COUNTY GOVERNMENT OF BUSIA DEPARTMENT OF WATER, ENVIRONMENT AND NATURAL RESOURCES P.O BOX BUSIA (K)

Transcription

1 COUNTY GOVERNMENT OF BUSIA DEPARTMENT OF WATER, ENVIRONMENT AND NATURAL RESOURCES P.O BOX BUSIA (K) BILL OF QUANTITIES DRILLING OF SHALLOW WELLS AND HANDPUMP INSTALLATION ANGURAI NORTH WARD TENDER NO BUSIA COUNTY WARD DEVELOPMENT PROJECTS

2 EVALUATION CRETARIA A. MANDATORY REQUIREMENTS 1. Copy of certificate of incorporation/registration 2. Copy of Valid Business Permit from Busia County (Valid at the Time of Evaluation)for the last (3)three months 3. Copy of Tax Compliance (Valid at the Time of Evaluation) 4. Copy of KRA PIN Certificate 5. Utility bills from Busia County 6. Tender Documents must be serialized/numbered. B. TECHNICAL SCORE Technical score shall be determined by 1. Past experienced 2. Organization structure of the company 3. Past successful works undertaken for the County Government C. FINANCIAL SCORE The formulae to determine the financial score shall be determined as follows; FS=100 FM / F Where FS- Financial Score FM- Lowest Responsive Priced Bidder F The price of the bidder in consideration D. COMBINED TECHNICAL AND FINANCIAL SCORES S = TS T% +FS P% S- Means Combined and Technical Score TS- Technical Score FS- Financial Score Weights technical 0.80 Financial P 0.20

3 CONTENT: Project Site Environmental policy statement Contract agreement Specifications and conditions Bills of quantities Drawings

4 ENVIRONMENT POLICY STATEMENT FOR DWENR The Department of Water, Environment and Natural Resources (DWENR) is committed to ensuring the provision of water and sanitation services within its area of jurisdiction in an environment friendly manner. The Department of Water, Environment and Natural Resources shall conform to environmentally sound practices by adhering to the applicable legislations, guidelines, prevention of pollution and continually improve its management systems. The Department of Water, Environment and Natural Resources shall integrate environmentally friendly management practices in: 1) Designing and developing of water and sanitation facilities 2) Construction and monitoring of water and sanitation service provision 3) Regular reviews of objectives, targets and programmes for continual improvement of its EMS. The Department of Water, Environment and Natural Resources shall promote environmental awareness participation and commitment to environmental management in all its practices

5 DWENR/COUNTY WARD DEVELOPMENT PROJECTS Contract Agreement CONTRACT No This AGREEMENT made on the..day of.2016 BETWEEN the CLIENT (HEREIN AFTER CALLED DWENR ) on the one part, And.he rein after called the Contractor on the other part, WHEREAS DWENR is desirous that certain Works should be executed by the contractor, viz at a consideration of the sum of Kshs And has accepted a tender by the contractor for the execution and completion of Such works to the satisfaction of the Engineer and the remedying of any defects therein. NOW THIS AGREEMENT WITNESSETH AS FOLLOWS. 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the conditions of contract herein after referred to:- 2. The following documents shall be deemed to form and be read and construed as part of this Agreement Viz:- (a) The letter of acceptance (b) The said tender (c) The conditions of contract (d) The specifications (e) The drawings (f) The bill of Quantities 3. In consideration of the payments to be made by DWENR to the Contractor as herein after mentioned, the contractor hereby covenants with DWENR to execute and complete the works and remedy any defects therein in conformity in all respects with the provisions of the contract in consideration of the execution and completion of the works by the contractor.

6 DWENR hereby covenants to pay the sum of Kshs.. (In words) in Figures Herein after referred as the contract price or such other sum as shall Become payable hereunder the day and the year first about Written. Signed for and or on behalf of: Signed for and or on behalf THE CHIEF OFFICER DWENR BUSIA DATE DATE.. CONTRACTOR S WITNESS NAME. ID NO. SIGNATURE

7 PREAMBLE AND SPECIFICATIONS FOR THE CONSTRUCTION OF HAND DUGWELLS 1.0 PREAMBLE:-(SCOPE) (a) The construction of the dug well shall be made according to the drawing or as per the Engineer s instructions. Development of the well comprises digging, lining, packing, sealing and installation of the cover slab, apron slab, and drainage channel slab and hand pump. (b) The required depth of the dug-well shall be instructed by the Engineer but the water column of the completed well must be 3M or more preferably in the dry season. (c) Payment may vary per 0.1M of depth and nature of soil formations. i.e. Normal soil and problematic formations. 1.1 SPECIFICATIONS 1. The annular space round the entire dug well shall be packed with 20mm clean ballast up to M above the static water level (SWL) 2. Filter media on reservoir bed shall comprise hardcore, ballast 12-20mm in layers not less than 75mm. 3. The top 3M of shaft lining shall be sealed off with appropriate sealing water proof media and no porous lining shall be used in this region. 4. The sub-base shall be made from properly crushed, compacted clay or murrum pack to the engineer s satisfaction. Hardcore may be used as an option. 5. The culverts shall not lean and the contractor shall ensure plumbness of the same 6. Screen culverts shall be placed from bottom of the well until m above static water level 7. Reinforced concrete culverts of mix 1:2:4 to be used and 1:1:4 for screen culverts 8. Disinfection of the well upon completion shall be done by the contractor. 9. The depth of the dug well shall be in meters (M) measured from the finished slab/apron level of the well. The water column shall be measured after 48 hours of installing the cover slab, prior to any pumping. 10. Contract for the execution of works on a dug well will include hand pump provision and include installation and/ or removal 11. Additions/revisions to the specifications may be communicated to the contractor in writing during construction

8 12. Pumps procured shall be inspected by the Sub County Water officers before installation 13. The extension of time shall only be granted following stoppages occasioned by reasonable grounds agreed upon by both parties beforehand. 1.2 CONDITIONS 1.2.1: Environmental Aspects and Mitigation As Attached Where the contractor fails to complete the well as recommended, he will only be paid mobilization costs as determined by the Engineer and the contractor shall retrieve/ dispose his materials 2. If the failure results from wrong instructions from the Engineer, the contractor is entitled to appropriate payments as per Engineer s rates. (BQs) 3. The contractor shall hire/provide the required skilled labour and be responsible for their necessary insurance cover and taxes including social taxes. 4. For good corporate image unskilled labour shall/should be provided by the local community 5. The contractor shall provide all materials i.e. hardcore, sand and fencing poles. He will be responsible for the quality of the materials, ensuring that it meets the acceptable and approved standards. In the case of unacceptable materials the contractor shall replace with suitable. 6. The defect liability period will BE 3 MONTHS FROM THE DATE OF COMPLETION. 7. Retention money shall stand at 10% of the contract sum 8. Interim payments shall be limited to a maximum of 30% of the contract sum (Per milestone achieved). Except for down payment where applicable, all the payments shall only be made after official certification. 9. The contractor hereby agrees and certifies that:- He has made site visits to the site of work and counterchecked the works involved prior to tendering. He has studied the contract document and is satisfied with the description of works and thus understands perfectly the works to be done as specified and implied in the execution of the contract. He will submit a schedule of works within one week of contract award to facilitate proper supervision by the client. He in addition will keep an updated site diary open to inspection by the client s representatives.

9 He shall repair/correct at his own cost any defects due to poor workmanship and/ or material quality both during construction and guarantee period (3 months). He has the financial ability to complete the works. (Avail recent bank statement for the last 3 months) 10. This contact is binding between the parties and breach in part or whole may cause cancellation of this Agreement and recovery of costs including the costs of the suit for damages. 11. The parties shall use their best efforts to settle amicably all disputes arising out of or in connection with this contract or its interpretations. 12. Any dispute between the parties as to matters arising pursuant to the contract that cannot be settled amicably within thirty days receipt by one party of the other parties request for such amicable settlement shall by either party for settlement in accordance with the procedure set in the arbitration of the law of Kenya. 13. The DWENR shall terminate the contract by not less than thirty (30) days written notice of termination to the parties to be given after the conditions above are not met. If the DWENR, in its sole discretion decides to terminate the contract.

10 Signed by Contractor. Name.. I.D. No Address.. Signed By Sub County Water Officer Name. Signature Date Signed By Chief Officer Name. Signature Date DWENR Signed by or on behalf of the Ward Administrator Name Signature.. Date..

11 2.0 TENDER NAME OF CONTRACT... TO: DEPARTMENT OF WATER, ENVIRONMENT AND NATURAL RESOURCES (Name of Contractor, Address and Telephone Number) 1. Having examined the drawings, conditions and conclusions of the tender, specifications, schedules and bills of quantities for the works described in this document, we the undersigned, offer to construct, complete and maintain the whole of the said works in conformity with the said drawings, conditions, Bill of Quantities, specifications and the appendices hereto for the sum of:- Kshs (amount in figures). (Amount in words) Such other sum as may be ascertained in accordance with the said conditions. 2. We undertake once our tender is accepted, to commence works within seven (7) days of receipt of the Engineer s order to commence and to complete and deliver the whole of the works comprised in the contract within 45 days calculated from the last day of the aforesaid period in which the works are to be commenced. 3. This agreement is binding between the parties.

12 Name.. I.D. No Signature. Date. Address... Contractor s witness Name. I.D. No.. Signature.. Address....

13 SCOPE OF WORKS 1. Dismantle, inspect and repair hand pump assembly as necessary 2. Replace faulty equipment 3. DEPEN all wells by 6ft 4. Repair the apron 5. Disinfect/chlorinate the well 6. Install a new hand pumps

14 BILLS OF QUANTITIES FOR DRILLING AND HANDPUMP INSTALLATION OF ST. MATHIAS PRI. SCH. Description Unit Qty Rate Shs Total Cost Ksh. A. DIGGING THE WELL m Dry digging in rocky formation 2. Wet digging m 8 3. Allow for dewatering 4. B. DEVELOPING THE WELL Provide and install concrete rings 4 No. must be screened Provide well fired bricks No Line wall with provided bricks in water sm 32 proof cement added mortar mix 1:3 on culverts to the ground surface 7. Provide filter blanket m² 2 8. Provide 20mm grave to anchor the filter blanket 9. C. DRAINAGE/APRON SLAB Construct an apron slab and draw channel as per the drawing 10. Provision of concrete cover slab 100mm Ø with anchor bolts Afridev hand pumps. Allow for inspection hole 11. D. PUMP INSTALLATION Procure & Instal Afridev Hand pump plus No. 1 accessories and spares. 12. Pump installation 13. Chlorination Sub-total Ksh. 14. Withholding TAX 3% 15 Allow 10% Administration 16 Allow 16% VAT GRAND TOTAL

15 BILLS OF QUANTITIES FOR DRILLING AND HANDPUMP INSTALLATION OF ADANYA GIRLS PRI. SCH Description Unit Qty Rate Shs Total Cost Ksh. A. DIGGING THE WELL m Dry digging in rocky formation 2. Wet digging m 8 3. Allow for dewatering 4. B. DEVELOPING THE WELL Provide and install concrete rings 4 No. must be screened Provide well fired bricks No Line wall with provided bricks in water sm 32 proof cement added mortar mix 1:3 on culverts to the ground surface 7. Provide filter blanket m² 2 8. Provide 20mm grave to anchor the filter blanket 9. C. DRAINAGE/APRON SLAB Construct an apron slab and draw channel as per the drawing 10. Provision of concrete cover slab 100mm Ø with anchor bolts Afridev hand pumps. Allow for inspection hole 11. D. PUMP INSTALLATION Procure & Instal Afridev Hand pump plus No. 1 accessories and spares. 12. Pump installation 13. Chlorination Sub-total Ksh. 14. Withholding TAX 3% 15 Allow 10% Administration 16 Allow 16% VAT GRAND TOTAL

16 BILLS OF QUANTITIES FOR DRILLING AND HANDPUMP INSTALLATION OF ACK CHURCH ADANYA Description Unit Qty Rate Shs Total Cost Ksh. A. DIGGING THE WELL m Dry digging in rocky formation 2. Wet digging m 8 3. Allow for dewatering 4. B. DEVELOPING THE WELL Provide and install concrete rings 4 No. must be screened Provide well fired bricks No Line wall with provided bricks in water sm 32 proof cement added mortar mix 1:3 on culverts to the ground surface 7. Provide filter blanket m² 2 8. Provide 20mm grave to anchor the filter blanket 9. C. DRAINAGE/APRON SLAB Construct an apron slab and draw channel as per the drawing 10. Provision of concrete cover slab 100mm Ø with anchor bolts Afridev hand pumps. Allow for inspection hole 11. D. PUMP INSTALLATION Procure & Instal Afridev Hand pump plus No. 1 accessories and spares. 12. Pump installation 13. Chlorination Sub-total Ksh. 14. Withholding TAX 3% 15 Allow 10% Administration 16 Allow 16% VAT GRAND TOTAL

17 BILLS OF QUANTITIES FOR DRILLING AND HANDPUMP INSTALLATION OF ADANYA PRI. SCH Description Unit Qty Rate Shs Total Cost Ksh. A. DIGGING THE WELL m Dry digging in rocky formation 2. Wet digging m 8 3. Allow for dewatering 4. B. DEVELOPING THE WELL Provide and install concrete rings 4 No. must be screened Provide well fired bricks No Line wall with provided bricks in water sm 32 proof cement added mortar mix 1:3 on culverts to the ground surface 7. Provide filter blanket m² 2 8. Provide 20mm grave to anchor the filter blanket 9. C. DRAINAGE/APRON SLAB Construct an apron slab and draw channel as per the drawing 10. Provision of concrete cover slab 100mm Ø with anchor bolts Afridev hand pumps. Allow for inspection hole 11. D. PUMP INSTALLATION Procure & Instal Afridev Hand pump plus No. 1 accessories and spares. 12. Pump installation 13. Chlorination Sub-total Ksh. 14. Withholding TAX 3% 15 Allow 10% Administration 16 Allow 16% VAT GRAND TOTAL

18 BILLS OF QUANTITIES FOR DRILLING AND HANDPUMP INSTALLATION OF KAKURIKIT PRI. SCH. Description Unit Qty Rate Shs Total Cost Ksh. A. DIGGING THE WELL m Dry digging in rocky formation 2. Wet digging m 8 3. Allow for dewatering 4. B. DEVELOPING THE WELL Provide and install concrete rings 4 No. must be screened Provide well fired bricks No Line wall with provided bricks in water sm 32 proof cement added mortar mix 1:3 on culverts to the ground surface 7. Provide filter blanket m² 2 8. Provide 20mm grave to anchor the filter blanket 9. C. DRAINAGE/APRON SLAB Construct an apron slab and draw channel as per the drawing 10. Provision of concrete cover slab 100mm Ø with anchor bolts Afridev hand pumps. Allow for inspection hole 11. D. PUMP INSTALLATION Procure & Instal Afridev Hand pump plus No. 1 accessories and spares. 12. Pump installation 13. Chlorination Sub-total Ksh. 14. Withholding TAX 3% 15 Allow 10% Administration 16 Allow 16% VAT GRAND TOTAL

19 SUMMARY OF BILLS S/NO SHALLOW WELLS AMOUNT 1 St. Mathias Pri. Sch 2 Adanya Girls Pri. Sch 3 ACK Church Adanya 4 Kakurikit Pri. Sch. Allow 3% withholding TAX Allow 16% VAT Allow 10% administrative cost GRAND TOTAL