City of Raleigh ADDENDUM NO. 1 ISSUE DATE: DECEMBER 12, 2018

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1 City of Raleigh Request for Qualification #: 274-A001 Title: Request for Qualifications for On-Call Professional and Technical Transit Services Proposal Due Date: January 3, 2018 at 3:00 PM, EST ADDENDUM NO. 1 ISSUE DATE: DECEMBER 12, 2018 Issuing Department: Department of Transportation- Transit Direct all inquiries concerning this RFQ to: Morgan L. Simmons Transit Planner (Department of Transportation- Transit) morgan.simmons@raleighnc.gov Page 1 Addendum for RFQ 274-A001 (On-Call Professional and Technical Transit Services)

2 City of Raleigh Addendum #1 to RFQ 274-A001 Addendum Issue Date: December 12, 2018 To: All Proposers This Addendum, containing the following additions, clarifications, and/or changes, is issued prior to receipt of qualification packages and does hereby become part of the original RFQ documents and supersedes the original RFQ documents in case of conflict. Receipt of this addendum must be acknowledged by signing in the area indicated below. Please make the follow additions, clarifications, and/or changes to the RFQ as listed below and sign and return this addendum with your submittal package. Morgan L Simmons Transit Planner Sign below and return this addendum with your submittal response. Proposer Name & Company: Date: Signature: Title: Page 2 Addendum for RFQ 274-A001 (On-Call Professional and Technical Transit Services)

3 QUESTIONS SUBMITTED BY INTERESTED FIRMS QUESTIONS COLLECTED AT THE PRE-SUBMITTAL CONFERENCE Robert Bush, IBI Question: What NEPA work will be completed? Answer: In this RFQ, the NEPA work will include requirements as it relates to the planning and development of our transit centers (Crabtree Valley Mall, Triangle Town Center, Midtown-North Hill and East Raleigh) as well as our Maintenance facility at Poole Road and the Wake County ADA Facility. Any NEPA work as it relates to the Bus Rapid Transit-BRT project (RFQ ) will not be included in this RFQ. General Clarification: Disadvantaged Business Enterprise (DBE) Answer: In this RFQ, the Disadvantaged Business Enterprise (DBE) percentage is 13%. This percentage is race neutral and is not split between Women Business Enterprise (WBEs) and/or Minority Business Enterprise (MBEs). Robert Bush, IBI Question: Do you want us to tell you which category we are submitting on? Answer: This RFQ s scope of work is inclusive of six (6) categories (reference to RFQ- Scope of Services, starting at page 9). Staff request that all potential firms indicate which category (or categories) it chooses to apply for. Robert Bush, IBI Question: How many firms will you select overall or on an individual category? Answer: Although staff does not prohibit multiple firms from being selected for an individual category, it is staff s preference to have one firm per selected category. Robert Bush, IBI Question: Will you have more than one firm under transit planning? Ann Steedly, Planning Communities Answer: Please reference the response in the previous question. Question: We are looking to have a natural, cultural resources compliance specialty as a subconsultant. Answer: All interested firms must identify which services will be performed inhouse and which will require sub-consultants on the project team. Qualification packages should include all required information for all team members (in hours and sub-consultant), as outlined in the Qualification section of the RFQ, starting on page 6. Robert Bush, IBI Question: Do you have a preference on proposing on all categories or is it preferable for just one? Answer: Staff does not a preference for whether a firm can complete one or all of the categories. It is the department s goal to select the best firm for each/all categories, which will be determined during the evaluation process. Please refer to the Evaluation Criteria, starting on page 7. Page 3 Addendum for RFQ 274-A001 (On-Call Professional and Technical Transit Services)

4 Robert Bush, IBI Question: How will you award the work if you have multiple firms for one category? How will you decide which firm will be awarded the work? There is preference to just award it to one company instead of having everyone compete again? Answer: Staff will determine the best firm for each/ all of the categories. During the proposal and evaluation process, staff will determine which firm is best qualified based on the evaluation criteria. It is recommended that each proposing firm review the evaluation criteria to increase its chances for the highest possible score. Robert Bush, IBI Question: Other than BRT, is there anything else being left out of this contract? Answer: Staff request that all proposing firms refer to the details of this RFQ, to include the Scope of Services and all associated categories. Any tasks outside of these services, as well as any NEPA work as it relates to the Bus Rapid Transit (BRT) project, will not be inclusive in this RFQ. Robert Bush, IBI Question: Does this contract include any route planning opportunities? Steve Bert, Planning Communities Answer: Yes, route planning is included in the Transit Planning and Development category within the Scope of Service (reference page 9 of the RFQ). Question: When we submit the RFQ, would it be more beneficial to submit in separate packages or one package for the separate copies? Answer: Staff does not have a preference for how the information is organized, as long as it meets the basic requirements outlined in the Qualification section, starting on page 6 of the RFQ. Anything in addition to these qualification, is at the discretion of the proposing firm. General Clarification: Applying for Multiple Services If a proposer firm chooses to submit to only one of the services, the qualification package shall not exceed 12 pages. If a proposer chooses to submit on multiple services, the qualification package shall not exceed 16 pages. Please refer to the Qualification section, starting at page 6 of the RFQ. QUESTIONS SUBMITTED AFTER THE PRE-SUBMITTAL CONFERENCE Ann Steedly, Planning Communities Question: Good afternoon. This question is being submitted in reference to the subject request for qualifications for on-call transit technical assistance services for the City of Raleigh. Based on the RFQ, it seems that the resumes requested would count toward the page limit of the qualifications package. Given the proposal page limits, for Qualification Item 4. "Submit resumes of individuals who will be 7 assigned to the proposed contract." is it acceptable to use a condensed bio-style resume to meet this qualifications requirement? (Friday, December 7, 4:49am) Answer: Staff does not have a preference for the type of resume included the Qualification, as long as it highlights the experience of the team members, specifically any and all experience as it relates to this RFQ scope of service. Project reference and contact information should be included for similar projects/experiences. Page 4 Addendum for RFQ 274-A001 (On-Call Professional and Technical Transit Services)

5 RFQ INFORMATION REVISIONS Disadvantaged Business Enterprises (DBEs) The following sections are superseded by the City of Raleigh s Transit Program s (GoRaleigh) established Disadvantaged Business Enterprise (DBE) goal: - Section 2. Qualification, Statement 6, page 7 - Section 4. Contract Terms, 4.2- Minority or Women Owned Business, page 10 - Section 8. Contracting with Disadvantaged Business Enterprise, statement The NC Department of Transportation/Public Transportation Division s overall goal for DBE participation is 6.1% The City of Raleigh s Transit Program, GoRaleigh, 13% Disadvantaged Business Enterprise (DBE) utilization goal on Federal Transit Administration funded projects. This is in accordance with 49 CFR Part 26.45(g), which encourages maximum public participation and solicitation. For more information, please reference the Disadvantaged Business Enterprise (DBE) Programhttps:// rise.html Federal Transit Administration (FTA) Master Agreement In Appendix A, Federal and State Requirements and Special Conditions, under 1. General section, the Master Agreement has been updated for FY For more information, please reference the most updated FTA Master Agreementhttps:// Page 5 Addendum for RFQ 274-A001 (On-Call Professional and Technical Transit Services)

6 WELCOME Request for Qualification (274-A001) On-Call Professional & Technical Transit Services Pre-Submittal Conference December 5, 3:30pm Note: City of Raleigh staff, along with the City of Raleigh, is not legally and contractually bound by anything verbalized during this pre-submittal conference. City of Raleigh staff, along with the City of Raleigh, are only bound by signed and agreed upon written contracts and agreements.

7 General Information This RFQ will aid the city to readily address complex administrative and operating issues with the Transit Program, GoRaleigh This RFQ is anticipated to lead to 3-year (36 month) service contract Services will be funded by federal, state and local funds All information submitted in response to this RFQ shall become property of the City and subject to public record, with exception to trade secrets in accordance to North Carolina law.

8 Request for Qualifications Timeline RFQ Important Tasks Date Time RFQ Posted November 21, 2018 Pre-Submittal Conference December 5, :30pm Written Questions Due December 7, :00pm City Responses to Questions December 12, 2018 RFQ Submittal Due January 3, :00pm

9 Scope of Services The scope of work will include but not be limited to the following. Transit Planning and Development Route Planning and Development, Data Collection and Analysis, Technical Assistance, etc. Grant Development Development of Competitive Funding Proposals and Applications Customer Service Satisfaction Surveys Development and execution of surveys for transit services with successful confidence level Federal Transit Administration Federal Compliance Civil Rights, American with Disabilities Act, National Environmental Policy Act*, etc. Development of Federal Planning Documents Development of planning documents that outline future transit capital and operating investments Transportation Studies and Analysis Studies regarding specific policy, planning and other issues resulting in practical recommendations. *NOTE: NEPA work will NOT be inclusive of BRT corridors or stations. This is solely for future transit facilities.

10 Scope of Services Transit Planning and Development Federal Transit Administration Federal Compliance Grant Development Development of Federal Planning Documents Customer Service Satisfaction Surveys Transportation Studies and Analysis PLEASE NOTE: If a proposer chooses to submit for only one of the services, the qualification package shall not exceed 12 pages. If a proposer chooses to submit on multiple services, the qualification package shall not exceed 16 pages. Please refer to the Qualification section of the RFQ for more details

11 Evaluation Criteria There will be no evaluation of a sample task as a part of this solicitation. However, firms will be evaluated on the following Evaluation Criteria A. GENERAL QUALITY AND ADEQUACY OF RESPONSE 1. Completeness of submission // 2. Understanding of work to be performed // 3. Effectiveness in presenting material in an organized way Score 20% B. EXPERIENCE OF RESPONDENT AND RESPONDENT S PERSONNEL 1. Prior experience with technical assistance projects, with emphasis on a wide variety of transit related projects // 2. Qualifications of personnel (education, experience and training) C. STRUCTURE OF RESPONDENT S ORGANIZATION 1. Availability and responsiveness of respondent s resources and personnel (with regard to current commitments) // 2. Access of respondent s resources and personnel to City of Raleigh/GoRaleigh D. OTHER 1. Reasonableness of cost containment efforts provided for direct labor, overhead, general administration and profit // 2. Evidence of efficient use of respondent s resources // 3. Evidence of meaningful DBE participation 30% 30% 20% Total 100%

12 Miscellaneous FAQs Disadvantaged Business Enterprise Transit Division- 13% This percentage is race neutral and is not split between WBEs and MBEs In-House vs Sub-Consultant Proposers must identify which services will be performed inhouse and which will require sub-consultants on the project team.

13 Next Steps. RFQ Posted November 21, 2018 Pre-Submittal Conference December 5, :30pm Written Questions Due December 7, :00pm City Responses to Questions (Posted as an addendum to the RFQ Packet) December 12, 2018 RFQ Submittal Due (4 th Floor Front Desk of Raleigh Municipal Building ) January 3, :00pm

14 Questions?

15 Thank You! Contact Information Morgan L. Simmons, Transit Planner City of Raleigh, North Carolina Department of Transportation- Transit Note: City of Raleigh staff, along with the City of Raleigh, is not legally and contractually bound by anything verbalized during this pre-submittal conference. City of Raleigh staff, along with the City of Raleigh, are only bound by signed and agreed upon written contracts and agreements.

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