MINUTES OF A REGULAR COUNCIL MEETING HELD IN CITY HALL COUNCIL CHAMBERS DOUGLAS CRESCENT, LANGLEY BC MONDAY, MAY 5, 2014 AT 7:00 PM

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1 MINUTES OF A REGULAR COUNCIL MEETING HELD IN CITY HALL COUNCIL CHAMBERS DOUGLAS CRESCENT, LANGLEY BC MONDAY, MAY 5, 2014 AT 7:00 PM Present: Acting Mayor Schaffer, Councillors Arnold, James, Hall, Martin and Wallace F. Cheung, Chief Administrative Officer D. Leite, Director of Corporate Services G. Minchuk, Director of Development Services and Economic Development K. Hilton, Director of Recreation, Culture & Community Services R. Bomhof, Director of Engineering, Parks & Environment P. Kusack, Deputy Corporate Officer Public 17 Press 2 Acting Mayor Schaffer opened the meeting requesting a motion to amend the agenda to correct a procedural error with regard to the advertisement of the Committee of the Whole. Motion #14/107 MOVED BY Councillor Martin SECONDED BY Councillor Wallace THAT the agenda of the May 5, 2014 regular council meeting be amended to move first reading of Bylaw 2926 before the Committee of the Whole. **************************************************** Councillor James excused herself from the meeting at 7:02 p.m. **************************************************** BYLAWS a) Bylaw 2926 First reading of a bylaw to amend the Financial Plan Motion #14/108 MOVED BY Acting Mayor Schaffer SECONDED BY Councillor Hall

2 Page 2 THAT the bylaw cited as the Financial Plan , 2013 No. 2908, Amendment No. 2 Bylaw, 2926 be read a first time. BEFORE THE QUESTION WAS CALLED Acting Mayor Schaffer explained that there was a procedural error in that first reading of the bylaw needed to take place prior to commencing discussion about the subject bylaw at Committee of the Whole. Motion #14/109 MOVED BY Councillor Hall SECONDED BY Acting Mayor Schaffer THAT Financial Plan , 2013 No. 2908, Amendment No. 2 Bylaw, 2926 be amended by removing item #1 (204 th Street Overpass) on the explanatory note from the bylaw. Motion #14/110 MOVED BY Councillor Hall SECONDED BY Councillor Martin THAT the above amending motion be postponed until after Council deals with a different amendment to Bylaw 2926 to remove item #4 (Open for Business) on the explanatory note to allow Councillor James to take part in the remainder of the discussion about Bylaw Motion #14/111 MOVED BY Councillor Martin SECONDED BY Councillor Arnold THAT Financial Plan , 2013 No. 2908, Amendment No. 2 Bylaw, 2926 be amended by removing item #4 (Open for Business) on the explanatory note from the bylaw. THE QUESTION WAS CALLED ON THE AMENDMENT and same was Councillor James returned to the meeting briefly at 7:06 p.m. Councillor James was advised that first reading of Bylaw 2926 was still on the floor at which time she excused herself from the meeting immediately. Motion #14/112 MOVED BY Councillor Hall SECONDED BY Acting Mayor Schaffer

3 Page 3 THAT Financial Plan , 2013 No. 2908, Amendment No. 2 Bylaw, 2926 be amended by removing item #1 (204 th Street Overpass) on the explanatory note from the bylaw. BEFORE THE QUESTION WAS CALLED ON THE AMENDMENT Councillor Hall noted that he felt the 204 th Street Overpass item should be removed from Bylaw 2926 and have a new bylaw created for that item alone triggering a new Committee of the Whole. THE QUESTION WAS CALLED ON THE AMENDMENT and same was DEFEATED Acting Mayor Schaffer, Councillors Martin, Wallace and Arnold opposed. THE QUESTION WAS CALLED ON THE MAIN MOTION AS AMENDED and same was Councillor Hall opposed. ******************************************** Councillor James returned to the meeting at 7:14 p.m. ******************************************** Motion #14/113 MOVED BY Councillor Hall SECONDED BY Councillor Martin To recess the Regular Council Meeting until after the Committee of the Whole. COMMITTEE OF THE WHOLE Motion #14/114 MOVED BY Councillor Wallace SECONDED BY Councillor Arnold THAT Council resolve into Committee of the Whole. Councillor Hall opposed. a) BYLAW 2926: FINANCIAL PLAN AMENDMENT BYLAW The Director of Corporate Services provided an overview of the proposed amendments. He noted with the exclusion of item #4 there were eleven items within the financial plan amendment

4 Page 4 bylaw and described them in general terms. Acting Mayor Schaffer invited the public to provide input on the proposed bylaw. - Mr. Paul Albrecht - #21, Avenue Mr. Albrecht made inquiries about the 204 th Street Overpass project, the Douglas Park Water Park project, and the Fraser Highway Curb Bulges. Staff provided clarification on each of the points. Mr. Albrecht thanked Applewood Kia for the grant provided to the City for improvements in the dog off leash park and expressed support for the Langley Lawn Bowling project as well. He inquired about the remainder of the items in the bylaw and staff provided information as required. Motion #14/115 MOVED BY Councillor Martin SECONDED BY Councillor Wallace THAT the Committee of the Whole rise and report at 7:27 p.m. Councillor Hall opposed. Acting Mayor Schaffer called the regular council meeting to order at 7:27 p.m. 1) ADOPTION OF THE AGENDA Motion #14/116 MOVED BY Councillor Arnold SECONDED BY Councillor James REGULAR COUNCIL MEETING THAT the agenda of the May 5, 2014 Regular Meeting of Council be adopted as circulated. BEFORE THE QUESTION WAS CALLED Motion #14/117 MOVED BY Councillor James SECONDED BY Councillor Martin THAT the agenda be amended to move the Delegation portion of the meeting before Business Arising from Committee of the Whole. THE QUESTION WAS CALLED on the motion as amended and same was

5 Page 5 2) MINUTES Motion #14/118 MOVED BY Councillor Wallace SECONDED BY Councillor James THAT the minutes of the regular meeting held on April 14, 2014 be adopted as circulated. 3) DELEGATIONS a) Kristy Kwan, BBA, CA BDO Dunwoody LLP Audit Report The Director of Corporate Services provided a brief explanation about the 2013 Consolidated Financial Statements and Ms. Kwan reviewed the audit report and advised that the City had received a clean audit report. There was discussion about how the audit process reports out potential claims against the City. Motion #14/119 MOVED BY Councillor Martin SECONDED BY Councillor Arnold THAT City Council approve the 2013 Consolidated Financial Statements. b) Nigel Thom Fibromyalgia Well Spring Foundation Promote: May 12 - National Fibromyalgia Day; and May 10 - Free us from Fibro Walk Event Mr. Thom described the work that the Fibromyalgia Well Spring Foundation does in the community and noted that they have support groups in five cities as well as online. They attend many community events to educate the public and raise awareness about the disease and they travel to events and speaking engagements around the province as well. He noted partnerships within the community, the success of the thrift shop, and upcoming fundraising events. c) Local Government Awareness Day Recognition Sponsors: McDonalds Restaurants Baljit Gill, Restaurant Manager

6 Page 6 Fortis BC Amy Hennessy, Community Relations Manager Contest Winner: Ethan Bosiak, Student, Alice Brown Elementary Councillor James congratulated the contest winner, Ethan Bosiak, and thanked the sponsors for their participation in Local Government Awareness Day. Ms. Gill from McDonalds and Ms. Hennessy from Fortis BC thanked Council for the opportunity to sponsor the event and expressed appreciation for the participation from the local schools. 4) BUSINESS ARISING FROM COMMITTEE OF THE WHOLE a) Bylaw 2926 Second and third reading of a bylaw to amend the Financial Plan Motion #14/120 MOVED BY Councillor Martin SECONDED BY Councillor James THAT the bylaw cited as the Financial Plan , 2013 No. 2908, Amendment No. 2 Bylaw, 2926 be read a second time. THAT the bylaw cited as the Financial Plan , 2013 No. 2908, Amendment No. 2 Bylaw, 2926 be read a third time. BEFORE THE QUESTION WAS CALLED there was discussion about the original contract, budget and expropriation for the 204 th Street Overpass project and discussion about the Fraser Highway curb bulges. THE QUESTION WAS CALLED and same was Councillor Hall opposed. 5) COMMUNITY SPOTLIGHT a) Joe Hargitt, Development Director Ronald McDonald House BC New Ronald McDonald Family Room at Surrey Memorial Hospital Mr. Hargitt described the mandate of, and the work done at, the Ronald McDonald House. He noted that a new House is being built that will increase the number of rooms from 13 to 73 and serve 2300 families per year. Ronald McDonald House is a home away from home for families that have a sick child in hospital. They are not a medical facility; they provide accommodation for families from all over BC and other parts of western

7 Page 7 Canada. Surrey Memorial has a new Family Room opening in June 2014 that is a full service facility that will serve 5000 families per year and consists of four bedrooms, a kitchen, and bathrooms with shower facilities. It can be used for overnight visits, or daytime visits and provides a place for families to rest while waiting on tests or appointments for the entire day. Ronald McDonald House has started a $200,000 capital fundraising campaign to help cover the shortfall in funding however he noted that the Family Room will open as scheduled despite the shortfall. Donations can be made on their website. b) Lee Holeczek, President/Search Manager Central Fraser Valley Search and Rescue (CFVSR) Overview and information sharing about the CFVSR Emergency Preparedness Week May 4-10 Mr. Holeczek started by advising that Emergency Preparedness Week is May The Central Fraser Valley Search and Rescue (CFVSR) serve the City and Township of Langley and the City of Abbotsford. He reviewed the types of incidents that the CFVSR respond to including disasters, inland water, ground searches, body recovery and evidence searches. They also assist other jurisdictions when needed, for example they responded to the 2003 Kelowna wild fires. He noted that some funding is provided by the three municipalities and other than that they rely on grant funding. He reviewed their response times and noted that there are 37 members of the CFVSR. 6) MAYOR S REPORT Upcoming Meetings Regular Council May 12, 2014 Regular Council June 9, Televised Metro Vancouver Councillor Martin Nothing to report Library Happenings Councillor James Nothing to report. Engineering Update Rick Bomhof, Director of Engineering, Parks & Environment The Director of Engineering, Parks & Environment reviewed the new recycling program that will start May 19 th with Multi Material BC. He noted that additional products will now be recyclable including plastic containers, Styrofoam, aluminum foil containers, aerosol cans, and plastic garden pots. Brochures are being sent to single family homes currently along with the delivery of a new lime green bin for glass recycling, which must be separated as of May 19. Notices have been placed in the newspaper to help inform residents of the new program. It was noted that multi-family residential properties will not be able to recycle glass curbside until June 17. Between May 19 and June 17 multifamily residents should save their glass for recycling or drop it off at a MMBC depot.

8 Page 8 Depots are listed on the City s website. The Director of Engineering, Parks & Environment reviewed current activities being undertaking by the engineering, parks and operations divisions for the month of May. There was an inquiry if the costs incurred for the work on the Timms Community Centre project thus far will be taken from the $14 million budget. Staff advised that the $14M is a fresh budget and previous costs to date can be researched and reported back by the next council meeting. Recreation Update Kim Hilton, Director of Recreation, Culture & Community Services The Director of Recreation, Culture & Community Services advised that the following special events are taking place in May: Youth Week, Move for Health Day, the 4 th Annual Arts, Culture & Heritage Open House, and the Tri-It Triathlon. She reviewed upcoming programs and advised that the Recreation Guide lists details of a large variety of programs and activities available. She noted that Al Anderson Memorial Pool is opening on May 9. Acting Mayor Schaffer thanked the organizers of the Youth Week activities and noted he enjoyed the bowling night. ************************************** Councillor Martin left the meeting at 9:09 p.m. ************************************** 52 nd Annual Langley Walk Councillor Wallace Councillor Wallace advised that the event was very successful with over 500 people participating in the annual walk this year despite the rain storm. She thanked the volunteers, the many community sponsors for their support, and the Township for another successful partnership this year. A special thanks to the City Youth Council members for providing face painting at the event. ******************************** Councillor Martin returned at 9:09 p.m. ******************************** 7) BYLAWS a) Bylaw 2934 Final reading of a bylaw to levy property value taxes for municipal purposes for the year Motion #14/121 MOVED BY Councillor Martin SECONDED BY Councillor Hall THAT the bylaw cited as the 2014 Tax Rates Bylaw, 2014, No be read a final time.

9 Page 9 8) COMMITTEE REPORTS a) Parks and Environment Advisory Committee Invasive Species Motion #14/122 MOVED BY Councillor Hall SECONDED BY Acting Mayor Schaffer THAT Council direct staff to investigate the issues and locations of invasive plant species within the City and provide Council with recommendations for action. BEFORE THE QUESTION WAS CALLED Councillor Hall advised that the committee s goal is to have a long term action plan to deal with invasive plant species. There was discussion about the work that the Langley Environmental Partners Society (LEPS) has done with the $50,000 grant the City provided to them the last two years to fund environmental work in the community. There was discussion about the costs and staff resources associated with this type of work and it was noted that there is no budget for it in There was discussion about asking the local environmental organizations to get together and have a coordinated effort to investigate the issues and locations of the invasive species. THE QUESTION WAS CALLED and same was DEFEATED Councillors Arnold, James and Martin opposed. Motion #14/123 MOVED BY Councillor Hall SECONDED BY Councillor Wallace THAT Council refer this matter to the Parks and Environment Advisory Committee that they might establish a task force regarding invasive species moving toward the 2015 Council budget deliberations. BEFORE THE QUESTION WAS CALLED it was noted that any report or recommendations that come back from the task force would be subject to the budget process. THE QUESTION WAS CALLED and same was

10 Page 10 9) ADMINISTRATIVE REPORTS a) 2013 Council Remuneration & Financial Information Act Reference: Report to Council dated April 30, 2014 Report No.: File No.: Motion #14/124 MOVED BY Councillor Arnold SECONDED BY Councillor Hall THAT the Report on Council Remuneration and Expenses as required by Section 168 of the Community Charter be adopted. THAT the Statement of Financial Information as required by the Financial Information Act be adopted. BEFORE THE QUESTION WAS CALLED the Director of Corporate Services noted this is a public report out of annual costs and expenses and is required under provincial legislation. THE QUESTION WAS CALLED and same was b) Out of Province Travel Roy Beddow Reference: Report to Council dated April 15, 2014 Report No.: File No.: Motion #14/125 MOVED BY Councillor James SECONDED BY Councillor Wallace THAT Mr. Roy Beddow, Deputy Director of Development Services & Economic Development, be authorized to attend the 2014 Canadian Institute of Planners Annual Conference in Fredericton, New Brunswick from July 9-12, BEFORE THE QUESTION WAS CALLED the Director of Development Services & Economic Development noted that the conference provides a wealth of information in sessions on contemporary planning and best practices. THE QUESTION WAS CALLED and same was

11 Page 11 c) Out of Province Travel Councillor Rosemary Wallace Reference: Report to Council dated April 29, 2014 Report No.: File No.: Motion #14/126 MOVED BY Councillor Arnold SECONDED BY Councillor James THAT Councillor Rosemary Wallace be authorized to attend the 2014 Creative City Summit in Hamilton, Ontario from June 11 14, BEFORE THE QUESTION WAS CALLED Councillor Wallace noted that attending the conference would be beneficial to the City with regard to public art, cultural planning and innovative projects to integrate culture with planning initiatives and creating cultural hubs in the community. THE QUESTION WAS CALLED and same was 10) NEW AND UNFINISHED BUSINESS a) Motions & Notices of Motion: None b) Correspondence i) explorasian May is Asian Heritage Month ; explorasian 2014 Festival File No ii) Multiple Sclerosis Society of Canada May is MS Awareness Month File No c) New Business: None

12 Page 12 Motion #14/127 MOVED BY Councillor Arnold SECONDED BY Councillor Wallace ADJOURNMENT: 9:48 p.m. ACTING MAYOR Certified Correct: pdk DEPUTY CORPORATE OFFICER