7:00 p.m. Regular Meeting May 26, 15

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1 HELD AT: CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: ATTENDANCE: Berlin Township House, 3271 Cheshire Rd., Delaware, OH Steve, Trustee Chairman The Pledge of Allegiance was led by Joe Pichert Steve, Adam Fleischer Absent, Ron and Claudia smith, Fiscal Officer Joe & Toni Korleski, Joe Pichert, Craig Hall, Chet Heid & Linda Grubb PUBLIC COMMENT: stated they had a policy regarding public comment and asked if there were any. Linda Grubb said she had signatures for the ditch petition and it was ready to be filed. The two trustees in attendance also signed it. RESOLUTION APPROVE SUPPORTING THE PIATT ROAD DITCH PETITION AS SUBMITTED BY LINDA GRUBB yes and yes RESOLUTION APPROVE $500 TO DELAWARE COUNTY BOARD OF COUNTY COMMISSIONERS FOR BOND FOR PIATT ROAD DITCH PETITION yes and yes RESOLUTION APPROVE THE 5/7/2015 SPECIAL MEETING MINUTES AND DISPENSE WITH THE READING CHANGING THE NAMES IN ATTENDANCE TO SCOTT STEPHENS NOT SCOTT SANDERS yes and yes RESOLUTION APPROVE THE 5/11/2015 MEETING MINUTES AND DISPENSE WITH THE READING yes and yes FISCAL OFFICE: 2 nd Amended Certificate RESOLUTION APPROVE 2 ND AMENDED CERTIFICATE OF ESTIMATED RESOURCES AS PROVIDED BY DELAWARE COUNTY AUDITOR DATED MAY 7, 2015 General Fund $3,410, MVL Fund $ 18, Gasoline Tax Fund $ 188, Cemetery Fund $ 100, Cemetery SPRBA $ 100, Fire Fund $1,441, Zoning Fund $ 133, MVL-Permissive Fund $ 122, Note Payable-Hollenback $ Note Payable-Piatt $

2 Capital Project-Parks $ 2, Public Works Commission $ 49, TOTAL $5,584, yes and yes 2016 Budget Smith reminded the trustees that they should be working on the budget for 2016 as the budget hearing would be in July. Out of Office Notification Smith said she was not aware that Fleischer was out of the office for two weeks and she had checks to be signed last week. was also out for a few days so she was trying to come up with a way to let everyone know when we will be out of the office and found a calendar on Outlook. She sent them an sharing her calendar and asked them to see if they can see what she has on hers and if this would work for everyone. said he has found that Microsoft varies on how it s setup and not sure how well it will work but there are others out there but will check to see if it works. Smith said the Berlin 4 H group planted flowers and she wanted to thank them for that and said the Boy Scouts came in and placed flags in the cemetery so he wanted to thank them for that also. RESOLUTION ACCEPT RESIGNATION FROM BARBARA SHERMAN FROM BZA EFFECTIVE JUNE 30, 2015 yes and yes OLD BUSINESS: Bike Trail and New Township Amenities- said they don t have any new updates and are waiting on a master plan from Preservation Parks. He said he has spoken to Irwin as if we get trails then we will have maintain them. He would like to visit the Complete Streets that Liberty Township did and see if that is something that we would like to do. He explained that it is something the trustees put in place and when developers come in they have to make it a part of their plan making them responsible for the trails not the township. He asked that this be placed on the agenda for the July meeting. CEMETERY: stated that foundations have been set. FIRE DEPARTMENT: RESOLUTION APPROVE $5,520 TO FIRE SAFETY SERVICES INC FOR FOAM PRO FOAM SYSTEM TO REPLACE BROKEN ONBOARD SYSTEM FOR ENGINE 391 yes and yes RESOLUTION APPROVE $4,002 TO FIRECATT, LLC. FOR FIRE HOSE TESTING AND INSPECTION Discussion: said he would like this be added to the requisitions that are submitted at the beginning of the year. Pichert said they used to do this themselves but by the time they bring in the employees to do it the cost is the same and it reduces the townships liability on employees if they slip and fall off the truck. yes and yes RESOLUTION APPROVE $3, TO ZOLL MEDICAL CORP FOR AED PRO & LITHIUM BATTERY PACK TO REPLACE OUTDATED LIFEPACK AED 2

3 yes and yes RESOLUTION APPROVE $1,668 TO CMC RESCUE FOR MULTI PURPOSE ROPE RESCUE DEVICE yes and yes RESOLUTION APPROVE $ TO BLUE RIBBON FACTORY FOR FIREFIGHTER ACCOUNTABILITY TAGS & APPARATUS ACCOUNTABILITY PASSPORTS yes and yes said he went to the Fire/EMS Grant discussion at Orange Township and told them what his concerns were regarding the study and that he would like to be a part of writing the guidelines for the study. He stated the southern townships are looking for sales tax money to help pay for the fire/ems service that they are providing as they have separate stations and do not talk to each other. The northern townships feel they have good service as they have the EMS people located in their fire stations and are well working with them. ROAD DEPARTMENT: RESOLUTION APPROVE $18, TO DELAWARE COUNTY ENGINEER FOR GRADER PATCH & ASPHALT LEVELING ON HEVERLOO ROAD yes and yes RESOLUTION APPROVE 2015 ROAD IMPROVEMENT PROGRAM CONTRACT WITH DELAWARE COUNTY AND SHELLY & SANDS, INC IN THE AMOUNT OF $161, WHICH INCLUDES ALL ROADS LISTED ON THE PROJECT SUMMARY AND TO ESTABLISH TRUSTEE FLAHERTY AS PROJECT LEAD FOR TRUSTEES yes and yes RESOLUTION APPROVE BRODI IRWIN OR HIS DESIGNEE AS PROJECT MANAGER FOR 2015 ROAD IMPROVEMENT PROGRAM yes and yes said Irwin spoke with Mike Metzger about the REA that we submitted for Curve Road for the 2016 OPWC grant and his recommendation was that it be done in one shot not two as we submitted. The total engineer s estimate was $529,000, $50,000 which the county would contribute and if we upped our contribution to $125,000 that would make OPWC s share under $400,000. Metzger didn t think that since we were just approved for Baker Road that we would get it again as it is usually an every other year thing. stated that the sign foundation is in and needs to cure and then Irwin will get with the electrician to get it done and it should be installed the third week of June. Training will be held on how to operate it. TRUSTEES: Nothing 3

4 ZONING DEPARTMENT: RESOLUTION RECESS TO EXECUTIVE SESSION FOR CONSIDERATION OF POTENTIAL PENDING LEGAL MATTER TWO TRUSTEES, CHET HEID AND FISCAL OFFICER ATTEND-8:05 P.M. yes and yes RESOLUTION MOTION TO RETURN TO REGULAR SESSION AT 8:15 P.M. yes and yes We met in executive session and no decisions or actions were taken. said we have problems that continue to persist at RCD dating back to last year. He knows they had a lighting contractor make improvements to the property to try to correct the problem however there is still a problem that exists and they are still out of compliance with our zoning code and we have notifications from the owner of the property and the owners attorney that they are not taking any further action to correct the issues. He feels the board as no choice but to pursue enforcement of our zoning code with prosecution. RESOLUTION APPROVE AUTHORIZING CHET HEID TO PURSUE LITIGATION WITH RCD FOR VIOLATION OF OUR ZONING CODE PARTICULARLY TO LIGHT OUTPUT OF A PROPERTY AND DESIGNATE HEID AS SOURCE OF CONTACT FOR MARK FOWLER OF THE PROSECUTORS OFFICE TO PROCEED. Discussion: indicated that we have been working with the prosecutor s office on this since day one to try to correct this situation without getting to this point. said he doesn t feel we are hard to work with and a very simple solution is to just cover up the lights somehow. We do not want to affect their commercial sales or the security of their lot but we can t have a property shining light onto another individual s property. would like Fleischer be the trustee designee to make any trustee communication that needs done. yes and yes FUTURE MEETINGS: 8/10/15 Trustee Meeting LATE ITEMS: said he spoke with Scott Belcastro that was to look at the lighting. RESOLUTION MOTION TO ADJOURN yes and yes Meeting adjourned by Chairman at 8:30 p.m. Steve, Trustee ATTEST: Claudia Smith, Fiscal Officer ABSENT Adam Fleischer, Trustee Ronald W., Trustee 4

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