Agenda Item 1.0. Committee of the Whole Meeting CW# Tuesday, March 21, :30 p.m. RichmondHill.ca

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1 Agenda Item 1.0 Committee of the Whole Meeting Tuesday, March 21, :30 p.m. RichmondHill.ca Council Chambers Richmond Hill Town Hall 225 East Beaver Creek Road Richmond Hill, Ontario Chair Karen Cilevitz Ward 5 Councillor Minutes A meeting of Committee of the Whole of the Town of Richmond Hill was held on Tuesday, March 21, 2017 at 4:30 p.m. in the Council Chambers with the following Members of the Committee present: Councillor Cilevitz (Chair) Mayor Barrow Regional and Local Councillor Spatafora Councillor Beros Councillor Muench Councillor Liu Councillor West Councillor Chan Regrets: Regional and Local Councillor Hogg The following members of Staff were present: S. Baker, Acting Chief Administrative Officer A. Bassios, Commissioner of Planning and Regulatory Services I. Brutto, Commissioner of Environment and Infrastructure Services D. Dexter, Acting Commissioner of Corporate and Financial Services A. Adari, Assistant Town Solicitor J. DeVries, Director of Regulatory Services/CBO M. Gandhi, Director of Communication Services P. Lee, Director of Policy Planning G. Taylor, Director, Public Works Operations G. Galanis, Manager, Development - Site Plans S. Glew, Manager, Fleet and Supplies 37

2 Page 2 D. Oliveira, Manager, Water and Wastewater K. Faria, Planner II - Subdivision F. Toniolo, Planner II - Site Plans K. Brata, IT Service Desk Technical Analyst P. Waddell, Micro Computer Analyst L. Hood, Communications Advisor A. Petrielli, Web and Social Media Coordinator S. Huycke, Town Clerk K. Hurley, Council/Committee Clerk Council Announcements Regional and Local Councillor Spatafora noted that Monday, March 20 th was the first day of spring and the Iranian and Persian New Year Nowruz. Regional and Local Councillor Spatafora advised that Richmond Hill was one of the first municipalities to recognize Nowruz and wished residents who celebrate the New Year Nowruz Mobarak. Councillor Chan welcomed everyone back after the March Break and also extended Nowruz Mobarak to all residents who celebrated the New Year. Councillor Chan advised that on March 3 rd he attended the first anniversary of the Dr. X Workshop, a robotics and coding school for kids, and noted that the Dr. X Workshop team would be attending an International Open Championship in the UK in June Councillor Chan noted his attendance at a Federation of Canadian Municipalities (FCM) Board meeting and advised they adopted a recommendation to petition the federal government to modernize the Rail Safety Act. Councillor West advised of his attendance at the Persian Fire Festival on March 14 th which was held at the Richmond Green to celebrate Nowruz. Councillor West advised that on March 25 th the first annual Ward 4 Maple Syrup Festival would be held at the Elgin West Community Centre and Twickenham Park, highlighted the various activities that have been organized for the day and extended an invitation for all to attend. Councillor Cilevitz also extended Nowruz Mobarak to all Persian and Iranian residents who celebrated the New Year. Introduction of Emergency/Time Sensitive Matters There were no emergency/time sensitive matters raised by Members of Committee. 38

3 Page 3 Adoption of Agenda Mayor Barrow That the agenda be adopted as distributed by the Clerk with the following additions: a) Revised recommendations Staff Report SRCS Agenda Item 9 b) Withdrawn Engineer s Report on Local Improvement, Reconstruction of Doncrest Road Staff Report SREIS Agenda Item 10 Carried Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by members of Council under the Municipal Conflict of Interest Act. Adoption of Reports Not Requiring Separate Discussion Regional and Local Councillor Spatafora That the following Items be approved and recommended to Council: 1. Minutes Economic Development Task Force meeting EDTF#03-16 held on November 16, 2016 That the minutes of Economic Development Task Force EDTF#03-16 for its meeting held on November 16, 2016 be adopted as circulated. 3. Request for Approval Zoning By-law Amendment Application King South Developments 65A Inc. and King South Developments Inc. 67 Puccini Drive and a portion of 65A Puccini Drive File Number D (Staff Report SRPRS ) Recommendation 1 a) That the Zoning By-law Amendment application submitted by King South Developments 65A Inc. and King South Developments Inc. for lands known as Part of Lots 11 and 12, Plan M807, designated as Parts 1 to 6 on Plan 65R , municipally known as 67 Puccini Drive and a portion of 65A Puccini Drive, File Number D , be approved; 39

4 Page 4 b) That Council enact the Zoning By-law attached as Appendix B to staff report SRPRS ; c) That Council resolve to accept cash-in-lieu of parkland dedication; d) That the applicant pay the applicable processing fees in accordance with the Town s Tariff of Fees By-law Memorandum of Understanding with Ministry of Government and Consumer Services (Staff Report SRPRS ) Recommendation 2 That the Mayor and Clerk be authorized to execute the Memorandum of Understanding between the Corporation of the Town of Richmond Hill and the Ministry of Government and Consumer Services, attached as Appendix A to staff report SRPRS Richmond Hill Bell Box Murals Project (Staff Report SRPRS ) Recommendation 3 That Council exempt the creation of murals on eight Bell Canada utility boxes as outlined in staff report SRPRS from the Town of Richmond Hill s Sign By-law (By-law 52-09). 8. Municipal Drinking Water System Reporting (Staff Report SRCS.17.06) Recommendation 4 a) That the Summary Report of Richmond Hill s drinking water system, as set out in staff report SRCS and as required under Schedule 22 of O. Reg. 170/03, be received; b) That the Town of Richmond Hill 2016 Annual Report regulatory reporting for municipal drinking water systems, attached as Appendix 1 to staff report SRCS and as required under Section 11 of O. Reg. 170/03, be received; c) That the Ministry of the Environment and Climate Change 2016 Inspection Report for Richmond Hill s drinking water system, attached as Appendix 2 to staff report SRCS.17.06, be received; 40

5 Page 5 d) That updates and information regarding the Quality Management System 2016 Annual Report, attached as Appendix 3 to staff report SRCS.17.06, be received; e) That Richmond Hill s Quality Management System Operational Plan, version 4.3, attached as Appendix 4 to staff report SRCS.17.06, be endorsed by Council. Separation of Issues Requiring Discussion Carried 2. Extract Economic Development Task Force meeting EDTF#01-17 held on February 15, Business Mission to Israel and Proposed Richmond Hill Centre for Hi-Tech Business Development (Staff Report SRCAO.17.03) (Item 4) Councillor Chan a) That staff report SRCAO regarding the 2016 Business Mission to Israel and Proposed Richmond Hill Centre for Hi-Tech Business Development be received; b) That $25,000 per year from the existing Strategic Initiatives, Office of the CAO 2017 and 2018 Operating Budgets be used to support the Richmond Hill Centre for Hi-Tech Business Development; c) That prior to Town funding being made available to the Richmond Hill Centre for Hi-Tech Business Development, the following conditions are satisfied: i) the Centre is incorporated; ii) the Centre provides evidence that the start-up costs identified in staff report SRCAO have been incurred; d) That staff report to Council in 2019 on the benefits received from funding the Richmond Hill Centre for Hi-Tech Business Development; e) That the Chief Administrative Officer and staff look into vacant Town owned or Regional vacant space for use by the Richmond Hill Centre for Hi-Tech Business Development for a period of up to one year. 41

6 Page 6 Councillor Beros That the motion in respect to Agenda Item 2.1, 2016 Business Mission to Israel and Proposed Richmond Hill Centre for Hi-Tech Business Development (Staff Report SRCAO.17.03), be referred directly to the Council meeting on March 27, Motion to Refer Carried Unanimously 4. Request to Terminate and Deregister an Existing Site Plan Amending Agreement Ontario Limited 9699 Yonge Street File Number D (Staff Report SRPRS ) Councillor Muench Recommendation 5 a) That staff report SRPRS be received and that the request made by Ontario Limited to terminate and deregister the Site Plan Amending Agreement made between The Corporation of The Town of Richmond Hill, the Regional Municipality of York and Ontario Limited for lands known as Part of Lot 1, Plan 2260 (municipal address: 9699 Yonge Street), File Number D , be approved; b) That the Mayor and Clerk be authorized to execute a Termination Agreement with Ontario Limited and the Regional Municipality of York upon written recommendation of the Commissioner of Planning and Regulatory Services. Carried Unanimously 42

7 Page 7 5. Request for Direction Official Plan Amendment, Zoning By-law Amendment, Draft Plan of Subdivision and Site Plan Applications CIM Development Inc Bayview Avenue File Numbers D , D , D and D (Staff Report SRPRS ) Councillor Liu Recommendation 6 a) That the Ontario Municipal Board be advised that Council supports in principle the Official Plan Amendment, Zoning By-law Amendment, Draft Plan of Subdivision and Site Plan applications submitted by CIM Development Inc., for lands described as Part of Lot 25, Concession 2, E.Y.S. (municipal address: Bayview Avenue), File Numbers D , D , D , and D for the reasons outlined in staff report SRPRS ; b) That staff be directed to finalize the Official Plan Amendment document for the subject development proposal to the satisfaction of the Commissioner of Planning and Regulatory Services subject to the payment of the applicable processing fees in accordance with the Town s Tariff of Fees By-law 95-16; c) That staff be directed to finalize the implementing Zoning By-law Amendment document for the subject development to the satisfaction of the Commissioner of Planning and Regulatory Services subject to the payment of the applicable processing fees in accordance with the Town s Tariff of Fees By-law 95-16; d) That the Ontario Municipal Board be requested to withhold its order in respecting the proposed Zoning By-law Amendment application until such time as the Site Plan applications have been approved to the satisfaction of the Commissioner of Planning and Regulatory Services; e) That the Ontario Municipal Board be advised that Council endorses the conditions of Draft Plan of Subdivision approval as set out in Appendix A to staff report SRPRS , subject to the payment of the applicable processing fees in accordance with the Town s Tariff of Fees By-law 95-16; 43

8 Page 8 f) That the Mayor and Town Clerk be authorized to execute Minutes of Settlement with the applicant and any further agreements or documentation as are necessary to implement the settlement described in staff Report SRPRS , upon the recommendation of the Commissioner of Planning and Regulatory Services; g) That appropriate Town staff be directed to appear at the Ontario Municipal Board in support of Council s position concerning the subject Official Plan Amendment, Zoning By-law Amendment and draft Plan of Subdivision and Site Plan applications; h) That Council resolves to accept cash-in-lieu of parkland dedication for the proposed development; i) That Council confirms servicing capacity for 75 new residential townhouse dwelling units (224 persons equivalent of population) for the first phase of the proposed development, constituting Block 2 on the draft Plan of Subdivision; j) That Council confirms an additional servicing capacity for 63 new residential townhouse dwelling units (188 persons equivalent of population) if the applicant moves forward with the townhouse component of Block 1 on the draft Plan of Subdivision. Carried Unanimously 9. Elgin Eagle 4M Four Wheel Dual Engine Broom Sweeper Sole Source Acquisition (Staff Report SRCS.17.07) Councillor Muench That consideration of staff report SRCS be referred directly to the Council meeting on March 27, A recorded vote was taken: In favour: Opposed: Councillor Muench, Councillor Chan, Councillor Liu, Councillor Beros Councillor West, Mayor Barrow, Councillor Cilevitz, Regional and Local Councillor Spatafora Motion to Refer Failed to Carry on a Tie Vote 4 to 4 44

9 Page 9 Regional and Local Councillor Spatafora Recommendation 7 a) That the sole source acquisition of the Elgin Eagle 4M Four Wheel Dual Engine Broom Sweeper be awarded to Joe Johnson Equipment Incorporated at a cost of $338, (excluding taxes) in accordance with section 7.1(b)(1) and paragraph (c) of Part 1 in Appendix B of the Purchasing By-law which provides for non-competitive acquisitions due to the existence of exclusive rights such as patent, copyright or license; b) That the Mayor and Town Clerk be authorized to execute such agreements as required upon the written recommendation from the Commissioner of Community Services. Adjournment Carried Unanimously Regional and Local Councillor Spatafora That the meeting be adjourned. Carried Unanimously The meeting was adjourned at 5:20 p.m. 45

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