Monday, September 18, Board Room Municipal Hall Avenue Surrey, B.C. Monday, September 18, 1989 Time: 3:42 p.m.

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1 Monday, September 18, 1989 Board Room Municipal Hall Avenue Surrey, B.C. Monday, September 18, 1989 Time: 3:42 p.m. Present: Chairman - Alderman Higginbotham; Mayor Bose; Aldermen Hunt, Schrenk, Robinson, McKinnon, Villeneuve, and Fomich. Alderman Ralston entered the meeting as noted in the minutes. Absent: Alderman Hunt. Also Present: Deputy Municipal Manager, Deputy Municipal Clerk and Marg Jones, Administrative Assistant. A. MANAGER'S REPORT 1. Manager's report to be considered. Item No. C205 South Surrey Arena Options The Deputy Municipal Manager commented that each option is based on the provision of an olympic sized ice surface, however, the project cost vary due to the changing structure size necessary to accommodate increased seating and banquet facilities. At the present time, $4,500, has been identified to fund this project. A review of each of the options indicates the following funding shortfalls: Project Offsite Funding Cost Services Available Shortfall Option A 500 seats $4.7M $0.6M ($4.5M) $0.8M " B 1200 seats 5.2M 0.6M ( 4.5M) 1.3M " C 1200 seats* 5.6M 0.6M ( 4.5M) 1.7M " D 3000 seats 7.6M 0.6M ( 4.5M) 3.7M " E 5000 seats 8.8M 0.6M ( 4.5M) 4.9M *includes banquet facility The Deputy Municipal Manager reported that it is the Municipal Manager's recommendation that the Municipality proceed with Option A because it satisfies the objective of providing community oriented service

2 and that it is closest to the budget parameters established by the Municipal Council. We are not convinced that the extra $500,000 to provide 700 additional seats in Option B provides value when one considers: (a) The lost opportunity to redirect the $500,000 to the development of parkland or the construction of a community facility. (b) Minimal numbers of times that events will occur requiring the 1,200 seat capacity. These options should be referred to the Parks and Recreation Commission for comment on community needs, projected utilization and associated operating costs. The Deputy Manager was recommending that Options A, B and C be referred to the Parks & Recreation Commission for review and recommendation. The Chief Inspector was in attendance and reviewed Options A to E with the Committee members. Alderman Ralston entered the meeting at 3:50 p.m. The Chief Inspector noted that the costs increased dramatically with a steel structure. COUNCIL-IN-COMMITTEE RECOMMENDATION That approval be given to proceed to design the South Surrey Ice Rink on the basis of Option B with provision for appropriate retrofitting for banquet facilities at a later date and further, that Option B be referred to the Parks and Recreation Commission for comment. Before the recommendation was put: recommended that this matter be tabled until a report and recommendation is received from the Parks and Recreation Commission on Options A, B and C, with consideration of all matters discussed by Council, including: - operating costs - type of seats - time keeping and score clock - acoustics - parking - all capital costs - kitchen facilities - financial plan and that the Commission be requested to comment within four weeks. CARRIED with Alderman Fomich against. Item No. C206 Design Options for the South Surrey Ice Rink

3 Item C206 was discussed in conjunction with Item C205. Item No. C207 Municipality Location of Municipally Approved Sites for the Deposition of Soil within the Item C207 was forwarded to the Regular Council meeting for consideration. Item No. C208 Select Committee on Social Planning - Terms of Reference Item C208 was not dealt with. B. ITEMS REFERRED BY COUNCIL 1. Broderick Letroy Avenue Pre-Clearance for a Licensed Cabaret A motion to approve pre-clearance for Application was tabled at the July 17th Regular Council meeting and referred to Council-In-Committee for discussion. File: This item was not dealt with. 2. "Local Improvement Sewer Main Construction By-law (5008), 1989, No ". At 4:18 p.m. To authorize the construction of a sanitary sewer main and related appurtenances and service connections on 82 Avenue, 152 Street east to #15297 lane east of 152A Street, 82 Avenue to end of land east of 152A Street, 82 Avenue to the end. Approved by Council: August 28, 1989 Manager's Report Item: R-392 At the Regular Council meeting on September 11, 1989, Council tabled By-law and referred it to Council-In-Committee for discussion. This item was not dealt with. Moved by Mayor Bose

4 Seconded by Alderman McKinnon That Council-in-Committee adjourn to the Committee Room to hear delegation presentations. CARRIED The meeting reconvened in the Committee Room at 4:20 p.m. C. DELEGATIONS 1. Cambridge Leaseholds Ltd. To discuss the Cambridge project at 152nd Street and Highway 10. Approved by Council: August 14, Res. No. V-271 File: This delegation was heard at Closed Council-in-Committee meeting. 2. Ocean Park Community Association To discuss their proposal for a library/community centre project on the library property and the adjacent municipal property. Approved by Council: August 14, Res. No. V-272 File: / Representatives of Ocean Park Community Association and Mr. Ib Hanson, Architect, were in attendance to discuss a proposal for a library community centre project on the library property and adjacent municipal property. Mayor Bose left the meeting at 4:55 p.m. D. ADJOURNMENT Mr. McCallum, President of the Advisory Council, identified other members of the Advisory Council involved in the project. Mr. McCallum then discussed the proposed financing which would include $2.2 million from the Municipality, $800,000 from a GO B.C. grant, $100,000 Federal funding, and $300,000 raised in the community. Mr. McCallum concluded his comments by requesting that Council give approval in principle to the project. Mr. Ib Hanson, Architect, was in attendance and gave a slide presentation on the project and displayed a model of the project as well. The Chairman then indicated this matter would be referred to the Manager for a report from the Treasurer to Council on financing and the extent to which this project could be accommodated in the capital expenditure plan.

5 Moved by Alderman McKinnon Seconded by Alderman Fomich That the Council-in-Committee do now adjourn to a Closed Council-in-Committee meeting in the Board Room. Defeated with Aldermen Robinson, Ralston and Villeneuve against. Mayor Bose returned to the meeting at 4:55 p.m. Moved by Mayor Bose Seconded by Alderman McKinnon That the above motion be reconsidered. Carried with Aldermen Robinson, Ralston and Villeneuve against. The following motion was then before the Committee. Moved by Alderman McKinnon Seconded by Alderman Fomich That the Council-in-Committee meeting do now adjourn to a Closed Council-in-Committee meeting in the Board Room. Carried with Aldermen Robinson, Ralston and Villeneuve against. The Council-in-Committee meeting adjourned at 4:58 p.m. and reconvened at 5:25 p.m. 3. Peace Arch and Semiahmoo Soccer Clubs To discuss the lack of soccer fields in South Surrey and to further request a larger budget for the Parks & Recreation Department with regard to soccer fields. Approved by Council: August 14, Res. No. V-284 File: A representative of the Peace Arch and Semiahmoo Soccer Clubs was in attendance to discuss the lack of soccer fields in South Surrey and to request that additional soccer fields be provided. The delegation pointed out that there are over 100 children involved in minor soccer and suggested it is inappropriate for soccer associations to be requested to restrict the growth of their associations. The delegation compared the number of grass fields in the Municipality, pointing out that there is a total of 50 grassed fields of which only five (5) are in the South Surrey area. The delegation stressed that a minimum of four (4) quality soccer fields are needed in South Surrey. If the fields are high quality

6 fields, then they can be used as multi-purpose. The representative also commented on the condition of the LaRonde field which had severe drainage problems. The Deputy Parks and Recreation Administrator estimated the costs of alleviating this problem to provide a fully useable field. The Chairman advised that a staff report would be prepared on this request for the Manager by the Parks and Recreation Administrator for consideration for Council, including the LaRonde field concern. 4. Residents of 152 Street & 82 Avenue To discuss the problems they are having with the installation of sewers in their area. Approved by Council: July 31, Res. No. V-108 File: Ms. Baxter of Avenue was present to comment on sewer installation in this area. Ms. Baxter described in detail an odor problem in this area that had resulted due to the lack of sewers. As well, Ms. Baxter commented on the polluted stream running through her property and the malfunctioning septic systems in this area. She further commented on steps that had been taken to alleviate the problem in this area. Ms Baxter commented on the engineering project to bring sewers into this area, advising that she is opposed to the manner in which the sewer service is being handled and the cost to the homeowner. Ms. Baxter pointed out that the residents are being requested to pay $3,500 for this service, not the normal $1,200. Ms. Baxter noted that the correspondence from the Municipality does not stipulate the exact cost. Ms. Baxter also commented on the location of the sewer service, noting that it will be at a point that is the furthest distance from her home. Ms. Davies of Street raised a number of questions concerning sewer service in this area which were discussed by the Committee and the Municipal Engineer. The Deputy Municipal Engineer indicated he would meet with the residents to discuss their concerns and explain the process. E. DELEGATION REQUESTS F. COUNCIL MEMBERS REPORTS G. OTHER COMPETENT BUSINESS 1. Amendment to Procedure By-law H. ADJOURNMENT Policy Manual Review Committee Note: At the last meeting this item was discussed, discussion concluded at the end of Section 10(30)(d) on Page 28. This item was not dealt with.

7 The Council-in-Committee meeting adjourned at 6:05 p.m. CLKMIN 4033