2017 General Obligation Bond General Services. City Owned Facilities April 13 th, 2017

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1 2017 General Obligation Bond General Services City Owned Facilities April 13 th, 2017

2 Presentation Highlights General Services Overview Overview of Deferred Maintenance FCAP Overview of Projects Summary Question/Answer 2

3 General Services Overview General Services facilitates Denver s success by efficiently managing over 5.5 million square feet of office space and commercial buildings in 114* City facilities; and over $28 million in annual utility costs. *As reported in Jacobs City and County of Denver Infrastructure Analysis 3

4 General Services Overview Department s Strategic Outcomes Goal 1: Create an engaged workforce by investing in human capital Goal 2: Increase customer satisfaction Goal 3: Improve productivity through organizational realignment and business process improvement Strategy: Ensure professional development and training of all employees and reflect same in PEPs Strategy: Improve operational efficiency of buildings by addressing Deferred Maintenance Strategy: Analyze 3-5 business processes for improved efficiencies in each division Strategy: Continue to enhance employee recognition program Strategy: Determine customer satisfaction measures, tracking and analysis Strategy: Initiate City wide energy efficiency programs (BBC, Sustainability 2020, etc..) Strategy: Increase utilization of M/WBEs and SBEs for goods and services 4

5 General Services Overview Department of General Services Administration 1.0 Executive Manager Energy Management, Department of General Services 1.0 Manager Facilities Management Division, Department of General Services 1.0 Director Purchasing Division, Department of General Services 1.0 Director 1.0 Deputy Director Energy Management 1.0 Administrator III 1.0 Management Analyst II 1.0 Associate Accountant 1.0 Management Analyst I (on-call) Sustainability Administration 1.0 Administrator I Maintenance Services 5.0 Facility Superintendent 5.0 Multiple Trades Supervisor 5.0 Master Trades Worker 14.0 Building Engineer 2.0 Plumber 3.0 Electrician 1.0 HVAC Mechanic 5.0 Facility Maintenance Tech 1.0 Electrical Systems Tech 2.0 Maintenance Technician 1.0 Electric Maintenance Worker 2.0 Painter 3.0 ASA IV Project Management 1.0 Project Manager Administration 1.0 Administrator III 1.0 Exec Assistant II 1.0 Mgmt Analyst II 1 Contract Comp Tech Operations Services 1.0 Operations Supv 1.0 Operations Assistant 1.0 Utility Supv 4.0 Custodial Supervisors 34.0 Custodians 5.0 Utility Crew Workers Procurement Operations 1.0 Purchasing Manager 3.0 Staff Buyers 5.0 Associate Buyers 5.0 Senior Buyers 1.0 Surplus Administrator 2.0 Buyer Supervisors 1.0 Purchasing Tech Programs and Projects 2.0 Administrator I 2.0 Management Analyst I 2.0 Management Analyst III 1.0 ASA IV 1.0 Stock Keeper 5

6 General Services Overview Key Department Facts Annual budget of: $50.7 million (2017) General Services Admin: $872,742 Purchasing: $2,695,880 Energy Management: $28,859,175 Facilities Management: $18,357, FTE Capital Asset Inventory: $ 556,873,049 6

7 Overview of Deferred Maintenance Deferred Maintenance (DM) Deferred Maintenance (DM) are projects that accumulate over time due to lack of funding. Deferred Maintenance projects will ensure our buildings are safe and operating at optimal performance. Supports internal city agencies conducting business for the CCD. Public doing business in city facilities DM Request $10,039, Projects 7

8 FCAP Overview Facility Conditioning & Assessment Program (FCAP) FCAP provides the City with an assessment for the current state of building operations and maintenance, and provides recommendations for Facility Improvement Measure (FIM). Results of the FCAP enhance the accuracy of budgeting, reporting, forecasting and benchmarking of maintenance and CIP expenditures, for individual buildings across the City s building portfolio. 8

9 Deferred Maintenance DM FCAP FIMs To date 239 FIMs have been completed. 9

10 Overview of Proposed Projects DEFERRED MAINTENANCE AND ENERGY PROJECT REQUESTS $10,039,000 DM Core & Shell, $1,631,000 DM HVAC, $3,560,000 DM Lighting, $240,000 DM Roof, $2,925,000 DM Parking Lots, $1,683,000 10

11 Overview of Proposed DM Projects Surplus Warehouse Roof: 671 S. Jason St 11

12 Overview of Proposed DM Projects 10 Galapago: Leaking Roof / Water Damage / Mold On Insulation 12

13 Overview of Proposed DM Projects 10 Galapago: Outside Wall 13

14 Overview of Proposed DM Projects HVAC PROJECTS Roslyn Administration Building Make stairwells into a separately controlled heating zone $20, City and County Building Replace two old DX units with a new chilled water cooling coil AHU $50, South Cherry Creek Transfer station Replace aging pump controls $95, Police Firing range Simulation room AHU VFD installation and controls retrofit $25, Combined Communications Center Replace boiler $60, Castro Building Replace 4 roof top AHU's, they are 18 years old $2,400, Parks and Rec, Park Ave West Replace 2 each DX units, one 4 ton one 6 ton not in good condition $40, Galapago Build. Replace aging CRAC units $200, Cableland Replace aging exhaust fans $20, Cableland Replace aging boiler $60, DPD Crime Lab. Install heater in in basement hallway $20, Champa Install VFD's on AHU-1 and return fan $35, DPD Dist. 4 Replace aging boiler $50, Roslyn Building E Replace aging exhaust fans $45, PAB Replace CRAC units $95, Gallapago Install a new UPS cooling unit $20, C&CB Install domestic Hot water condensate Preheat system $75, PAB Replace Perimeter Zone fancoil control valves $60, PAB Replace perimeter fan coil unit thermostats $125, DPD Dist. 1 Retro commissioning on buildings HVAC System $30, Police Firing range Retro commissioning on buildings HVAC System to keep range pressure negative $35, Total: $3,560,000 14

15 Overview of Proposed DM Projects PARKING LOT PROJECTS DPD District 6 Replace asphalt parking lot $220, Cableland Main driveway is in need of repairs. (not replacement wanted by FCAP) $25, DPD Dist. 1 Replace asphalt parking lot $110, DPD Dist. 4 Replace asphalt parking lot $150, Minoru Yasui Build. Repair all areas of garage that are pitting or chipping and re-seal surface $200, DPD Dist 3 Replace damaged parking lot porous pavers $200, Fire Line Shop Replace parking lot $28, C&CB Replace North and South Parking lots $275, Sheriffs Impound Facility Replace damaged visitor and employee parking lots $100, Human Services Garage Repair all areas of garage that are pitting or chipping and re-seal surface $375, ROOF PROJECTS Total: $1,689,000 City Surplus Warehouse Leaking roof, replace roof $850, Arie P Taylor Reslope roof to eliminate puddles $400, PAB Worn asphalt roof, replace $150, PAB Worn heliport roofing, replace roof $25, Gallapago Replace roof $475, North East Montessori Center Replace roof $25, Fire Academy Replace roof $400, Roslyn Building C Replace North half of roof $600, Total: $2,925,000 15

16 Overview of Proposed DM Projects LIGHTING PROJECTS DPD District 4 Parking lot lights and wall packs, convert to LED's $15, Linsey Flannigan Courthouse Replace all the lighting controllers in all 35 courtrooms $150, C&CB Install lighting occupancy/ vacancy sensors $75, Total: $240,000 CORE AND SHELL DSD Impound Lot Admin Building Window infiltration, Replace all windows $20, PADF Replace broken and missing coping stones $25, DPD District 6 Replace elevator floor $31, Galapago Seal exterior wall to prevent further water damage $100, Champa Replace single pane windows on the 3rd and 4th floors $320, City and County Building Refinish interior doors $75, Linsey Flannigan Courthouse Replace damaged courtroom doors on Four floors $500, PAB Full modernization of two elevators $320, Castro Building Replace electric water heater $35, Fire Academy Replace leaky windows $15, Roslyn Building B Replace ineficient windows $60, Fire Dept. Line Shop Replace exterior man doors with insulated doors $15, Police Academy Switchgear beyond useful life $45, Animal Shelter Install stainless steel floor drain liners, floor drains are rusting. $45, Metro Swat Replace worn out carpet $25, Total: $1,631,000 16

17 SUMMARY Total Projects 57 Energy Savings Projects 36 Annual Projected Savings $557,224 Bond Request Total $10,039,000 17

18 QUESTIONS 18