CITY OF COLWOOD MINUTES OF REGULAR COUNCIL MEETING Monday, April 11, 7:00 p.m Wishart Road, Colwood, BC Council Chambers

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1 CITY OF COLWOOD MINUTES OF REGULAR COUNCIL MEETING Monday, April 11, 7:00 p.m Wishart Road, Colwood, BC Council Chambers DATE: April 11, 2016 To Council: April 25, adoption PRESENT Mayor Councillors ATTENDING Chief Administrative Officer Director of Administration Director of Planning Acting Director of Finance City Engineer Administrative Assistant IV (Recorder) Carol Hamilton Lilja Chong Cynthia Day Gordie Logan Rob Martin Jason Nault Terry Trace Ian Howat Pat VanBuskirk Iain Bourhill Andrea debucy Michael Baxter Marcy Lalande Mayor Hamilton called the meeting to order at 7:00 p.m. 1. APPROVAL OF THE AGENDA MOVED BY: COUNCILLOR MARTIN SECONDED: COUNCILLOR NAULT That the agenda be approved as amended: One Item to be added under 8. In-Camera and that under the authority of Section 90 (1) of the Community Charter, the public be excluded from the in-camera (closed) meeting to allow Council to hold discussions related to (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act.

2 Minutes of Regular Council Meeting - Monday, April 11, 2016 Page # 2 2. PUBLIC PARTICIPATION There was no public participation. 3. MAYOR'S MESSAGE Discussion Item: No Documentation Mayor Hamilton informed everyone that she and Councillor Day had just attended the Association of Vancouver Island Coastal Communities Convention held in Nanaimo, and advised that they will be bringing forward a report to an upcoming meeting of Council. Mayor Hamilton noted that, sadly, on April 5 th, West Shore RCMP Detachment RCMP Constable Sarah Beckett was killed in a car crash while on duty. On behalf of the City of Colwood, Council and staff, Mayor Hamilton offered heartfelt condolences to her family, friends and colleagues. Mayor Hamilton informed everyone that a regimental service will be held April 12 th, at the Q Centre, and that it is anticipated several thousand uniformed personnel will take part in a march along Sooke Road to the Q Centre in her honor. She noted that although the service does not start until 2:00 p.m., Sooke Road will be closed between the casino and Wale Road to all vehicular traffic starting at 11:30 a.m. Mayor Hamilton thanked all of those who have gone above and beyond in planning and providing equipment, labour and other services for the funeral service including: RCMP and Municipal Police Forces Office of Protocol Island Tent and Events Pacific Audio and Visual Costco Dodd s Furniture BC transit BC Ferries Coast Environmental Juan de Fuca Seniors Thrifty Foods Quality Foods Pepsi Bottling Group Sysco Fairway Market Colwood Wilson s Transportation WSP and Recreation Department of National Defence Numerous Local Businesses on Island Highway affected by the road closure City of Langford Staff City of Colwood Staff, including Public Works and the Fire Department

3 Minutes of Regular Council Meeting - Monday, April 11, 2016 Page # 3 4. ADOPTION OF THE MINUTES 4.1. Adopt: That the following minutes be adopted as presented: Regular Meeting of Council - March 29, Special Meeting of Council - April 6th, Public Hearing Minutes - March 22, Bylaw No (Land Use - Miscellaneous Amendments) 4.2. Receive: MOVED BY: COUNCILLOR MARTIN SECONDED: COUNCILLOR TRACE That the following minutes be received: Cycling Advisory Committee - March 7, Transportation and Public Infrastructure Committee - March 7, Report of Public Hearing - Bylaw No March 22, PRESENTATION Ms. Christina McLean and Ms. Jenny Byford Canadian Cancer Society, BC and Yukon Division Re: Radon Testing Vancouver Island [Duration is 10 minutes, including question and answer period] [Following the presentation, Council is asked to consider the Society's request for support in communicating the radon testing project through channels most appropriate for our community. Recommendation for consideration: That the City of Colwood provide support to the Canadian Cancer Society's 2016 Vancouver Island "Radon Testing Project and Awareness Campaign" by using various communication tools available to Staff to inform Colwood residents of the project.] Ms. Christina McLean and Ms. Jenny Byford of the Canadian Cancer Society, BC and Yukon Division, provided a presentation on Radon Testing Vancouver Island. They explained that it is a community based research project to determine radon levels within homes. Radon is a radioactive gas that occurs naturally when the uranium in the soil and rock breaks down. Radon is invisible, odourless and tasteless and can enter a home through bedrock, well water, cracks in the foundation, windows, fittings, and so on.

4 Minutes of Regular Council Meeting - Monday, April 11, 2016 Page # 4 Ms. McLean and Ms. Byford provided an overview of the project and the testing. They currently have funding to test 140 homes within Colwood and they anticipate having the results available by June The request of the residents that are selected for the testing is to leave the equipment undistributed within their home for three months and to fill out a survey. It was noted that if levels of radon are high, the cost is usually no more than $3,500 to rectify the deficiencies. MOVED BY: COUNCILLOR DAY That the City of Colwood provide support to the Canadian Cancer Society's 2016 Vancouver Island "Radon Testing Project and Awareness Campaign" by using various communication tools available to Staff to inform Colwood residents of the project Presentation - Mr. Graeme Bethell, President, Pivotal IRM Inc. Re: Request for "Expression of Support" for Advanced Gasification Demonstration Project and Funding Application [Referred from Special Meeting of Council held April 6, Duration is 10 minutes, including question and answer period] [Council is asked to consider the request to provide a letter of support for the Pivotal IRM Inc. advanced gasifier demonstration project "pilot plant" as part of their federal funding application, which would be the first phase of a commercial demonstration plant. The location of the pilot plant is to be determined, though the Saanich Peninsula and a site in Langford are preferred. Colwood is not committing to this as a technology, nor committing to providing funds or permits. Council's support would be solely in the form of an expression of support for the funding application. Recommendation for consideration if supportive of the request: That the City of Colwood support the Pivotal IRM Inc. federal funding application for an advanced gasifier demonstration project "pilot plant" with the caveat that any plant contemplated for construction in a location that affects the City of Colwood or its air shed, including locations outside Colwood's boundaries, must include meaningful consultation with the City of Colwood and must meet, at minimum, the air quality standards established by the Ministry of Environment.] Mr. Graeme Bethell, President of Pivotal IRM Inc., provided a brief presentation on his request for an "Expression of Support" for Advanced Gasification Demonstration Project and Funding Application. Mr. Bethell provided an overview on the innovation of advanced gasification that uses steam to turn a wide range of wastes and biomass into heating, cooling and electricity etc. It was noted that the emissions are similar to a natural gas boiler. An overview was provided on existing plants that are small, quiet and easily movable, and the implementation steps, feasibility study, physical testing, and management and strategic partners.

5 Minutes of Regular Council Meeting - Monday, April 11, 2016 Page # 5 Mr. Bethell explained they are seeking a letter of support for the grant application for their project, though he cannot say where the plant would be located at this time. It was questioned what regulations are required in British Columbia. Mr. Bethell explained that it is similar to the Dockside Green project and noted that there are approximately 15% c02 emissions. Concerns were raised over air quality and the need for a mechanism for Colwood residents to have input on the air quality. It was noted that air quality falls under the Ministry of Environment and the Vancouver Island Health Authority, which have a plan for air quality working collaboratively. The Chief Administrative Officer explained the motion is not intended to create bylaws to set emissions standards; it is to provide a venue for other municipalities to have input into gasification plants that are not located in the jurisdiction the facility is located within. MOVED BY: COUNCILLOR MARTIN SECONDED: COUNCILLOR TRACE That the City of Colwood provide a letter of support to Pivotal IRM Inc., in their application for federal funding for an advanced gasifier demonstration project "pilot plant" with the caveat that any plant contemplated for construction in a location that affects the City of Colwood or its air shed, including locations outside Colwood's boundaries, must include meaningful consultation with the City of Colwood and must meet, at minimum, the air quality standards established by the Ministry of Environment.]; and Council endorse all Capital Regional District host communities supporting a joint emissions standards committee regarding gasification plants within the Capital Regional District. 5. CORRESPONDENCE REQUIRING COUNCIL DIRECTION No documentation provided for consideration 6. NEW BUSINESS 6.1. TRANSPORTATION AND PUBLIC INFRASTRUCTURE COMMITTEE Recommendation: Accelerating the Electrification of the Transportation Sector [Referred from the Transportation and Public Infrastructure Committee Meeting held April 4, 2016] MAY Councillor Jason Nault, Chair of the Transportation and Public Infrastructure Committee, provided an overview of the Committee's April 4, 2016 discussion regarding accelerating the

6 Minutes of Regular Council Meeting - Monday, April 11, 2016 Page # 6 electrification of the transportation sector. He explained that the City received an open letter from a group of electric vehicle advocates with recommendations to support electric vehicle use in order to reduce community and corporate greenhouse emissions. The City of Colwood has already implemented many of the recommendations with the exception of an amendment to the zoning bylaw to include that chargers be installed within new developments. The Committee recommended the change to the Land Use Bylaw be referred to the Planning and Land Use Committee. MOVED BY: COUNCILLOR NAULT That the City of Colwood send forward a petition to the Province of British Columbia to grant authority under the Local Government act to expressly enable municipalities to use their local zoning bylaw to require Zero Emission Vehicle infrastructure in new construction by making wording changes in Division 13, Section 525, Subsection 1 (a) and (b) as shown below underlined and in italics: 1. A local government may, by bylaw, do the following: a. require owners or occupiers of any land, or of any building or other structure, to provide off-street parking and loading spaces, including spaces specifically for use by disabled persons, and zero emission vehicles for i. the building or other structure, or ii. the use of the land, building or other structure; b. establish design standards for spaces required under paragraph (a), including standards respecting the size, surface, lighting, numbering of the spaces, and infrastructure requirements for parking and charging zero emission vehicles; and 2. The current instructions to staff to require plug-in electric vehicles be considered for every vehicle purchase and use the most cost effective option considering the lifetime costs of the vehicle from purchase to disposal by the City; and 3. That the issue of electric vehicle chargers being installed in new developments be referred to the Planning and Land Use Committee to consider changes to the Land Use Bylaw to accommodate this proposal.

7 Minutes of Regular Council Meeting - Monday, April 11, 2016 Page # Recommendation - Sign Requirements under the Traffic and Highways Bylaw No [Referred from the Transportation and Public Infrastructure Committee Meeting held April 4, 2016] STR Councillor Jason Nault, Chair of the Transportation and Public Infrastructure Committee, provided an overview of the Committee's April 4, 2016 discussion regarding sign requirements under the Traffic and Highways Bylaw No MOVED BY: COUNCILLOR NAULT SECONDED: COUNCILLOR DAY That Bylaw No. 1134, cited as Traffic and Highways Bylaw No. 1134, 2010, be amended as follows: 1. Phase out permitting any developers' signs on public property; and 2. In the case of the expiry time of permits to install signs in a public right of way: i. Change the time allowed in the bylaw before a sign permit must be renewed through Council to one year; and 3. In the case of the amount of fees to be charged for having a sign in a public right of way: i. Increase the fees by 15% on adoption of the bylaw and stipulate a 15% per year increase in fees each year until 2020 and at the rate wage inflation thereafter. NOT VOTED ON DUE TO AMENDING MOTION. Council discussed phasing out developer s signs on public property and how it would be not beneficial to economic development as it is way-finding to new developments. Other options were discussed such as advertising on bus shelters, benches and private property. It was noted that the proposed fee increase do not come close to current market rates, and that the current fees are $19.83 per month for a 2x6 sign whereas commercial advertising companies charge $ per month. MOVED BY: COUNCILLOR DAY SECONDED: COUNCILLOR LOGAN That the motion be amended by removing the following from the main motion: 1. Phase out permitting any developers' signs on public property; and OPPOSED: COUNCILLOR NAULT The City Engineer, Michael Baxter, explained that the rationale for the 15% increase to the

8 Minutes of Regular Council Meeting - Monday, April 11, 2016 Page # 8 fees was that it will eventually be increased to market rate without imposing a sudden change in fees to the developers. MOVED BY: COUNCILLOR NAULT SECONDED: COUNCILLOR DAY That item 3. of the main motion be changed as follows: 3. In the case of the amount of fees to be charged for having a sign in a public right of way, the fees be increased to $109 per month for a 2x6 sign and $218 per month for a 4x6 sign. DEFEATED. IN FAVOUR: COUNCILLOR NAULT COUNCILLOR DAY ON THE MAIN MOTION AS AMENDED: MOVED BY: COUNCILLOR NAULT SECONDED: COUNCILLOR DAY That Bylaw No. 1134, cited as Traffic and Highways Bylaw No. 1134, 2010, be amended as follows: 1. In the case of the expiry time of permits to install signs in a public right of way: i. Change the time allowed in the bylaw before a sign permit must be renewed through Council to one year; and 2. In the case of the amount of fees to be charged for having a sign in a public right of way: i. Increase the fees by 15% on adoption of the bylaw and stipulate a 15% per year increase in fees each year until 2020 and at the rate wage inflation thereafter. OPPOSED: COUNCILLOR NAULT 7. BYLAWS 7.1. Bylaw No Final Reading Colwood Main Sewer Local Area Service Bylaw Establishment and Loan Authorization Bylaw No. 598, 2001, Amendment No. 37 (LAS Enlargement Haida Drive), Bylaw No SEW That Bylaw No. 1607, citied as "Colwood Main Sewer Local Area Service Bylaw Establishment and Loan Authorization Bylaw No. 598, 2001, Amendment No. 37 (LAS Enlargement Haida Drive), Bylaw No. 1607", be Adopted.

9 Minutes of Regular Council Meeting - Monday, April 11, 2016 Page # Bylaw No Final Reading Colwood West Sewer Local Area Service Establishment and Loan Authorization Bylaw No. 625, 2001, Amendment No. 38 (LAS Enlargement Haida Drive), Bylaw No. 1608, SEW MOVED BY: COUNCILLOR TRACE SECONDED: COUNCILLOR CHONG That Bylaw No. 1608, cited as "Colwood West Sewer Local Area Service Establishment and Loan Authorization Bylaw No. 625, 2001, Amendment No. 38 (LAS Enlargement Haida Drive), Bylaw No. 1608, 2016 " be Adopted Bylaw No Third and Final Reading Colwood Land Use Bylaw, 1989, Amendment No. 152 (Miscellaneous Amendments), Bylaw No. 1613, 2016 [Pursuant to Section 480 of the Local Government Act, Council may adopt a zoning [land use] bylaw at the same meeting at which the bylaw passed third reading, despite the requirement of Section 135(3) of the Community Charter [at least one day between third reading and adoption.] LAN MOVED BY: COUNCILLOR TRACE SECONDED: COUNCILLOR LOGAN That Bylaw No. 1613, cited as "Colwood Land Use Bylaw, 1989, Amendment No. 152 (Miscellaneous Amendments), Bylaw No. 1613, 2016" be given Third Reading. SECONDED: COUNCILLOR CHONG That Bylaw No. 1613, cited as "Colwood Land Use Bylaw, 1989, Amendment No. 152 (Miscellaneous Amendments), Bylaw No. 1613, 2016" be Adopted Bylaw No Final Reading Colwood Land Use Application Procedures Bylaw, 1998, Amendment No. 3, Bylaw No. 1615, LAN-1899 MOVED BY: COUNCILLOR MARTIN SECONDED: COUNCILLOR LOGAN That Bylaw No. 1615, cited as "Colwood Land Use Application Procedures Bylaw, 1998, Amendment No. 3, Bylaw No. 1615, 2016 " be Adopted.

10 Minutes of Regular Council Meeting - Monday, April 11, 2016 Page # Bylaw No Final Reading Purchasing Power Delegation Bylaw No. 1616, 2016 MOVED BY: COUNCILLOR TRACE That Bylaw No. 1616, cited as "Purchasing Power Delegation Bylaw No. 1616, 2016" be Adopted Bylaw No Final Reading Business License Bylaw No. 1617, BUS-1811 MOVED BY: COUNCILLOR CHONG SECONDED: COUNCILLOR LOGAN That Bylaw No. 1617, cited as "Business License Bylaw No. 1617, 2016", be Adopted Bylaw No Memorandum and Bylaw for First, Second and Third Readings Five Year Financial Plan ( ), Bylaw No. 1618, BUD-1878 The Acting Director of Finance Andrea debucy provided an overview of her memorandum regarding the Financial Plan: Bylaw No MOVED BY: COUNCILLOR TRACE That Bylaw No. 1618, cited as "Five Year Financial Plan ( ), Bylaw No. 1618, 2016", be given First Reading. That Bylaw No. 1618, cited as "Five Year Financial Plan ( ), Bylaw No. 1618, 2016", be given Second Reading.

11 Minutes of Regular Council Meeting - Monday, April 11, 2016 Page # 11 MOVED BY: COUNCILLOR DAY SECONDED: COUNCILLOR TRACE That Bylaw No. 1618, cited as "Five Year Financial Plan ( ), Bylaw No. 1618, 2016", be given Third Reading. 8. "IN-CAMERA" SECONDED: COUNCILLOR NAULT That under the authority of Section 90 (1) of the Community Charter, the public be excluded from the in-camera (closed) meeting at 8:06 p.m. to allow Council to hold discussions related to: (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act. 9. RELEASE OF IN-CAMERA RESOLUTIONS There were no In-Camera Council resolutions released from their In-Camera classification. 10. ADJOURNMENT That the meeting adjourn at 8:09 p.m. APPROVED AND CONFIRMED CERTIFIED CORRECT