Regular Council Meeting. Tuesday, November 4, Council Chambers. 7:00 p.m.

Transcription

1 The Corporation of the Municipality of Wawa Regular Council Meeting Tuesday, November 4, 2008 Council Chambers 7:00 p.m. MINUTES (1) CALL TO ORDER & NOTE MEMBERS PRESENT The meeting was called to order at 7:00 p.m. Present: His Worship Mayor Howard Whent Councillors: Mike Abbott, Linda Nowicki, Ron Rody, Ken Martin Staff: Lori Johnson, Director of Community Services and Tourism Cathy Cyr, Deputy Clerk Stacey White, Recording Secretary Paul Parise, CBO Bill Lamon, Director of Infrastructure Services Public: News Media: Absent: 3 Persons 3 Persons Nil. (2) REVIEW OF ADDENDUM & APPROVAL OF AGENDA Moved by: L. Nowicki R. RC08284 RESOLVED THAT the Agenda for the Regular Meeting of Council scheduled for Tuesday, November 4, 2008, be approved, as amended. (3) ANNOUNCEMENTS AND GIVING OF NOTICE 3.1 Councillor Martin announced that anyone wishing to have clarification on the Government of Ontario s news release regarding the uploading of costing for social services, were welcome to ask him. 3.2 Councillor Martin wished to introduce a news article which appeared on the Wawa-news.com website. Mayor Whent called Councillor Martin of Order and advised him that he could not introduce a new item. Councillor Martin again attempted to introduce the item, and was called out of order again by Mayor Whent. (4) DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 16-Sept-2008 Page 1 of 7

2 (5) APPROVAL OF MINUTES 5.1 October 21, 2008 Regular Council Meeting 5.2 October 28, 2008 Special Council Meeting 5.3 October 29, 2008 Special Council Meeting Moved by: K. Martin R. RC08285 Seconded by: L. Nowicki RESOLVED THAT the following Minutes of the Regular Meeting of Council be adopted as presented; (a) Minutes of a Regular Meeting of Council held on Tuesday, October 21, 2008, as contained on Pages 1-11, inclusive of the Minute Book. (b) Minutes of a Special Meeting of Council held on Tuesday, October 28, 2008, as contained on Pages 1-2, inclusive of the Minute Book. (c) Minutes of a Special Meeting of Council held on Wednesday, October 29, 2008, as contained on Pages 1-3, inclusive of the Minute Book. Obtain signatures of Mayor and Clerk, and then file Minutes in the vault. (6) MATTERS ARISING FROM THE MINUTES (7) PUBLIC MEETINGS PLANNING ACT (8) DELEGATIONS AND PROCLAMATIONS 8.1 Approve Proclamation, Community Social Service Workers Appreciation Day, November 6, 2008 (resolution) Moved by: L. Nowicki R. RC08286 WHEREAS community social service workers are vital to the quality of life within all Canadian communities; AND WHEREAS community social service workers provide crucial services to families and children; people with disabilities; respite care; people and families dealing with substance abuse; women and their children in transition houses or sexual assault centres; Aboriginal Peoples; as well as services to new Canadians; and more; AND WHEREAS the quality of these services depends largely on the dedication of trained workers who provide these services; AND WHEREAS the availability of these services helps improve the quality of life for everyone, while making our communities stronger and more stable; AND WHEREAS greater recognition and understanding of the critical role these workers play in our communities are needed to ensure the continued availability and improvement of services; AND WHEREAS awareness and support for these services begin at the local level; Page 2 of 7

3 NOWTHEREFORE BE IT RESOLVED that the Council of the Corporation of the Municipality of Wawa does hereby proclaim November 6, 2008 Community Social Service Workers Appreciation Day. Proclamation and letter to be sent (9) CORE BUSINESS SERVICE AREAS 9.1 Corporate Services (Mayor Whent) Old Business Compendium of Resolutions Listing (for information) New Business Approve Council Travel Mayor Howard Whent, Thunder Bay District Municipal League Meeting, November 14-15, 2008, Thunder Bay (resolution) Moved by: K. Martin R. RC08287 Seconded by: L. Nowicki RESOLVED THAT the Council of The Corporation of the Municipality of Wawa does hereby approve the travel of Mayor Howard Whent to attend the Thunder Bay District Municipal League meeting scheduled to be held on November 14-15, 2008 in Thunder Bay, Ontario. Copy of Resolution to Accounts Payable Associate Ministry of Natural Resources White River Forest Algoma Forest Management Plan (for information) Thank You Sault Area Hospital, Future Directions Community Engagement Session (for information) Northeast Local Health Integration Network Fall Newsletter and Information Brochure (for information) Resignation Project Coordinator/Chair, Mr. Gerry Bugyra (for information) Algoma Public Health Board September 17, 2008 Meeting Minutes (for information) The Board of Management, Homes for the Aged Meeting Minutes (for information) September 25, 2008 October 1, 2008 October 6, Infrastructure Services (Councillor Ron Rody) Old Business New Business Report Reconstruction of Third Avenue (resolution) Moved by: L. Nowicki R. RC08288 Page 3 of 7

4 WHEREAS Council received a Staff memo (dated October 31, 2008) and letter from Wm. R. Walker Engineering Inc. (dated October 10, 2008) providing an update on the reconstruction of Third Avenue related to the waterline upgrade and replacement; AND WHEREAS the actual costs for the Third Avenue reconstruction project exceeded the budgeted amount; NOWTHEREFORE BE IT RESOLVED that the Council of the Corporation of the Municipality of Wawa does hereby approve the payment of the additional expenditure in the amount of Eighteen thousand, nine hundred, thirteen dollars, and nine cents ($18,913.09) for the completion of the Third Avenue reconstruction project. AND FURTHER that such funds shall be withdrawn from reserves. Moved by: L. Nowicki R. Verbal Seconded by: M. Abbott RESOLVED THATthe word additional be removed from resolution RC08288 Moved by: L. Nowicki R. RC08288 WHEREAS Council received a Staff memo (dated October 31, 2008) and letter from Wm. R. Walker Engineering Inc. (dated October 10, 2008) providing an update on the reconstruction of Third Avenue related to the waterline upgrade and replacement; AND WHEREAS the actual costs for the Third Avenue reconstruction project exceeded the budgeted amount; NOWTHEREFORE BE IT RESOLVED that the Council of the Corporation of the Municipality of Wawa does hereby approve the payment of the expenditure in the amount of Eighteen thousand, nine hundred, thirteen dollars, and nine cents ($18,913.09) for the completion of the Third Avenue reconstruction project. AND FURTHER that such funds shall be withdrawn from reserves. Letter and copy of resolution to be sent to Walker Engineering. Copy of resolution to Accounts payable Associate. 9.3 Community Services (Councillor Mike Abbott) Old Business Ms. D. Trovarelo on Behalf of the Seniors Solution Council Transit Services (for discussion) Councillor Rody to place item on Community Development Committee Agenda scheduled for November 17, Deputy Clerk to contact service provider to find out cost of service New Business Page 4 of 7

5 Approve Community Development Project Fund Applications (resolution) Music Moves Michipicoten High School Moved by: K. Martin R. RC08289 Seconded by: L. Nowicki WHEREAS, the Council of the Corporation of the Municipality of Wawa set aside in its Budget funds for the creation of a Community Development Milennium Fund, now known as the Community Development Project Fund ; AND WHEREAS the Council of the Corporation of the Municipality of Wawa directed the Community Development Committee to establish evaluation criteria, to evaluate proposals, and to make recommendations on the disbursements of these funds; NOWTHEREFORE BE IT RESOLVED that the Council of The Corporation of the Municipality of Wawa does hereby accept the recommendation of the Community Development Committee that funds be provided from the Community Development Project Fund to: COMMUNITY GROUP APPROVED AMOUNT 1. Music Moves $3, Michipicoten High School $1, Resolution and letter to be sent to Music Moves, Michipicoten High School and CDC Community Development Committee September 10, 2008 Meeting Minutes (for information) Mayor Whent noted that Thunder Bay has passed a municipal community environmental action plan. Information to be passed on to HEC. (10) NOTICE OF MOTION (11) CONSIDERATION OF BY-LAWS Moved by: R. Rody RC08290 Seconded by: M. Abbott RESOLVED THAT leave be granted to introduce the following by-laws, entitled and introduced for the first and second readings and that the same be now read a first and second time: By-Law No to authorize the naming of a municipal street to be known as White Drive. By-Law No to confirm the proceedings of Council at its meetings held on the 28 th day of October, 2008, the 29 th day of October, 2008, and the 4 th day of November, Page 5 of 7

6 By-Law No to enter into an agreement with the Northern Ontario Heritage Fund Corporation for funding assistance for the Northern Ontario Youth Internship Program. (Internship Program No GIS Programmer) By-Law No to authorize the naming for a municipal street to be known as White Drive By-Law No to confirm the proceedings of Council at its meetings held on the 28 th day of October, 2008, the 29 th day of October, 2008, and the 4 th day of November By-Law No to enter into an agreement with the Northern Ontario Heritage Fund Corporation for funding assistance for the Northern Ontario Youth Internship Program. (Internship Program No GIS Programmer). Moved by: M. Abbott R. RC08291 Seconded by: R. Rody RESOLVED THAT the following by-laws having been read a first and second time be now read a third time and finally passed and that the Mayor and Deputy Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding: By-Law No to authorize the naming of a municipal street to be known as White Drive. By-Law No to confirm the proceedings of Council at its meetings held on the 28 th day of October, 2008, the 29 th day of October, 2008, and the 4 th day of November, By-Law No to enter into an agreement with the Northern Ontario Heritage Fund Corporation for funding assistance for the Northern Ontario Youth Internship Program. (Internship Program No GIS Programmer). Follow-up letters and by-laws to be sent as required. (12) SCHEDULING OF MEETINGS 12.1 G.P.P. Committee Meeting Thursday, November 13, 2008 at 7 p.m., Council Chambers 12.2 Wawa Community Adjustment Committee Monday, November 17, 2008 at 5 p.m., 3 Maple Street This meeting has changed its start time to 1:30 pm Community Development Committee Meeting Monday, November 17, 2008 at 7 p.m., Meeting Room, MMCC 12.4 Regular Council Meeting Tuesday, November 18, 2008 at 7 p.m., Council Chambers Page 6 of 7

7 12.5 Wawa Labour Adjustment Committee Meeting Wednesday, November 19 at 2 p.m., 3 Maple Street 12.6 Policy Manual Committee Meeting Tuesday, November 25, 2008 at 7 p.m., Council Chambers 12.7 Police Services Board Meeting Wednesday, November 26, 2008 at 3:30 p.m., Council Chambers 12.8 Regional Mayors Group Meeting Wednesday, November 5, 2008 at 11 a.m., MMCC Meeting Room (13) PUBLIC QUESTIONS (14) IN-CAMERA SESSION 14.1 Legal/Personnel, Outstanding Items Listing For Information Purposes Only 14.2 Personnel Issue, Wawa Community Adjustment Committee Labour Relations or Employee Negotiations 14.3 Legal Issue, Police Services Board (1 Item), Solicitor-Client Privilege Moved by: R. Rody R. RC08292 Seconded by: M. Abbott RESOLVED THAT this Committee proceed In-Camera at 7:47 pm in order to address the following matters pertaining to: ITEM NUMBER 14.1 Legal/Personnel Issue, Outstanding Items Listing (1 item) 14.2 Personnel Issue, Wawa Community Adjustment Committee (1 item) 14.3 Legal Issue, Police Services Board (1 Item) RELATED TO The security of property of the municipality or local board (Municipal Act, c.25, s.239(2)(a) Labour Relations or Employee Negotiations (Municipal Act, c.25, s.239(2)(d) Advice that is subject to solicitor/client privilege, including communications necessary for that purpose. (Municipal Act, c.25, s.239(2)(f) (15) CLOSE OF MEETING Moved by: M. Abbott R. RC08293 Seconded by: R. Rody RESOLVED THAT the meeting close at 9:01 p.m. HOWARD WHENT, MAYOR C. CYR, DEPUTY CLERK Page 7 of 7