VIRGINIA FIRE SERVICES BOARD. Administration, Policy and Finance Thursday, May 31, 2018

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1 VIRGINIA FIRE SERVICES BOARD Administration, Policy and Finance Thursday, May 31, 2018 A meeting of the Virginia Fire Services Board s Administration, Policy and Finance was held at the VDFP Headquarters, the Chair of Administration, and Policy Dave Layman chaired the meeting. COMMITTEE MEMBERS PRESENT David Layman VFSB Vice-Chair & Chair of the Committee Virginia Fire Chiefs Association Walter T. Bailey VFSB Chair - Virginia State Firefighter s Jeff Bailey - VA Chapter of the International Society of Fire Service Instructors Ernie Little Fire Prevention Association David C. Hankley Virginia Municipal League Bettie Reeves-Nobles Burn Building Subcommittee Chair General Public Stephanie Koren, Virginia Association of Counties COMMITTEE MEMBERS ABSENT Robert Farrell Virginia State Forester AGENCY MEMBERS PRESENT Brook Pittinger Mohamed Abbamin Theresa Hunter Erin Rice Dave Jolly Michael Reilly GUESTS PRESENT Larry Gwaltney Patrick Meeks CHANGES IN THE AGENDA There were no public comments made. PUBLIC COMMENTS UNFINISHED BUSINESS N/A NEW BUSINESS Topic: Aid to Localities Policy Update per Amendments to Fire Programs Fund. Motion: Motion to present the modified Aid to Localities Policy Grant Policy Document. 1 of 5

2 Topic Discussion: Task: SB346 (Peake) Add C9 providing training and education and purchasing products, including personal protective equipment, diesel exhaust removal systems, decontamination equipment, and commercial extractors, that are designed to reduce the incidence of cancer among firefighters. Vote: Unanimous Motion Action: To be presented at the full board meeting on Friday, June 1, Topic: Live Fire Structure Grant Policy Review/Edits Motion: Motion to present the modified Regional Fire Services Training Grant Policy Document with workgroup approval. Topic Discussion: 1. Inspection Compliance Workgroup: The APF Committee will organize a workgroup consisting of at maximum two board members and VDFP staff. TASK: Update Live Structure Grant Policy in an effort to meet the following; Establish - Quantitative Scoring Criteria Enhance Inspection/Funding Request Process Establish Reasonable Documentation Requirements 2. Prototype Design (Hughes and Associates Presentation) Purpose: Discuss features of existing prototype scope. Hughes and Associates Presentation Prototype II Class A (pre-engineered) Prototype II Class A (pre-engineered) facility is within the grant budget. The design is standard, no change is recommended. Prototype I (Concrete/Masonry) Prototype I (Concrete/Masonry) design does have some features that Hughes and Associates perceives as an overdesign 2 of 5

3 What: The Prototype I design is a structural skeleton of reinforced concrete, beams, floor slabs and roof slabs. i. The interior and exterior concrete masonry walls are non-load bearing and are general thought of as a sacrificial. 1. The point of the design is that the more expensive thermal liners are used minimally, only where needed to protect true load bearing structural elements. 2. The interior and exterior concrete masonry is a non-structural and only defines the specific spaces that make up each room, they are not protected and are viewed as maintenance items that need to be repaired/replaced periodically as they receive damage from the heat applied to them through fire training. 3. Cost: Current design requires that these sacrificial walls be lined with the thermal liners which cost about $65 per square foot to protect what is essentially designed to be replaced. Baseline: Possible changes require establishing an independent base line to compare. i. Example: Paraclete, Inc. a professional construction cost estimating firm was retained to estimate the construction cost for the Prototype prior to making any revisions and then for each revision item to be discussed. 1. Estimate: The firm produces an estimate of about $832,775. See Enclosure 2 for details. 2. Purpose: The full cost estimate of $911,711 and reducing it by contingency amount shown of $78,936, as the contingency would be held by the owner and not included in the bid. 3. Comparison: Per the last bid with Montgomery County of $802,000. The numbers above are in line with the real-world escalation of costs since the project was bid. Changes items discussed during the August 2017 meeting is applicable again. i. Modifications: 1. Delete thermal liners on the inside of the building. The savings will be $102, Delete the thermal liners that line the structural column located in the center of the first floor. The column although structural, is not located in a burn room and therefore protecting it with 3 of 5

4 thermal liners provides no benefit. Savings will be about $4, Overdesign exists with the thermal liners is providing lining on walls and around windows on the exterior of the building that are not located at burn rooms along with the thermal liners on the exterior of sacrificial cmu walls. Keep the liners above burn rooms windows at the concrete structural slab above. Removing these thermal liners would save $6, Remove intermediate landing on the concrete stairs outside of room 101 and additional room on the upper level, room 204. Omitting intermediate stair landing will save about $8, Delete room 204 will save $45,797. Total Savings Identified: $168,246 Conclusion: The typical structures with 6-12 burn rooms should be $10,000 for overall maintenance every three years. The current grant cap is not sufficient to cover the full cost of the prototype, regardless of the above changes. Therefore, either the funding cap must be adjusted or the local municipality will need to participate in the project funding at a higher level. 3. New Modular Prototype Live Fire Structure Policy Section I item 3 Grant recipients will be provided with one electronic set of construction drawings and the project manual for. Lives Fire Structure Policy Section P - VDFP does not currently provide guidelines for the construction of modular steel connex style burn building props. Vote: Unanimous Motion Action: To be presented at the full board meeting on Friday, June 1, Enclosure 1 Hughes and Associates Report ADJOURNMENT The subcommittee adjourned at 2:35pm Clerk of the Committee 4 of 5

5 REVIEWED BY: Thursday, May 31, 2018 Brook Pittinger Date Deputy Executive Director Enclosures: 1. Hughes and Associates Report 5 of 5

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10 5/15/2018 May 15, 2018 Project Data Project Name Commonwealth of Virginia Burn Building Prop Prototype Location Roanoke VA Owner Commonwealth of Virginia Architect Hughes Associates Site Area 1.00 Acres Building Area 6,177 Square Feet Floors 2 Design Stage Design Development New Construction Yes Renovation No Cost Estimate Total Estimated Building Cost $911,711 Cost /SF of Building $ Potential Sales Tax Rebate $20, Alternates Remove Intermediate Landing $8,830 Delete Thermal Tile on Wall $102,654 Omit Thermal Column $4,317 Delete Thermal Tiles over Windows $6,648 Delete Room 204 $45,797 1

11 SUMMARY DD Estimate 5/15/2018 DIV DESCRIPTION MATERIAL LABOR CONTRACT TOTAL 02 EXISTING CONDITIONS $0 $0 $0 $0 03 CONCRETE $97,714 $58,955 $55,634 $212, MASONRY $41,331 $0 $48,101 $89, STEEL $84,585 $0 $30,415 $115, CARPENTRY $220 $399 $0 $ THERMAL/MOISTURE PROTECTION $1,532 $1,358 $129,789 $132, OPENINGS $0 $0 $0 $0 09 FINISHES $0 $0 $0 $0 10 SPECIALTIES $605 $0 $292 $ EQUIPMENT $0 $0 $0 $0 12 FURNISHINGS $0 $0 $0 $0 13 SPECIAL CONSTRUCTION $0 $0 $0 $0 14 CONVEYING SYSTEMS $0 $0 $0 $0 21 FIRE SUPPRESSION $0 $0 $6,011 $6, PLUMBING $0 $0 $0 $0 HEATING, VENTILATING, AND AIR- CONDITIONING $0 $0 $0 $ ELECTRICAL $15,421 $0 $10,107 $25, COMMUNICATIONS $0 $0 $0 $0 28 ELECTRONIC SAFETY AND SECURITY $0 $0 $0 $0 31 EARTHWORK $0 $0 $0 $0 32 EXTERIOR IMPROVEMENTS $0 $0 $0 $0 33 UTILITIES $0 $0 $21,594 $21, PROCESS INTERCONNECTION $95 $0 $82,241 $82,336 Subtotal $241,503 $60,712 $384,184 $686,400 General Conditions $102,960 Contingency $78,936 Contractor's Profit $43,415 TOTAL $911,711 2

12 DETAIL DD Estimate 5/15/2018 MATERIAL LABOR MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE AMOUNT PRICE AMOUNT CONTRACT TOTAL 03 Concrete CONCRETE FORMING AND ACCESSORIES Concrete Forming Columns 1,344 SF $2.50 $3, $2.50 $3, $6, Control Joint 335 LF $1.50 $ $2.00 $ $1, Slab Edge 250 LF $1.00 $ $1.00 $ $ Anchor Bolt Template 4 EA $ $ $75.00 $ $ Elevated Slabs 2,077 SF $3.50 $7, $4.50 $9, $16, Concrete Accessories Anchor Bolt 16 EA $75.00 $1, $50.00 $ $2, Vapor Barrier 4,305 SF $0.05 $ $0.05 $ $ Capillary Fill 76 CY $40.00 $3, $35.00 $2, $5, CONCRETE REINFORCING Reinforcing Steel 15 TON $2, $34, $1, $17, $51, Welded Wire Fabric Reinforcing 6,795 SF $0.25 $1, $0.20 $1, $3, CAST-IN-PLACE CONCRETE Structural Concrete Spread Footings 21 CY $ $2, $60.00 $1, $3, Continuous Footings 37 CY $ $4, $55.00 $2, $6, Slab on Grade 63 CY $ $8, $ $12, $21, nd Floor Slab 34 CY $ $4, $ $8, $13, Roof Slab 25 CY $ $3, $ $6, $9, Columns 14 CY $ $1, $ $3, $5, Stair 5 CY $ $3, $3, Fine Grade Slab 4,100 SF $0.20 $ $ Footing Excavation 87 CY $18.00 $1, $1, Backfill 26 CY $10.00 $ $ Concrete Finishing 6,177 SF $0.25 $1, $0.90 $5, $7, GROUTING Non-Shrink Grouting 4 EA $35.00 $ $50.00 $ $ General Requirements $12, $5, $6, $24, Sales Tax $4, $4, Labor Burden $16, $16, Sub Bonds $3, $3, TOTAL $97, $58, $55, $212, Masonry UNIT MASONRY Clay Unit Masonry Fire Brick 1,373 EA $1.35 $1, $1.50 $2, $3, Concrete Unit Masonry 8" CMU 2,499 EA $3.00 $7, $8.00 $19, $27, Reinforcing 7 TON $2, $16, $1, $8, $24, Grout Fill 69 CY $ $10, $ $10, $20, General Requirements $5, $6, $11, Sales Tax $ $ Labor Burden Sub Bonds $1, $1, Total $41, $48, $89, Steel Structural Steel Framing Structural Steel for Buildings 2 TON $2, $5, $1, $3, $8, METAL FABRICATIONS Metal Stairs Metal Floor Plate Stairs 1 EA $2, $2, $1, $1, $3, Metal Railings 168 LF $ $33, $65.00 $10, $44, Formed Metal Fabrications Rappeling Bar 6 EA $ $2, $ $ $3, Doors 6 EA $2, $15, $ $4, $19, Windows 5 EA $2, $10, $ $3, $13, Chop Out Cover 1 EA $ $ $ $ $1, Manhole Cover 1 EA $ $ $ $ $ General Requirements $10, $3, $14, Sales Tax $4, $4, Labor Burden Sub Bonds $1, $1,

13 DETAIL DD Estimate 5/15/2018 MATERIAL LABOR MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE AMOUNT PRICE AMOUNT CONTRACT TOTAL Total $84, $30, $114,

14 DETAIL DD Estimate 5/15/2018 MATERIAL LABOR MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE AMOUNT PRICE AMOUNT CONTRACT TOTAL 06 WOOD, PLASTICS, AND COMPOSITES Wood Decking Wood Roof Decking 3/4" PLWD 16 SF $2.00 $32.00 $3.00 $48.00 $80.00 Framing 1 EA $ $ $ $ $ General Requirements $27.30 $37.20 $64.50 Sales Tax $11.09 $11.09 Labor Burden $ $ Sub Bonds Total $ $ $ THERMAL AND MOISTURE PROTECTION THERMAL PROTECTION Thermal Insulation 1,687 SF $0.75 $1, $0.50 $ $2, FIRE AND SMOKE PROTECTION Thermal Tiles 1,687 SF $65.00 $109, $109, JOINT PROTECTION Joint Sealants 1 LS $1, $1, $1, General Requirements $ $ $16, $16, Sales Tax $77.12 $77.12 Labor Burden $ $ Sub Bonds $1, $1, Total $1, $1, $129, $132, SPECIALTIES SAFETY SPECIALTIES 44 10NTERIOR UNFRAMED SIGNS Signs 2 EA $ $ $ $ $ General Requirements $75.00 $37.50 $ Sales Tax $30.48 $30.48 Labor Burden Sub Bonds $4.31 $4.31 Total $ $ $ Fire Suppression WATER-BASED FIRE-SUPPRESSION SYSTEMS Fire-Suppression Standpipes 1 LS $5, $5, $5, Fire-Suppression Sprinkler Sys 1 LS $ $ $ General Requirements $ $ Sales Tax Labor Burden Sub Bonds $88.84 $88.84 Total $6, $6, ELECTRICAL LOW -VOLTAGE ELECTRICAL DISTRIBUTION Switchboards and Panelboards Panel 1 EA $1, $1, $ $ $2, NEMA Enclosure 2 EA $ $1, $ $ $2, Feeder 200 LF $45.00 $9, $35.00 $7, $16, LIGHTING Exterior Lighting Incandescent Fixture 2 EA $ $ $ $ $ General Requirements $1, $1, $3, Sales Tax $ $ Labor Burden Sub Bonds $ $ Total $15, $10, $25,

15 DETAIL DD Estimate 5/15/2018 MATERIAL LABOR MASTERFORMAT SECTION DESCRIPTION QTY UNIT PRICE AMOUNT PRICE AMOUNT CONTRACT TOTAL 33 UTILITIES WATER UTILITIES Water Utility Distribution Piping 6" PVC 200 LF $75.00 $15, $15, Water Utility Distribution Equipment FDC 1 EA $3, $3, $3, General Requirements $2, $2, Sales Tax Labor Burden Sub Bonds $ $ TOTAL $21, $21, Process Interconnections Temperature Monitoring Equipment Thermocouple 6 EA $75.00 $ $75.00 $ $ Central Recorder 1 EA $50, $50, $50, Alarm System 1 EA $20, $20, $20, General Requirements $67.50 $10, $10, Sales Tax $27.43 $27.43 Labor Burden Sub Bonds $1, $1, TOTAL $94.93 $82, $82,