Roberts Field Improvement Committee July 18 th Meeting Presentation Document. Updated July 17, 2017

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1 Roberts Field Improvement Committee July 18 th Meeting Presentation Document Updated July 17, 2017

2 Tuesday, July 18 th Meeting Agenda Public Input Meeting Minutes Approval June 22th, June 25th and July 6th meetings Additional Planning Information Adjustable Basketball Hoop Emergency Management Garage Use Policies and Procedures for Pond Side Pavilion Pond Dredging Priority Tree Protection Plan Update Site Plan Review Master Plan Budget Update Master Plan Document Review and Discussion Master Plan Vote Board of Selectmen Presentation Playground RFP Preparation Committee Next Steps Review and Vote on July 18, 2017 Meeting Minutes Meeting Documents: 7/18/17 Meeting Presentation Document Master Plan Recommendation Master Plan Budget Master Plan Site Plan Tree Protection Inventory Document Meeting Agenda Link

3 Additional Planning Info: Adjustable Bball Hoop Pro Dunk Platinum: In-Ground Adjustable Outdoor Basketball Goal Hoop with Regulation- Sized 72 Inch Glass Backboard Adjustable from 5.5 Feet for Home Courts and Institutions $1850 Bison Ultimate Adjustable System $3460 Budgeted: Gooseneck fixed post and goal $ $2000

4 Additional Planning Info: Emergency Mgmt Question to Chelmsford Emergency Management: Would you please provide information about your needs and use of the Park s garage by completing the attached form and returning it to me at your earliest convenience? Emergency Management is going to be utilizing the entire garage. Some work will be done over the next few months and we will be moving additional equipment from the Senior center to the garage. Additional funding (if needed will go through the usual budgeting process in the Town. We will be storing portable generators and minimal gasoline, nothing out of the ordinary. I can't commit at this time concerning outside storage. We would like everything to be stored inside the garage. Steve Maffetone Director, Chelmsford Emergency Management

5 Additional Planning Info: Pavilion Policies Does the Committee Recommend that the DPW Facilities Division adopt policies and procedures for use of the new Pond Side Multi-Use Pavilion Sized for small band performances? Question to the Town Manager: A resident asked if from your perspective, the Town would be willing to accept the legal risks of (bandstand) scheduling regulations, and another questioned the legality of any such regulations. The DPW Facilities Division would need to adopt policies and procedures for the use of the proposed bandstand. These guidelines would address noise levels and decency standards. Town Counsel would review such standards prior to their implementation.

6 Additional Planning Info: Pond Dredging Pond fill is a growing concern Wetlands Scientist Fill will happen exponentially Recommend addressing in 3-5 years?

7 Additional Planning Info: Tree Protection 62 trees designated for protection Yellow = Inventoried trees not to be removed, and to be protected during construction Red = Inventoried trees available for removal and not to be protected during construction

8 Additional Planning Info: Tree Protection Recommend Protected 66 Inventoried Park Trees, 62 Park Trees Designated for Protection Inv # GPX # Street / Property Roberts Field Master Plan - Protected Tree Inventory 6/30/2017 Tree Species DBH Cond. Notes Map Spread Height Lat. Long. Date YES RFO12 12 Roberts Field Oak Red 26 Good Boundary Line Tree ' ' 1/31/2017 YES RF Roberts Field Cherry Black 12 Fair PL ' ' 4/30/2017 YES RF Roberts Field Red Oak 7 Good ' ' 4/30/2017 YES RF Roberts Field Crabapple 7.5 Poor Historic? Boundary wire in trunk ' ' 4/30/2017 YES RF Roberts Field Oak Red 9 Fair ' ' 4/30/2017 YES RF Roberts Field Walnut White 12 Fair ' ' 4/30/2017 YES RF Roberts Field Walnut White 12 Fair ' ' 4/30/2017 YES RF Roberts Field Oak Red 11.1 Good ' ' 4/30/2017 YES RF Roberts Field Oak Red 20.1 Good 4x10.3x11.7x ' ' 4/30/2017 YES RF Roberts Field Oak Red 18.7 Good ' ' 4/30/2017 YES RF Roberts Field Larch European 9.7 Good ' ' 4/30/2017 NO RF Roberts Field Pine White Eastern 9.3 Fair ' ' 4/30/2017 NO RF Roberts Field Oak Red 12.1 Good ' ' 4/30/2017 NO RF Roberts Field Oak Red 11 Good ' ' 4/30/2017 NO RF Roberts Field Maple Red 8.1 Fair ' ' 4/30/2017 YES RF Roberts Field Cherry Black 11.5 Good ' ' 4/30/2017 YES RF Roberts Field Pine White Eastern 19.4 Good ' ' 4/30/2017 YES RF Roberts Field Pine White Eastern 16.1 Good ' ' 4/30/2017 YES RF Roberts Field Pine White Eastern 14.2 Good ' ' 4/30/2017

9 Inventoried Tree Protection Guidelines Protect the inventoried trees Critical Root Zone (area around the tree trunk that extends outward from the trunk with a diameter of 12 times the diameter of the tree trunk. The tree trunk is measured at a point 4 ½ feet above ground level. It shall be the responsibility of the Towns Site Supervisor to enforce all of these Guidelines during Park Construction. Construction Standards Trees designated for protection will be clearly marked inside construction zones by Consulting Arborist Jim Martin. A protective 5 snow fence on 5 metal posts will be installed before any construction work begins. The fence is to remain in place in good condition and not be removed, even temporarily, until after all construction work is completed and equipment removed from the work site. The fence is to be located completely surrounding the outer margin of the Critical Root Zone. Nothing is to be stored, even temporarily, inside the Root Zone including surplus soil, plant material, supplies, equipment, machinery, tools, vehicles, fuel, or anything else that could potentially harm the tree. There will be no fires within 100 feet of the Protection Zone. Protection Zone signage is to be weather proof and installed to the fence every 8 feet with a minimum of 2 signs. When there is to be a grade change adjacent to the Critical Root Zone, a trench, located 1 foot outside the protective fence, will be dug by hand to a depth of 24 inches. The exposed root ends are to be cleanly cut on the side toward the tree with sharp pruning tools. Do not make slanting cuts. The roots are not to be chopped, crushed, ripped, or torn. The roots are not to be allowed to dry out. Cover with moist soil as soon as they are properly cut. If necessary for safety reasons, dead branches over 3 inches in diameter should be removed from the tree before work commences by properly trained and qualified tree workers in accordance with the Z-133 & A-300 Standards, under the direct supervision of a Massachusetts Certified Arborist. Trees are not to be topped or to have the canopy thinned or reduced. The tree should NOT be fertilized before or during construction but one year or more later if necessary by soil & tissue test. Underground utilities such as water or electrical lines or irrigation pipes are not to be installed by trenching through the Critical Root Zone. If necessary, by boring at a depth of 35 inches or greater under the tree from one side or the other. Appendix E: Tree Protection Guidelines

10 Draft Site Plan Design 7/17/17

11 Master Site Plan Notes 7/17/17

12 Budget Adjustments Large Pavilion and Garage Storage removed from budget Walking Track surface changed from asphalt to Crusher Fines Some Budget line items moved to existing Town Budgets Cost estimate provided but not added to budget Outlets at the top parking lot for food trucks $1,000

13 Proposed Project Budget Master Plan Budget Town Budget Total Budget Est. Annual Master Plan Improvements Low High Low High Low High Maintenance Atlhletic Fields $ 103,500 $ 136,000 $ 1,050 $ 1,050 $ 104,550 $ 137,050 15% $ 3,500 Natural Playground $ 392,800 $ 455,350 $ 700 $ 700 $ 393,500 $ 456,050 50% $ 2,800 Pond Side Multi-Use Pavilion $ 16,300 $ 27,970 $ 350 $ 350 $ 16,650 $ 28,320 3% Exercise Circuit/Walking Track $ 33,135 $ 36,969 $ - $ - $ 33,135 $ 36,969 4% Portable Bathroom Facility $ 4,000 $ 5,000 $ 350 $ 350 $ 4,350 $ 5,350 1% $ 1,860 Hardscape Play Area $ 17,575 $ 20,175 $ 350 $ 350 $ 17,925 $ 20,525 2% Upper & Lower Parking Lots $ 13,754 $ 14,490 $ 1,000 $ 6,500 $ 14,754 $ 20,990 2% Engine #3 Driveway Area $ - $ - $ 2,500 $ 2,500 $ 2,500 $ 2,500 0% DPW Parks Garage $ - $ - $ 14,950 $ 22,100 $ 14,950 $ 22,100 2% Park Welcome Area $ 11,025 $ 12,525 $ - $ - $ 11,025 $ 12,525 1% Natural Areas of the Park $ 108,530 $ 140,900 $ 1,200 $ 1,200 $ 109,730 $ 142,100 16% $ 1,200 Safety Improvements $ - $ - $ 24,800 $ 31,200 $ 24,800 $ 31,200 3% Master Plan Budget: new expenditure, Town Budget: existing Town budget expenditure Consistent with comparable Chelmsford park project costs (See Appendix H) +22% Low to high budget estimate difference $ 700,619 $ 849,379 $ 47,250 $ 66,300 $ 747,869 $ 915, % $ 9,360 22% DRAFT 13

14 Master Plan Document Review and discuss final document recommendation Vote on Final Master Plan Document

15 Board of Selectmen Presentation Materials due Wednesday, July 26 th Final presentation Who will present and attend Monday July 31 st at 7pm?

16 Playground Request For Proposal Document Draft Playground RFP Scope information Committee Playground Expectations and Definitions Playground Feature Inventory Recommend to continue Public Process through Park Advisory Board Sample RFP documents Universal Accessibility: Design Process:

17 Committee Next Steps Present to Board of Selectmen s July 31 st Meeting Materials Due: Wednesday, July 26th Action Items: Update and Complete Master Plan Presentation Document Draft Playground Scope RFP

18 July 18, 2017 Meeting Minutes Review and Vote