District of Summerland COMMITTEE OF THE WHOLE MEETING AGENDA

Transcription

1 District of Summerland COMMITTEE OF THE WHOLE MEETING AGENDA November 9, :00 a.m. NOTE TIME CHANGE! Council Chambers Municipal Hall, Henry Ave. Summerland, BC Page Adoption of Minutes 1.1 Adoption of Minutes Recommendation: THAT the minutes of the Committee of the Whole meeting dated October 26, 2009 be adopted. 2. Adoption of Agenda 3. Regular Meeting Agenda Review 4. Unfinished Business New Business 5.1 (9:30 a.m.) RDOS Delegation re Faulder Water System - Michael Brydon, Area Director 5.2 Report from the Fire Chief re Purchase of a New Fire Engine Economic Strategy Plan - verbal update from the Director of Economic Development (5 min. maximum) Delegation - Keith DeLeeuw re Canada Geese 6. Resolution to Close Meeting to the Public Page 1 of 9

2 Page 6. Resolution to Close Meeting to the Public 6.1 Resolution to close meeting Recommendation: THAT this meeting return to a Regular Meeting and now be closed to the public pursuant to sections 90(1) (c) and 90(2) (b) of the Community Charter for Council to deal with matters relating to the following: employee relations information held in confidence related to negotiations between the provincial government and a third party 7. Adjourn Page 2 of 9

3 1 Committee of the Whole October 26, 2009 The Committee of the Whole Meeting of the Municipal Council of the District of Summerland was held in the Council Chamber, Henry Avenue, Summerland, B.C. on Monday, October 26, 2009 at 8:30 a.m. Council members in attendance were: Mayor J. Perrino, Councillors L. Christopherson, G. Clark, S. Elia, B. Hallquist and K. Roberge. Council member absent: J. Kyluik Staff members in attendance were: Chief Administrative Officer D. DeGagne, Corporate Officer G. Matthews, Director of Finance K. Ostraat, Manager of Development Services I. McIntosh*, Director of Economic Development S. Boswell*, Fire Chief L. Miskiman*, Director of Parks and Recreation D. MacDonald*, Director of Engineering and Public Works D. Darling* and Deputy Corporate Officer M. Fugeta. (* denotes partial attendance) 1. CALL TO ORDER Mayor Perrino called the meeting to order at 8:30 a.m. 2. ADOPTION OF MINUTES Moved by Councillor Christopherson, Seconded by Councillor Clark, THAT the minutes of the Committee of the Whole Meeting dated October 13, 2009 be adopted. 3. ADOPTION OF THE AGENDA Carried. By consensus, the agenda for the Committee of the Whole meeting of October 26, 2009 was accepted. 4. REGULAR MEETING AGENDA REVIEW Item 8.2 Summerland Badminton Club Request for 2010 Tax Exemption Member asked if staff was going to be advising the badminton club that their request was too late for 2010 tax exemption. The Director of Finance stated that the club had not applied for the tax exemption and it is now too late. The CAO advised that it is possible for Council to consider a special grant in lieu of, if they wish to fund the program they are applying for. Item 11.1 Removal of Unauthorized Building located at Hwy 97 Member requested what steps have been taken to date on the property and building in question. The Corporate Officer stated that the Bylaw Enforcement Officer and Chief Building Official have attended the property on several occasions. There have been a number of letters forwarded stating that the owner comply, with no response or action taken by the owner. Item 8.2 Summerland Badminton Club Request for 2010 Tax Exemption One member questioned late applications and whether the District is consistent in late requests for tax exemption. The CAO clarified that there are other means of giving aid to organizations, he was not recommending that we automatically refuse or ignore late applications. 1.1 Adoption of Minutes Page 3 of 9

4 2 Committee of the Whole October 26, FIRE CHIEF JEPP GRANT 2010 EARLY BUDGET APPROVAL (VEHICLE EXTRICATION EQUIPMENT The Fire Chief provided members with his report and explained the procedure to apply for the Joint Emergency Preparedness Program (J.E.P.P.) grant towards vehicle extrication equipment for the Fire Department. He further advised that the fire department s vehicle extrication equipment is old and the new equipment provides three times the power. He further explained that Council would have to approve the funding for the full amount being $29,492.60, in order to be eligible to apply for a grant in the amount of $14, (50/50 split). Moved by Councillor Roberge, Seconded by Councillor Clark, THAT Council approve funding in the 2010 Budget for the vehicle extrication equipment in the amount of $29,492.60; AND THAT Council direct staff to submit the Joint Emergency Preparedness Program grant application prior to October 31, RESOLUTION TO CLOSE MEETING TO THE PUBLIC Carried. Mayor Perrino advised Council that the scheduled delegation was not in attendance and suggested the meeting break for a closed session and resume with the delegation after the closed session. Moved by Councillor Clark, Seconded by Councillor Christopherson, THAT this meeting now return to a Regular Meeting and now be closed to the public pursuant to section 90(1)(c) of the Community Charter for Council to deal with matters relating to employee relations. Carried. Council went into a closed session at 8:50 a.m. and subsequently resumed the open session at 9:30 a.m. 7. MIKE RINK NEW FUTURE DEVELOPMENT GROUP RE WHARTON STREET PROJECT UPDATE Mike Rink of New Future Development Group provided Council with an update on the Wharton Street project, highlighting the following issues: Current real estate markets slowly improving Prices and volumes also an improvement from six months ago Investor market has dropped in the South Okanagan Condo prices have decreased in the Kelowna; Penticton and Summerland areas Price range of suites being $375 to $400 a square foot Financial availability/investors Nelson condo project sales encouraging Demolition of Kelly Care centre costs Mr. Rink advised that he is here today to request a further extension on commencing the Wharton Street condo project. He further stated that the New Future Development group are currently working on marketing strategies. There is additional preparation, planning, subdivision 1.1 Adoption of Minutes Page 4 of 9

5 3 Committee of the Whole October 26, 2009 and civil work to be completed. He advised that New Future has hired two marketing professionals to work in Summerland. Mr. Rink provided further details for members and requested two extensions for the project, one being for six months to complete the planning and subdivision and a further six months in consideration of the existing market and cultivating buyers. Members agreed they would like more information and details from staff, prior to coming to a decision on the extension. 8. TERMINATION The meeting terminated at 10:20 a.m. Certified Correct: Mayor Corporate Officer /mf 1.1 Adoption of Minutes Page 5 of 9

6 5.1 (9:30 a.m.) RDOS Delegation re Faulder Water System - Michae... Page 6 of 9

7 THE CORPORATION OF THE DISTRICT OF SUMMERLAND REPORT File: Fire Apparatus - Pumper 1,500 IGPM Date: November 9, 2009 To: Mayor and Council From: LLoyd Miskiman, Fire Chief Subject: Purchase of new fire engine. Recommendation: Proceed with the purchase of new fire apparatus from Hub Fire Engines in the amount of $564, plus H.S.T. Administrator s Comments: Support as recommended. CAO s Initials: DHD Background: Council approved $600,000 funding for the purchase of a new fire engine as part of the 2009 capital budget process. Early in 2009, the fire department began the process of reviewing various manufacturers apparatus and associated vehicle applications. The fire department goal was to select a fire engine manufacturer using the following guidelines: To develop a standard for fire engines within the District of Summerland. To identify equipment to be carried on future fire apparatus. To identify a cab and chassis manufacture that would serve as a future standard for the department. The fire department viewed apparatus from numerous fire truck manufacturers in consideration of the department s requirements. The department considered all aspects of apparatus management including sales, service, allocating of fire department resources during the pre construction and final inspection phases, and the longevity of vendors within the industry. Longevity has become a considerable problem within the industry as continuous circle of partnerships between American and Canadian affiliates develop and disintegrate. Request for quotations were sent to four manufacturers. Three quotations were received from manufacturers serving the British Columbia market. Two of the manufacturers met the fire department specifications for cab and chassis and submitted detailed written quotations. The third manufacturer supplied the fire department with a written quotation but did not match the cab and chassis specifications but was still considered in the process. 5.2 Report from the Fire Chief re Purchase of a New Fire Engine Page 7 of 9

8 After reviewing the submitted design proposals, the fire department worked with the various manufacturers to fine tune the specifications and obtain subsequent final pricing. Summary: After careful consideration, the fire department is recommending that an agreement be reached with HUB Fire Engines for the purchase of a 2010 Spartan Gladiator fire engine. Purchase price of $564, includes $503, for apparatus, $56, for equipment and $5, for contingency. H.S.T. is not included. Cab and chassis price $1.08 Canadian. Hub Fire Engines is the only manufacturer of bids submitted that builds the body of the apparatus in Canada. All others provide an apparatus body manufactured in the U.S.A. We believe that the proximity to the plant in Abbotsford will be of a great benefit for preconstruction meetings, during construction and for future servicing. HUB Fire Engines has been located in Abbotsford, B.C. since 1959, is 100% British Columbian owned and operated. HUB Fire Engines is a fully certified and audited Underwriters Laboratories of Canada manufacturer and onsite testing facility, certified Canadian Welding Bureau shop, Dupont Canada certified Commercial Refinisher, authorized service centre and dealer for Spartan chassis. Financial Considerations: Hub Fire Engines, Abbotsford, B.C. Spartan Motors, Charlotte, Michigan -Gladiator cab & chassis assembly, Hub Fire Engines-body assembly on chassis. $503, Rockey Mountain Phoenix, Red Deer, Alberta and Abbotsford, B.C. Spartan Motors, Charlotte, Michigan -Gladiator Cab & Chassis Rosenbauer, Lyons, South Dakota. -body assembly on chassis. $505, First Speciality Vehicles, Vancouver, B.C. E-One, Ocala, Florida - cab, chassis and body assembly $527, Additional Equipment $56, Contingency Fund $ 5, Options: 1/ Proceed with purchase as outlined in recommendation. 2/ Not approve purchase. Respectfully submitted, LLoyd Miskiman, Fire Chief 5.2 Report from the Fire Chief re Purchase of a New Fire Engine Page 8 of 9

9 5.4 (5 min. maximum) Delegation - Keith DeLeeuw re Canada Geese Page 9 of 9