Corporation of the Township of Selwyn. Regular Council Meeting Tuesday, November 24, Council Chambers, 1310 Centre Line

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1 Page 1 of 7 Corporation of the Township of Selwyn Regular Council Meeting Tuesday, Council Chambers, 1310 Centre Line A regular meeting of the Council of the Township of Selwyn was held on Tuesday, at the Council Chambers, 1310 Centre Line. Present: Staff Present: Mayor Mary Smith Deputy Mayor Sherry Senis Councillor Donna Ballantyne Councillor Gerry Herron Councillor Anita Locke Janice Lavalley, Chief Administrative Officer R. Lane Vance, Manager of Finance/Treasurer Robert Lamarre, Manager of Building and Planning Angela Chittick, Clerk Jeannette Thompson, Planner/Economic Development Officer (left at 9:30 PM) Mike Richardson, Manager of Recreation Services (left at 9:30 PM) Stephen Crough, Manager of Public Works (left at 9:30 PM) Rick Dunford, Public Works Supervisor (left at 9:30 PM) Gord Jopling, Fire Chief (left at 9:30 PM) Michelle Thornton, Deputy Treasurer/I.T. Coordinator (left at 9:30 PM) Tania Goncalves, Deputy Clerk (left at 9:30 PM) The Council meeting commenced at 7:00 PM with Mayor Smith in the Chair. Declaration of Pecuniary Interest Councillor Gerry Herron declared pecuniary interest regarding agenda item 5(h) the execution of a merger agreement between Peter Hartleib, Clare Hartleib, Judy Nagy, and Michael Battaglia. Councillor Herron stated a direct business relationship with one of the parties in the merger agreement. Minutes Resolution No Minutes Deputy Mayor Sherry Senis Councillor Donna Ballantyne That the minutes of the regular Council meeting of November 10 th, 2015 be adopted. Deputations and/or Invited Persons and/or Public Meeting Brian Basterfield of Basterfield and Associates made a presentation to Council regarding concept plans for the proposed Woodland Acres Green Space Design and the Chemung Lion s Park Ultimate Frisbee Field Design. Resolution No Woodland Acres and Ultimate Frisbee Plans Deputy Mayor Sherry Senis Councillor Gerry Herron That the presentation by Brian Basterfield of Basterfield and Associates regarding the concept plans for the proposed Woodland Acres Green Space Design and the Chemung Lion s Park Ultimate Frisbee Field Design be received for information; and That the report of the Manager of Recreation Services regarding the Woodland Acres Park Green Space and the Chemung Lion s Park Ultimate Frisbee Field projects be received for information; and

2 Page 2 of 7 That the Township of Selwyn endorse in principle the general designs as presented by Brian Basterfield from Basterfield & Associates Inc. for the Woodland Acres Green Space and Chemung Lion s Park Ultimate Frisbee Fields projects prior to their inclusion in the 2016 capital budget. Township Planner Jeannette Thompson announced that a joint Township and County of Peterborough public meeting was being held in accordance with the Planning Act to consider a rezoning and an Official Plan amendment application. It was noted that the prescribed notice of public meeting was provided by prepaid first class mail to all residents within a 120 metre radius of the property subject to the planning application, as well as by way of a sign being posted on the site. It was noted that if a person or public body does not make oral submissions at the public meeting, or make a written submission to the Township of Selwyn or the County of Peterborough, before being passed, the person or public body is not entitled to appeal the decision of the Council of the Township in the case of the Zoning By-law amendment or the County of Peterborough in the case of the Official Plan amendment to the Ontario Municipal Board (OMB), nor can a person or public body be added as a party to the hearing of an appeal before the OMB unless, in the opinion of the Board, there are reasonable grounds to do so. Planner Keziah Holden and Douro-Dummer Deputy Mayor Karl Moher representing the County of Peterborough were present as the County is the approval authority for the Official Plan amendment application. A public meeting commenced at 7:30 PM to consider an application to amend the Comprehensive Zoning By-law and an Official Plan amendment for the Township of Selwyn, in accordance with Section 22 and 34 of The Planning Act. The amendment relates to the property described as Part Lot 8, Concession 4 municipally known as 640 Robinson Road in the Ennismore Ward. The subject lands are designated Rural; and are zoned Rural (RU). The proposed Zoning Bylaw Amendment related to the subject lands will change the zone category from Rural to Highway Commercial Exception 533 (C1-533) Zone in order to permit the use of the subject lands for a variety of small scale rural commercial and limited rural industrial uses. The Township Planner noted that the amendment will place a holding provision on the property, which will set out the requirement that the property owner enter into a site plan agreement with the municipality. The proposed Official Plan Amendment will place a site specific special policy area in the Highway Commercial designation which would permit a variety of small scale rural commercial and limited rural industrial uses to be located on three (3) new lots, which would be created by severance. The Planner noted that the County of Peterborough Public Works Department, Peterborough County-City Health Unit, Otonabee Region Conservation Authority, Enbridge Gas Distribution and Bell Canada had commented on the amendments and expressed no concerns. It was also noted that correspondence in support of the application was received from Jesse s Tap and Grill and Miller Pest Control. Keziah Holden, Planner for the County of Peterborough introduced County Council member Karl Moher as the County of Peterborough representative as the County approves the Official Plan amendment. Ms. Holden noted that anyone who wishes to be informed of the decision related to the Official Plan amendment must apply in writing to her to be informed. The applicants Joe and Kathy Young, and their planning agent Peter Joseph of EcoVue Consulting were in attendance and Mr. Joseph spoke in favour of the application. No one spoke in opposition of the application. There were approximately 29 members of the public present. The public meeting concluded at 7:41PM. Resolution No Zoning By-law Amendment 640 Robinson Road, Ennismore Ward Councillor Donna Ballantyne Councillor Anita Locke That the report of the Planner/Economic Development Officer regarding Official Plan and Zoning By-law Amendments related to lands described as Part Lot 8,

3 Page 3 of 7 Concession 4 in the Ennismore Ward - File Nos. 15OP & C be received for information; and That staff consider the input received resulting from the public consultation period in relation to the Official Plan and Zoning By-law amendment applications, and bring back a recommendation for Council s consideration at future Council meeting. Dick Crawford and Richard Cantin made a presentation to Council regarding concerns about the proposed Concession Street Sidewalk. Mr. Crawford presented Council with an alternative design for a sidewalk on the west side of Concession Street, Lakefield. Resolution No Concession Street Sidewalk Deputy Mayor Sherry Senis Councillor Gerry Herron That the presentation made by Dick Crawford and Richard Cantin regarding concerns about the proposed Concession Street sidewalk be received for information. Amy Rosborough made a presentation to Council supporting the construction of a sidewalk on the east side of Concession Street, Lakefield. Resolution No Concession Street Sidewalk Councillor Donna Ballantyne Councillor Gerry Herron That the presentation made by Amy Rosborough regarding the proposed Concession Street sidewalk be received for information. Barb Rosborough made a presentation to Council supporting the construction of a sidewalk on the east side of Concession Street, Lakefield. Ms. Rosborough also read an from Sheila Potter, who was unable to attend the meeting, in support of a sidewalk being constructed on the east side of the street. Resolution No Concession Street Sidewalk Councillor Anita Locke Councillor Donna Ballantyne That the presentation made by Barb Rosborough and received from Sheila Potter regarding the proposed Concession Street sidewalk be received for information. Stew Crawford of Crawford s Auto & Marine made a presentation to Council regarding concerns about the proposed Concession Street Sidewalk. Resolution No Concession Street Sidewalk Deputy Mayor Sherry Senis Councillor Anita Locke That the presentation made by Stew Crawford regarding concerns about the proposed Concession Street sidewalk be received for information. Question Period Council entertained questions from the public from 8:05 PM to 8:10 PM. Municipal Officers & Staff Reports - Direction Resolution No Concession Street Sidewalk Deputy Mayor Sherry Senis Councillor Anita Locke That the report of the Manager of Public Work with respect to the proposed sidewalk on Concession Street be received for information; and

4 Page 4 of 7 That the recommendation to construct a sidewalk on the east side of Concession street be denied, and that the proposed allocation in the 2016 budget of $135,000 to construct the Concession Street sidewalk be considered for the west side of Concession Street, and that staff explore and investigate the recommendations brought forward by Dick Crawford with D.M. Wills and Associates to obtain a costing to construct the sidewalk on the west side of Concession Street. Councillor Donna Ballantyne - Yes Councillor Gerry Herron - Yes Councillor Anita Locke - Yes Deputy Mayor Sherry Senis - Yes Mayor Mary Smith - No Resolution No Water Supply Needs Assessment Councillor Donna Ballantyne Councillor Gerry Herron That the report from the Fire Chief regarding the Master Fire Plan Recommendation #13, water supply needs assessment, be received for information; and That the establishment of an automatic tanker supply agreement with the Township of North Kawartha for the northern portion of Zone #3 and with the Township of Trent Lakes for the northern portion of Zone #4 be included in the 2016 work plan; and That further investigation of the feasibility and cost of the potential water source on Buckhorn Road be undertaken and, if the project is recommended to move forward, that it be incorporated into the capital replacement forecast for future budget consideration. Resolution No Municipal Officer s and Staff Reports Consent Items Councillor Anita Locke Councillor Donna Ballantyne That the report of the Chief Administrative Officer regarding the Woodland Acres Subdivision Distribution System Compliance Inspection conducted by the Ministry of the Environment and Climate Change, Safe Drinking Water Branch, be received for information; and That the report of the Manager of Public Works with respect to a new Tandem Cab and Chassis Truck be received for information; and that the Request for Proposal from Winslow Gerolamy Motors Ltd., in the amount of $129, (HST excluded) for 2016 be approved; and That the report of the Planner/Economic Development Officer regarding a Zoning By-law Amendment related to lands described as Plan 25, Lot 63 in the Smith Ward - File No. C be received for information; and That By-law , being a By-law to rezone certain lands described as being Plan 25, Lot 63 in the Smith Ward and municipally known as 691 Peterborough Avenue, from Residential Type One (R1) Zone to Residential Type One Exception 532 (R1-532) Zone, be brought forward to the By-law section of the agenda for consideration; and That the report of the Deputy Clerk regarding a By-law to prohibit the feeding of waterfowl, seagulls and pigeons be received for information; and That By-law , a By-law to prohibit the feeding of waterfowl, seagulls and pigeons in designated areas of the Township of Selwyn be

5 Page 5 of 7 forwarded to the By-law section of the agenda for Council s consideration; and That the report of the Deputy Clerk regarding the Municipally Owned Electronic Signs Policy be received for information; and That By-law , a By-law to adopt a Municipally Owned Electronic Signs Policy be forwarded to the By-law section of the agenda for Council s consideration; and That the report of the Community Development Coordinator regarding the Meet Your Needs Week 2015 initiative be received for information; and That the report of the Clerk regarding the request to stop up and close a portion of the unopened shoreline road allowance for Daniel Hopcroft be received for information; and That the unopened portion of the shoreline road allowance on an island, located at Part Lot 21, Concession 12 and 13, Smith Ward, be deemed as surplus lands with the intent to sell the lands to Daniel Hopcroft, and that the process to stop-up, close and dispose of these lands be commenced with all costs of the said process being paid for by the applicant, in addition to the costs of the lands, as determined by the Township s Procedure for Closure and Disposal of Road Allowances; and That a By-law be brought forward to a future Council meeting to authorize and facilitate the execution of necessary documents to complete the transaction; and Correspondence for Direction: That the following items of correspondence be received for information and that staff proceed with the recommended direction therein: 1. Otonabee Region Conservation Authority Appointment to the Board of Directors That Andy Mitchell be reappointed to the Otonabee Region Conservation Authority s (ORCA) Board of Directors for another year commencing December 1, 2015; and that By-law to appoint Mr. Mitchell to the ORCA Board be brought forward for consideration to the By-law section of the agenda; and Correspondence for Information: That the following items of correspondence be received for information: 2. Ministry of Finance OMPF Allocations Announced 3. Township of Douro-Dummer Accommodation Review of Lakefield District Secondary School 4. Ernie Hardeman, M.P.P. Local Government Week 5. Ministry of Citizenship, Immigration and International Trade Ontario s Volunteer Recognition Programs 6. Municipality of Trent Lakes - Accommodation Review of Lakefield District Secondary School 7. Champlain Township Review of the new OPP Billing Model 8. Ontario Good Roads Association Report of the OGRA Nominating Committee 9. Katrina Miller - Keep Hydro Public 10. Peterborough County-City Health Unit Board of Health Meeting November Kawartha Chamber of Commerce Newsflash November 17, 2015

6 Page 6 of Lakefield Horticultural Society Thank You 13. Lakefield District Secondary School Commencement Committee Thank You; and Peterborough County Report That the following items of correspondence from the County of Peterborough be received for information: Year Construction Forecast Transportation Infrastructure Needs - Attachment Year Construction Forecast One-time grant to Workforce Development Board for Labour Market data collection and analysis/reports 3. Minutes November 4, 2015 be received for information. Councillor Gerry Herron left the meeting due to his earlier statement of pecuniary interest. Resolution No Various By-laws Deputy Mayor Sherry Senis Councillor Donna Ballantyne That the report of the Clerk regarding various By-laws be received for information; and That By-law a By-law to authorize the execution of a Merger Agreement between Peter Hartleib, Clare Hartleib, Judy Nagy, and Michael Battaglia and the Township of Selwyn to fulfil a condition of Consent to Sever Application B related to lands know as 2109 Katchewanooka Court be brought forward for consideration to the By-law section of the agenda. Councillor Gerry Herron returned to the meeting. Other, New & Unfinished Business Resolution No Notice of Motion Mandatory Septic System Reinspections Deputy Mayor Sherry Senis Councillor Gerry Herron Whereas mandatory septic re-inspections are necessary in source water protection areas, Selwyn Township should begin investigating the potential of a mandatory septic re-inspection program for the entire municipality. The lakes that surround our municipality on three sides are one of our most valuable assets and a policy of septic re-inspection would serve to provide environmental protection of our lakes if adopted; and Now Therefore be it Resolved that staff investigate potential avenues and related costs to put a mandatory septic re-inspection program in place, with a view of possible implementation in the latter part of Resolution No Closed Session Councillor Anita Locke Councillor Gerry Herron That the next portion of the meeting be closed to the public pursuant to Section 239 (2) (e) of the Ontario Municipal Act, 2001, S.O. 2001, c.25, as amended, in order that Council may discuss legal matters (9:30 PM). Resolution No Rise Closed Session Councillor Donna Ballantyne Councillor Anita Locke That Council now rise from closed session (9:50 PM).

7 Page 7 of 7 By-laws Resolution No By-laws First, Second & Third Reading Councillor Donna Ballantyne Councillor Gerry Herron That By-law , being a By-law to rezone certain lands described as being Plan 25, Lot 63 in the Smith Ward and municipally known as 691 Peterborough Avenue, from Residential Type One (R1) Zone to Residential Type One Exception 532 (R1-532) Zone; and That By-law , being a By-law to adopt a policy for the regulation of municipally owned electronic signs; and That By-law , being a By-law to prohibit the feeding of waterfowl, seagulls and pigeons; and That By-law being a By-law to appoint Andy Mitchell to the Otonabee Region Conservation Authority Board of Directors be read a first, second and third time and finally passed. Councillor Gerry Herron removed himself from the discussion due to noted pecuniary interest. Resolution No By-laws First, Second & Third Reading Deputy Mayor Sherry Senis Councillor Anita Locke That By-law , being a By-law to authorize a merger agreement in regards to 2109 Katchewanooka Court be read a first, second and third time and finally passed. Councillor Gerry Herron returned to the discussion. Resolution No Confirming By-law Councillor Donna Ballantyne Deputy Mayor Sherry Senis That By-law , a By-law to confirm the proceedings of the meeting of Council held on be read a first, second and third time and finally passed. Adjournment Resolution No Adjournment Councillor Gerry Herron Councillor Anita Locke That the meeting be adjourned (9:52 PM).