Ohlone Community College District

Transcription

1 Bond Measure G March 2014 Prepared by:

2 Contents Section 1 Section 2 Section 3 Section 4 Section 5 Executive Summary Project Summary Design Progress Construction Progress Quick Fix Projects Closeout Progress Schedule Summary Project Budgets DSA Summary March 2014 Page 1

3 Executive Summary Financial Snapshot of the Measure G Bond $76,076,988 Contracts Amendments Transactions Contract Balance $42,336,795 $38,730,128 $4,989,936 In March the Measure G team initiated the development of the campus-wide security standards. This process will include participants from the campus Police, IT, Facilities, the Locksmith, and volunteer members of faculty. Committee members will provide input into the development of the campus security master plan, which will then inform the security guidelines and standards. The Citizens Bond Oversight Committee met on March 17 and was presented with project status on Measure G projects, as well as an update on the financial standing of the program. An overview was provided on types of debt service and how to maximize borrowing ability as it relates to a bond sale. Several construction projects were completed during Spring Break, from March 24 28, including a 49- space temporary parking lot, repairs to room dividers at Newark, striping of additional staff parking spaces, and replacement of a broken water valve at the Palm Bosque. March 2014 Page 2

4 Project Design Summary Project 6101 Athletic Fields The Athletic Fields architect, Verde, provided and reviewed their revised budget with the District. The District decided to use a Lease Lease-Back delivery method for the Athletic Fields. The procurement process will begin in April for the Lease Lease-Back Contractor. The geotechnical report for the Athletic Fields was submitted and received by CGS in March. Project 6102 Roof Repair/Replacement Working on Architectural Agreement with ABB to design the roof replacement for the Smith Center. Project 6104 Site Utility Infrastructure Improvements The water systems improvement package submitted to DSA was approved on March 27, The utility infrastructure (storm, sewer, gas, electrical, and low voltage) package submitted on February 5, 2014, remains under review by DSA. The 100% Construction Documents went out to bid on March 27, 2014 to pre-qualified contractors. The District chose C.H. Reynolds to install temporary fiber and copper around campus in preparation for the utility infrastructure upgrade. This work was completed over Spring Break Project 6105A Academic Core Buildings Cannon Design, Sundt and the Measure G Bond team are working towards budget reconciliation. Sundt continues to update their design evolution log to keep track of design changes as the project design progresses. EnerNOC s contract for the Academic Core Buildings (ACB) commissioning authority was approved at the March board meeting. Millennium s contract for the ACB Hazardous Material (hazmat) consultant was approved at the March board meeting. Millennium began their hazmat surveys of the existing buildings on March 24. The shortlist of four (4) for the District Sustainability Consultant was posted to Planetbids in March. Interviews will be scheduled for the shortlisted consultants in April. March 2014 Page 3

5 Sundt and the Measure G Bond Team are in the process of prequalifying Design Assist Subcontractors for the Electrical and Mechanical/Plumbing trades. Demolition of Buildings 1, 2 and 8, which allows for the start of new construction, is still anticipated to begin March 2015, with new building construction beginning August Project 6105B Swing Space Project Mobile Modular and DLR have provided the Phase I drawings submittal for both campuses to DSA for review and permit. Mobile Modular received DSA approval on all but two of the Phase II buildings. DLR is working on the Phase II drawings which they plan to submit to DSA in March. Portables will be delivered to the Fremont and Newark campuses in two phases. Phase 1, which includes the open classrooms and rest room portables, will be fully installed ready for use starting in Fall Semester Phase 2, which includes the office portables and science/lab portables, will be fully installed for use starting in Spring Semester Coordination meetings with the architect, project users, facilities and purchasing are ongoing to ensure that information is being properly shared and project milestones are being met. Project 6142A Data Center Relocation Contract has been awarded to Omni Construction Services, Inc. in the amount of $768, A scope reduction meeting was conducted March 17, with Omni and EdesignC to make some modifications to scope in order to reduce overall project cost. A Pre-Construction meeting was conducted March 26, which included Omni, Ohlone Purchasing, EdesignC, and Gilbane. Scope reduction documents were reviewed during the pre-construction meeting and EdesignC will provide a Bulletin providing a narrative for the items removed from the scope of work. Omni was given one week (7calender days) to develop the credit for the scope reduction. A deductive CCD will be issued upon receipt of the price reduction documents from Omni. Project is to start April 1, Project 7102 Newark Overflow Parking The Newark overflow parking project is now posted on Planetbids. Bids for this project are due April 11, March 2014 Page 4

6 Project 7105 Newark Greenhouse Final schematic review of the structure has been performed. DLR Group is proceeding with the construction drawings for submittal to the DSA. The DSA will only review this work for accessibility as greenhouses are not considered a classroom. Once the plans are approved by the DSA the work will be issued for bid. Prop 39 Projects 2013/2014 The gymnasium ceiling light retrofit is scheduled to begin April 1, Gymnasium lighting retrofit should be complete in +/- two weeks. Elco Electric was the responsible and responsive low bidder. Bids were received for the Loop Road and Pool Area Lighting Retrofit on March 20, Smith and Sons was the responsive and responsible low bidder and was awarded the contract. Tentative start date for the Loop Road lighting is May 19, 2014, due to lead time for the streetlight fixtures. March 2014 Page 5

7 Project Construction Summary Project 6108F Temp Lot C R&M Paving mobilized and was on site March 24, 2014 to provide a new temporary parking lot for 49 spaces. The work included clearing six inches of topsoil, compaction, placement of six inches of compacted base rock, installation of an asphalt entry/exit apron, installation of wheel stops and striping. Work was completed one day early, March 27, in spite of losing one day to rain. Temp Lot C was open for student use Monday, March 31, 2014, following Spring Break. March 2014 Page 6

8 Project 6110 Parking Structures South Parking Structure Increment 2 drawings remain with DSA awaiting comments and/or approval. The anticipated approval date is end of April Overaa has completed clearing and grubbing, hard demo (concrete curb and gutters, retaining walls, and paving) and removal of salvaged items. Mass excavation of the structure started on March 17, March 2014 Page 7

9 Project 6133 Bird (Swallow) Environmental Alternatives Active Nest Prevention portion of the work has begun and Wildlife Control Technology will inspect the netting on Buildings 1, 2 and 8 for any returning cliff swallows. If cliff swallows attempt to build nests in areas which were not netted, the nests will be knocked down. The return of the cliff swallows began around the middle of February. So far the netting installed has been effective and no new nests have been observed at buildings 1, 2 and 8. Exclusion means and methods are being developed for the bat colony that is overwintering in Buildings 2 and 8. This work will probably be scheduled for late July or early August, March 2014 Page 8

10 Quick Fix Project Summary Fire Alarm Site Signage Building 6 Fire Alarm close out documents have been submitted to DSA. Building 22 Fire Alarm project is being bid out in March. Bids are due mid-april. Project Construction Signs for Building 27, President s Office, is in fabrication. Signs will be installed in April. Mechanical Repairs Building 22 HVAC study is complete and on hold until Academic Core Building design is complete for HVAC controls. Construction repair of Building 19 Sanitary Sewer line will start in Summer Building 9 Pool Gate repair Repair were completed February 14, March 2014 Page 9

11 Project Closeout Summary Safety Rail Projects Working on closeout documents and file to County Recorder s Office. Building 5 Renovation of Room 5101 Construction was completed at the end of February, Building 27 Presidents Conference Room Wall Project Construction was completed at the end of February, Building 9 Concrete ADA Curb Cuts Construction is complete and in close out. Geo-coil Repairs (Newark) Punch list items are complete. The Engineer of Record made a final inspection the second week of March. The Notice of Completion has been recorded with Alameda County. Meline Engineering is finalizing the commissioning binder. DSA close out documents are being assembled. Project 9101 Photovoltaic Energy Generating System - Newark The Contractor punchlist is complete. DSA closeout is pending. March 2014 Page 10

12 Project Schedule Summary March 31, 2014 update LEGEND Design Procurement Construction March 2014 Page 11

13 Project Budgets Currently Active Projects Project # Project Name Budget Total Contracts Transactions Unencumbered Balance 6101 Athletic Fields $12,527,901 $1,317,822 $439,496 $11,210, Roof Repair/Replacement $3,377,306 $136,121 $2,825 $3,241, Site Utility Infrastructure $15,285,804 $1,460,865 $845,691 $13,824, Academic Core Buildings $133,978,079,00 $20,580,158 $5,856,205 $113,948, Parking, Road, & Site $3,784,893 $419,990 $334,658 $3,364, Plaza & Landscape $7,654,444 $272,364 $153,120 $7,382, Parking Structures $36,835,013 $23,406,775 $2,028,868 $13,428, Bird (Swallow) Environmental Alternatives $549,120 $189,238 $132,223 $359, Site Security Systems $1,445,600 $150,318 $70,858 $1,295, Hyman Hall Renovations $5,256,000 $133,060 $52,594 $5,122, Newark Additional Parking $1,031,739 $149,317 $41,427 $882, Newark Greenhouse $623,680 $120,766 $16,300 $502, Renewable Energy $31,330,689 $18,692,837 $18,148,295 $12,637, IT Infrastructure $2,275,000 $2,249,536 $2,203,504 $25, Instructional Technology $1,560,000 $1,522,615 $1,369,035 $37, FF&E $9,000,000 $500 $92 $8,999, QF: Imminent Failure $5,347,175 $4,853,827 $4,639,217 $493, QF: Safety & Accessibility $2,224,313 $1,345,048 $1,158,650 $879, QF: Way-finding/Landscape $1,056,000 $122,784 $98,699 $933, Energy Efficiency Projects $1,026,714 $69,276 $35,539 $957, Program Contingency $11,100,845 $805,782 $805,782 $10,295, Planning Assessments & Program Management $16,602,156 $3,101,651 $2,371,183 $13,500,505 March 2014 Page 12

14 DSA Summary DESIGN/CONSTRUCTION PHASE SUBMISSION REC'D PROJECT NAME MEASURE DSA # PLANNED ACTUAL PERMIT 6101 Athletic Fields G TBD 7/1/ Roof Repair/Replacement G TBD 10/15/2014 Civil/Infrastructure Upgrade - Water 6104 System Improvements G /27/2014 Civil/Infrastructure Upgrade - Utility 6104 Infrastructure Upgrade G /5/ A Academic Core Buildings G TBD 8/13/ B Swing Space Portables - Increment 1 G /30/ B Swing Space Portables - Increment 2 G TBD 3/28/ South Parking Structure Increment 1 G /10/ South Parking Structure Increment 2 G /28/ A Data Center Relocation G /27/ Newark Parking Lot G /11/ Newark Greenhouse G TBD 4/11/ Building 22 Fire Alarm G /30/ Geocoil Repair G /3/2013 CLOSEOUT PHASE SUBMISSION PROJECT NAME MEASURE DSA # PLANNED ACTUAL Science Classroom Building 16 A /3/ Photovoltaic Generation - Newark Camp G / Building 6 Fire Alarm G /10/2013 DSA CLOSED March 2014 Page 13