CIVIL ENGINEERING DIVISION. Client s procedure for New Building System Approval

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1 Client s procedure for New Building System Approval 1.0 Purpose: The purpose is to ensure that the New Building System is in line with the minimum requirements stipulated in Building Regulations and Design Guidelines Structural, International Codes, Good Engineering Practices and Trakhees CED, and give advantage in terms of cost and time comparing with the conventional system. 2.0 Scope: All Clients/Business Units operating within the Trakhees jurisdiction area. 3.0 Responsibility: Trakhees /CED engineers reviews of the submitted New Building System documents with no legal responsibility and / or liability are imposed on the authority. The applicant shall remain entirely responsible for any legal obligations which may occur due to using of the approved New Building System. 4.0 References: Submission Requirements and Document Checklist as attached and Client s may refer to the Trakhees CED procedure for New Building System Approval 5.0 Definitions: TKS Trakhees CED Civil Engineering Division NOC No objection Certificate 6.0 Procedure: TKS CED is committed to complete the review process within ten working days, but does strive to try to complete it within 5 working days. Delays can occur due to the following: Missing documents. Details clarification Internal sections clarification 7.0 Front Desk Registration & Acknowledgement Process: 7.1 The TKS CED Front Desk receives submission from the Building System applicant indicating the submission type (i.e. new, resubmission) Revision 00 January 2013 Page 1 of 8

2 7.2 The CED Front Desk has the right to accept/reject the submission if the CD is not complete as per checklist requirement. 7.3 If the submission is complete the CED Front Desk shall accept the submission and forward a mail notification with the submission serial number to the consultant within maximum one working day 7.4 Incomplete submissions are rejected and are to be resubmitted. 8.0 Distribution of Documentation to Respective Sections. 8.1 Submissions are assigned to individual Structural Engineers by the Engineer Incharge with define period. The Structural Engineer undertakes review of structural drawings, technical reports and method statement. 8.2 Submissions are directed to the Quality Control Engineer to review the quality issues related to New Building System. 9.0 Feedback & Compile Summary 9.1 Upon completion from quality section s point of view, the Structural Engineer receives feedback and prepares Summary Report to be sent to the Building System applicant. 9.2 In the event where any major problems have been identified, the Structural Engineer prepares accumulative report and send it to permit admin to prepare an official commented letter which sent via e mail to the applicant by the CED document controller and requests for a re submission. 9.3 If the submission meets all requirements, Structural Engineer shall send approval to the permit to prepare NOC with fees notification Prepare the NOC If the submission is complete and complies with all the Regulations and Guidelines set by Trakhees CED, the Structural Engineer prepares accumulate reply for the New Building System approval NOC and forwards it to the Permit Admin to prepare NOC along with payment advice as per finance Code. Any conditions may be associated to the approval shall be attached to the NOC Notify Applicant Once the NOC has been signed by the Sr. Manager Permits & Compliance, the document controller shall notify the applicant by to settle payment and collect the CD containing the NOC Issuance of the NOC Revision 00 January 2013 Page 2 of 8

3 Once the fees amount have been settled to Trakhees Cashier at Dragon Mart (1st floor), CD containing Cover Letter and NOC will be handed over to the Applicant Representative only Records No Record description Retention Time to be checked 7.1 New Building System NOC One year permanent Documentation Package Correspondence 2 years 2 years 14.0 Attachments 14.1 Applicant Work Flow 14.2 Internal Checklist 14.3 NOC Template Revision 00 January 2013 Page 3 of 8

4 14.1 Applicant Work Flow Revision 00 January 2013 Page 4 of 8

5 Revision 00 January 2013 Page 5 of 8

6 14.2 New Building System Approval Checklist: Internal Checklist Ref No.( JP/Plot No /SNO) Date (DD/MM/YYYY) NEW BUILDING SYSTEM Consultant Reference CHECKLIST FOR NEW BUILDING SYSTEM YES NO N/A Description of the system. Range of application. Special material/ Equipment system required. Brief history of the system with reference to usage in the Emirate of Dubai, In UAE, worldwide usage with special reference to GCC Any approvals secured in Dubai, in other Emirates /GCC and International approvals Technical data, Standard data and a sample design document and drawings. Stability and safety criteria. Durability and fire resistance criteria. Dynamic and thermal behaviour. Method of analysis modelling and related input data (member s property, stiffness modifiers, etc.) Software used for analysis and design and any other spreadsheets including necessary certifications. Lateral load resisting system and joints/member ductility. Robustness requirements. Availability of the applied software and related reference in the CED for review and checking purpose. Quality control and quality assurance requirements. Comparison study between the conventional system and the proposed in terms of cost and time in line with CED guidelines, the Blue Code. How the third party review procedure will be applied on the system as per CED requirements. List of projects successfully executed using the same system. Revision 00 January 2013 Page 6 of 8

7 Remarks: Engineer: Section Manager: Head of Permit Section: 14.3 NOC template REF NO: Consultant Reference: New Building System Approval NOC APPLICANT INFORMATION Date / / (dd/mm/yyyy) Consultant Supplier / Manufacturer System description PROJECT INFORMATION (IF APPLICABLE) Business Unit / Zone Plot No. Submitted area Built Up Area Submitted floors Project Description Commercial Name GENERAL CONDITIONS Revision 00 January 2013 Page 7 of 8

8 - All system design documents shall be verified, approved and submitted by a qualified consultant. - The design consultant should submit the related design drawings justified with calculations and approved from specialized third party consultant for our approval prior to commencing any relevant activity on site. - Construction shall be through qualified contractors only. - Proposed system material should be tested randomly at site by quality section at no extra cost to the client to verify the compliance with relevant standards. - System shall be fully complied with the requirements of all concerned local authorities. - This NOC is permitted for one project only; the peer evaluation of the first executed project will confirm the system efficiency and final registration as well. Any Particular conditions: AUTHORIZED ENDORSEMENTS Engineer Initial Sr.Manager of Building Permit &Compliance Revision 00 January 2013 Page 8 of 8