Facilities Meeting March 17, 2015

Transcription

1 Facilities Meeting March 17, 2015

2 THE FACILITIES COMMITTEE is the participatory governance committee responsible for identifying and prioritizing capital projects including scheduled maintenance projects. It serves as an information and exchange body on facilities projects that are in construction or that are being planned. Santa Ana College Participatory Governance Structure Handbook (May 8, 2013) 1. Welcome and Introductions 2. Public Comments Agenda 3. Approval of Minutes February 17, 2015 ACTION 4. Project Updates- Carri Matsumoto/ Darryl Taylor/ Matt Schoeneman INFORMATION Bond Projects Update SAC Active Project Update Scheduled Maintenance Projects 5. Standing Reports (5mins.) INFORMATION HEPSS Task Force Don Mahany Facilities Report Mark Wheeler Environmental Task Force 6. Old Business Hand washing signs in restrooms update INFORMATION Cigarette butt recycling update 7. New Business INFORMATION Speed bumps 8. Other Next Meeting - Tuesday, April 28, 2015 SAC Facilities Committee March 17, :30p.m. 3:00p.m. SAC Foundation Board Room, S-215 The mission of Santa Ana College is to be a leader and partner in meeting the intellectual, cultural, technological, workforce and economic development needs of our diverse community. Santa Ana College prepares students for transfer, employment, careers and lifelong intellectual pursuit in a dynamic learning environment.

3 SAC FACILITIES MEETING MINUTES FEBRUARY 17, :30P.M. 3:00P.M. Draft for Approval The mission of Santa Ana College is to be a leader and partner in meeting the intellectual, cultural, technological and workforce development needs of our diverse community. Santa Ana College provides access and equity in a dynamic learning environment that prepares students for transfer, careers and lifelong intellectual pursuits in a global community. Administrators Academic Senate CSEA Michael Collins, Co-chair(a) Rhonda Langston Maria Aguilar Beltran Susan Sherod Mike Ediss vacant Sherry DeRosa Loy Nashua(a) Elliott Jones, Co-chair Valinda Tivenan(a) Sarah Salas Maria Taylor Bart Hoffman(a) Omar Torres(a) Dietrich Kanzler(a) John Zarske District Liaison Nilo Lipiz Mark Wheeler George Moore Carri Matsumoto Eve Kikawa Kathy Takahshi Matt Schoeneman Guests Campus Safety & Security Mike Colver ASG Representative Kyle Murphy 1. WELCOME AND INTRODUCTIONS 2. PUBLIC COMMENTS Self Introductions were made. A concern was raised regarding the electric car stations. Vehicles parked longer than two hours. Vehicles parked there without college parking permits. Non-electric cars parking in stations. Possibly an item that Safety should review. In addition, it was confirmed that the rate is.50 per kilowatt hour with a 2 hour maximum. A facilities request was brought forward to Mark Wheeler regarding a Skills USA, State Welding Competition in April. George Moore had submitted the request to Omar Torres but needed confirmation in order to let the state know that the event could be held on campus. Mark Wheeler confirmed the request and will be meeting with George regarding the details. Meeting called to order 1:32p.m. Adjourned at 2:52p.m.

4 3. MINUTES DISCUSSION/COMMENTS ACTIONS/ FOLLOW UPS The November 18, 2014 meeting minutes were presented for approval. ACTION Motion was moved by J. Zarske to approve the November 18, 2014 Facilities committee minutes as presented. 2 nd M. Wheeler The motion carried unanimously. 4. PROJECT UPDATES DISCUSSION/COMMENTS ACTIONS/ FOLLOW UPS Carri Matsumoto provided the membership with an overview of the Measure Q projects as well as Active Projects (see attached). Additional comments as noted. Chavez Hall Renovation Some work will be done under Scheduled Maintenance. Due to the additional work on this project, a pre-construction group was hired to assist with the investigation of the additional work as well as scoping it out. The budget is still under review as it is deficient regarding the funds needed to do the additional work for the building. Once the additional work has been scoped out a new budget target will be defined. Dunlap Hall This project has suffered some delays and is not expected to complete until September Work is being conducted in the 1 st, 2 nd and 3 rd floor restrooms. Guardrail work continues. Main activity is the erection of the structural steel. Reviewing bids for the painting of the interior classrooms. Unforeseen roof leaks have led to a complete roof replacement. The roof may be funded through Scheduled Maintenance and/or additional Capital Facilities repair. Roof replacement will be done before the re-occupancy occurs. Delay will have domino effect for other projects. o Temporary Village will be there until till next spring. o Johnson project will be delayed as changes will need to be made to the Village before the relocation of the Johnson building staff can occur possibly end of spring. The schedule has yet to be defined with the campus. Elevator cards will no longer be required for the elevators in Dunlap. Johnson Student Center It was noted that this project is running behind schedule relative to the overall schedule. If time can be picked up during the design phase that will occur.

5 PROJECT UPDATES (cont.) DISCUSSION/COMMENTS ACTIONS/ FOLLOW UPS Central Plant and Infrastructure 5 DSA approvals have been received. A change in pre-construction consultants has occurred. o McCarthy Building Companies replaced Hensel Phelps. They are reviewing the sequencing plan with the intent to validate, change or revise. Currently studying the mechanical upgrades to the 8 building to determine if there are interim housing needs contingent on the sequencing of the work and where it falls in the schedule. o Still under evaluation. It was noted that the project is still in the developing stage where data is being gathered. Once the data is complete, a plan will be presented to Dr. Lundquist, Dr. Collins and Omar Torres. They will meet with user groups for discussion and validation of the proposal. Any additional needs should be sent to Dr. Collins, Carri or Alison. Stem Building Members were updated on a new add to the project. The coordination of the offloading of the J building and the relocation of the main electrical distribution. This effects when the demo gets put in and the turn of and relocation of the main electrical distribution. It was noted that sometimes these crossovers can impact how work is sequenced which in turn impacts how a building is offloaded. Health Sciences Building If a state bond passes the project will be eligible for 19mil of the 20mil needed to start. Parking Lot at 17 th and Bristol Schedule is still TBD. Contingent on how much space is needed for parking, construction and lay down. This project is in the middle of being evaluated. Planetarium Building has been turned over. VCR is open and operating. Restrooms are open. Roofing There was an inquiry regarding a roofing smell in the library. It was noted that there are still 5 building roofs that require a final coat as part of the roofing process. Two of the buildings were done over the holiday weekend that included the library. Although the library roof appeared to be dry, it was not and hence the smell occurred when the HVAC system was turned on.

6 PROJECT UPDATES (cont.) DISCUSSION/COMMENTS ACTIONS/ FOLLOW UPS The remainder 3 buildings will be done over spring break. An overview of the Prop. 39 projects was highlighted. Currently Year 2 projects are being implemented. In the process of applying for Year 3 projects. There was an inquiry if the LED conversion included the switches as well. Not unless they were on an existing dimmer. Members were advised that rebates were offered for switches that automatically dimmed the lights based on daylighting. It was also noted that signage regarding the need for lighting has been proven to cut usage by 15% - an inexpensive way to reduce costs. 5. Standing Reports DISCUSSION/COMMENTS ACTIONS/ FOLLOW UPS HEPSS (Health, Emergency An emergency preparedness training occurred during flex week. The Preparedness, Safety and Securit Faculty Staff Emergency Guide was discussed. The training also included a Task Force review of the two safety videos on the district website. Facilities Report Environmental Task Force It was noted that the task force went dark for the winter holidays and will resume again next month. The SAC Facilities Report was presented by Mark Wheeler (see attached). Additional comments as noted. There was a request to have Theatre next on the list for the Medeco key changeover. A review of the campus trip and fall hazards was done with Don Maus. There is ASCIP monies available for the repairs however there is not enough to pay for the necessary repairs. Additional funds will need to be identified. The goal will be to complete as many as possible. There was a status update request regarding a restroom at CEC in the A building where mold had been identified. o It was noted that the issue had been noted by M&O however, no action has been taken. o A team will be sent to follow up on this item. There were two schedule power outages this past weekend, one at the Sheriff s Academy and the other at SAC. o The Sheriff s Academy experienced some issues that are being addressed by Western Powers. Ms. Sherod gave an overview of two workshops she attended in January regarding Sustainability and Energy Living Labs. (see attached.) Members were provided with slides of different options regarding flexible solutions for classrooms. Flexibility is key in this design. Corporate funding is an avenue to consider. Having corporations contribute expertise in the classroom could be an option.

7 Standing Reports (cont.) DISCUSSION/COMMENTS ACTIONS/ FOLLOW UPS Links were also included that provide information on how to build a living lab. The potential benefits of living laboratories such as engaging student workforce that could lead to corporate funding as well as a resource for campus facilities was also noted. These are options that could be considered for STEM building. Ms. Sherod noted that she will be focusing on opportunities for corporate funding as part of her future work on the task force. 6. Old Business DISCUSSION/COMMENTS ACTIONS/ FOLLOW UPS Thermostat set points for summer and fall Ashrae standards were reviewed and minor changes were made to the set points on campus. The desired set point for the campus is 74 degrees with an allowance of 2 degrees up or down. o This set point is where the college will recognize the most energy savings. o The daily consumption will be monitored. o HVAC system start up times have been staggered throughout campus. o Working with Dr. Collins and the Edison rep to re-negotiate a different system. o Should be able to recognize a difference by the end of summer. A recommendation to conserve energy by covering the Village was made and/or installing solar panels. Hand washing signs in student restrooms Educational signage to promote wellness especially during flu season and to show how to properly wash your hands which will help to conserve water. Cigarette Recycling It was reported that in order for the college to begin the cigarette recycling program, receptacles need to be purchased and placement location identified. FOLLOW UP Mark Wheeler will be meeting with Kyle Murphy on Wednesday, Feb. 18 to discuss supporting this project. FOLLOW UP Mark Wheeler will be meeting with Kyle Murphy on Wednesday, Feb. 18 to discuss the project. 7. New Business DISCUSSION/COMMENTS ACTIONS/ FOLLOW UPS Gender neutral restrooms The student was not present to address the committee on this concern. This item will be tabled to next meeting. It was noted that the new Johnson Center is programmed for a single occupancy restroom as well as the new projects slated on campus. It was also noted that in the past the restroom in the Health Center has been used as a gender neutral restroom.

8 8. Other DISCUSSION/COMMENTS ACTIONS/ FOLLOW UPS HVAC System in Dunlap There was an inquiry if the system and/or controls in Dunlap would be modified so that the system would lend itself to only turn on those specific classrooms that are being utilized as opposed to the entire building. It was noted that that has been discussed but currently no change has been planned. Only bringing cool water to the HVAC system. Full blown changes to controls or sensors would be a completely different project. SUBMITTED BY Geni Lusk 2/24/2015 Next Meeting: Tuesday, March 17, 2015 S-215

9 SANTA ANA COLLEGE FACILITIES COMMITTEE MEETING MARCH 17,

10 ACTIVE PROJECTS Santa Ana College Dunlap Hall Renovation Chavez Hall Renovation 2

11 COMPLETED PROJECTS Santa Ana College Perimeter Site Improvements Building G Renovation Artesia Street Improvements Property Acquisition of 17 th /Bristol St. Lot Central Plant (Design) Dunlap Hall Renovation (Design) Temporary Village Parking Lot 11 & Site Improvements 3

12 RECENTLY COMPLETED PROJECTS IN CLOSE-OUT PHASE Tessman Planetarium Renovation & Restroom Addition 4

13 PROJECT UPDATE SANTA ANA COLLEGE CHAVEZ HALL RENOVATION Project Summary: Repairs to the roof, exterior walls, windows, parapet and restoration of interior and exterior finishes. Current Status: New RFP for preconstruction services underway. Multi-phase project due to significant budget shortfall. Budget: $239,950 (under review). 5

14 PROJECTS Dunlap Hall Renovation Central Plant & Infrastructure Johnson Student Center Science, Technology, Engineering and Mathematics (STEM) Building Health Sciences Building 17 th & Bristol Street Parking Lot 6

15 PROJECT UPDATE SANTA ANA COLLEGE DUNLAP HALL RENOVATION Project Summary: Renovate and replace the aging guard rails around the pedestrian walkways on all levels of Dunlap Hall, as well as, providing a new elevator and stair tower. Remodel the existing restrooms. Current Status: Construction began in April 2014 with a target completion expected at the end of September Current activities include welding of the structural steel at the elevator towers, and drilling and setting of epoxy anchors for the exterior guardrail system. Upcoming activities include concrete pour, and installation of stair railings. This project is delayed due to delays on fabrication of structural steel and discovery of unforeseen roof leaks. The roof will need to be replaced following the renovation of work and completed under another contract for work. Target re-occupancy Spring semester Budget: $17.22 million 7

16 PROJECT UPDATE SANTA ANA COLLEGE CENTRAL PLANT AND INFRASTRUCTURE Project Summary: Construction of a new Central Plant Building. Phase 1: utility replacement, Phase 2: central plant and Phase 3: mechanical upgrades to 8 buildings and includes a new central cooling plant, underground chilled water piping loop, upgrading existing gas, domestic water lines, sewer, drainage and fire water systems. Includes HVAC system conversion for 8 existing buildings to be connected to the new Central Cooling Plant, including a new campus wide energy management system (EMS). Includes 10 DSA plan submittals. The central plant building will be designed to meet LEED Silver certification. Budget: $68.17 million Current Status: Project is in design. Five plan submittals have been approved by DSA, five more are pending approval. New preconstruction consultant, McCarthy, is preparing all work plans, schedules and estimates. Reviewing potential interim housing needs. Target construction: Aug/Sept (under review) 8

17 Fountain/Trellis/Centennial Circle PROJECT UPDATE SANTA ANA COLLEGE CENTRAL PLANT AND INFRASTRUCTURE 9

18 PROJECT UPDATE SANTA ANA COLLEGE JOHNSON STUDENT CENTER Project Summary: Construction of a new Johnson Student Center. The old bookstore annex and the Johnson Center Building will be demolished. Current Status: Project is in program confirmation phase and HPI Architects continues with user group meetings. Development of a draft program document underway. Programming phase behind schedule, anticipated completion March Preconstruction firm selection was board approved February 23, Target relocation into interim housing in spring Decommission building in spring/summer Target demolition start in summer 2016 winter DSA approval target spring Target new construction start in summer/fall Budget: $28.49 million 10

19 PROJECT UPDATE SANTA ANA COLLEGE STEM BUILDING Project Summary: Construction of a new 63,100 square foot science and math complex housing modern laboratories, classrooms, lecture halls, and faculty offices. Current Status: HGA Architects is in the programming phase and continuing meetings with user groups. Programming phase behind schedule, anticipated completion April/May Preconstruction firm selection was board approved March 9, Relocation of J Buildings - TBD Demolition activities target start summer 2016 (under review). Budget: DSA approval target - TBD Target construction start - TBD $62.94 million 11

20 PROJECT UPDATE SANTA ANA COLLEGE HEALTH SCIENCES BUILDING Project Summary: Construction of a 55,138 square feet facility to allow for the consolidation and growth of the Health Sciences Programs including Nursing, Occupational Therapy Assistant, Medical Assistant, Emergency Medical Technician and Pharmacy Technology. Current Status: This project has been submitted to the state for future funding. Programming to be concurrent with the programming of the STEM project. Budget: Design and construction start to be determined. $41.25 million (under review). Need additional funds to start construction. 12

21 PROJECT UPDATE SANTA ANA COLLEGE PARKING LOT AT 17 TH /BRISTOL ST. Project Summary: New surface parking lot. Current Status: The project is in design development phase. Design document to be reviewed by District prior to submitting to DSA. Parking lot to be utilized for contractor worker parking for Dunlap Hall renovation and Central Plant project on an interim basis. Budget: Start of construction is to be determined. $1.65 million Acquisition of property was paid by Measure E funds. 13

22 SCHEDULED MAINTENANCE PROJECTS Santa Ana College - PREVIOUS Building R Exterior Painting Pool Discharge Rerouting Chavez Hall Roof Repairs Building L Roof Repairs Buildings H, R, T Plumbing Fixtures Buildings H, R, W Balance HVAC Systems Chavez Hall Window Repairs Building R Penthouse Floors Building T Exterior Painting and Handrails Building B, E, L Exterior Painting Building U Replace Skylights State Allocation 2015 $1,872,322 Santa Ana College - REVISED Chavez Hall Roof Repairs Chavez Hall Window Repairs Building L Roof Repairs Buildings J, R, T Plumbing Fixtures Building E, L, T & R Exterior Painting Building U Replace Skylights State Allocation 2015 $1,872,322 Note: All Scheduled Maintenance and Capital Facilities Projects are under review due to State deadlines for spending down the State Allocation

23 ACTIVE PROJECTS SCHEDULED MAINTENANCE Chavez Hall Roof Repairs Project Summary: Roof repairs to Chavez Hall. Current Status: Bid documents being prepared for advertisement. Target start date summer Budget: $500,500 Chavez Hall Window Repairs Project Summary: Replacement of window caulking at Chavez Hall. Current Status: Developing scope. Target start date summer Budget: $200,000 15

24 ACTIVE PROJECTS SCHEDULED MAINTENANCE Building L Roof Repairs Project Summary: Roof repairs to building L. Current Status: Project is complete. Notice of Completion is being prepared for Board approval. Budget: $47,777 Building J, R, T Plumbing Fixtures Project Summary: Replacement of aged and failing plumbing fixtures in restrooms and labs. Current Status: M&O has confirmed faucets and fixtures. Scope is being finalized. Bid documents are being prepared. Target start date summer Budget: $566,872 16

25 ACTIVE PROJECTS SCHEDULED MAINTENANCE Building E, L, T & R Exterior Painting Project Summary: Re-painting of exterior surfaces of the buildings, including anti-graffiti coating for exposed CMU posts and brick locations. Current Status: Developing scope Lead based paint survey is complete. Abatement plan being developed. Target start date summer Budget: $250,000 17

26 ACTIVE PROJECTS OTHER Santa Ana College Door Hardware Upgrade Building H Painting, Louvers Removal and Screen Replacement Building C, N, P, R Roof Repairs CEC Parking Lot Slurry and Re-striping Bristol Street Paver Replacement Orange County Sheriff s Regional Training Academy 18

27 ACTIVE PROJECTS OTHER Door Hardware Upgrade Project Summary: To retrofit door hardware across the campus. This work will be phased over the next several years. Current Status: Work is ongoing. Budget: $184,151 Building H Painting, Louvers Removal and Screen Replacement Project Summary: Painting of Building H, louvers removal and installation of new screen rollershades. Current Status: Bid advertised on February 20, Mandatory job walk March 20, Target start date summer Budget: $200,000 19

28 ACTIVE PROJECTS OTHER Building C, N, P, & R Roof Repairs Project Summary: Roof repairs to buildings C, N, P, & R Current Status: Delayed due to rain activities. Application of finish coating system will take place during Spring Break. Budget: $1.11 M CEC Parking Lot Slurry and Re-Stripe Project Summary: Repairs to parking lot, restoration and restriping. Current Status: Bid documents advertised February 2015 and received. City did not authorize District to proceed. City plans to do patching and striping work during Spring Break since City is responsible for maintenance of the parking lots. Budget: $205,144 20

29 ACTIVE PROJECTS OTHER Bristol Street Paver Replacement Project Summary: Replace damaged unit pavers at the campus entry along Bristol Street. Current Status: Job walk held February 10, Contract award ongoing, Notice to Proceed will be issued by March 13, Anticipated construction Spring Break Budget: $33,000 Orange County Sheriff s Regional Training Academy Project Summary: New block wall to screen training area from the public right-of-way. Temporary screening to be completed as an interim measure. Current Status: Contractor to commence with installation of temporary screening mid-march Block wall installation architect selection underway. Budget: Block wall installation anticipated date - TBD $420,000 21

30 COMPLETED SCHEDULED MAINTENANCE & OTHER PROJECTS Santa Ana College Building H Roof Repairs Building U Skylights Replacement Football Field Reconditioning Gymnasium Scoreboard Parking Lots 1-5 Slurry and Re-striping Year 1 Prop 39 LED Lighting Upgrade 22

31 SUMMARY PROP 39 PROJECTS Year One Total Project Budgets SCC Science Center Building Retro-commissioning $ 618,500 SAC LED Lighting Upgrade $1,083,000 TOTAL YEAR ONE $1,701,500 Year Two SCC LED Lighting Upgrade $ 876,857 DO LED Lighting Upgrade $ 162,319 TOTAL YEAR TWO $1,039,176 Prop 39 State Funding Allocations Year One $1,017,539 Year Two $ 816,070 Estimated Utility Rebates Actual Utility Rebates Year One $284,960 $321, Year Two $215,000 ongoing 23

32 YEAR THREE PROP 39 PROJECTS Project Summary: LED lighting conversion at the Sheriff Regional Training Center LED lighting conversion at the Digital Media Center Chiller replacement at Santiago Canyon College Current Status: In planning Budget: Under review 24

33 QUESTIONS 25

34 Rancho Santiago Community College District Weekly Construction Update March 6, 2015 Dunlap Hall Addition & Alterations RSCCD Project Manager: Darryl Taylor Architect: HMC Architects, Inc. Construction Manager: Linik Corp. Contractor: DPR Construction Contract Start: 4/2/14 Contract Completion: 9/30/15 Scope: The Dunlap Hall Addition & Alterations project will replace the existing aging guard rails around the pedestrian walk ways on all levels of Dunlap Hall, remove the existing elevator and install two new elevators, renovate the restrooms, and provide a new monumental stairway on the south facing end of the new elevators. Construction Alerts: None Status: Recent construction activities are listed below: Drill holes for guardrail anchors Plumb-up structural steel Install HSS tube steel at stairways Install anchors for stainless steel guardrails Paint vertical faces of balconies (all elevations) Upcoming and Current Activities: Hang drywall inside restrooms Weld structural steel Install metal decking Install miscellaneous steel Formwork for monumental stairs, south of elevators Install rebar for monumental stairs Install handrails for existing stairways Paint overhead ceilings above decks Pour concrete section for monumental stairs Rebar and formwork being installed for monumental stairs. Drywall being installed inside restrooms.

35 Rancho Santiago Community College District Weekly Construction Update March 6, 2015 Planetarium Upgrade & Restroom Addition RSCCD Project Manager: Darryl Taylor Architect: W+W Architects Construction Manager: Linik Corp. Contractor: McCarthy Building Companies, Inc. Contract Start: 3/3/14 Contract Completion: 1/31/15 Scope: One of three projects within the Campus Improvements Package 4 Project. This project includes renovating the existing Tessmann Planetarium, enhancing the building exterior and constructing a new restroom annex. Construction Alerts: None Status: Recent construction activities are listed below: None Current and Upcoming Activities: Interior punch list items ~ 95% complete Exterior punch list items ~ 95% complete

36 Rancho Santiago Community College District Weekly Construction Update February 20, 2015 Parking Lot #11 Expansion, Road Improvements, Retention Basin RSCCD Project Manager: Darryl Taylor Architect: W+W Architects Construction Manager: Linik Corp. Contractor: McCarthy Building Companies, Inc. Contract Start: 3/3/14 Contract Completion: 9/30/14 Scope: One of three projects within the Campus Improvements Package 4 Project. This project includes replacing the old soccer field with a new parking lot that will include a new accessible ADA parking and an electric car charging station. Enhancement of storm drainage system to provide a retention system that will divert storm runoff back into the natural aquifer. Construction Alerts: None Current and Upcoming Activities: Project is complete.

37 Facilities update for 3/17/2015 For the month of February we received 140 work orders and have 40 open work orders on the books. There has been much work done on the baseball field and surroundings. We will continue on our quest to make it as attractive as possible and then move to the softball area to do the same. We will continue to trim back the plants that have blocked folks vision coming out of lot 5 and will continue to monitor the area and keep it driver friendly. The football field has been lined and used by the LA Kiss. We will continue to make it as useable as possible for them and keep the field looking good. We are in the process of devising a way to eliminate the fumes created by the machines in the machine shop from being entrained back into the building. This will mean removing a large window and installing a louver. It will also entail balancing the system. The painting project at the academy was completed and the folks there are very happy. The project in R326 has been sent to purchasing for PO creation with a start date in the near future. FYI There is a new prevailing wage requirement for all public works projects that involved DIR registration and the timely submission of certified payroll records. All of the seats in the planetarium have been re-upholstered and we are ready for the grand opening tomorrow. Our first Medeco key system conversion has been completed and we will be moving on to the next building in the next couple of weeks. We have ongoing parking lot lighting issues both at CEC and at the Academy. We have asked our electrical contractor for a quote to get them repaired and should have them done this weekend. We had an issue in lot 4 but that has been resolved. We have replaced all of the basketball net control switches and they seem to be working well. We are modifying a lock box to prevent unauthorized folks using them.

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39 HEPSS Task Force Health, Emergency Preparedness, Safety and Security FACILITY MEETING March 17, The mission of Santa Ana College is to be a leader and partner in meeting the intellectual, cultural, technological, workforce and economic development needs of our diverse community. Santa Ana College prepares students for transfer, employment, careers and lifelong intellectual pursuit in a dynamic learning environment. MEMBERSHIP Rebecca Barnard Mark Turner Michael Collins Gary Dominguez Michael Colver Sarah Salas Andy Gonis Nilo Lipiz Donald Mahany, Chair Don Maus Alistair Winter Mark Wheeler Ray Stowell Meeting Called to Order 1:00 OLD BUSINESS FLEX WEEK Feb 2, 2015 Emergency Preparedness Workshop DISCUSSION/COMMENTS Discussed the Emergency Prep document Showed two videos on RSCCD / SAC Web site under Safety & Security Discussed the Faculty & Staff Emergency Guide ACTIONS/OUTCOME/FOLLOW UPS Colver and Mahany Fire Evacuation Drill Fire Evacuation Drill 2/27/2015 Issues to be addressed: 1. Question Night drill, there are no Floor Wardens or building Managers at night. Answer, We will use Custodial people at night to work as Floor Warden/ Building Managers. Each Custodian has an assigned building including the Admissions building. Ray Stowell will give a class to all of the custodians on April 17 th at 2:30 and after training they will become the BM/FW Mike Colver / Ray Stowell

40 New Business Grant to complete a Local Hazard Mitigation We received a grant to complete a Local Hazard Mitigation Plan for the district and I would to bring the consultant who started working on our plan to the meeting so she can discuss it for about 10 minutes. Donald Maus / Gloria Morison Answer: We will create a Topic Point of Discussion, for a presentation at all HEPSS meeting, to update members on the Grant Committee s progress. Our HEPSS meetings will be scheduled for every other month with the alternate month being used for the Grant Committee meetings. These meeting will include some HEPSS members and guest from the community and other college personnel. Status of sidewalk repairs. I would also like to discuss the status of sidewalk repairs. Answer: Mark Wheeler is part of a committee that located all of the trip hazards and sidewalks needing repair. In some cases the City of Santa Ana will repair the hazards and the parking lot at CTE Donald Maus / Mark Wheeler Flex Week April Emergency Preparedness Answer: Mark Wheeler would like to work with us to teach one of the classes during Flex week. Mahany/ Colver/ Wheeler

41 STANDING REPORTS DISCUSSION/COMMENTS ACTIONS/OUTCOME/FOLLOW UPS SAC Mike Colver Significant Incident report. Mike Colver Risk Management- Don Maus Injury Report provided. Don Maus Next Meeting Thursday April 2, 2015 Room location is S-204 Thursday June 4, 2015 Room location is S-204 Agenda Items for March Meeting: