Minutes of the Executive Committee of Council meeting held Monday, November 18, 1996, at 2:00 p.m. in the Matsqui Centennial Auditorium

Transcription

1 Council Present: Mayor - G. Ferguson; Councillors - B. Boyes, K. Funk (part), S. Gibson, W. Lee, G. Peary, J. Robertson, P. Ross, R. Sweeney, M. Warawa, and C. Wiebe Staff Present: Acting City Manager - R. Danziger; City Clerk - T.O. Strong; Manager, Current Development - G. Boyle; Manager of Inspection Services - T. Higgins; Manager of Engineering Services - I. Duckworth; and Committee Clerk - T. Harder Staff Present for a Portion of the Meeting: Director of Engineering - E. Regts; Development Engineer - E. Clark; Manager, Community Planning - W. Gordon; Senior Planner - T. Mahler; Director of Finance - D. Bottrill; Manager of Information Services - V. Morcom; Economic Development Officer - M. Harvey; and Administrative Assistant - S. Kowalchuk Media Present: Rogers Cablesystems Public Present: CALL TO ORDER The Chairman called the meeting to order at 2:00 p.m. 2. ADOPTION OF MINUTES.1 Executive Committee Minutes - November 4, 1996 Moved by Councillor Wiebe, seconded by Councillor Sweeney, that the minutes of the Executive Committee meeting held November 4, 1996, be adopted. E CARRIED. 3. BUSINESS OUT OF MINUTES None.

2 Page 2 4. DELEGATIONS None. 5. REPORTS 5.1 DEVELOPMENT SERVICES.1 R. Wilton, 2038 Eldorado Place - Secondary Suite Land Use Contract Amendment ( / R96-37) Moved by Councillor Warawa, seconded by Councillor Sweeney that, as recommended in Report No. DEV dated November 13, 1996, from the Assistant Planner: (1) staff prepare and present an amendment to Land Use Contract No to allow the R. Wilton property at 2038 Eldorado Place to contain an Accessory Secondary Suite Residential Use; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRIED..2 P. Brown, 2793 St. Moritz Way - Secondary Suite Land Use Contract Amendment ( / R96-39) Moved by Councillor Sweeney, seconded by Councillor Funk that, as recommended in Report No. DEV dated November 12, 1996, from the Assistant Planner: (1) staff prepare and present an amendment to Land Use Contract No to allow the P. Brown property at 2793 St. Moritz Way to contain an Accessory Secondary Suite Residential Use; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRIED.

3 Page 3.3 G. and R. Thandi, 3768 Gladwin Road - Secondary Suite Land Use Contract Amendment ( / R9643) Moved by Councillor Robertson, seconded by Councillor Warawa that, as recommended in Report No. DEV dated November 13, 1996, from the Assistant Planner: (1) staff prepare and present an amendment to Land Use Contract No. 225 to allow the G. and R. Thandi property at 3768 Gladwin Road to contain an Accessory Secondary Suite Residential Use; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRIED..4 A. and F. Tartaglia, Charlotte Avenue - Secondary Suite Land Use Contract Amendment ( / R96-35) Moved by Councillor Robertson, seconded by Councillor Sweeney that, as recommended in Report No. DEV dated November 6, 1996, from the Assistant Planner: (1) staff prepare and present an amendment to Land Use Contract No. 52 to allow the A. and F. Tartaglia property at Charlotte Avenue to contain an Accessory Secondary Suite Residential Use; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. E CARRIED..5 L. Isfeld, South Fraser Way - Auto Body Repair Use in Service Commercial Zone (C6) ( / R9645) Report No. DEV dated November 13, 1996, from the Senior Planner, presented a request from L. Isfeld, South Fraser Way, to allow Auto Body Repair Use as a permitted use in the Service Commercial Zone (C6). Auto body repair uses are generally encouraged to locate in industrial areas, so the (C6) Zone does not permit auto body repair use.

4 aa08ba Page 4 Moved by Councillor Wiebe, seconded by Councillor Robertson that, as recommended in Report No. DEV dated November 13, 1996, from the Senior Planner, the Service Commercial Zone (C6) not be amended to allow auto body repair use. In response to a Council member's concern, the Director of Development Services advised that the City's By-law Enforcement Department is currently investigating the operation of mobile paint shops in Abbotsford, and a report' is forthcoming. It was clarified that the auto body repair use on the subject property would become non-conforming. E CARRIED. Opposed: Councillor Boyes.6 Hazelwood Advance Street Plan Road Options ( /0CP 188) In Report No. DEV dated November 6, 1996, the Director of Development Services discussed a public meeting held on November 4, 1996, regarding the Hazelwood Advance Street Plan Road options. R. Danziger reviewed the remaining two options for the Advance Street Plan: Option B2, which extends Elmwood down Hazelwood and north across undeveloped lands to join Highway No. 11 across from McCallum, and Option B, which goes to the south of the duplex along the existing dedicated road right-of-way. He indicated that the majority of the residents in the area did not support the extension of Elmwood Drive. Moved by Councillor Funk, seconded by Councillor Sweeney that, as recommended in Report No. DEV dated November 6, 1996, from the Senior Planner, Option B be endorsed as part of the Hazelwood Advance Street Plan. It was clarified that the majority of residences on Juniper Crescent were fenced, and that there would be approximately 4 to 5 m of boulevard between the curb and the fence on either side of the proposed road. The Manager of Engineering Services noted that the proposed road work is not in the current five-year capital works.

5 Page 5 Discussion ensued regarding mitigating actions related to the road plan. Some Councillors believed that issues relevant to residents in the area should be resolved immediately; others preferred to deal with them when the road works are undertaken. E CARRIED. Moved by Councillor Lee, seconded by Councillor Ross, that staff prepare and present a report outlining possible buffering for Juniper Crescent properties that back onto Elmwood Drive, redesignation of Juniper Crescent properties to a higher density, possible compensation for the duplexes on the east side of Elmwood Drive, and the estimated timelines for commencement of construction. Considering that construction of the road would not commence for a minimum of five years, several members of Council believed that a report of this nature was premature. The comment was made that a report would give area residents assurance of what options were available when the road work is commenced. E CARRIED. Opposed: Councillors Funk, Peary, and Robertson, and Sweeney B.C. Ltd., 2476 Mt. Lehman Road - Rezoning Application ( / R96-09) Report No. DEV dated November 5, 1996, from the Assistant Planner and the Manager, Current Development, presented an application from B.C. Ltd. to rezone property at 2476 Mt. Lehman Road from Tourist Accommodation Commercial Zone (CT A) to Light Industrial Zone (11) and General Industrial Zone (I2), to allow the development of an industrial subdivision. The subject property is designated Industrial and is part of the Environmental and Gateway Development Permit Areas.

6 Page 6 Moved by Councillor Sweeney, seconded by Councillor Wiebe that, as recommended in Report No. DEV dated November 5, 1996, from the Assistant Planner and the Manager, Current Development: (1) staff prepare and present an amendment to Abbotsford Zoning By-law, 1996, to rezone the B.C. Ltd. property at 2476 Mt. Lehman Road to Light Industrial Zone (II) and General Industrial Zone (I2), subject to location of no (I2) parcels along the Mt. Lehman Road and Simpson Road frontages, when development issues and issues of funding for items not budgeted for by the City, as listed in the report, have been resolved; and (2) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. Development of the subject property as a hotel site versus an industrial use was debated. One point of view was that the site would be ideal for a hotel facility, given its close proximity to the TransCanada Highway and the Abbotsford Airport. Opposition included the suggestion that, due to nature of operations on surrounding properties, as well as the development of the Abbotsford Airport as an industrial base, the site would be better suited for industrial use. Schematics for future develop met on Mt. Lehman Road were requested. The feasibility of foot paths in the Fisheries "no-disturbance" area, to allow students of the adjacent elementary school opportunities to study nature and salmon enhancement, was questioned. In response to questions from Council, the Manager of Engineering Services advised that no long term plans are in place to widen Simpson Road east of Mt. Lehman Road. It was noted that access to the Fisheries "no-disturbance" area is currently only for maintenance and other works as part of the development of the Fishtrap Creek Floodplain. Constructing footpaths in the "no-disturbance" area would require further negotiations with Fisheries. The Economic Development Officer maintained that, in his opinion, the need for industrial land is higher than the need for a hotel site in the area. He indicated that there are currently several suitable sites in the City for a hotel. R CARRIED. Opposed: Councillor Boyes

7 Page 7.8 Silver Maple Farms Ltd.! 1. Redekop, block Blueridge Drive - Rezoning Application ( /R96-23) The Manager, Current Development, presented her Report No. DEV , which sought approval of an application from Silver Maple Farms Ltd.! J. Redekop to rezone a portion of the property located in the block of Blueridge Drive from One Unit Suburban Residential Zone (RR4) and Parks, Schools and Open Space Zone (P2) to One Unit Urban Residential Zone (RS3) and Multi-unit Residential RM25 Zone (RM25). The owners propose to develop a mix of single-family residential lots and townhouses units on the site. Moved by Councillor Funk, seconded by Councillor Wiebe that, as recommended in Report No. DEV dated November 14, 1996, from the Manager, Current Development: (1) staff to prepare and present an amendment to Abbotsford Official Community Plan, 1996, to redesignate the Silver Maple Farms Ltd.! J. Redekop property at block Blueridge Drive from Low Density Residential to Medium Density Residential; (2) the remainder of the subject lands to be considered for One Unit Urban Residential Zone (RS3); (3) staff prepare and present an amendment to Abbotsford Zoning By-law, 1996, to rezone the subject property to Multi-unit Residential RM25 Zone (RM25) and One Unit Urban Residential Zone (RS3) when development issues and issues of funding for items not budgeted for by the City, as listed in the report, have been resolved; and (4) the Mayor and City Clerk be authorized to execute all documentation relating to this matter. The Manager, Current Development, responded to questions from Council regarding the protection of the escarpment, the possibility of connecting the sanitary sewer to trunks to Main Street, the developer receiving 5 % credit for trails on a piece of property owned by the City, and the possibility of (RS3) lots being redeveloped as larger lots. Concerns were also expressed regarding the single access/ egress to the development, and traffic related issues at the intersection of Bridgeview and the new road.

8 Page 8 Staff confirmed that adjacent properties are not owned by the applicant; however, the two property owners are discussing the construction of roadways to the site. It was noted that there would be emergency access/ egress through the (RM25) section of the development. With the exception of the (RS3) zoning, the applicant agreed with staffs recommended requirements. Moved by Councillor Lee, seconded by Councillor Wiebe, that the original motion be amended to add: "subject to a review of the 5 % park credit for the lands dedicated to preserve the escarpment and for trail purposes. One member asserted that Council should be supportive of staff's recommendations, which were based on several years of negotiations with the developer. The Manager, Current Development, indicated that a detailed calculation of credits would be done at the subdivision stage of development. DEFEATED. Opposed: Councillors Boyes, Funk, Peary, Robertson, Ross, Sweeney, Warawa, and Wiebe The original motion was then put and E CARRIED..9 L. and J. Kish and E. Deputan, 1028 Bradner Road - Agricultural Land Commission Application for a Non-farm Use ( / A96-o2) An Agricultural Land Commission application for a non-farm use, to allow construction and operation of an asphalt mixing plant on the L. and J. Kish and E. Deputan property at 1028 Bradner Road was the subject of Report No. DEV dated November 12, 1996, from the Director of Development Services. The application meets the Official Community Plan policies by falling within the area recommended for asphalt/ concrete plant locations, and access to the site would be from Bradner Road only.

9 Page 9 Moved by Councillor Robertson, seconded by Councillor Funk that, as recommended in Report No. DEV dated November 12, 1996, from the Director of Development Services, application A96-08, to allow a non-farm use (construction and operation of an asphalt mixing plant) on the L. and J. Kish and E. Deputan property at 1028 Bradner Road, be forwarded to the Agricultural Land Commission with endorsement for approval, subject to limiting access to the site to Bradner Road. The Director of Development Services confirmed that a public hearing was not required; however, there was a public process when the former District of Matsqui designated the subject area for asphalt/ concrete plant use. R CARRIED. Opposed: Councillors Lee and Peary.10 City of Abbotsford, Abbotsford Airport (west of Mt. Lehman Road/ northwest of King and Townline Roads) - Agricultural Land Commission Application to Exclude Lands from the Agricultural Land Reserve ( / A96-03) The Director of Development Services spoke to his Report No. DEV dated November 12, 1996, which discussed two areas of land at the Abbotsford Airport, encompassing approximately 72 ha, which compromise areas already developed for airport purposes and are logical areas for future development. Both areas are included in the long term airport development plan for airport industrial uses and have not been used for agricultural purposes for many years. In seeking exclusion from the Agricultural Land Reserve, the City has complied with all of the Agricultural Land Commission's requirements.

10 Page 10 Moved by Councillor Robertson, seconded by Councillor Funk that, as recommended in Report No. DEV dated November 12, 1996, from the Director of Development Services, application A96-03, to exclude approximately 72 ha of land at the Abbotsford Airport from the Agricultural Land Reserve, be forwarded to the Agricultural Land Commission with endorsement for approval. The Director of Development Services clarified that the City is acting as agent for the Federal Government, which is legal owner of the Abbotsford Airport until January 1, It was noted that the Agricultural Land Commission has been involved in other airport transfers, and has favourably reviewed applications for exclusion from municipalities which are taking over airport lands. The Director of Development Services emphasized that the City should be represented when the application goes forward to the AL.C., to ensure that the gravity and the necessity of the application is fully understood. E CARRIED. Councillor Funk was excused from the meeting at 3:35 p.m.. 11 By-law No , Unsightly Premises By-law ( / ) Moved by Councillor Robertson, seconded by Councillor Warawa that, as recommended in Report No. BLD dated September 12, 1996, from the Manager of Inspection Services, By-law No , cited as "Untidy Premises By-law", proceed to the next Regular meeting of Council for readings. E CARRIED.

11 Page ADMINISTRATION.1 By-law No , Nuisance Prohibition By-law (6630-{)4/3900-{)2) Report No. ADM dated November 14, 1996, from the City Manager, outlined potential implications for the City if the proposed Nuisance Prohibition By-law is adopted. Correspondence dated October 30, 1996, from the Ministry of Agriculture was attached to the report. The Ministry noted that "farm operation" has not yet been defined, and suggested that the draft nuisance prohibition by-law include wording noting that it does not apply to farm operations operating under the Farm Practices Act. Moved by Councillor Robertson, seconded by Councillor Ross that, as recommended in Report No. ADM dated November 8, 1996, from the City Manager, the proposed Nuisance Prohibition By-law be held in abeyance pending a definition of "farm operation" by the provincial government and a report from the Mushroom Composting Committee. Councillor Funk returned to the meeting at 3:40 p.m. It was suggested that the proposed Nuisance Prohibition By-law could provide temporary control over mushroom composting operations in the City. While the need for caution was acknowledged, there was some support for proceeding with the by-law and including a definition of "farm operation" at a later date. E CARRIED. Opposed: Councillors Boyes, Lee, Warawa, and Wiebe

12 Page FINANCE.1 Synertech Systems/ CSDC Inc. AMANDA Property Database Software Package - Tender ( ) Report No. FIN dated November 14, 1996, from the Manager of Information Services, recommended the purchase of Synertech Systems/ CSDC Inc.'s AMANDA property database software package at a cost of $254,475, inclusive of taxes and annual maintenance. The property applications currently in place are inadequate for the needs and requirements of the City of Abbotsford. Alternatives for replacement were either to purchase a new software package or develop a system in-house. Based on cost estimates, it was decided to purchase a new software package. Moved by Councillor Boyes, seconded by Councillor Ross that, as recommended in Report No. FIN dated November 14, 1996, from the Manager, Information Services, purchase of Synertech Systems/ CSDC Inc.'s AMANDA property database software package be approved for the tendered price of $254,475, inclusive of taxes and annual maintenance. While confident of the capabilities of the software, one member of Council questioned its efficiencies and the amount of money being spent on computerization. It was contended that the current system is approximately 20 years old and insufficient for City applications. The Director of Development Services provided a brief overview of the capabilities of the system, and indicated that, while the installation of the system would not eliminate staff, it would assist in limiting staff growth. The system would be completely installed within one year. It was noted that, due to a phase-in approach, installation would cause very little disruption. E CARRIED. Opposed: Councillor Funk

13 Page ADJOURNMENT Moved by Councillor Peary, seconded by Councillor Wiebe, that the Executive Committee meeting be adjourned. (4:02 p.m.) CARRIED. Certified Correct: