Municipal Election Monday, October 22, Candidate Information Package April, 2018

Transcription

1 The Corporation of the Town of Orangeville Municipal Election Monday, October 22, 2018 Candidate Information Package April, Town of Orangeville Information for Candidates 2. Election Sign By-law No Preliminary Certificate of Maximum Campaign Expenses Council 4. Preliminary Certificate of Maximum Campaign Expenses Upper Grand District School Board 5. Preliminary Certificate of Maximum Contributions to Candidate s Own Campaign - Council 6. Notice of Penalties 7. For School Board Candidates Information from Ontario Education Services Corporation 8. Candidates Guide for Ontario Municipal Council and School Board Elections (Ministry of Municipal Affairs) 9. Guide for Third Party Advertisers Ontario Municipal Council and School Board Elections (Ministry of Municipal Affairs) 10. Nomination Paper Form Endorsement of Nomination Form 2 (5 copies) 12. Third Party Registration Form 7 For information or assistance, please contact one of the following: Susan Greatrix, Clerk , ext Susan Lankheit, Deputy Clerk , ext Website elections@orangeville.ca Clerk s Office Town of Orangeville 87 Broadway Orangeville, ON L9W 1K1

2 No. 1 The Corporation of the Town of Orangeville Municipal Election Monday, October 22, 2018 Information for Candidates For information or assistance, please contact one of the following: Susan Greatrix, Clerk , ext Susan Lankheit, Deputy Clerk , ext Website elections@orangeville.ca Clerk s Office Town of Orangeville 87 Broadway Orangeville, ON L9W 1K1

3 Contents Purpose of the Guide... 3 Important Dates 2018 Municipal Election... 3 Nominations... 4 Name on Ballot... 5 Withdrawal of Nomination... 5 Nomination Fee Refund... 5 Elected Offices for the Town of Orangeville... 6 School Board Members... 6 Eligibility... 7 Council... 7 School Board Member... 7 Time Commitment Member of Council... 7 Other Committees and Boards... 7 Election 2018 Process... 8 Maximum Campaign Expense Limit (preliminary)... 8 Financial obligations during and after campaign... 9 Maximum contributions to a candidate s own election campaign... 9 Voting Day... 9 Campaign Material Third Party Advertising Registration Mandatory Information Third Party Advertisements Campaign Finances Third Party Advertisers Campaigning Election Signs Use of Town Logo Accessibility for Persons with Disabilities Information updates Notification to Candidates Candidate s Change of Address Links to other websites: April 9, 2018 Page 2

4 Purpose of the Guide This guide contains information which will be of assistance to persons running for office as a member of Council. This document is intended to be a guide to certain provisions of relevant legislation and does not purport to recite all applicable statutory references. Prospective candidates must satisfy themselves through their own determination that they are qualified to run for election and have complied with election financing regulations. The Municipal Elections Act sets out in detail the requirements to be met by candidates for office. These requirements have been summarized for your convenience. We urge you to download your own copy of the Municipal Elections Act from the Ministry of Municipal Affairs website or purchase a copy from the Ontario Government Bookstore. As this election year progresses, we will provide you with additional information as it becomes available, or at the appropriate time in the process. You are advised to read the enclosed material carefully. It is important that you are aware of your responsibilities as a candidate. Please do not hesitate to contact us with any questions you may have about the election process. Important Dates 2018 Municipal Election Event Date Nomination Period Nomination Day Tuesday, May 1, 2018 to 2:00 pm Friday, July 27, 2018 Third Party Registration and Certification Tuesday, May 1 to Friday, October 19, 2018 Campaign Period Tabulator (Vote Counting Equipment) Procedures & Forms provided on candidates From filing of Nomination Paper (on or after Tuesday, May, 2018 to Monday, December 31, 2018 On filing of Nomination Paper Voters List provided to candidates Tuesday, September 4, 2018 Nomination Certification Proxy Certificates available to electors Revisions to Voters List (add or change information) By 4:00 pm., Monday, July 30, 2018 Unless additional nominations are required After 4:00 pm, Monday, July 30, 2018 unless additional nominations are required Tuesday September 4 to Monday, October 22, 2018 April 9, 2018 Page 3

5 Event Certificate of Estimated Maximum Campaign Expenses, Certificate of Maximum Contributions to Own Campaign, Notice of Refund of Nomination Fee and Notice of Penalties provided to Candidates Certificate of Final Maximum Campaign Expenses provided to Candidates Supplementary Voters List provided to Candidates Tentative dates for Advance Votes to change) (subject Date On filing of Nomination Paper Tuesday, September 25, 2018 Tuesday, September 25, 2018 Saturday September 29 Thursday October 4 Thursday October 11 Friday October 12 Saturday October 13 Thursday October 18 Friday October 19 Saturday October 20 Last day for third party registration Friday, October 19, 2018 Voting Day Monday, October 22, 2018, 10 am to 8 pm Campaign Period Ends Monday, December 31, 2018 Deadline for filing Financial Statements for Reporting Period ended Dec. 31, :00 pm, Friday, March 29, 2019 Nominations Every person who proposes to be a candidate for Council must file a nomination paper. The Municipal Elections Act now requires all nominations for an office on council to be endorsed by at least 25 persons, who must: be eligible to vote in an election for an office within the municipality if the election was held on the day that the person endorses the nomination and must o be a Canadian citizen o aged 18 or over o have a qualifying address in the municipality sign an Endorsement of Nomination Form School Board candidates are not required to submit endorsement signatures. A Nomination form must be filed prior to receiving any campaign contributions and prior to expending any funds on a campaign. April 9, 2018 Page 4

6 Process 1. Complete a Nomination Paper (Form 1). The nomination form will also be available at the Office of the Clerk, located on the first floor of Town Hall, 87 Broadway, Orangeville. 2. Obtain the signatures of 25 eligible electors on the Endorsement of Nomination forms (Form 2). 3. File the Nomination paper and Endorsement of Nomination forms in person at the Office of the Clerk (this can be done by the candidate or his/her agent). The form may not be faxed, mailed or ed. Proof of the candidate s identity, qualifying address and Canadian citizenship are required. The candidate may file during regular business hours, from Tuesday, May 1 to Thursday, July 26, 2018 or between 9 am and 2 pm on Nomination Day, Friday, July 27, Pay the prescribed fee by cash, debit card, certified cheque or money order: $200 for the Office of Mayor and $100 for all other offices. The updated forms can be accessed by going to this link. ( m&env=wwe&min=017&brn=10&prg=10&tit=&no=&srt=t&anl=0&new=&a LP=&MAX=5&ANL=0&COR=0&GRP=0&BUN=0&SRV=0&SUB=0&STU=0&RGL=0&EX T=&SHR=&SHR=&STR=1&TAB=PROFILE The onus is on the person nominated for election to an office to correctly file a nomination paper and pay the prescribed fee prior to 2 pm on Friday, July 27, Nominations will be certified by 4:00 pm on Monday July 30, Name on Ballot The name shown on the candidate s nomination paper is what will appear on the ballot. First names can be shortened, for example, Michael can be Mike. Withdrawal of Nomination A candidate may withdraw his or her nomination by completing a Withdrawal of Nomination Paper and filing it in the Clerk s Office before 2 pm on Monday, July 30, A candidate must present identification to the election staff. Nomination Fee Refund A candidate is entitled to receive a refund of the nomination filing fee if the documents required under subsection (1) of the Municipal Elections Act (Financial Statements) are filed on or before 2 pm on the filing date. April 9, 2018 Page 5

7 Elected Offices for the Town of Orangeville At this election, members will be elected for the period commencing December 1, 2018, and ending November 30, 2022, for the following offices: 1 Mayor to be elected by all electors of the Town of Orangeville (this office will also sit on Dufferin County Council) 1 Deputy Mayor to be elected by all electors of the Town of Orangeville (this office will also sit on Dufferin County Council) 5 Councillors to be elected by all electors of the Town of Orangeville School Board Members School Board/Representation Nomination to be filed with Clerk, Town of Orangeville Upper Grand District School Board 87 Broadway 1 member to be elected by electors of the Orangeville ON L9W 1K1 Town of Orangeville x elections@orangeville.ca Website: Dufferin Peel Catholic District School Clerk, Town of Caledon Board 6311 Old Church Road 1 member to be elected by the electors of Caledon ON L7C 1J6 Dufferin County and the Town of Caledon x.3528 or x Conseil Scolaire de district catholique centre-sud (French Catholic) 1 member to be elected by the electors of the Counties of Dufferin & Wellington, and the Region of Peel Clerk, City of Brampton Council and Administrative Services Division, Corporate Services 2 Wellington Street West Brampton ON L6Y 4R2 311 within Brampton or Conseil Scolaire Viamonde (French Clerk, City of Barrie Public) City Clerk s Office 1 member to be elected by the electors of 70 Collier Street the Counties of Bruce, Dufferin, Grey & Barrie ON Simcoe April 9, 2018 Page 6

8 Eligibility A candidate, if nominated, must remain qualified throughout the election, and, if elected, throughout the term of office. Council Upon nomination, a candidate for the office of Mayor, Deputy Mayor or Councillor must be a qualified elector and: a resident of the Town of Orangeville, or an owner or tenant of land in the Town of Orangeville, or the spouse of such an owner or tenant; a Canadian citizen; at least 18 years old; not prohibited from voting by law. School Board Member Upon nomination, a candidate for a school board must, be a qualified elector and: a resident within the jurisdiction of the board; a supporter of the board; a Canadian Citizen; at least 18 years old; pursuant to the Education Act, separate school board candidates are required to be Roman Catholic not prohibited from voting by law. Time Commitment Member of Council Serving the public as an elected official requires a four-year commitment of considerable time and energy. On average, Councillors spend approximately 12 hours per week on Council business. This can vary depending upon how much time an individual is willing to devote to the position. The Mayor and Deputy Mayor positions require more time as they also sit on Dufferin County Council and various county committees. Other Committees and Boards In addition to Council meetings, members of Council also attend meetings of other committees or boards to which Council appoints them. These committees/boards are established for a specific purpose and currently include the following: April 9, 2018 Page 7

9 Special Committees of Council Access Orangeville Arts and Culture Committee Committee of Adjustment Communities in Bloom Committee Council Remuneration Review Committee Economic Development Committee Events Committee Fire Services Advisory Committee General By-law Committee Special Purpose Bodies Orangeville Public Library Board Heritage Orangeville Honours Committee Orangeville Seniors/Age Friendly Community Committee Orangeville Sustainability Action Team Property Standards Committee Recreation Committee Sign Development Review Committee Transit Committee Orangeville Police Services Board Other Boards and Committees Credit Valley Conservation Orangeville Business Improvement Area Board of Management Orangeville Hydro Island Lake Management Committee Orangeville Railway Development Corporation Theatre Orangeville Board Election 2018 Process The conduct of municipal elections is governed by the Municipal Elections Act, The 2018 election will be conducted using a traditional paper ballot and ballots counted by optical scan vote tabulators. Procedures and forms established for vote counting equipment will be established by the Clerk and provided to candidates. Maximum Campaign Expense Limit (preliminary) The Municipal Elections Act establishes a maximum amount a candidate may spend during the campaign period: Mayoral candidates Councillor and School Board candidates $7, cents per elector $5, cents per elector The preliminary maximum campaign expense limits, based on 18,975 eligible electors on September 15, 2014, are: Mayor $ 23, Deputy Mayor $ 21, Councillor $ 21, Upper Grand District School Board Member $ 18, April 9, 2018 Page 8

10 The Clerk will issue a final Certificate of Maximum Campaign Spending Limits by September 25, Expense limits for the Dufferin Peel Catholic District School Board, Conseil Scolaire Viamonde (French Public) and Conseil Scolaire de district catholique centre-sud (French Catholic) school board elections will be provided by the municipalities responsible for running those elections. Financial obligations during and after campaign You must file a Nomination Paper before you collect or spend any funds. You should open a separate bank account immediately upon filing your Nomination Paper. All contributions and expenses must go through this account. Your campaign period runs from the day you file your Nomination Paper until December 31, 2018 (some exceptions may apply). You must file a Financial Statement prior to 2 pm on March 29, Maximum Campaign Contributions A campaign contributor cannot make contributions of more than $1,200 total to any one candidate, or more than $5,000 to two or more candidates for offices on the same council or local school board. Maximum contributions to a candidate s own election campaign The maximum amount a candidate for an office on a council and his or her spouse may contribute to the candidate s own election campaign is the lesser of $25,000 or: Mayoral candidates Councillor and School Board candidates $7, cents per elector $5, cents per elector The preliminary maximum campaign expense limits for candidates for Orangeville Town Council, based on 18,975 eligible electors on September 15, 2014, are: Mayor $ 11, Deputy Mayor $ 8, Councillor $ 8, Voting Day Voting Day is Monday, October 22, 2018 from 10 am to 8 pm. April 9, 2018 Page 9

11 Campaign Material Election campaigning or the distribution of election campaign material in or on Townowned property is not permitted. No election campaign material or literature is permitted in the voting place. The voting place encompasses the total area of the property from property line to property line and to the curb of the street. Third Party Advertising The Municipal Elections Act now includes a framework for third party advertising. The framework will come into effect on April 1, 2018 for the 2018 municipal election. A third party advertisement is a message in any medium (billboard, newspaper, radio, etc.) that supports or opposes a candidate or a question on the ballot. Advertising that does not cost money to post or broadcast, such as comments made on social media, is not third party advertising. Third party advertisers must register with the municipality where they want to advertise. If they want to advertise in more than one municipality, they have to register in each municipality. Certain individuals or organizations including candidates, federal or provincial political parties or constituent associations, municipalities and local boards cannot register as third party advertisers and cannot make contributions to third party advertisers. For a complete list of ineligible individuals and organizations, please refer to section 88.6(5) of the Municipal Elections Act. Third party advertising must be done independently of candidates. Candidates cannot direct a third party advertiser and cannot register as third party advertisers. Third party advertisements can only appear between May 1, 2018 and Election Day, October 22, 2018 and only after the third party has registered with the Clerk. Registration There is no registration fee for third party advertisers. Third party advertisers can register with the clerk between May 1 and October 19, Forms will be available in April The registration must be filed in person or by an agent with the Clerk. April 9, 2018 Page 10

12 Mandatory Information Third Party Advertisements Third party advertisers must provide the following information to broadcasters or publishers in writing before any third party advertisements appear and must include the information on any signs: the name of the registered third party advertiser the municipality where the third party advertiser is registered the telephone number, mailing address or address at which the registered third party advertiser may be contacted regarding the advertisement Campaign Finances Third Party Advertisers Third party advertisers are subject to spending limits. Further information will be available after April 1, The maximum contribution from a single contributor is $1,200 to a registered third party advertiser and $5,000 to two or more registered third party advertisers in a municipality. Campaigning Campaign provisions have been clarified to allow candidates to access apartment buildings, condominiums, non-profit housing co-ops or gated communities from 9 a.m. until 9 p.m. in order to campaign. Landlords and condominium corporations will not be allowed to prohibit tenants or owners from displaying campaign signs in their windows. Candidates and third party advertisers are required to identify themselves on campaign advertisements and signs, so that it is clear who is responsible for each sign and advertisement that appears or is broadcast. Election Signs The Town of Orangeville Election Sign By-law contains provisions related to election signs. Please refer to the by-law for full details. Sign permits are not required. Election signs may be erected in any zone. Election signs are permitted on municipal road allowances and on private property subject to certain conditions. Use of Town Logo The use of any corporate logo, crest or images by candidates on signs, brochures, websites or any other election-related material is strictly prohibited. The reason for this prohibition is to remove any suggestion that the Town supports or otherwise endorses any candidate, campaign material or statements made by candidates. April 9, 2018 Page 11

13 Accessibility for Persons with Disabilities The Accessibility Directorate of Ontario, Ministry of Community and Social Services, has information on accessibility for persons with disabilities that may be of help in your campaign: Guide to Accessible Campaign Information renceguidetoaccessiblecampaigninformation.pdf Information updates Additional information will be provided to you as it becomes available or at the appropriate time in the process. Please do not hesitate to contact us with any questions you may have about the election process. Notification to Candidates As much as possible, notification between the Clerk s Office and candidates will be done through . In some cases it will be necessary for the candidate to pick up documents from the Municipal Office (e.g. Voters List). Candidates should ensure the documents are picked up when they receive the notification. It is the candidate s responsibility to ensure all the requirements of the Municipal Elections Act, 1996 are fulfilled. Candidate s Change of Address Candidates must notify the Clerk s Department of their new address if they move before all the required forms have been filed. Links to other websites: Ministry of Municipal Affairs (Guides for municipal council and school board elections): Voters' Guide Candidates' Guide Guide for Third Party Advertisers April 9, 2018 Page 12

14 Accessibility Directorate of Ontario, Ministry of Community and Social Services: Guide to Accessible Campaign Information renceguidetoaccessiblecampaigninformation.pdf For School Board Candidates: Information from Ontario Education Services Corporation: ( April 9, 2018 Page 13

15 No. 2 The Corporation of the Town of Orangeville By-law Number A by-law to regulate election signs Whereas Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may pass by-laws within the spheres of jurisdiction set out therein, including signs; Be it enacted by the municipal council of The Corporation of the Town of Orangeville as follows: 1. Definitions erect, erected, erection includes the construction, maintenance, display, alteration, placing or relocation of any sign or portion thereof and the posting of notices. height means the distance from the surface of the ground immediately below the election sign to the highest point thereof. municipal officer means a municipal by-law enforcement officer employed by the municipality and authorized to enforce the provisions of this by-law and includes a police officer of the Orangeville Police Service, the Clerk or any other person authorized to enforce this by-law. municipality means The Corporation of the Town of Orangeville. owner means the registered owner of the land upon which a sign is or is to be erected. private property means all property that is not public property. public property means property owned by or under the control of the Town of Orangeville or any of its agencies, boards or commissions. This includes, but is not limited to, highways, road allowances, public utilities facilities, buses, bus shelters, benches, municipal garbage containers or other structures located on a highway. Property owned by the Town of Orangeville and leased to another person or entity shall not be deemed to be public property.

16 Election Signs By-law Page 2 sign means any surface supported by a sign structure embedded in the ground to a depth of at least 0.5m, which is not attached to any part of a building and which is used for: - Advertising or promoting a candidate in a federal, provincial or municipal election, including an election of a local board or commission; or - Intended to influence persons to vote for or against any candidate or any question or by-law submitted to the electors under Section 8 of the Municipal Elections Act, sign area means the largest area visible from any direction projected onto a vertical plane of the sign face; if a sign consists of more than one section or module, all areas visible from any direction will be totalled. sign structure means the supports, uprights, bracing and framework of a sign. zone means a zone established in the Town s Zoning By-law, as amended from time to time. 2. General Provisions 2.1. No person shall affix, erect or otherwise display a sign except as permitted by this by-law Signs are permitted in any zone Signs in compliance with this by-law may be erected without a sign permit. 3. Public Property 3.1. Signs may be erected on a municipal road allowance subject to the following conditions: No such sign shall be greater than 1.5 m 2 in sign area or 2 metres in height; and No such sign shall impede or interfere with the safe operation of pedestrian or vehicular traffic as determined by the municipality s Director of Public Works No signs are permitted to be erected within or on municipal parks or other municipal properties. 4. Private Property 4.1. Signs may be erected on private property provided that: The consent of the owner or occupant is obtained; and No such sign is greater than 1 m 2 in sign area or 2 metres in height.

17 Election Signs By-law Page 3 5. Unlawful Removal No person shall pull down, remove, deface, or cause damage to any sign lawfully erected under this by-law without the consent of the property owner, occupant, political candidate or political party who placed the sign. 6. Maintenance The candidate to whom the election sign relates shall maintain, or cause to be maintained, such sign and sign structure in a proper state of repair, so that such sign does not become unsafe or unsightly and so that such sign is functioning in a manner as designed at all times. 7. Liability The provisions of this by-law shall not be construed as relieving or limiting the responsibility or liability of any person who erects or any person who causes, permits or allows to be erected any sign from personal injury, including injury resulting in death, or property damage resulting from such sign or from the acts or omissions of such person, or his agents, employees, contractors or subcontractors, in the erection, alteration, repair or removal of any sign erected in accordance with this by-law. Likewise, the provisions of this by-law shall not be construed as imposing on the municipality, council, its officers, employees, or agents, any responsibility or liability whatsoever by reason of the removal of any sign. 8. Severability If any section, clause or provision of this by-law is for any reason declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the by-law as a whole or any part thereof other than the section, clause or provision so declared to be invalid, and it is hereby declared to be the intention that all the remaining sections, clauses and provisions of this by-law shall remain in full force and effect, notwithstanding that one or more provisions thereof shall have been declared to be invalid. 9. Offences and Penalties Any person who contravenes any provision of this by-law is guilty of an offence and on conviction is liable to a penalty not exceeding $5,000 for each offence, exclusive of costs. 10. Enforcement Enforcement of this by-law shall be carried out by municipal officers.

18 Election Signs By-law Page Effective Date This by-law shall come into force and take effect on the date of passing. Passed in open council this 11 th day of March, 2013 Signed by R. Adams Rob Adams, Mayor Signed by C. Johns Cheryl Johns, Clerk

19 No. 3 Preliminary Certificate of Maximum Campaign Expenses Municipal Elections Act, 1996 (Section 88.20) For the election to be held on the 22 nd day of October, 2018 Candidates for Orangeville Town Council Mayor, Deputy Mayor and Councillors The maximum amount of campaign expenses for the above-mentioned office is: Mayor Deputy Mayor and Councillors $7, cents per elector $5, cents per elector The preliminary maximum campaign expense limits, based on 18,975 eligible electors on September 15, 2014, are: Mayor $23, Deputy Mayor $21, Councillor $21, Susan Greatrix, Clerk Town of Orangeville March 19, 2018

20 No. 4 Preliminary Certificate of Maximum Campaign Expenses Municipal Elections Act, 1996 (Section 88.20) For the election to be held on the 22 nd day of October, 2018 Candidates for Upper Grand District School Board The maximum amount of campaign expenses for the above-mentioned office is: School Board candidates $5, cents per elector The preliminary maximum campaign expense limits, based on 16,291 eligible electors on September 15, 2014 are: Upper Grand District School Board Member $18, Susan Greatrix, Clerk Town of Orangeville March 19, 2018

21 No. 5 Preliminary Certificate of Maximum Contributions to Candidate s Own Campaign Municipal Elections Act, s (1), s (7) For the election to be held on the 22 nd day of October, 2018 Candidates for Mayor, Deputy Mayor and Councillors Orangeville Town Council The maximum amount of campaign expenses for the above-mentioned office is: Mayor Deputy Mayor and Councillors $7, cents per elector $5, cents per elector The preliminary maximum campaign expense limits, based on 18,975 eligible electors on September 15, 2014: are: Mayor $ 11, Deputy Mayor $ 8, Councillor $ 8, Susan Greatrix, Clerk Town of Orangeville March 19, 2018

22 Form 31 Notice of Penalties Municipal Elections Act, 1996, Section 33.1 No. 6 Pursuant to Section 33.1 of the Municipal Elections Act ("the Act"), before Voting Day the Clerk is required to give to each person nominated for an office, notice of: (a) (b) the penalties under subsections (2) and 92 (1) related to election campaign finances; and the refund of the nomination filing fee that the candidate is entitled to receive in the circumstances described in section 34. Effect of default by candidate 88.23(1) A candidate is subject to the penalties listed in subsection (2), in addition to any other penalty that may be imposed under this Act, Penalties (a) if the candidate fails to file a document as required under section or by the relevant date; (b) if a document filed under section shows on its face a surplus, as described in section 88.31, and the candidate fails to pay the amount required by subsection (4) to the clerk by the relevant date; (c) if a document filed under section shows on its face that the candidate has incurred expenses exceeding what is permitted under section 88.20; or (d) if a document filed under section shows on its face a surplus and the candidate fails to pay the amount required by that section by the relevant date. 2016, c. 15, s. 60. (2) Subject to subsection (7), in the case of a default described in subsection (1), (a) the candidate forfeits any office to which he or she was elected and the office is deemed to be vacant; and (b) until the next regular election has taken place, the candidate is ineligible to be elected or appointed to any office to which this Act applies. 2016, c. 15, s. 60. Cessation of penalty (9) The penalties set out in subsection (2) for a default described in clause (1) (a) do not take effect if, no later than 2 p.m. on the day that is 30 days after the applicable day for filing the document, the candidate files the relevant document as required under section or and pays the clerk a late filing fee of $ , c. 15, s. 60.

23 Offences re campaign finances Offences by candidate 92 (1) A candidate is guilty of an offence and, on conviction, in addition to any other penalty that may be imposed under this Act, is subject to the penalties described in subsection (2), (a) (b) if the candidate incurs expenses that exceed the amount determined for the office under section 88.20; or if the candidate files a document under section or that is incorrect or otherwise does not comply with that section. 2016, c. 15, s. 68 (1). Refund 34. A candidate is entitled to receive a refund of the nomination filing fee if the documents required under subsection (1) are filed on or before 2 p.m. on the filing date in accordance with that subsection. 2016, c. 15, s. 26. Susan Greatrix, Clerk Town of Orangeville March 12, 2018

24 No. 7 The Ontario Education Services Corporation (OESC), on behalf of Ontario s four school board/trustee associations is developing a series of resources to support trustee candidates and communities in the upcoming Municipal and School Board Elections happening Monday, October 22, This initiative will be undertaken with support from the Ministry of Education. The resources will include updated versions of the following; Making a Difference for Kids: Running for Election as a School Board Trustee This guidebook provides a user friendly overview of Ontario s education system, school boards and the role of trustees. Its purpose is to provide the public with information relevant to the October 2018 Municipal & School Board Elections and to encourage candidates to run for trustee. Potential trustee candidates will find the guide useful as it offers details on the responsibilities of trustees, required commitment, qualifications and key steps and stages in the nomination process. Release Date: April, 2018 Your Guide to Hosting a School Board Trustee All Candidates Meeting This resource will be a guide for trustees, school boards and communities to encourage the organization of all candidates meetings in advance of the October 2018 Municipal & School Board Elections. All candidates meetings are an ideal way for voters to discover where their local trustee candidates stand on the issues that matter to the electorate. The guide will provide readers with a clear framework for organizing a successful event. Release Date: April, 2018 Public Awareness Videos and Public Education Resources OESC will release a series of public awareness videos to promote the role of school board trustee, encourage candidate recruitment and highlighted the importance of voting in Municipal and School Board Elections. The videos will be accompanied with posters, website banners and buttons, newspaper ads and audio files to encourage greater interest in the upcoming election. Release Date: May, 2018 Centralized School Board Elections Website The hub for school board election information, election resources and trustee candidate information will be revitalized for The site will feature profiles of trustee candidates running in all four school systems across the province. Release Date: May, 2018 Good Governance Guide This post-election resource will be made available to all school board trustees and school boards after the October election. The Guide offers a substantive introduction to the work of effectively governing a school board. It is the go-to handbook for newly elected and experienced trustees on all aspects of their role as school board governors and elected officials. Release Date: December, 2018

25 No Candidates guide for Ontario municipal council and school board elections

26 2018 Candidates guide for Ontario municipal council and school board elections This guide provides information to candidates for the 2018 municipal council and school board elections. The information also applies to any by-elections that may be held during the council and school board term. This guide is not meant to replace provincial legislation. It provides general information about the rules contained in the Municipal Elections Act, 1996 and other legislation and regulations, such as: Municipal Act, 2001 City of Toronto Act, 2006 Education Act

27 Table of Contents Changes to election rules in Quick links... 2 General information... 2 Eligibility to run for election... 3 Nominations... 5 Campaigning Third party advertising On voting day After voting day Campaign finance Compliance and enforcement Completing the financial statement A-Z tips for completing form Forms for municipal candidates Contact us... 38

28 Changes to election rules in 2018 Changes to the Municipal Elections Act, 1996 were made in 2016 and Those who were familiar with the rules for the 2014 municipal council and school board elections should be aware of the following changes: Candidates for municipal council in municipalities with more than 4000 electors must collect 25 signatures endorsing their nominations. Nominations may be filed beginning May 1, Nominations may be filed until 2 p.m. on nomination day (Friday, July 27, 2018). Candidates must open a bank account before incurring any expenses or accepting any contributions of money (including a contribution from themselves or their spouse). A candidate who does not spend any money or accept any contributions does not have to open a campaign bank account. The campaign bank account must be used exclusively for campaign purposes, but the previous requirement that the account be opened in the name of the campaign has been removed. There is now a limit for contributions that a candidate for municipal council and their spouse can make to the candidate s own campaign. This limit does not apply to school board trustee candidates. The limit for campaign contributions to one candidate is now $1,200, increased from $750. Corporations and trade unions are not permitted to make contributions to candidates. There is a separate spending limit for expenses related to parties and expressions of appreciation after the close of voting. Expenses related to an auditor s report accompanying the financial statement can be incurred after the campaign period has ended on December 31. These expenses should be included in the financial statement. There are now rules for third party advertising. Campaigning for a yes or no answer to a question on the ballot is now considered to be third party advertising. For detailed information about third party advertising, see the 2018 Guide for Third Party Advertisers. Municipal clerks are now required to review contributions that are reported by candidates and third party advertisers to see if any contributors have given more than is permitted. The council and school board term of office will run from December 1, 2018 to November 14, Starting in 2022, the term of office will begin on November Candidates guide for Ontario municipal council and school board elections 1

29 Quick links The following links are provided in the electronic version of this guide: Ontario Central Forms Repository links to election forms: (type municipal election in Quick Search box) Ministry of Municipal Affairs resources for municipal elections: Ministry of Municipal Affairs election address: General information Every four years, voters across Ontario decide who will represent their interests and lead their communities by electing the members of their municipal councils and school boards. The Province of Ontario sets out common rules that all candidates and voters must follow. However, municipalities are responsible for conducting elections to their council and for conducting the election of school trustees to Ontario s school boards. This guide contains information about the rules that are the same for all municipal elections, such as who is eligible to run for office, and rules about campaign spending. Your municipality may have specific rules on issues such as: where and when election signs may be displayed whether campaign activities may occur on municipal property whether those who make contributions to candidates may receive a rebate. Contact your municipal clerk if you have questions about the election in your municipality. The municipal clerk Every municipality has a municipal clerk who is in charge of running the election. Contact the municipal clerk if you are interested in becoming a candidate. The clerk s office is where forms, such as the nomination form and campaign financial statements, must be filed. The clerk is also responsible for providing information about spending limits and filing deadlines to candidates. If your municipality does not have a website you could visit or contact your town hall for more information Candidates guide for Ontario municipal council and school board elections 2

30 Eligibility to run for election Running for municipal council To run for a position on council you must be eligible to vote in that municipality. On the day you file your nomination, you must be a Canadian citizen aged 18 or older, and qualify as a resident or non-resident elector. For more information about eligibility to vote, please see page 3 of the 2018 Voters Guide. You must be eligible to hold office on the day you file your nomination. For example, a person who is 17 years old but will turn 18 before nomination day must wait until they have turned 18 to file their nomination. If your municipality has wards, you can run in any ward you do not have to live in a particular ward in order to be its councillor. However, if you run in a ward where you do not live, you will not be able to vote for yourself. Having a campaign office or a business in a ward where you would not otherwise be eligible to vote does not make you eligible to vote in that ward. Municipal employees You cannot work for a municipality and be on its council at the same time. If you are an employee of a municipality and you wish to run for office on that municipality s council, you must take a leave of absence before you file your nomination form. If you are elected, you must resign from your job. If you are an employee of a municipality and you wish to run for office in a different municipality, you do not have to take a leave of absence or resign. However, you may wish to check with your employer to see if there are any policies in place that could affect you. If you are an employee of an upper-tier municipality, you can run for office in a lower-tier municipality without taking a leave of absence or resigning unless being elected to the lower tier council means that you would also be a member of the upper-tier council. Who is not eligible? The following people are disqualified from being elected to municipal office: any person who is not eligible to vote in the municipality an employee of a municipality who has not taken an unpaid leave of absence and resigned (see above) a judge of any court an MP, an MPP or a senator an inmate serving a sentence in a penal or correctional institution Candidates guide for Ontario municipal council and school board elections 3

31 Running for school board trustee To run for a trustee position on a school board you must be a resident within the jurisdiction of the board and you must be eligible to vote in a school board election. On the day you file your nomination, you must be a Canadian citizen aged 18 or older and you must meet any other qualifications to vote for the school board (for example, being a Roman Catholic, or holding French language rights). For more information about eligibility to vote, please see page 4 of the 2018 Voters Guide. School board employees You cannot work for a school board and be a trustee in Ontario at the same time. If you are an employee of any Ontario school board and you wish to run for a trustee position on any school board in the province, you must take an unpaid leave of absence before you file your nomination form. If you are elected, you must resign from your job. Municipal officials If you are a clerk, deputy clerk, treasurer or deputy treasurer of a municipality within the jurisdiction of a school board, you are not permitted to run for office as a trustee of that board unless you take a leave of absence. If you are elected, you must resign from your job. Who is not eligible? The following people are disqualified from being elected as a school trustee: any person who is not eligible to vote in the school board election an employee of a school board or a municipal official who has not taken an unpaid leave of absence and resigned (see above) a judge of any court an MP, an MPP or a senator an inmate serving a sentence in a penal or correctional institution Note for MPs, MPPs and senators If you are an MP, MPP or senator, you may file your nomination for municipal or school board office without resigning your current seat in parliament, the legislature or the senate. However, you must resign your seat by the close of nominations (2 p.m. on Friday July 27, 2018). If you are a federal or provincial cabinet minister, you must step down from cabinet prior to filing your nomination and must resign your seat by the close of nominations. If you have not resigned by nomination day, your nomination will be rejected and your name will not appear on the ballot Candidates guide for Ontario municipal council and school board elections 4

32 Nominations Filing your nomination To file your nomination you must give the following to your municipal clerk: a completed nomination form (Form 1) the nomination fee completed endorsement signature forms (Form 2).** **If you are running for municipal council and your municipality has more than 4000 electors, you must submit endorsement signatures from 25 people who are eligible to vote in the municipality. Candidates for school board trustee and candidates for municipal council in municipalities with 4000 or fewer electors do not have to submit endorsement signatures. When you fill out the nomination form, write down your name as you want it to appear on the ballot. If you normally go by a different name than your legal first name, you may use that name provided that the clerk agrees. You do not have to provide all of your names under the box entitled Given Name(s) on the form. Only provide the one(s) that you want to appear on the ballot. If your legal name is a single name you do not have to provide any given names. You must file the nomination form that you have signed the form may not be a copy and may not be scanned and submitted electronically. You must file the nomination form in person or have an agent file it on your behalf. The clerk may require you to show identification or fill in an additional form to prove that you are eligible to be nominated. If an agent is going to file the form on your behalf you should check with the clerk to see if you are required to provide identification or additional paperwork. The nomination fee The fee to file a nomination is $200 to run for head of council and $100 for all other positions. This fee must be paid to the clerk at the time you hand in your nomination form. Your nomination fee will be refunded if you file your campaign financial statement by the deadline Candidates guide for Ontario municipal council and school board elections 5

33 Endorsement signatures If you are running for municipal council in a municipality that has more than 4,000 electors, you must submit 25 signatures endorsing your nomination. Anyone providing an endorsement signature must be eligible to vote in the municipality on the day that they signed the endorsement. In addition to their endorsement, they will also be required to sign a declaration that they are eligible to vote in the municipality. A person who is eligible to vote in the municipality may provide endorsements to as many candidates as they choose and may endorse candidates for any office on the municipal council. A person who is running for a ward councillor office may submit signatures from voters who do not live in that ward. If you submit 25 endorsement signatures and find out later that a person (or persons) was not eligible to vote on the day that they signed the endorsement, you will not lose your nomination. The person who supplied false information (by declaring that they were eligible to endorse your nomination when they were not eligible) could be subject to prosecution. School board trustee candidates are not required to submit endorsement signatures. Deadline to file your nomination You can file your nomination beginning on May 1, The last day to file a nomination is Friday, July 27, Note: The deadline to file or withdraw a nomination is now in July rather than September. The clerk has until 4 p.m. on Monday, July 30, 2018 to certify or reject your nomination. The clerk must be satisfied that you are eligible to run in order to certify your nomination. If your nomination is not certified, your name will not appear on the ballot. Where to file If you are running for council office in a single-tier or lower-tier municipality (city, town, township, village, etc.), you must file your nomination with the clerk of that municipality. If you are running for an office in an upper-tier municipality (region or county) that does not also sit on a lower-tier council, you must file your nomination with the clerk of the upper-tier municipality. For example, a person running for chair of Peel Region would file their nomination with the clerk of Peel Region rather than the clerk of Mississauga, Brampton or Caledon. If you are running for a school trustee position that represents more than one municipality, contact your municipal clerk for information about where to file your nomination Candidates guide for Ontario municipal council and school board elections 6

34 Changing your mind - withdrawal If you decide to withdraw your nomination, you must notify the clerk in writing by the close of nominations (2 p.m. July 27, 2018). If you withdraw your nomination, you are still required to file a campaign financial statement covering all the financial transactions you made in your campaign. If your campaign did not have any financial transactions, you must file a financial statement reporting this. Your nomination fee will be refunded by the clerk if you file your financial statement by the deadline. Changing your mind running for a different office You can only run for one office at a time. If you decide to run for a different office, your first nomination is deemed to be withdrawn when you file your second nomination. If you decide to run for a different office on the same council or school board, and both offices are elected at large (i.e. an office such as the mayor, which everyone in the municipality may vote for), everything (contributions, expenses, etc.) from your first campaign is simply transferred to your second campaign. Example: You file your nomination to run for deputy mayor on May 7, During the summer you decide to run for mayor instead, and file your second nomination form on June 29, Your first nomination for deputy mayor is deemed to be withdrawn. The nomination fee you paid on May 7 is transferred to your second nomination (in this case, you would have to pay an additional $100 to make up the $200 fee to run for head of council). Your campaign for mayor is deemed to have started on May 7. Any campaign contributions or expenses that occurred prior to June 29 are transferred to your mayoral campaign. You must file one campaign financial statement covering your campaign finances from May 7 until December 31, Your nomination fee will be refunded if you file your campaign financial statement by the filing deadline. If you decide to run for a different office on the same council or school board, and one or both of the offices is elected by ward, then you must keep the two campaigns separate Candidates guide for Ontario municipal council and school board elections 7