to project delivery. 5. Qualified to Associate/ Incorporate/ Licentiate status in a construction/property based profession (e.g. RICS, RIBA, CIOB, CIBSE, CIAT) through a recognised professional body. 6. Health and Safety Qualification. 8. Demonstrable experience of the design procedure for construction and associated related projects. 9. Experience of developing construction cost plans. 10. Experience of leading on feasibility studies and option appraisals. 11. Experience of obtaining planning and Building Regulation approval and working with relevant statutory bodies. 21. An understanding of risk analysis and risk management in construction projects. 22. An understanding of the natural environment and the impact that the built environment may have on biodiversity.

5 19. Proficiency in Information Technology use, for example Microsoft Office, Microsoft Project, AutoCAD and Databases (i.e. Access) software packages. 20. Good problem solving skills. Personal Attributes Special Circumstances 23. Able to organise and prioritise own workload. 24. Positive outlook. 25. Team player. 26. Flexible and creative. 27. Commercially aware. 28. Evidence of Continuous Professional Development. 29. Must be able to access all parts of construction sites. 30. To meet the University needs, there may be a requirement for after- hours/weekend working on occasions.