City of Brenham, Texas. Invitation for Bid. Contract for Janitorial Services

Transcription

1 1 City of Brenham, Texas Invitation for Bid Contract for Janitorial Services IFB No Response Deadline: 2:00 P.M. (CST), Tuesday, January 24, 2017 Bids will be opened on this date and time in Room 2A, City Hall and bids announced for public record. Submit to: This is a FORMAL solicitation and must be submitted to: City of Brenham/City Secretary s Office 200 W. Vulcan St, Suite 206 Brenham, Texas Or P.O. Box 1059 Brenham, Texas Bids may be presented in person, by mail or delivery service. Bids will NOT be accepted by or fax. Mailed bids must be addressed to post office box. Pre-Bid Meeting: A non-mandatory pre-bid meeting will be held on in Room 1A, City Hall on Wednesday, January 18, 2017 at 10:00 A.M. (CST). All potential bidders are urged to attend. First Publication: January 8, 2017, Second Publication: January 15, 2017

2 2 SECTION I: BID INFORMATION 1. INTENT The City of Brenham requests bids for an annual contract to supply all equipment, labor and supplies for janitorial services in City Buildings, as further described herein. 2. BID DUE DATE Bids are due no later than 2:00 P.M. (Local Time), Tuesday, January 24, 2017 to: Physical Address: Mailing Address City of Brenham City of Brenham City Secretary s Office City Secretary s Office 200 W. Vulcan, Ste. 206 P.O. Box 1059 Brenham, Texas Brenham, Texas the Late bids will not be opened and will be returned to the bidder upon written request. Bids must be sealed. To ensure proper recognition upon arrival, note Bid Number, Bid Name and Bid Opening Date on the outside of the package. 3. TERM OF CONTRACT The term of the awarded contract shall be for one (1) year. The contract may be extended for two additional one-year terms or three (3) years total. In the event that extensions are granted, all pricing, terms and conditions of the contract shall remain in full force and effect. 4. GENERAL TERMS AND CONDITIONS General Terms and Conditions for Invitations for Bid may be found in Attachment A of this document. Should any contradiction be found to exist between those terms and conditions and body of this IFB, the IFB will prevail. 5. QUANTITY AND PRICING Quantities indicated in the Bid are estimated based upon the best available information. The City reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the unit bid prices. Any or all services may be terminated for any location in this contract without affecting the rest of the contract. Also, the City may, from time to time, request pricing for additional services at existing or new locations. Any such changes will be incorporated as part of the contract by means of addenda generated as needed. Pricing is requested on a unit basis for each item of the bid. Bid total will be determined by extension of estimated quantities listed at unit prices bid. Pricing shall be inclusive of all charges, FOB delivered to designated location in Brenham, Texas. Pricing for regular services is requested per month. In the case of a month in which some service days are not required due to holidays, building closures or other foreseeable reasons,

3 3 the City Representative will notify the vendor at least twenty-four (24) hours in advance. Charges for that month will be prorated by subtracting missed scheduled cleaning days calculated as: Monthly rate X 12 / Number of service days per week X 52 = daily rate Vendor may make up missed days if possible by arrangement with City Representative. Pricing for Special Services is requested per occurrence either as scheduled or requested and will be separate from monthly service rates. 6. ADDENDA No person has the authority to verbally alter these specifications. Any changes to specifications will be made in the form of an Addendum which will be available online at It shall be the responsibility of interested bidders to check the website for addenda up to the bid submission deadline. 7. FORM Bids must be submitted on the form provided only. Bidders are required to submit one (1) original (marked Original ) and one (1) copy. All bids submitted must be itemized with prices extended where indicated. Bidder must return one entire original bid document with bid or proposal. 8. STATEMENT OF QUALIFICATIONS Bidder shall complete the Statement of Qualifications found in Attachment B of this document. Information provided will be considered in award of the Contract. The City reserves the right to request additional information if needed in order to fully evaluate and bid. 9. STAFFING PLAN Each Bidder shall include with their bid a Staffing Plan consisting of the following: a) Show the number of proposed full-time and part-time employees. b) Explain quality control procedures. c) Explain how bidder will be accountable for service problems and failures. d) List grades, qualities and brand names of chemicals that would be used at City facilities. e) Explain emergency cleaning procedures. f) Explain security plans and procedures. g) Provide description of uniforms to be worn by contract personnel. h) Confirm that contract personnel shall be required to wear a photo I.D. 10. ACCEPTANCE The City of Brenham reserves the right to accept or reject any or all bids, to waive informalities, and to accept the offer considered most advantageous in order to obtain the best value for the City. Causes for rejection of a bid may include but are not limited to the bidder s current violation of any City ordinance, the bidder s current inability to satisfactorily perform the work or

4 4 of service, or the bidder s previous failure to timely perform its obligations under a contract with the City. Bidders may be disqualified and rejection of bids may be recommended for any of, but not limited to, the following causes: 1) Failure to use the bid form furnished by the Owner; 2) Lack signature by an authorized representative on the bid form; 3) Failure to properly complete the proposal; 4) Evidence of collusion among bidders; 5) Omission of uncertified personal or company check as a bid guarantee (if bid bond required); or 6) unauthorized alteration of bid form. City reserves the right to waive any minor informality or irregularity. 11. AWARD The bid may be awarded either to the lowest responsible bidder(s) or to the bidder(s) offering goods or services at the best value for the City. The bid award may be based on, but not necessarily limited to, the following factors: a) the purchase price, including payment discount terms; b) the reputation of the bidder and of the bidder s goods or services. c) the quality of the bidder s goods or services; d) the extent to which the goods or services meet the City s needs; e) the bidder s past relationship with the City; f) the impact on the ability of the City to comply with laws and rules relating to contracting with historically underutilized businesses and nonprofit organizations employing persons with disabilities; g) the total long-term cost to acquire the bidder s goods or services; and h) any relevant criteria specifically listed in this invitation for bid. 12. INDEMNITY The Contractor agrees to indemnify and hold harmless the City of Brenham and its officers, agents, and employees from any and all claims, causes of action, and damages of every kind, for injury to or death of any person and damages to property arising out of or in connection with the work done by the Contractor, and including acts or omissions of the City of Brenham, its officers, agents or employees in connection with said Contract. 13. CONTACT If any other information is needed concerning these specification please contact the following: Sara Parker, C.P.M. Purchasing Manager, City of Brenham 200 W. Vulcan St. Brenham, TX P.O. Box 1059 Brenham, TX sparker@cityofbrenham.org Phone:

5 5 SECTION II: CONTRACT EXECUTION 1. NOTICE OF AWARD Award of the Contract to the bidder providing the lowest price and/or best value to the City will be decided by City Council in the earliest possible regular meeting after evaluation of all bids. A NOTICE OF AWARD will be issued to the winning bidder and will establish due date for additional documents listed herein. 2. CONTRACT Contract documents shall consist of this Bid Document, all Addenda, completed Bid Form, Notice of Award, Purchase Order, and any additional forms, information or documents listed as required herein. 3 H.B COMPLIANCE The Awarded Vendor for this contract shall comply with the requirements of Section of Texas Government Code as adopted in 2015 as House Bill The law requires that a governmental entity may not enter into certain contracts with a business entity unless the business entity submits a Disclosure of Interested Parties to the governmental entity. The law applies only to a contract that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. Compliance with the law requires that the Awarded Vendor utilize the Texas Ethics Commission website to enter the required information on Form 1295 and print a copy of the complete form. The form must be signed, notarized and submitted to the contracting government entity. The City of Brenham, in the case of contracts formalized by Purchase Order or by other written contract, will notify the Vendor of Award by Council and request the completed Form 1295 within five (5) working days thereafter. 4. INSURANCE Vendor shall obtain and maintain, throughout the contract term and any extensions thereof, insurance of the types and in the amounts specified in Attachment A of this document. Certificates of insurance will be submitted to the City within five (5) working days of receipt of the Notice of Award. 5. PURCHASE ORDER 5.01 Purchase Order(s) for services from the effective date of the contract to the end of the City s fiscal year, September 30, 2017 will be issued to the Vendor. A new Purchase Order for the balance of the contract term will be issued on or after October 1, Additional Purchase Orders will be issued upon extension of the contract term and at the beginning of each fiscal year of such extensions Beginning date of contract services, as arranged between the City s representative and the Vendor shall appear on the initial Purchase Order and shall become the effective date of the contract.

6 6 6. PAYMENT The City requests monthly billing for each location and will pay according to the terms shown in the Terms and Conditions, Attachment A of this document.

7 7 SECTION III: CONTRACT PERFORMANCE 1. CONTRACTOR S RESPONSIBILITIES 1.01 Contractor shall provide: a) All equipment to perform the service. b) All personnel to perform the service, including on-site supervision at all locations where service is provided. c) All cleaning chemicals necessary to perform he service. d) Cleaning towels. e) Any other items required to perform the services and not provided by the City as further specified below Material Safety Data Sheets a) Contractor shall furnish, to the Contract Administrator, copies of Material Safety Data Sheets (MSDS), for all products used, prior to beginning service at City locations. b) Contractor shall provide updated copies of the MSDS sheets on an annual basis. c) Contractor shall furnish MSDS sheets for any new chemicals used in City facilities, prior to the first use of such new chemicals Staffing Requirements a) Contractor shall employ the use of background checks, reasonable and sufficient, for prospective employees to better ensure the safety of staff and protect the assets of the City. Return convictions, deferred adjudications and other financial/official dispositions will be reported to the City for review. b) Employees currently on parole or probation will be denied access to all buildings. A list of all employees assigned to work at any building will be given to the Chief of Police for documentation and accountability before access is given. Any new or additional employees added during the course of the contract shall be handled in the same manner and must be cleared prior to the beginning of work. 2. CITY S RESPONSIBILITIES 2.01 Supplies a) The City will furnish the Contractor with: hand soap, paper towels, toilet paper, trash bags, air freshener, hand sanitizer, and batteries for air fresheners, etc.

8 Contract Administrator a) The City may appoint a Contract Administrator with designated responsibility to ensure compliance with contract requirements, such as but not limited to, acceptance, inspection and delivery. b) The Administrator will serve as a liaison between the City of Brenham, and the successful vendor Damages or Loss a) The City will not be responsible for damage or loss of Contractor s equipment due to vandalism or other causes.

9 9 SECTION IV: SPEFICATIONS AND SCOPE OF WORK 1. FACILITIES LIST Facility Name Street Address A. City Hall 200 W. Vulcan Street B. Nancy Carol Roberts Memorial Library 100 Martin Luther King, Jr. Parkway C. Police Department 1800 Longwood Drive D. Animal Shelter 1804 Longwood Drive E. Central Fire Station 101 N. Chappell Hill Street F. Blue Bell Aquatic Center 1800 E. Tom Green G. All Sports Building 137 Lounge Road H. Central Warehouse 315 W. 2 nd Street I. Simon Theater and Visitor s Center 115 W. Main Street 2. DEFINITIONS 2.01 The following terms are used in these specifications with the meaning shown: a) Daily to occur each scheduled day of cleaning at a particular location. b) Weekly to occur once per seven day week. c) Monthly to occur once per calendar month. d) Quarterly to occur at three month intervals. e) Two Times per Year to occur at approximately six month intervals unless otherwise requested. f) Yearly to occur once per contract year. g) Special Services to be performed at intervals greater than once per calendar month as specified or as requested. Frequency is estimated and individual departments may request these services at a greater or lesser frequency as needed. 3. FLOOR CARE 3.01 CARPET a) Carpets shall be vacuumed daily. Detail vacuuming shall be performed monthly or as specified and shall mean that special care is taken to vacuum all accessible areas including corners, behind doors, under desks or tables and that chairs or other easily movable items will be moved, the area vacuumed, and items replaced to their original location. b) Spot cleaning of carpets shall be performed at least monthly and more frequently if specified or if soil or stains are evident. Full cleaning of carpets shall be performed yearly or as specified. Cleaning shall be by extraction method unless otherwise approved.

10 HARD SURFACE AND RESILIENT FLOORING 4. RESTROOMS a) Hard surface and resilient flooring includes linoleum, sheet vinyl, vinyl composition tile (VCT), cork (sheet or tile), and rubber as well as any other noncarpet surface. These cleaning methods shall be followed EXCEPT where specifications may indicate otherwise for a particular floor material. b) Flooring shall be swept and/or mopped daily or as specified to remove dust, dirt, grit and debris. c) Restorative Maintenance, Stripping and Polishing shall occur as specified. Note: The use of aggressive strippers such as mop-on/mop-off, no-scrub and norinse strippers in not recommended on tile floors less than 2 years old because they may affect the adhesive bond. Mix stripping solution to the appropriate dilution, depending on floor finish build-up. Blockade areas to be stripped. Apply liberal amounts of solution uniformly to the floor with a mop. Let stripping solution soak for the appropriate amount of time recommended by the stripper manufacturer. Keep areas to be stripped wet. Rewet if necessary. Machine scrub the floor (300 rpm or less) with a scrubbing brush (aggressiveness equivalent to 3M blue pad) to break up the polish film. Do not allow striping solution to dry on the floor. Remove dirty stripping solution with a wet vacuum or mop. Thoroughly rinse the entire floor with fresh, clean water. Remove rinse water and allow the floor to dry completely. Apply 3 to 5 coats of high-quality commercial floor polish. In areas where the flooring will be exposed to heavy traffic and/or staining agents, the application of a stain resistance sealer prior to the application of polish is recommended. If polishing floor without stripping, thoroughly clean, rinse and allow the floor to dry completely before polishing. d) Buffing, where specified, will be the dry, machine polishing of floors without application of floor polish. Mop, rinse and allow floor to dry prior to buffing. a) Diaper changing stations in any restroom shall be cleaned, disinfected and wiped dry daily, regardless of whether specified elsewhere. b) Disposal containers for feminine hygiene products are located in stalls in some

11 11 women s restrooms. Liners will be provided by the City and shall be placed in all disposal containers. Liners are to be changed and containers cleaned and sanitized as needed, regardless of whether specified elsewhere. c) Drinking fountains accessible to the public, whether located near restroom entrances or elsewhere shall be cleaned, disinfected and polished daily regardless of whether specified elsewhere. 5. GLASS a) Wherever specifications refer to cleaning of glass, clean with an appropriate cleaner, specifically made for glass. Glass shall be left clean and streak free and shall not be hazy or cloudy in appearance. b). Wherever specifications refer to interior glass, this term shall include the inside of exterior windows, glass doors, glass windows in doors, glass partitions or windows between interior rooms, glass in counters or display cases, glass protectors on furniture tops, mirrors and framed pictures or other use of glass as interior décor. c) Outsides of exterior windows shall only be cleaned as specified. 6. CLEANING REQUIREMENTS AND SPECIFICATIONS A. CITY HALL is open to the public from 8:00 A.M. to 5:00 P.M. Monday through Friday. Cleaning services must be after business hours with the exception of the I.T. Department which must be cleaned between 4:00 P.M and 5:00 P.M., Monday through Friday. Space to be cleaned has approximately 32,000 square feet consisting of: 32 offices 7 work/file rooms 3 break rooms 6 conference rooms 6 restrooms Council Chambers IT Department Public Areas 2 elevators 3 entry ways 4 emergency stairwells

12 12 DAILY Public Areas Public Entries Offices Work/File Rooms Break Rooms Restrooms CLEANING FREQUENCY AND SPECIFICATIONS Vacuum carpeted floors and mats Sweep and mop hard surface floors. Clean, disinfect and polish drinking fountains. Vacuum carpeted floors and mats Sweep and mop hard surface floors. Vacuum carpeted floors. Disinfect phone handsets. Dust all horizontal surfaces. Empty trash and replace liners as needed. Vacuum carpeted floors. Dust horizontal surfaces, cabinets and worktops. Empty trash and replace liners as needed. Wipe clean and disinfect countertops and sinks. Wipe dry. Spot clean walls around counters and appliances. Dry polish chrome and stainless steel fixtures after cleaning. Clean and disinfect microwave, inside and out. Wipe clean and disinfect appliance handles, door handles and light switches. Wipe down tables and chairs. Sweep and mop floors. Empty trash and replace liners. Clean and disinfect toilets, urinals and washbasins, inside and outside. Clean and disinfect countertops and wipe dry. Clean and disinfect door handles and light switches. Spot clean doors, Kick plates and walls near wash basins. Dry polish chrome and stainless steel fixtures after cleaning. Clean mirrors and frames Empty trash containers. Replace liners. Empty feminine hygiene disposals and insert liners. Replenish supplies such as toilet paper, soap, paper towels Place in appropriate dispensers. Sweep and mop floors. Rinse with disinfectant WEEKLY Public Areas Public Entries Remove cobwebs and dust from ceilings, corners and air vents. Clean window interiors. Dust all surfaces including, but not limited to lamps, wall picture frames, chairs, benches, moldings, door frames, etc. Clean horizontal surfaces of drywall beams in main lobby. Polish wood on half-walls surrounding central stairway. Clean entry way glass doors and windows, inside and out. Remove cobwebs and dust from ceilings, corners and ceiling vents. Dust all surfaces including, but not limited to lamps, wall picture frames, chairs, benches, moldings, door frames, etc.

13 13 Council Chambers Conference Rooms Central Stairway Elevators Offices IT Dept. Work/File Rooms Restrooms MONTHLY Floors Emergency Stairwells Detail vacuum carpeted floors. Return chairs or original positions. Spot clean carpet. Dust all surfaces, remove any smudges and fingerprints. Dust window sills. Empty trash and replace liners. Clean doors, windows, kick plates handles and light switches. Remove cobwebs from ceilings and corners. Detail vacuum floors. Spot clean carpet. Dust all surfaces, remove any fingerprints and smudges. Dust window sills. Empty trash and replace liners. Remove cobwebs, lint and dust from ceilings, corners, and air vents. Remove cobwebs, lint and dust from ceilings and corners. Polish hand rails. Sweep and mop hard surface floors. Vacuum carpets and mats. Remove cobwebs and dust. Polish stainless steel doors. Clean desktops (carefully moving objects and putting back in place). Dust blinds and window sills. Clean interior office area glass. Clean glass pane on doors. Remove fingerprints, dust or dirt from doors, frames, light switches, kick plates and handles. No one other than IT staff is allowed to possess keys to the offices for security reasons. All work must be performed during regular business hours, between 4-5 P.M. Sweep and mop hard surface/resilient floors. Vacuum carpeted floors and mats. Clean and dust surfaces. Empty trash and replace liners. Wash trash receptacles as needed. Sanitize phone headsets. Sweep and mop hard surface/resilient floors. Wipe down and disinfect privacy walls and partitions. Remove cobwebs, lint and dust from high corners, behind doors ceiling air vents and any other high dusting needed. Spot clean carpets with steam-cleaning extractor machine. Buff hard surface/resilient floors. Sweep and mop stair risers and any hard surface flooring at top or bottom of stairs or at landings. Vacuum mats. Dust all horizontal surfaces, including window sills.

14 14 Offices Restrooms Clean and sanitize hand rails. Clean inside of windows. Remove cobwebs, dust and lint from ceiling, corners and air vents. Remove cobwebs, dust and lint from ceiling, corners, behind doors and air vents. Clean window interiors. Dust horizontal surfaces. Refill automatic air fresheners. Clean and disinfect all tile walls. Clean and disinfect partitions. Clean and disinfect doors, kick plates, handles and light switches. Scrub and disinfect floors. Pour one gallon of clean water down floor drains. SPECIAL SERVICES Yearly Quarterly Two Times per Year. Clean carpets (extraction method preferred) Grout restore of all tile floors (earlier if required) Strip and polish hard surface/resilient floors. IT Department Clean and buff floors. B. The NANCY CAROL ROBERTS MEMORIAL LIBRARY, is open to the public 9:00 a.m. to 7:00 p.m., Mon Thurs, 7:00 a.m.to 5:00 p.m., Friday, and 9:00 a.m. to 3:00 p.m. on Saturday. Cleaning services must be after business hours, Monday through Saturday. The space to be cleaned is approximately 11,900 square feet consisting of: Entrance Reception Areas Halls Common Areas General Office and Work Areas Restrooms Break Room/Kitchen DAILY Entrance, Reception Areas, Halls and Common Areas General Office, Work Areas CLEANING FREQUENCY AND SPECIFICATIONS Clean finger marks and soil from entrance glass and metal. Vacuum entrance mats and carpeted floors. Spot clean carpet as needed. Sweep hard surface/resilient floors and mop as needed to remove any stains or spillage. Dust all desks, files, chairs, tables and other furnishings Empty trash receptacles and replace liners as needed. Vacuum carpeted floors. Spot clean carpets as needed. Sweep and mop hard surface/resilient floors, removing any stains or spillage. Clean glass doors and partitions.

15 15 Restrooms Break Areas: Clean, disinfect and polish drinking fountains. Sanitize telephones. Clean and disinfect toilets, urinals and washbasins inside and outside, to include dry polishing all chrome or stainless steel fittings. Clean and polish mirrors and framing. Clean and disinfect countertops, wipe dry. Dry polish chrome or stainless steel fittings after cleaning. Empty trash receptacles and replace liners. Empty and disinfect feminine hygiene containers. Replace liners as needed. Clean and disinfect door handles and light switches. Replace restroom supplies such as toilet paper, soap and paper towels from stock. Place in appropriate dispensers. Mop floors and rinse with disinfectant. Spot clean door and kick plates to remove smudges or dirt. Clean and disinfect countertops and sinks. Wipe dry. Dry polish chrome and stainless steel fittings after cleaning. Clean and disinfect microwave, both inside and outside. Spot clean walls around counters and appliances. Wipe tables and chairs clean. Wipe and disinfect appliance handles, door handles and light switches. Sweep and mop hard surface floors. Empty trash and replace liners. Clean, disinfect and polish drinking fountains. WEEKLY Entrance, Reception Areas Halls and Common Areas General Office, Work Areas Restrooms Break Areas Mop hard surface/resilient floors. Dust desk, files, chairs, tables and any other furnishings, including vertical surfaces. Detail vacuum carpeting. Mop hard surface/resilient floors. Wipe non-permanent coffee rings and similar soil from desktops and other furniture that has been cleared for cleaning. Clean and disinfect privacy walls and partitions. Remove cobwebs, lint, dust from high corners, behind doors, ceiling air vents and any other high dusting needed. Clean and disinfect trash receptacles. Treat stainless steel with approved stainless steel treatment. Spot clean doors and kick plates to remove any smudges and/or dirt. Remove cobwebs, lint and dust from ceilings, corners, behind doors and air vents.

16 16 MONTHLY Entrance, Reception Areas, Halls, Common Areas Dust picture frames, window ledges, moldings, blinds and corners. Remove cobwebs, lint and dust from high corners, behind doors and air vents. Dust low ledges, baseboards, and chair rungs. Detail vacuum carpeting. Clean and polish door kick plates, handles and thresholds Dust window blinds. SPECIAL SERVICES Twice per year Yearly Strip and polish hard surface/resilient floors Clean carpets (extraction method preferred) C. The BRENHAM POLICE DEPARTMENT, is open to the public from 8:00 a.m. to 5:00 p.m. Sunday through Thursday. Cleaning services must be after business hours. The Police Department is a two story building. The space to be cleaned has approximately 17,600 square feet consisting of: First Floor Public areas 10 offices 3 restrooms 1 conference room 1 break room 1 work room 6 holding cells 1 Patrol supply room 1 foyer (staff entrance) 1 physical training room 1 laundry room 2 shower/locker rooms 1 community room 1 central supply room 1 self-learning room 2 interview rooms 1 report taking room 1 finger print/interview room 1 digital processing room 6 corridors 1 report writing room 1 elevator 1 sally port Second Floor Public areas 17 offices 2 conference rooms 1 break room 1 library 2 work rooms 3 interview rooms 1 monitor room 1 training room 5 corridors 1 mechanical room 7 restrooms 1 elevator For security reasons, Custodial Personnel will not have access to the following rooms:

17 17 First Floor A Second Floor Custodial workers should never loiter or linger in or around Police working areas for the purpose of eavesdropping on conversations, reading papers exposed on desks or to observe Police activities. In addition, custodians should cease cleaning activities immediately when requested to do so by Police staff. The work should resume only after consent has been given to do so. DAILY Public Areas Offices Restrooms Break Rooms CLEANING FREQUENCY AND SPECIFICATIONS Vacuum carpeted areas. Sweep and mop hard surface floors, entries and exits. Clean glass doors at all entries and exits. Vacuum carpeted floors. Sanitize telephones. Dust bookshelves and other furnishings. Empty trash and replace liners as needed Clean and disinfect toilets, urinals and hand basins, both inside and outside Clean and disinfect countertops. Wipe dry. Clean mirrors and frames. Dry polish chrome and stainless steel fixtures. Spot clean walls near hand basins, doors and kick plates. Wipe and disinfect door handles and light switches. Empty feminine hygiene containers, sanitize, replace liners as needed. Replace restroom supplies such as toilet paper, soap and paper towels from stock. Place in appropriate dispensers. Empty trash and replace liners. Sweep and mop floors, rinse with disinfectant Clean and disinfect sink and countertops. Wipe dry Dry polish chrome and stainless steel fittings. Clean and disinfect microwaves, inside and out. Spot clean walls around counters and appliances. Wipe and disinfect appliance handles, door handles and light switches. Clean tables and chairs. Spot clean doors and kick plates. Sweep and mop hard surface floors.

18 18 Patrol Supply Room Physical Training Room Showers/Locker Room Community Room Report Taking Room Report Writing Room Training Room Empty trash and replace liner; wash container as needed Vacuum or sweep and mop floor. Empty trash and replace liners as needed. Dust all surfaces. Clean and sanitize all equipment and mat surfaces. Vacuum rubber floor. Empty trash and replace liners as needed. Dust horizontal surfaces. Clean and disinfect shower stalls. Check for mold and water stains; treat as needed. Clean and disinfect toilets, urinals and hand basins. Clean and disinfect countertops. Wipe dry. Dry polish chrome and stainless steel fittings. Clean mirrors and frames. Spot clean walls near hand basins, doors and kick plates. Replace restroom supplies such as toilet paper, soap and paper towels from stock. Place in appropriate dispensers. Wipe and disinfect door handles and light switches. Mop and sanitize floors. Empty trash and replace liners. Vacuum floors. Dust all horizontal surfaces. Empty trash and replace liners as needed. Vacuum floors. Empty trash and replace liners as needed. Dust and sanitize all surfaces. Sweep and mop floors. Empty trash and replace liners as needed. Dust horizontal surfaces. Vacuum floors. Remove trash and replace liners as needed. Dust and sanitize all surfaces. WEEKLY Office Restrooms Clean inside of office windows, dust and streak free. Clean glass pane on doors. Remove fingerprints, smudges, dirt from doors, frames, light switches, kick plates and handles. Pour a gallon of water down floor drain. Spot clean tile walls. Remove spots, stains, and splashes from wall area adjacent to hand basins.

19 19 Laundry Room Conference Room Workrooms Elevator Holding Cells/ Intake Central Supply Room Self-Learning Room Interview Rooms Interview/Finger Print Room Digital Processing Room Monitor Room Spot clean partitions. Clean exterior of laundry equipment. Vacuum Carpet. Clean baseboards. Empty trash and clean containers. Vacuum carpeted floors. Dust all surfaces. Empty trash and replace liners as needed. Sweep and wet mop floors. Dust all surfaces. Empty trash and replace liners as needed Sweep, mop and sanitize floors. Maintain dust and cobweb free. Polish stainless steel doors. Clean and sanitize all surfaces. Mop and sanitize floors. Sweep and mop floors. Empty trash and replace liners as needed. Dust all surfaces. Vacuum floors. Sweep and mop floors. Empty trash and replace liners as needed. Sweep and mop floors. Empty trash and replace liners as needed. Dust and sanitize all surfaces. Sweep and wet mop floors. Empty trash and replace liners as needed. Dust and sanitize all surfaces. Vacuum floors. Dust all surfaces. Empty trash and replace liners as needed. Vacuum floors. Dust all surfaces. Empty trash and replace liners as needed. MONTHLY Floors Public Areas Spot clean carpet. Buff hard surface/ resilient floors. Dust all surfaces including but not limited to picture frames, molding, and door frames. Dust/wipe ceiling vents.

20 20 Restrooms Mechanical Room Sally Port Remove cobwebs from ceilings and corners. Clean air vents. Dust all horizontal surfaces. Refill auto air-fresheners. Scrub and disinfect floors. Wash all tile walls. Clean and sanitize partitions Vacuum floors. Empty trash and replace liners if needed. Dust all surfaces. Sweep concrete floor SPECIAL SERVICES Quarterly Yearly Grout restore of all tile floors (earlier if required) Strip, recoat and polish hard surface/resilient floors. Wash down concrete floor of sally port. Clean carpets (extraction method preferred) D. The BRENHAM PET ADOPTION CENTER, is open to the public from 8:00 a.m. to 5:00 p.m. Monday through Friday. Cleaning services must be after business hours, twice weekly on Sunday and Wednesday. Area to be cleaned is approximately 2,100 square feet and consists of: Pet Adoption side Office area, break room, common areas and restroom Animal Control side Lobby and one (1) office Cleaning Frequency and Specifications DAILY Public Areas Break Room CLEANING FREQUENCY AND SPECIFICATIONS PET ADOPTION SIDE Clean and polish entrance glass and metal, inside and out. Vacuum entrance mats and carpeted floors. Sweep and mop hard surface/resilient floors. Dust counters, desk tops, chairs, tables and other horizontal surfaces. Clean and disinfect water fountains. Empty trash and replace liners. Wipe clean and disinfect countertops and sinks. Wipe dry, including chrome or stainless fixtures. Clean and disinfect microwaves, inside and out. Wipe tables and chairs clean.

21 21 Restrooms Offices Mop hard surface floors. Clean and disinfect door handles and light switches. Clean and disinfect toilets, urinals and washbasins, inside and outside. Dry polish chrome or stainless fittings. Clean and disinfect countertops. Wipe dry. Empty trash and replace liners. Replenish supplies of toilet paper, soap, and paper towels from stock. Place in appropriate dispensers. Empty feminine hygiene containers, sanitize, and replace liners as needed. Sweep and mop floors and rinse with disinfectant. Clean mirrors and frames. Wipe clean doors, handles and kick plates. Empty trash and replace liners as needed. Vacuum carpeted floors. Sweep and mop hard surface floors. Clean glass doors and partitions. Sanitize telephone. Dust surfaces. MONTHLY Public Areas Break Rooms Restrooms Offices PET ADOPTION SIDE Dust picture frames, window ledges, moldings, blinds and corners, low ledges, baseboards, chair rungs and any other horizontal surfaces. Remove cobwebs and lint from high corners, air vents and behind doors. Clean and polish door kick plates and thresholds. Recoat and polish hard surface floors. Clean and sanitize trash receptacles. Treat all stainless steel with approved stainless steel treatment. Clean and polish door kick plates and thresholds. Remove cobwebs and lint from high corners, air vents and behind doors. Clean and disinfect privacy walls and partitions. Remove cobwebs, lint and dust from high corners, behind doors and air vents. Clean and polish doors, handles and kick plates. Detail vacuum carpet. Clean desktops and other furniture that has been cleared for cleaning. Clean vertical surfaces of desks, chairs fill cabinets, and pictures. Dust window blinds and windowsills.

22 22 DAILY Public Area Offices MONTHLY Public Areas Offices ANIMAL CONTROL SIDE Clean and polish entrance glass and metal, inside and out. Vacuum entrance mats and carpeted floors. Mop hard surface floors. Dust counters, desk tops, chairs, tables and other horizontal surfaces. Clean and disinfect water fountains. Empty trash and replace liners as needed. Vacuum carpeted floors. Sweep and mop hard surface floors. Clean glass doors and partitions. Sanitize telephone. Dust surfaces. ANIMAL CONTROL SIDE Dust picture frames, window ledges, moldings, blinds and corners, low ledges, baseboards, chair rungs and any other horizontal surfaces. Remove cobwebs and lint from high corners, air vents and behind doors. Clean and polish door kick plates and thresholds. Buff hard surface floors. Detail vacuum carpet. Clean desktops and other furniture that has been cleared for cleaning. Clean vertical surfaces of desks, chairs fill cabinets, and pictures. Dust window blinds and windowsills. SPECIAL SERVICES Twice a year Yearly Strip and polish hard surface/resilient floors Clean carpets (extraction method preferred) E. The CENTRAL FIRE STATION, Emergency Operations Center and Administrative Offices are open from 8:00 a.m. to 5:00 p.m. Monday through Friday. Cleaning services must be after business hours on Monday and Thursday. For security reasons, Custodial personnel will not have access to the following rooms: IT Equipment Suite HVAC Mechanical Room Electric Equipment Room The space to be cleaned has approximately 3,017 square feet consisting of: 7 offices 2 restrooms

23 23 1 break room 1 file room 1 conference room 1 training room 1 lobby 1 foyer 1 main corridor DAILY Public Areas Break Room Restrooms Conference Room Training Room Offices CLEANING FREQUENCY AND SPECIFICATIONS Vacuum carpeted areas. Sweep and mop hard surface/resilient floors, entries and exits. Clean glass doors at all entries and exits. Clean and polish water fountains. Clean and disinfect sink and countertops. Wipe dry Dry polish chrome and stainless steel fittings. Clean and disinfect microwaves, inside and out. Spot clean walls around counters and appliances. Wipe and disinfect appliance handles, door handles and switch plates. Clean tables and chairs. Spot clean doors and kick plates. Sweep and mop hard surface/resilient floors. Empty trash and replace liner; wash container as needed Clean and disinfect toilets, urinals and hand basins, both inside and outside Clean and disinfect countertops. Wipe dry. Clean mirrors and frames. Dry polish chrome and stainless steel fixtures. Spot clean walls near hand basins, doors and kick plates. Wipe and disinfect door handles and light switches. Empty feminine hygiene containers, sanitize, replace liners as needed. Replace restroom supplies such as toilet paper, soap and paper towels from stock. Place in appropriate dispensers. Empty trash and replace liners. Sweep and mop floors, rinse with disinfectant Vacuum carpet. Empty trash and replace liners as needed. Wipe counters and cabinets. Dust furniture. Vacuum carpet. Empty trash and replace liners as needed. Wipe counter tops. Dust furniture Vacuum carpet.. Sanitize telephone headsets. Dust desktop, behind monitors, bookshelves and other

24 24 furnishings. Empty trash and replace liners as needed Clean glass partitions and glass panes in doors. Wipe and disinfect door handles and light switch plates. Spot clean doors and kick plates. MONTHLY All Areas Detail vacuum carpets. Spot clean as needed. Clean all doors and kick plates. Clean trash containers as needed. Clean all inside windows. Dust blinds and window sills. SPECIAL SERVICES Quarterly Yearly Restore grout on all tile floors. Strip and polish hard surface/resilient floors. Clean all carpets (extraction method preferred) Clean all windows, inside and out. F. The BLUE BELL AQUATIC CENTER is open to the public. Cleaning services must be after business hours on Tuesday and Friday. The space to be cleaned is approximately 5,000 square feet consisting of: 2 large restroom/locker areas 1 office 1 foyer DAILY Restrooms Offices CLEANING FREQUENCY AND SPECIFICATIONS Clean and disinfect toilets, urinals and washbasins, inside and outside. Clean and disinfect countertops and wipe dry. Clean and disinfect door handles and light switches. Spot clean doors, kick plates and walls near wash basins. Dry polish chrome and stainless steel fixtures after cleaning. Clean and sanitize, restroom stalls, locker room tiled seating area, shower stalls. Clean mirrors and frames Empty trash containers. Replace liners. Wash containers as needed. Replenish supplies such as toilet paper, soap, paper towels. Place in appropriate dispensers. Sweep and mop floors in restrooms and locker areas and rinse with disinfectant. Vacuum floors.

25 25 Clean and disinfect door handles and switch plates. Sanitize telephone headsets. Spot clean doors and kick plates. Empty trash and replace liners as needed. Monthly Foyer Mop tile floors in foyer and rinse with disinfectant. Special Services Twice year Quarterly per Clean carpets (extraction method preferred) Clean exterior windows inside and out Grout restore of all tile floors G. The ALL SPORTS BUILDING is a rental facility that operates by reservation. Cleaning services shall be twice a week, Monday and Thursday before 5:00 p.m. For security reasons, custodial personnel will not have access to the following rooms: Equipment garages and small offices located on north side of building (facing Lounge Rd). The space to be cleaned is approximately 2,446 square feet consisting of: 2 offices 1 meeting area (large room) 2 restrooms 2 hallways (one VCT Tile, one stained concrete) 1 entryway DAILY Hallways and Entryway Break Room CLEANING FREQUENCY AND SPECIFICATIONS Clean and disinfect door handles and switch plates. Spot clean doors, frames and kick plates. Sweep and mop hard surface/resilient floors. Wipe clean and disinfect countertops and sinks. Wipe dry. Dry polish chrome and stainless steel fixtures after cleaning. Spot clean walls around counters and appliances. Wipe exterior of refrigerator. Clean and disinfect microwave, inside and out. Wipe clean and disinfect appliance handles, door handles and light switches. Wipe down tables and chairs. Sweep and mop hard surface floors.

26 26 Restrooms Offices Meeting Room Special Services Yearly Empty trash and replace liners. Clean and disinfect toilets, urinals and washbasins, inside and outside. Clean and disinfect countertops and wipe dry. Clean and disinfect door handles and light switches. Spot clean doors, kick plates and walls near wash basins. Dry polish chrome and stainless steel fixtures after cleaning. Clean mirrors and frames Empty trash containers. Replace liners. Replenish supplies such as toilet paper, soap, paper towels Place in appropriate dispensers. Sweep and mop floors, and rinse with disinfectant Vacuum floors. Clean and disinfect door handles and switch plates. Sanitize telephone headsets. Spot clean doors and kick plates. Empty trash and replace liners as needed. Wipe down tables and chairs. Clean and disinfect door handles and switch plates. Spot clean doors and kick plates. Inspect room for handprints, scuff marks, dirt and debris. Clean as appropriate. Empty trash and replace liners as needed. Strip and polish hard surface/resilient floors (VCT tile only, does NOT include stained concrete. H. The CENTRAL WAREHOUSE operates from 8:00 a.m. to 5:00 p.m. Monday through Friday. Cleaning services will be required once a week, Friday, after 5:00 P.M. The space to be cleaned is approximately 928 sq. ft. consisting of: Front work station/customer area Office Break Room Restrooms WEEKLY Workstation/ Customer Area CLEANING FREQUENCY AND SPECIFICATIONS Remove cobwebs, dust and lint from upper corners, behind doors and air vents. Wipe and disinfect customer counter, coffee area.

27 27 Break Room Restrooms Office Monthly All areas Dust work station desktop. Empty trash and replace liners. Clean interior of all glass windows or partitions. Wipe and disinfect vending machines, door handles and switch plates. Spot clean doors and kick plates. Sweep and mop hard surface/resilient floors. Wipe clean and disinfect countertops and sinks. Wipe dry. Dry polish chrome and stainless steel fixtures after cleaning. Spot clean walls around counters and appliances. Wipe exterior of refrigerator. Clean and disinfect microwave, inside and out. Wipe clean and disinfect appliance handles, door handles and light switches. Wipe down tables and chairs. Sweep and mop hard surface floors. Empty trash and replace liners. Clean and disinfect toilets, urinals and washbasins, inside and outside. Clean and disinfect countertops and wipe dry. Clean and disinfect door handles and light switches. Spot clean doors, kick plates and walls near wash basins. Dry polish chrome and stainless steel fixtures after cleaning. Clean mirrors and frames Empty trash containers. Replace liners. Replenish supplies such as toilet paper, soap, paper towels Place in appropriate dispensers. Sweep and mop floors, and rinse with disinfectant Vacuum carpet. Sanitize telephone headsets. Dust desktop, bookshelves and other furnishings. Empty trash and replace liners as needed Clean glass partitions and glass panes in doors. Wipe and disinfect door handles and light switch plates. Spot clean doors and kick plates. Remove cobwebs, dust and lint from corners, high and low and from air vents. Dust window blinds and window sills. I. The SIMON THEATER AND VISITOR S CENTER is open to the public: Visitor s Center: Mon. Fri. 10:00 A.M. to 5:00 P.M. Sat. 10:00 A.M. to 3:00 P.M. Sun. 1:00 P.M. to 4:00 P.M. (Seasonal) Simon Theater: Events as scheduled.

28 28 Ballroom: Events as scheduled. Cleaning services for the Visitor s Center will be required after hours, twice per week, on Monday and Thursday. The space to be cleaned is approximately 4,000 sq. ft. consisting of: Common Areas Office Break Room Restrooms Cleaning services for the theater and ballroom will be scheduled as needed after events. DAILY Common Areas Break Room Restrooms Offices CLEANING FREQUENCY AND SPECIFICATIONS Vacuum carpeted areas. Sweep and mop hard surface floors, entries and exits. Clean glass doors at all entries and exits. Clean and polish water fountains. Clean and disinfect sink and countertops. Wipe dry Dry polish chrome and stainless steel fittings. Clean and disinfect microwaves, inside and out. Spot clean walls around counters and appliances. Wipe and disinfect appliance handles, door handles and switch plates. Clean tables and chairs. Spot clean doors and kick plates. Sweep and mop hard surface/resilient floors. Empty trash and replace liner; wash container as needed Clean and disinfect toilets, urinals and hand basins, both inside and outside Clean and disinfect countertops. Wipe dry. Clean mirrors and frames. Dry polish chrome and stainless steel fixtures. Spot clean walls near hand basins, doors and kick plates. Wipe and disinfect door handles and light switches. Empty sanitary disposals and replace liners. Replace restroom supplies such as toilet paper, soap and paper towels from stock. Place in appropriate dispensers. Empty trash and replace liners. Sweep and mop floors, rinse with disinfectant Vacuum carpet.. Sanitize telephone headsets. Dust desktop, behind monitors, bookshelves and other furnishings.

29 29 Empty trash and replace liners as needed Clean glass partitions and glass panes in doors. Wipe and disinfect door handles and light switch plates. Spot clean doors and kick plates. WEEKLY All Areas Detail vacuum carpets. Spot clean as needed. Clean all doors and kick plates. Clean trash containers as needed. Dust blinds and window sills. Special Services Theater Ballroom Quarterly Twice per year Yearly Clean restrooms near concessions area according to combined daily/weekly specifications for Visitor s Center Sweep and mop hallway around concessions area. Vacuum carpet. Sweep and spot mop cement floors under and around seating. Wipe wooden parts of chairs and spot clean fabric as needed. Sweep and mop floor with product appropriate for wooden floors. Clean kitchen according to combined daily/weekly specifications for Visitor s Center. Clean restrooms in ballroom according to combined daily/weekly specifications for Visitor s Center. Clean downstairs restrooms in Visitor s Center if requested and according regular specifications. Polish hard surface floors in Visitor s Center Clean interior of all windows. Strip and polish hard surface floors in Visitor s Center.

30 30 BID FORM IFB No: Bid Opening: 2:00 P.M. (CST), Tuesday, January 24, 2017 Bid Title: Submit to: Contract for Janitorial Services This is a FORMAL IFB and proposals must be submitted to: City Secretary s Office City of Brenham 200 W. Vulcan St., Suite 206 Brenham, Texas or PO Box 1059 Brenham, Texas Responses may be presented in person, by mail or delivery service. Responses will NOT be accepted by or fax. Mailed bids must be addressed to post office box. Bid Documents: Bids must be submitted on this form only. Bidders are required to submit one (1) original and one (1) copy. All bids submitted must be itemized with prices extended when practical. Bidder must return the entire original bid document with bid submission. Acknowledgement of Addenda: Bid MUST be signed by an authorized representative of bidder. Original signature required. Addendum No. 1 Addendum No. 2 Addendum No. 3. Addendum No. 4 Name of Bidding Firm Bid Form, cont. Bid No

31 31 Name of Bidding Firm (please print) Authorized Signature: Signer s Name: (please print) Address: Phone No: Alt. Phone No: Bid Form, cont. Bid No

32 32 Pricing per Location per Month for Services Specified : Facility Name A. City Hall $ /month B. Nancy Carol Roberts Memorial Library $ /month C. Police Department $ /month D. Animal Shelter $ /month E. Central Fire Station $ /month F. Blue Bell Aquatic Center $ /month G. All Sports Building $ /month H. Central Warehouse $ /month I. Simon Theater and Visitor s Center $ /month Total Bid per Month: $ Total bid per (12 month) Year: $ Pricing per Unit Requested for Special Services Specified : Services Specified: Carpet cleaning (extraction method) * $ Sq. Ft. Grout restore of tile floors $ Sq. Ft. Buff (only) hard surface/resilient floors $ Sq. Ft. Strip and polish hard surface/floors $ Sq. Ft. Wash down concrete floor Police Department Sally Port $ Ea. *extraction method preferred. Do not use any other method without prior approval. Pricing for additional, unspecified services as requested: Hourly rate per employee $ Prompt payment discount % within days. Name of Bidding Firm