PEND OREILLE COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 2016 TIMBER SALE. REQUEST for LOGGING & HAULING SERVICES

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1 1 PEND OREILLE COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 2016 TIMBER SALE REQUEST for LOGGING & HAULING SERVICES BID DEADLINE: 2 p.m. on Friday, April 1 st, 2016 SUBMIT BIDS TO: Pend Oreille County Attn: Rhonda Cary 625 West 4 th PO Box 5025 Newport, WA Office Phone: ***Faxed or ed submittals will not be accepted*** Project Description Pend Oreille County Community Development Department, in conjunction with (NMI), is soliciting quotes from certified logging contractors to perform logging and hauling services on approximately 60 acres. The treatment area incorporates 2 separate harvest units in southern Pend Oreille County; 40 acres within Rustler s Gulch Recreation Area and 20 acres within Pend Oreille County Park (please refer to unit maps on the following pages). The estimated total saw log harvest volume is 310 MBF. Also included in this sale is an estimated 100 trees (15 MBF) to be salvaged within 200 feet of the harvest unit boundaries and haul roads. This contract will be awarded based on a best value rating system (see page 5 for evaluation process). All bidders must be LEAP or Master Logger Certified and members in good standing with Washington Contract Loggers Association or Idaho Associated Logging Contractors (or have equivalent certifications and be a member in good standing with a similar organization). Pend Oreille County reserves the right to reject any or all bids.

2 2 General Harvest Conditions Harvest System: Skidding: Slash Piling: Log Sort Specs: Log Branding: Logging Schedule: Pre-Haul Maintenance: Post-Haul: Equipment: All harvesting is ground based Conventional falling within Pend Oreille County Park; Mechanized or conventional falling within Rustler s Gulch Recreation Area. Cut to length operations are also acceptable. Trees will be limbed and topped in the woods Partial suspension is required while skidding Damage to natural regeneration is to be minimized in all ground-based units. Corridor spacing for skidding is 75 feet within Pend Oreille County Park and 100 feet within Rustlers Gulch Recreation Area Maximum skidding distances for each unit are found in the unit descriptions on page 3 All piles must be dirt-free and constructed with an excavator. Pushing of slash with skidder/dozer blades is not acceptable. All slash pile heights will be equal to or greater than the width of the pile (e.g. 15 L x 10 W height must be 10 ) Maximum pile size is 15 W x 15 L Maximum diameter of slash to be piled is five (5) inches Piles will be created in skidding corridors and be a minimum of 20 from leave trees Up to 70% of logging slash created will be piled with no minimum guarantee on the amount of piling to be completed Unit piling is a required bid item for this project, to be completed by an excavator with an operating weight of no more than 40,000 pounds. Log sorts will consist of sawlogs and hew wood (tonwood). Contractor will be expected to maximize sawlog volume down to a 6-inch small end diameter. Multiple sawlog sorts should be expected. Logs not suitable for sawlogs or hew wood will be bucked off before skidding and left in the woods for wildlife habitat enhancement (e.g. pistol butts/rot), or left as a high stump Spray both ends of every log with red paint this timber is export restricted. Logging contractor is responsible for supplying red paint. Log branding of all log ends 10 inches diameter and greater is required utilizing the POC registered brand. Successful bidder must begin work by April 18 th 2016, or as soon thereafter as soil conditions allow. The harvest within Pend Oreille County Park must be done first, with all logging and slash piling completed on or before May 25, 2016 All logging operations are to be completed by July 15, Slash piling to be completed by July 30 The logging contractor is responsible for pre-haul brushing of haul roads. Approximately 8,600 feet is anticipated. Please allow for this in the logging bid. Post-haul road work is a bid item in this request. There is no minimum guarantee on the amount of post-haul road work. If issued, this work must be done with a grader. Road will be returned to pre-haul conditions including drainage features

3 Volume Determination: Equipment is expected to be weed free all equipment must be thoroughly power washed prior to entering the project area. The sale administrator will inspect all equipment prior to entering the County Park. The combination of equipment planned for use must be identified by the contractor in their proposal. Harvest volumes are estimates only. Unit Descriptions 3 Unit 6 Location: Unit Size: Prescription: Harvest System: Road Plan: Unit Boundaries: Max Skidding Distance: Approx. Volume: Other information: Rustler s Gulch Recreation Area 40.3 Acres Commercial thinning harvest consisting primarily of Douglas-fir. All live conifers with a d.b.h. (diameter at breast height) greater than 8 inches which are not banded with orange paint are to be cut. Snags which are not located in yarding corridors or posing a safety risk are to be retained. This unit will be harvested using a ground-based harvest system with mechanical or conventional falling. Trees must be packed out to skid trails if using mechanized falling. Trees will be topped and limbed prior to skidding. Partial suspension is required during skidding. Cut to length with a harvester/forwarder configuration is also acceptable. Use existing road system. Flagged & painted orange and posted with white Timber Sale Boundary tags. 1,200 feet 220 MBF see Page 4 for additional information 1.) Log decking/loading sites will be determined during the pre-work meeting. 2.) Large woody debris (LWD) is to be scattered throughout the harvest unit at a frequency of 2 pieces per acre. LWD must be 10 inches in diameter on the small end and a minimum of 10 feet in length. Logs from felled trees that are not suitable for the sawmill should be used for this purpose. Some skidding/distribution may be necessary. Unit 6A Location: Unit Size: Prescription: Harvest System: Road Plan: Unit Boundaries: Max Skidding Distance: Approx. Volume: Other information: Pend Oreille County Park 20.0 Acres Sanitation harvest consisting primarily of grand fir and Douglas-fir. All trees with a blue band and butt mark are designated to be cut. Snags which are not posing a safety risk are to be retained. Ground-based with conventional falling. Trees will be limbed and topped before skidding. Cut-to-length systems are optional. Use existing road system. Flagged with orange and posted with white Timber Sale Boundary tags 850 feet 90 MBF see page 4 for additional information 1.) Log decking/loading sites will be determined during the pre-work meeting. 2.) This harvest unit has significant amounts of blowdown. A minimum of 15 blowdown trees are to be left lying on the ground attached to the root wad. Larger diameter trees are preferred. 3.) Two retention units are flagged out within the harvest unit. Skidding is not permitted through these areas. 4.) There is a well inside this harvest unit it will be well marked and shown to the contractor during the pre-work meeting.

4 5.) A load of rock must be used as fill around a culvert where the haul road meets the county road. Purchase and delivery will be coordinated by Northwest Management. Include equipment time and expense needed to spread the load of rock into the logging rate bid. 6.) Large woody debris (LWD) is to be scattered throughout the harvest unit at a frequency of 5 pieces per acre. LWD must be 10 inches in diameter on the small end and a minimum of 10 feet in length. Logs from felled trees that are not suitable for the sawmill should be used for this purpose. Some skidding/distribution may be necessary. 4 Salvage Prescription: Harvest System: Road Plan: Unit Boundaries: Max Skidding Distance: Approx. Volume: Other information: Work in conjunction with Northwest Management Forester to identify salvage trees and limb, top, and skid an estimated 15 MBF (primarily DF) within 200 feet of roads within the Rustler s Gulch property and harvest boundaries of Units 6 (Rustler s Gulch) and 6A (Pend Oreille County Park). Ground-based skidding with partial suspension. Trees will be limbed and topped before skidding. Use existing road system. 200 feet to either side of haul roads and 200 feet beyond Unit 6 and 6A boundaries. 200 feet to roads and 200 feet beyond harvest unit boundaries 100 trees/15 MBF All limbs and tops are to be left in the woods. Log decking/loading sites will be determined during the pre-work meeting. Summary of Harvest Volumes Estimated Volume by Species Unit # Acres DF GF LP PP RC WH WL Total A Total Unit # Acres Harvest System Avg. Cut MBF/AC Harvest Volume (MBF) Ground A 20.0 Ground Total 60.3 Total

5 5 Haul Rates The pre-determined haul rates identified in the table below will be paid to the contractor based on one-way miles from the harvest area. For Unit 6 and salvaged logs in Rustler s Gulch Recreation Area, mileage is calculated from the junction of Fertile Valley Road and Last Chance Road (southeast entrance to the property) to the purchasing mills. For Unit 6A and salvaged logs in Pend Oreille County Park, mileage is calculated from the junction of the County Park Road and Highway 2 to the purchasing mills. Mill destinations and miles will be finalized upon signing of the Timber Harvest Contract. Haul rates for sawlogs and peelers will be paid to the contractor by net scale (MBF). Hew wood/ton wood product will be paid by the ton. One-Way Miles Rate per MBF (net scale) Sawlogs/ Peelers Rate per ton (Hew and Pulp) 0-35 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 24.21

6 6 Contract Conditions 1. Upon award of the contract, submit a Certificate of Insurance prior to commencing work, naming Pend Oreille County and NMI as Additionally Insured: Pend Oreille County (NMI) PO Box 5040 PO Box 1103 Newport, WA Deer Park, WA Provide certificate of Workers Compensation Coverage to NMI prior to signing the Harvest Contract. 3. Execute NMI s Timber Harvest Contract (date TBD) prior to starting work. 4. By signing the bid form, the bidder commits price for 90 days from the closing date of this solicitation. 5. Contractor commits to commencing work by April 18, The contractor will continue work in a professional manner, without delay until all units are complete. Mandatory harvest /road maintenance completion date at Pend Oreille County Park is May 25, Mandatory harvest completion/road maintenance date at Rustler s Gulch Recreation Area is July 30, All logs delivered, scaled and paid from the 1st to the 15th of the month will be payable by the first day of the following month. All logs delivered, scaled and paid from the 16th through the last day of the month will be payable by the 16th of the following month. 8. The successful Contractor shall, at its own expense, furnish Pend Oreille County, within ten (8) business days of notification of award, a performance bond in a form and from a surety acceptable to Pend Oreille County or a cash bond, in the amount of $15,000. Bonds shall be conditioned upon the full and faithful performance of all terms, provisions, and conditions of the Contract, and specifically upon payment for all labor and equipment used in completing the Contract work. 9. This contract will be awarded to the highest scoring bidder based on the best value rating table seen below. Bidders with unsatisfactory references and/or incomplete bid forms will not be considered fully responsive. All bidders must be LEAP or Master Logger certified and members in good standing with Washington Contract Loggers Association or Idaho Associated Logging Contractors (or have equivalent certifications and be a member in good standing with a similar organization). Pend Oreille County reserves the right to reject any and all bids. Best Value Rating System A three person panel consisting of Pend Oreille County Park Board Members will evaluate all submitted bids. Four categories will be used to rank bidders as seen below. 1.) Qualifications and work experience will be evaluated to determine they meet the scope of the project. 2.) Project approach and work plan will be evaluated to determine it meets the goals of the project. 3.) Vendor references will be contacted. 4.) Bid prices will be evaluated using the lowest price submitted as a baseline to divide all other bids. The lowest bid will receive a full 70%. 5.) Bidders whose total points are within 5% will be considered equivalent bids. In this case the panel will select the bidder that best meets the interests of Pend Oreille County. Vendor staff qualifications/experience 15% Project approach/work plan 10% Vendor references 15% Cost proposal 60% Total 100%

7 7 Bid Package Sealed bids must be delivered to the Pend Oreille County Courthouse by 2 p.m., Friday, April 1, Bids received after this date and time will not be considered. Bids must be in a sealed envelope labeled "Pend Oreille County Parks Timber Sale Logging Bid" in the lower left-hand corner of the envelope. Each item in the following outline should be included within the bid package response: Bid Outline 1. Name of the Company, organization of the company, and Owner 2. Statement of Staff Qualifications 3. List of Equipment to be used on this project 4. Project approach/work plan A timeline of how you will use your equipment configuration to meet the project goals (harvesting/slash piling/road maintenance) 5. References Please provide 3 business references for which work has been performed within the last 3 years (please submit only three references for consideration). 6. Logging Rate Bid Form Winning bid will be announced Tuesday April 5, 2016 Contract questions, please contact: Luke Machtolf (509) machtolf@nmi2.com David Crossley (509) crossley@nmi2.com Jess Hirska (509) hirska@nmi2.com Thank you for your interest in this project.

8 8 LOGGING RATE (OBT) BID FORM PEND OREILLE COUNTY PARKS TIMBER SALE 2016 Bid form 1 of 3 Bid Deadline: 2 p.m. Friday, April 1, 2016 Pend Oreille County reserves the right to reject any or all bids. ***Fax & submittals are not allowed*** LOGGING BID (On Board Truck) A fully responsive bid must provide rates (OBT) for each harvest system and all products. Harvest System Ground Based Rate per ton (Hew/Tonwood) Rate per MBF (net scale) Sawlog/ Peelers Bids for the Logging Rate include all necessary equipment, labor, materials, and mobilization costs to remove tree from stump to load on board truck for all forest products removed during this operation which may include any or all of the following: sawlogs, peelers, hew wood or tonwood. By signing this bid form, the bidder commits to the price for 30 days from the bid deadline. COMPANY: TELEPHONE: ADDRESS: NAME/TITLE: SIGNATURE:

9 9 SLASH PILING BID FORM PEND OREILLE COUNTY PARKS TIMBER SALE 2016 Bid form 2 of 3 Bid Deadline: 2 p.m. Friday, April 1, 2016 Pend Oreille County reserves the right to reject any or all bids. ***Fax & submittals are not allowed*** SLASH PILING A fully responsive bid must provide an hourly rate for slash piling. Type of Excavator Hourly Rate Bids for the Slash Piling Rate include all necessary equipment, labor, and mobilization costs to create piles that meet the piling specifications outlined on page 2. Up to 70% of the slash will be piled, with no minimum guarantee. By signing this bid form, the bidder commits to the price for 30 days from the bid deadline. COMPANY: TELEPHONE: ADDRESS: NAME/TITLE: SIGNATURE:

10 10 POST-HAUL ROAD GRADING BID FORM PEND OREILLE COUNTY PARKS TIMBER SALE 2016 Bid form 3 of 3 Bid Deadline: 2 p.m. Friday, April 1, 2016 Pend Oreille County reserves the right to reject any or all bids. ***Fax & submittals are not allowed*** POST-HAUL ROAD GRADING A fully responsive bid must provide rates for post haul grading. The amount of grading required is 0 to 20,000 feet to be determined post-haul. Size of grader Hourly Rate Bids for the Road Grading Rate include all necessary equipment, labor, and mobilization costs to return road to pre-haul conditions including drainage features. By signing this bid form, the bidder commits to the price for 30 days from the bid deadline. COMPANY: TELEPHONE: ADDRESS: NAME/TITLE: SIGNATURE:

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