There were no disclosures of pecuniary interest. Thursday, June 30, 2016 Minden Hills Council Chamber. Present:

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1 The Corporation of the Township of Minden Hills Council Meeting Meeting Minutes Thursday, June 30, 2016 Minden Hills Council Chamber Present: Staff: Reeve Brent Devolin Deputy Reeve Cheryl Murdoch Councillor Jeanne Anthon Councillor Ron Nesbitt Councillor Jean Neville Councillor Pam Sayne Councillor Lisa Schell CAOlTreasurer, Lorrie Blanchard Deputy Clerk, Vicki Bull Deputy Clerk, Shannon Prentice CBO/Building Inspector, Colin McKnight Planner, Ian Clendening Director of Community Services, Mark Coleman Fire Chief, Doug Schell The meeting was called to order at 9:00 a.m. CALL TO ORDERIAPPROVE AGENDA The Reeve requested one item be added to the Closed Session agenda to discuss a matter pertaining to labour relations or employee negotiations, in accordance with Section 239 (2) (d) of the Municipal Act, 2001, as amended Res. # Moved by Councillor Nesbitt Be it resolved that Council approves the June 30, 2016 Regular Council Meeting Agenda as amended. DECLARATION OF PECUNIARY INTEREST OR GENERAL NATURE THEREOF There were no disclosures of pecuniary interest. PUBLIC MEETING a) Proposed Changes to Fees & Charges By-law Re: Inclusion of Fees for a Memorial Tree and Bench Program. Reeve Devolin advised that the purpose of the meeting is to receive public input in regards to the proposed changes to the fees and charges by aw,schedule H. The Fees and Charges By-law #1610,Schedule "H for Community Services Programs and Facilities, proposed a change to implement fees for the New Memorial Tree & Bench Program. Reeve Devolin asked the Director of Community Services to provide a brief review of the proposed changes for By-law #16-10, Schedule H Fees related to the Memorial Tree and - Bench Program. June 30, 2016 Council Minutes Page 1

2 The Community Services Director stated the proposed fees are to establish the Memorial Tree and Bench Program and to identify that material and installation are included with the set fees. The fee for a Memorial Tree is $ per tree, the Memorial Bench is $ per Bench. The Department has received many request from the public. This is a common program among municipalities. Reeve Devolin opened the meeting to the public for comment. received. There were no comments Reeve Devolin asked if anyone wish to speak to the proposed changes to By-law #16-10 Schedule H, Memorial Tree & Bench Program. The proposed fee for Memorial Tree is $ per tree, incudes materials, planting and maintenance. The proposed fee for Memorial Bench is $ per bench, includes approved customized bench, materials, memorial label and installation. There were no comments received. Reeve Devolin asked if anyone wished to speak in opposition to the proposed changes to By-law #16-10, Schedule H, Memorial Tree & Bench Program Fees. There were no comments received. Reeve Devolin asked if anyone wished to speak in favour of the proposed changes to By-law #16-10, Schedule H, Memorial Tree & Bench Program Fees. There were no comments received. Reeve Devolin asked if Council had any questions in regard to the proposed changes to Bylaw #1610,Schedule H, Memorial Tree & Bench Program Fees. Councillor Anthon asked ifthe public requests a plaque for a memorial tree, willthe Department honour the request. The Director confirmed that staff willwork with the applicant s request. Councillor Neville asked if the Tree Memorial willbe in a central location. The Director confirmed that the intention is to place the Memorial Tree plaque at Natures Place. Reeve Devolin asked if there were any further comments or questions. Hearing none the Reeve advised that the proposed amendments to By-law #1 6-10, Schedule H Community Services - Programs and Facilities, regarding fees for the New Memorial Tree and Bench Program will be referred to the by-law portion of the Council Meeting. Reeve Devolin declare this portion of the Public Meeting closed. DELEGATIONS a) Robert Keen, Senior Relationship Manager, Infrastructure Ontario Re: Infrastructure Ontario Loan Program Update. Mr. Robert Keen made presentation to update Council on the New Infrastructure Ontario Loan Program that is available to municipalities. Res. # Moved by Councillor Schell Seconded by Councillor Nesbitt Be it resolved that Council acknowledges receipt of a presentation from Robert Keen, Senior Relationship Manager with Infrastructure Ontario regarding the Infrastructure Ontario Loan Program. b) Ms. Bessie Sullivan, CEOICounty Librarian and Ms. Nancy McLusky Library Board Chair Re: 2015 Annual Report. The Reeve advised that Ms. Sullivan and Ms. McLusky was unable to present at this time. Res. # Moved by Councillor Nesbitt Be it resolved that Council acknowledges receipt of the 2015 Annual Public Library Report from Bessie Sullivan, CEO/County Librarian. June Council Minutes Page 2

3 Regular c) Richard Ye, South Lake Tent and Trailer Park Re: Use of Road through Trailer Park. Mr. Richard Ye, made presentation to Council to express his concern with regards to neighbouring properties utilizing the main road through the trailer park to access their properties. Council gave staff direction to further investigate the matter. Res. # Moved by Councillor Schell Be it resolved that Council acknowledges receipt of a presentation from Richard Ye, owner of the South Lake Tent and Trailer Park regarding use of the main road through the trailer park. d) Colin Clarke, M.Sc., P.Eng, Water Management Technician, Parks Canada Re: Operations of Gull and Burnt River Watershed Systems. Mr. Colin Clark, Water Management Technician and Ms. Jewel Cunningham, Director, Ontario Waterways made presentation on behalf of Parks Canada to advise Council on the operations of the Gull and Burnt River Watershed Systems. Res. # Moved by Councillor Anthon Be it resolved that Council acknowledges receipt of a presentation from Colin Clarke, M.Sc., P.Eng, Water Management Technician and Jewel Cunningham, with Parks Canada regarding operations of Gull and Burnt River Watershed Systems. Council recessed at 10:05 a.m. and reconvened at 10:15 a.m. e) Sue Shikaze, Health Promoter, Haliburton, Kawartha, Pine Ridge District Health Unit Re: Update on the Communities in Action Committee Active Transportation. Ms. Sue Shikaze, Chair and Kate Hall, Member of the Communities in Action Committee, made presentation to provide Council with an update on Active Transportation planning in the community and requested a liaison from the municipality to receive minutes. Council directed the Clerk to be liaison, as a line of communication to receive minutes from the Communities in Action Committee. Res. # Moved by Councillor Nesbitt Be it resolved that Council acknowledges receipt of a presentation from Sue Shikaze, Health Promoter, and Kate Hall, regarding an update on the Communities in Action Committee Active Transportation ~ initiative. ADOPTION OF MINUTES a) May 26, 2016 Council Minutes Res. # Moved by Councillor Schell Seconded by Councillor Nesbitt Be it resolved that the May 26, 2016 Council Meeting Minutes be approved as circulated. June 30,2016 Council Minutes Page 3

4 b) June 16, 2016 Special Council Minutes Res. # Moved by Councillor Anthon Be it resolved that the June 16, 2016 Special Meeting Minutes be approved as circulated. PAYMENT OF ACCOUNTS Res. # Moved by Councillor Schell Be it resolved that the June 30, 2016 accounts be approved for payment in the amount of $ 2,907, CORRESPONDENCE AND COMMUNICATIONS a) OPP - Municipal Policing Bureau dated June 1,2016 Re: 2016 Initiatives. Res. # Moved by Councillor Nesbitt Be it resolved that Council acknowledge receipt of correspondence Bureau dated June 1, 2016 regarding new 2016 initiatives. from the Municipal Policing b) OPP - Municipal Policing Bureau dated June 7, 2016 Re: New Report Related to Current Billable Calls for Service. Res. # Moved by Councillor Anthon Seconded by Councillor Nesbitt Be it resolved that Council acknowledge receipt of correspondence from the Municipal Policing Bureau dated June 7, 2016 regarding the new report related to current billable calls for service. c) Canadian Union of Postal Workers Re: Canada Post Review Res. # Moved by Councillor Anthon Whereas Canada post announced drastic cutbacks to our public postal service in December 2013, including plans to end home mail delivery in our country; Whereas there was a huge public outcry in response to the cutbacks and stiff opposition from most federal parties, including the Liberal Party, which promised to halt the delivery cuts and conduct a review of Canada Post, if elected; Whereas the delivery cuts were halted and out Liberal government is currently conducting a Canada Post Review, starting with an independent task force that will collect input from Canadians, do research, gather facts and draft a discussion paper in September of 2016, identifying viable options for postal service in this country; Whereas a parliamentary committee will consult with Canadians in the fall of 2016 on the options that have been identified in the task force s discussion paper and then make recommendations to the government on the future of Canada Post; Whereas it will be crucial for the task force and parliamentary committee to hear our views on key issues, including the importance of maintaining the moratorium on post office closures, improving the Canadian Postal Service Charter, restoring home mail delivery, keeping daily delivery, adding postal banking, green Canada Post, and developing services to assist people with disabilities and help older Canadians to remain in their homes for as long as possible; June 30, 2016 Council Minutes Page 4

5 Therefore be it resolved that the Township of Minden Hills provide input to the Canada Post Review task force and make a submission when the parliamentary committee consults with Canadians this fall. d) Mr. Sinclair Russell Re: Minden Pride. Res. # Moved by Councillor Anthon Be it resolved that Council acknowledges receipt of correspondence regarding Minden Pride; from Mr. Sinclair Russell And further, that Council participate and raise the Rainbow Flag for the week of July 4, 2016 in recognition of Pride Day. ENVIRONMENTAL a) Report # EPO Re: Compaction Pilot Project. Res. # Moved by Councillor Nesbitt Be it resolved that Council receive Report #16-O17 EPO Compaction Pilot Project as information; And further, that Council decline the compaction pilot project in 2016; And further, that Council direct Staff to include compacting concepts Plan Update. in the 2016 Operation b) Report #16023EPO Re: Permanent Installation of a Propane Tank on Municipal Property. Res. # Moved by Councillor Anthon Be it resolved that Council receive Report #16023EPO Permanent Installation of a Propane Tank on Municipal Property. And further, that Council direct Staff to offer to sell one additional parking space, adjacent to the previous six (6) parking spaces sold, to Ontario nc., operating as Greystone Construction, in the amount of $ for parking purposes only, with the condition that Greystone Construction utilize one of the visitor spaces located off of Newcastle Street for the propane tank storage; And further that all costs associated with the proposed recommendations including, but not limited to, installation of the propane tank, transfer of parking space, required Agreements and legal fees be borne by Greystone Construction. Defeated. Council recessed at 11:00 a.m. and reconvened at 11:05 a.m. Res. # Moved by Councillor Schell Be it resolved that Council receive Report #16023Permanent Installation of a Propane Tank on municipal property; And further, that Council direct staff to provide additional information at the July 28, 2016 Council Meeting. June 30, 2016 Council Minutes Page 5

6 Unopened c) Report # EPO Re: April and May 2016 Monthly Operations Report. Res. # Moved by Councillor Anthon Seconded by Councillor Nesbitt Be it resolved that Council receive Report #16-O24 EPO April and May Monthly Operations Report as information. d) Report # EPO Re: Seagull Solutions. Res. # Moved by Councillor Schell Be it resolved that Council receive Report # EPO- Seagull Solutions as information. ROADS a) Report # Roads Re: May 2016 Monthly Activity Report. Res. # Moved by Councillor Anthon Seconded by Councillor Nesbitt Be it resolved that Council receives Report #16027Roads Report for information. b) Report # Roads Re: LED Streetlight Retro Fitting Program. May 2016 Monthly Activity (Pre-approval granted at the June 9, 2016 Committee of the Whole Meeting by resolution #16311to authorize the single source procurement of the LED Streetlight Retrofitting Program) c) Report # Roads Re: Culvert Replacement - Unopened Road Allowance Lot 7, Concession 2 & 3. Res. # Moved by Councillor Anthon Moved by Councillor Schell Be it resolved that Council receive Report # Culvert Replacement Allowance Lot 7, Conc. 2 & 3, as information; Road And further that, Council declines the request for the replacement of the above noted culvert located in unopened road allowance South of Lot 7 Conc. 3 in the geographic Township of Minden. d) Report # Roads Re: Donation of Equipment to Haliburton County Fair. (Pre-approval granted at the June 9, 2016 Committee of the Whole Meeting by resolution # to authorize the donation of equipment use for the Haliburton County Fair.) e) Report # Roads Re: Surplus Equipment. Res. # Moved by Councillor Nesbitt Be it resolved that Council receives Report #16O32Roads information; Surplus Equipment as And further, that Council deems the 2002 Volvo Tandem Plow and the 1987 AGCO Tractor as surplus and directs staff to dispose of the equipment as per Policy 66; And further, that Council directs the proceeds from the surplus sales be placed in reserve in support of the purchase of a sidewalk tractor for the 2017 Winter Season. COMMUNITYSERVICES June 30, 2016 Council Minutes Page 6

7 a) Report # CSD Re: Monthly Activity Report Res. # Moved by Councillor Schell Seconded by Councillor Nesbitt Be it resolved that Council receives Report # Community Services Department Monthly Activity Report for May 2016 as information. b) Report # CSD Re: Quotations for Lochlin Community Centre Accessible Playground. (Pre-approval granted at the June 9, 2016 Committee of the Whole Meeting by resolution # for quote from Henderson Recreation Equipment Limited) c) Report # CSD Re: Quotations for Street Banners. (Pre-approval granted at the June 9, 2016 Committee of the Whole Meeting by resolution # to approve the purchase of banners) d) Report # CSD Re: Canada Summer Jobs Approval Res. # Moved by Councillor Schell Be it resolved that Council receives Report # Community Services Department Canada Summer Jobs Approval as information. e) Report # CSD Re: Ontario Seniors Community Grant Program Approval. Res. # Moved by Councillor Anthon Seconded by Councillor Nesbitt Be it resolved that Council receives Report # Community Services Department Ontario Seniors Community Grant Program Approval as information. f) Report # CSD Re: Ontario Sport Recreation Community Fund Grant Approval. Res. # Moved by Councillor Nesbitt Be it resolved that Council receives Report # Community Services Department Ontario Sport Recreation Community Fund Grant Approval as information. g) Report # CSD Re: TD Tree Days Event Approval. Res. # Moved by Councillor Anthon Be it resolved that Council receives Report # Community Services Department Tree Days Event Approval as information. TD h) Report # CSD Re: Phase II Public Consultations for Master Parks and Trails Plan. Res. # Moved by Councillor Nesbitt Be it resolved that Council receives Report # Community Services Department Phase ll Public Consultations for Master Parks and Trails Plan as information; And that Council concurs with the Phase II Public Consultations proposed for implementation for the further development of the Master Parks and Trails Plan, as presented. June Council Minutes Page 7

8 I) Report # CSD Re: Public Consultations - Arena Renewal Options. Res. # Moved by Councillor Schell Be it resolved that Council receives Report # Community Services Department Public Consultations Arena Renewal Options as information; And further that Council concurs with the draft Business Plan to initiate public consultations on the renewal options for the S.G. Nesbitt Memorial Arena, as presented. j) Report # CSD Re: Draft Memorial Tree and Bench Program. Res. # Moved by Councillor Nesbitt Be it resolved that Council receives Report # Community Services Department Draft Memorial Tree and Bench Program as information; And that, Council authorizes staff to implement the Draft Memorial Tree and Bench Program as presented; And that, Council approves By-Law #1675,being a by awto provide for fees and charges for the Township to add fees to Schedule H for the purposes of the Memorial Tree and Bench Program. k) Report # CSD Re: Community Museum Operating Grant Application. (Pre-approval granted at the June 9, 2016 Committee of the Whole Meeting by resolution #16315 to authorize staff to submit a grant application). I) Report # CSD Re: Canada Cultural Spaces Funding Application. (Pre-approval granted at the June 9, 2016 Committee of the Whole Meeting by resolution # to authorize staff to submit a grant application) m) Report # CSD Re: Wayfindings for Minden Hills Cultural Centre. Res. # Moved by Councillor Nesbitt Be it resolved that Council receives Report # Community Services Department Draft Wayfinding Signage for Minden Hills Cultural Centre as information; And that, Council approves as presented; the draft wayfinding signage for the Minden Hills Cultural Centre And that, Council authorizes Staff to utilize the credit on account with Sensational required to fund specific wayfinding signage for the Minden Hills Cultural Centre. Signs as n) Resignation of Brigitte Gall from the Cultural Centre Advisory Committee. Res. # Moved by Councillor Schell Be it resolved that Council acknowledges, with regret, the resignation of Brigitte Gall from the Cultural Centre Committee. o) Resignation of Sandra Bradley from the Community Centre Advisory Committee and Events Sub-Committee. Res. # Moved by Councillor Nesbitt June 30,2016 Council Minutes Page 8

9 May Be it resolved that Council acknowledges, with regret, the resignation of Sandra Bradley from the Community Centre Advisory Committee and Events Sub-Committee. Defeated. Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council defers the resignation of Sandra Bradley from the Community Services Committee for further discussion at the July 28, 2016 Council Meeting. p) Arena Task Force Minutes April 5, 2106 Res. # Moved by Councillor Nesbitt Be it resolved that Council receives the Arena Task Force Minutes dated April 5, q) Arena Task Force Meeting Minutes 11, 2016 Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council receives the Arena Task Force Meeting Minutes dated May 11, r) Cultural Centre Advisory Committee Meeting Minutes - May 16, Res. # Moved by Councillor Sayne Seconded by Deputy Reeve Murdoch Be it resolved that Council receives the Cultural Centre Advisory Committee Meeting Minutes dated May 16, s) Lochlin Community Centre Advisory Committee Meeting Minutes - May 19, Res. # Moved by Councillor Neville Be it resolved that Council receives the Cultural Centre Advisory Committee Meeting Minutes dated May 19, t) Events SubCommitteeMeeting Minutes - May 10, Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council receives the Events SubCommitteeMeeting Minutes dated May 10, u) Cemetery Board Meeting Minutes - May 11, Res. # Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that Council receives the Cemetery Board Meeting Minutes dated May 11, June 30, 2016 Council Minutes Page 9

10 v) Community Services Advisory Committee Meeting Minutes - May 31, Res. # Moved by Councillor Neville Be it resolved that Council receives the Community Services Advisory Committee Meeting Minutes dated May 31, Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council concurs with the recommendation made in the May 31, 2016 Community Services Advisory Committee Meeting Minutes to appoint a singular Awards Selection Committee and directs staff to implement an Arts and Culture Award, Sports and Recreation Award, and TrilliumAward category for 2016 as presented by Staff. Res. # Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that Council concurs with the recommendation made in the May 31, 2016 Community Services Advisory Committee Meeting Minutes that the draft Memorial Tree and Bench Program be approved by Council and adopted by by-law. w) Report # CSD Re: Quotation for Volunteer Engagement Strategy. Res. # Moved by Councillor Neville Be it resolved that Council receives Report # 16-O46 Community Services Department Quotation for Volunteer Engagement Strategy as information; And further that Council approves the quotation submission from Donna Lockhart, Rethink Inc. as a sole source procurement, as per section 7.2 (v) of the Townships procurement policy; And further that Donna Lockhart, Rethink Inc. be awarded the quote for the development the Volunteer Engagement Strategy in the amount of $4, inclusive of professional fees, expenses and HST. of PROTECTIVE SERVICES a) Report # Fire Re: May 2016 Fire Summary. Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council receive Report # FIRE May 2016 Fire Summary as information. b) Report # BuildingIBy-law/Planning Re: May Monthly Activity Summary. Res. # Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that Council receive Report #16013 Building/By aw/planningmay Monthly - Activity Summary as information. c) Report # BuildinglBy-lawIPlanning Re: Haliburton County Farmers Market- Relief from Transient Trader By-law. (Preapproval granted at the June 9, 2016 Committee of the Whole meeting authorizing relief from the Transient Trader By awfor the remaining term of Council). June 30,2016 Council Minutes Page 10

11 SP d) Proposed Wildland Fire Risk Assessment and Guidebook. Council recessed at 11:50 a.m. and reconvened at 11:55 a.m. Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council receives a verbal report from the Planner and Fire Chief regarding the proposed Wildland Fire Risk Assessments and Mitigation Guidebook; And further, that Council submit comments to the Planner by July 15, 2016 to submit to the Ministry of Natural Resources and Forestry before the July 22, 2016 deadline. PLANNING AND DEVELOPMENT a) Report # Planning Re: PLDBL Application to Deem Lot 6 of Registered Plan No. 204 not to be a Part of a Registered Plan of Subdivision. Res. # Moved by Councillor Sayne Be it resolved that Council receive Report # Planning PLDBL Application to Deem Lot 6 of Registered Plan No. 204 not to be a Part of a Registered Plan of Subdivision as information; And further, that By-law No be approved to deem Lot 6 on Registered longer part of the Plan of Subdivision. Plan 204 no b) Report # Planning Re: SRA Application to Purchase a Portion of the Shore Road Allowance - Bob Lake. Res. # Moved by Deputy Reeve Murdoch Seconded by Councillor Nesbitt Be it resolved that Council receive Report # Planning SRA Application to purchase a portion of the Shore Road Allowance Bob Lake as information; And further, that By-law No is approved to stop up, close, and convey part of an original shore road allowance with respect to application PLSRA c) Report # Planning Re: PLDBL Application to Deem Lot 23 of Registered Plan No. 357 not to be a Part of a Registered Plan of Subdivision. Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council receive Report # Planning PLDBL Application to Deem Lot 23 of Registered Plan No. 357 not to be a Part of a Registered Plan of Subdivision as information; And further, that BylawNo be approved to deem Part 23 on Registered longer part of the Plan of Subdivision. Plan 357 no d) Report # Planning SP Site Plan Agreement. Res. # Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that Council receive Report # Planning Site Plan Agreement; And further, that Council approves the Site Plan Agreement, as amended; June 30,2016 Council Minutes Page 11

12 And further, that Council adopt by-law to authorize the Reeve and Clerk to enter into a Site Plan Agreement with Haisung Hong (HP Superstore) e) Report # Planning Re: Zoning By-law Update. Res. # Moved by Councillor Sayne Be it resolved that Council receive Report #16-45 Comprehensive information. Zoning BylawUpdate as f) Planning and Development Committee - Proposed Mandate for Housing Task Force and April 20, 2016 Meeting Minutes & Attachments. Res. # Moved by Councillor Sayne Be it resolved that Council approves the mandate for a Housing Task Force as submitted by the Planning and Development Committee; And further that Council directs staff to advertise for members to participate on the Task Force. g) Revised Renewable Energy Policy. Res. # Moved by Councillor Neville Be it resolved that Council receives the Renewable Energy Policy, as amended; And further that Council approves the Renewable Energy Policy, as amended, and approve Bylaw#16-82 to adopt the Policy; And further, that Council concur with the Planning and Development Committee to attend the County of HaliburtonCouncil Meeting to present the Renewable Energy Policy as a delegation on a date yet to be determined. FINANCE AND GENERAL GOVERNMENT a) Report # Finance Re: Section 357's Applications. Res. # Moved by Deputy Reeve Murdoch Be it resolved that Report #16-O05 Finance Section 357 s be received as information; And further that the Section 357 applications for adjustment of taxes identified in Report # Finance be approved. b) Report # Clerk Re: Bill Sexual Violence and Harassment Legislation. Res. # Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that Report # Clerk Bill132: Sexual Violence and Harassment Legislation be received as information; And further that Council directs staff to proceed with the amendments to the Respect in the Workplace Policy as set out in Bill132 Sexual Violence and Harassment Action Plan Act (Supporting Survivors and Challenging Sexual Violence and Harassment), 2016; June 30, 2016 Council Minutes Page 12

13 And further that staff present the amended Policy to Council at a future Council meeting, prior to September 8, 2016, for review and adoption. c) Report # Deputy Clerk Re: Road Closure Request - Music by the Gull. (Pre-approval granted at the June 9, 2016 Committee of the Whole Meeting by resolution # to approve the road closures for the Friday night events excluding Friday July 1, 2016 and including Saturday, July 2, 2016 through to Friday, September 2, 2016) cl) Minden Hills Service Ontario Office Closure Res. # Moved by Councillor Neville Whereas the Ministry of Government & Consumer Services has announced it is closing the Service Ontario Centre in the Township of Minden Hills located within the County of Haliburton; And Whereas there is a Service Ontario Office located in the village of Haliburton in the Township of Dysart, et al which is located approximately 50 kilometres (round trip) from the Town of Minden Hills; And Whereas the Service Ontario Office located in the village of Haliburton does not offer the same level of services as the Minden Hills Office; And Whereas the closest Service Ontario Office with the same level of service is located approximately 148 kilometres (round trip) from Minden Hills; And Whereas the Service Ontario Office in the Township of Minden Hills is centrally located within Minden Hillon a major Provincial Highway, has recently undergone renovations, and provides for ample parking and is accessible for persons with disabilities; And Whereas the Township has several businesses, including seven vehicle dealerships that face increased costs, inconvenience and increased wait times to their customers ifthe Township of Minden Hills Service Ontario is closed; And Whereas the Township of Minden Hillswhich has significant gaps in existing broadband internet services which speed and quality is problematic at the best of times; And Whereas closing the Service Ontario Office in Minden Hillswould cause unnecessary hardship to young families and seniors who do not have internet access or transportation to attend a Service outside the Township; And Whereas the government did not consult with the Township and has provided no supporting information or business case to support its decision; Now therefore be it resolved that the Council of the Township of Minden Hills respectfully requests the Minister of Government and Consumer Services to immediately reverse the decision to close the Service Ontario Centre in Minden Hillsto ensure Minden Hills businesses and residents can access government services where they live and work; And further that a copy of this resolution be fonivarded to the Minister of Government & Consumer Services and HaliburtonKawarthaLakesBrockMPP Laurie Scott. e) Report # Clerk Re: Quotes for Production of the Haliburton Highlands Help Directory. Res. # Moved by Deputy Reeve Murdoch That Report #16O12Clerk Quotes for Production Costs for Haliburton Highlands Help Directory be received as information; June 30, 2016 Council Minutes Page 13

14 And further, that Council acknowledges and expresses their appreciation to KPMG for their kind and generous donation; And further that Council direct that 1000 copies of the directory be printed at a cost of $ plus applicable taxes, to be funded as follows: KPMG (donation) $ and the Corporation of the Township of Minden Hills(Operating funds) $ plus all applicable taxes. And further, that Council direct staff to submit an acknowledgement with KPMG to the organization for inclusion in the directory. statement in consultation f) Councillor Sayne Verbal Report Re: Council Member Attendance at Conferences. Res. # Moved by Councillor Sayne Seconded by Deputy Reeve Murdoch Be it resolved that Council acknowledges a request from Councillor Sayne regarding Council reporting on attendance at Conferences; And further that Council concurs with the recommendation and directs that Council shall provide a verbal, or written report, at a Committee of the Whole or Regular Meeting of Council, following attendance at Conferences. g) Report #16-13 Clerk Re: Delegation request for Make it Minden Events. Res. # Moved by Councillor Sayne That Report #16013Clerk Delegation "Make it Minden Requests be received as information; And further that Council approves the placement of the Make it Minden events signage on Bobcaygeon Road (Main Street) prior to July 1, 2016 to the end August 2016; And further, that Council approves the July 13, 2016 Float Your Hull Down the Gull event commencing at Rotary Park subject to proof of liabilityinsurance in the amount of $5,000,000.00, with the Township of Minden Hills named as additional insured; And further, that Council waives Policy #83, and associated fees, being a policy to regulate sidewalk table and chair encroachments for food and beverage establishments, and to permit all downtown merchants to place tables and/or chairs on August 17, 2016 in order to participate in the Make it Minden sidewalk sale. QUESTIONS FROM THE MEDIA There were two questions asked from the media. The first question asked was for the date and time of the HP Superstore Open House. The second question referred to Report and ifthe report was related to the private Bob Lake boat launch. The Reeve commented that a date and time has not been mentioned for an Open House at HP Superstore and Report is a different property owner. QUESTIONS FROM THE PUBLIC There were no questions from the public. CLOSED SESSION Res. # Moved by Councillor Neville Be it resolved that Council proceed into Closed Session at 12:33 p.m. for the purposes of discussing: June 30,2016 Council Minutes Page 14

15 2019), o Two items pertaining to personal matters about an identifiable individual(s), including municipal or local board employees in accordance with Section 239(2) (b) of the Municipal Act, 2001, S.O. 2001, as amended; 0 One Item pertaining to advise that is subject to solicitor-client privilege, including communications necessary for that purpose in accordance with Section 239(2) (f) of the Municipal Act, 2001, S.O. 2001, as amended; 0 One Item to discuss a matter pertaining to labour relations or employee negotiations, in accordance with Section 239(2) (d) of the Municipal Act, 2001, as amended. OPEN SESSION RESUME Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council adjourn its Closed Session at 12:55 p.m. and Open Session Resume. Res. # Moved by Councillor Sayne Be it resolved that Council approves the direction given in Closed Session. Res. # Moved by Deputy Reeve Murdoch Be it resolved that Council approve the draft By-law for Non Bargaining Employees, amended to reflect the recently approved CUPE Contract, as well as annual increases to all Non Bargaining Employees, Volunteer Fire Fighters and Council, in accordance with the annual increases noted in the recently approved Contract with the unionized employees (2016 retroactive to January 1, 2016 and January 15*of each subsequent year respectively. BY-LAWS By-law PLDBL (Deeming - By-law) By-law SRA (Bob Lake) By-law PLDBL (Deeming By-law) By-law Fees & Charges By-law By-law Appoint CEMC By-law Non-Union Benefits - Full Time Employees By-law Adopt a Memorial Tree - and Bench Program Policy By-law Adopt a Renewable Energy Policy By-law To authorize the Site Plan Agreement Res. # Moved by Councillor Sayne Be it resolved that that following Bylawsbe received and read a first time, considered second and third time and finally passed with the Corporate Seal affixed: By-law PLDBL (Deeming By-law) By-law SRA (Bob Lake) By-law PLDBL (Deeming By-law) By-law Fees & Charges By-law - By-law Appoint CEMC - By-law Non-Union Benefits Full Time Employees - - By-law Adopt a Memorial Tree and Bench Program Policy - By-law Adopt a Renewable Energy Policy By-law To authorize the Site Plan Agreement - read a June 30, 2016 Council Minutes Page 15

16 CONFIRMINGBY-LAW Res. # Moved by Deputy Reeve Murdoch Be it resolved that By-law 16-87, being a by-law to confirm the proceedings of Council held during its Regular Meeting on June 30, 2016 be received, read a first time, considered read a second and third time and finally passed with the Corporate Seal af?xed. ADJOURNMENT Res. # Moved by Councillor Neville Seconded by Deputy Reeve Murdoch Be it resolved that the June 30, 2016 Council Meeting is hereby adjourned at 12:58 p.m. Brent Devolin, Reeve '/ n Nevvhook, Clerk June Council Minutes Page 16