THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH

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1 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the PLANNING & DEVELOPMENT COMMITTEE Meeting Monday, February 13, 2012, at 7:04 p.m. Central Saanich Municipal Council Chamber PRESENT: Councillor Adam Olsen, Chair Mayor Alastair Bryson Councillors Garrison, Jensen, King, Ounsted and Siklenka Gary C. Nason, Administrator Ruby Shea, Administrative Assistant Hope V. Burns, Director of Planning & Building Services David McAllister, Director of Engineering & Public Works Rosalyn Tanner, Director of Financial Services (8:54 p.m.) APPROVAL OF THE AGENDA: The Administrator noted the following addition to the Planning & Development Committee Agenda: Under Item 5(b) New Correspondence Pertaining to the Staff Memorandum dated December 22, 2011 and Updated January 30, 2012, from the Director of Planning and Building Services entitled Large Retail Uses Keating Cross Road Arterial Commercial New Item 5(b)(ii) R Thompson, February 11, 2012 New Item 7 Verbal Status / Update from Staff on February 10, 2012 Technical Meeting with Ministry of Transportation and Infrastructure / Tsawout First Nation / P D G on Highway 17 Access and Egress Issue Related to Proposed Jesken Town Centre Proposal The Administrator noted the following item to be deleted from the Planning & Development Committee Agenda: Item 3 Staff Memorandum dated January 30, 2012, from the Director of Planning and Building Services entitled OCP Amendment & Rezoning Application; Artisan Properties Proposal for Four Properties on the Southeast Corner of Keating Cross and West Saanich Roads MOVED AND SECONDED That the Agenda for the Planning & Development Committee Meeting held on February 13, 2012, be approved as amended by the Late Item Agenda. CARRIED UNANIMOUSLY 1. Staff Memorandum a) Staff Memorandum dated February 7, 2012, from the Director of Planning and Building Services entitled Development Variance Permit Application for Subdivision; 7226 East Saanich Road The Director of Planning & Building Services, Ms. Burns, overviewed the Staff Memorandum and responded to questions from members of the Committee. The Chair then invited the applicant to address Committee. The applicant, Mr. Adam Tyrrell, 1078 Marchant Road, was in attendance at the Meeting and indicated that he had nothing further to add with respect to the application. come forward, and none did so.

2 79.12 MOVED AND SECONDED That the Staff Memorandum dated February 7, 2012, from the Director of Planning and Building Services entitled Development Variance Permit Application for Subdivision; 7226 East Saanich Road be received, and in connection with the proposed subdivision of property legally described as Lot B, Section 10, Range 3 East, South Saanich District, Plan 19338, PID (7226 East Saanich Road), Council: 1. Propose to vary the: a) lot frontage required by Bylaw for proposed Lot 1, from the required 21m (68.9ft) to 18.3m (60ft); and b) side yard setback for the existing house on proposed Lot 2, from the required 3.5m (11.5ft) to 1.5m (5ft); and, 2. Instruct Staff to undertake the statutory notification procedures; and, subject to public comment; 3. Indicate that prior to consideration of the Development Variance Permit, Council would require that the owner provide a legal undertaking that a Restrictive Covenant will be registered on the title of the property prior to subdivision approval to ensure that the new house will: a) achieve an EnerGuide rating of at least 80; and, b) conform to the District s Design Guidelines for Infill Development; and then 4. Authorize issuance of the Development Variance Permit. 2. Staff Memorandum a) Staff Memorandum dated February 8, 2012, from the Planner entitled Development Variance Permit Application; 1218 Marchant Road (Scott Davies) The Director of Planning & Building Services, Ms. Burns, overviewed the Staff Memorandum and responded to questions from members of the Committee. The Chair then invited the applicant to address Committee. The applicant, Mr. Scott Davies, 1026 Fort Street, was in attendance at the Meeting and indicated that he wished to make a brief presentation on the application, however he was unable to activate the PowerPoint projector for his slides. Mr. Daniel Robbins of Sekura Developments Ltd. then proceeded to make a brief presentation on the details of the proposed hammerhead turnaround for the west end of Knute Way, and discussed the details of the turning radius which would be required for fire truck operation. Mr. Mike Wignall of Westbrook Consulting Ltd. then proceeded to speak to a schematic diagram entitled Fire Truck Turnaround Knute Way which schematically depicted the hammerhead turnaround and the turning radius calculations. Mr. Wignall and Mr. Robbins responded to various questions from members of the Committee. come forward. Mr. Wayne Watkins, 7055 Wallace Drive, stated that his property backs onto this particular property on Marchant Road. Mr. Watkins stated that he was not made aware of this application coming forward and questioned whether he should have been made aware of this either through courtesy or through the District s typical notification process. Mr. Watkins stated that he has concerns about two aspects of this proposal, firstly the ability to ensure on a 24/7 basis that the hammerhead turnaround would be kept clear for emergency vehicle access. He questioned how that would happen and how over time the turnaround would not become obstructed with parked vehicles or other structures. Mr. Watkins stated that his second concern was with respect to issues of privacy. As this would be a two-storey house structure he requested that the windows be constructed in such a manner as to not look down on his property, and requested that consideration be given to higher windows so that he can maintain his privacy. February 13, 2012 Page 2 of 8

3 In response, Mr. Robbins stated that he would be prepared to accommodate the request of Mr. Watkins with respect to the types of windows to be installed MOVED AND SECONDED That the Staff Memorandum dated February 8, 2012, from the Planner entitled Development Variance Permit Application; 1218 Marchant Road (Scott Davies) be received, and with regard to the proposed subdivision and redevelopment of the property at 1218 Marchant Road, Council: 1. Indicate support for pursuing a proposed hammerhead turnaround for the west end of Knute Way, subject to the applicant revising the details of the turnaround design to satisfy the concerns raised by Staff; 2. Propose to vary the following requirements of the Land Use Bylaw: a. reduce the minimum frontage on Knute Way from 21m (68.9 ft) to 8.4m (27.5 ft), for the proposed Lots A and B; b. reduce the minimum frontage on Marchant Road from 21m (68.9 ft) to 15.9m (52.1 ft) for the proposed Lots C and D; and, if so, 3. Direct Staff to undertake the necessary notification procedures; 4. Indicate that issuance of a Development Variance Permit would be subject to the applicant providing a legal undertaking that a Restrictive Covenant will be registered on the title of the property prior to subdivision approval to ensure the following; a) the new houses will achieve an EnerGuide rating of at least 80; and b) conform to the District s Design Guidelines for Infill Development; and c) a landscape plan is prepared demonstrating that neighbouring properties would be appropriately screened, and maintained as designed; 5. Indicate any other changes or conditions that Council would require prior to issuance of the requested Development Variance Permit; and, 6. Subject to public comment, consider issuance of the requested Development Variance Permit; and subsequently, 7. Indicate by resolution of Council support to grant an exemption from the minimum frontage requirements under section 944 of the Local Government Act for the proposed Lots A and B, shown with less than 10% of the lot perimeter having highway frontage. 3. Staff Memorandum (Item was deleted from the Agenda at the Applicant s request.) 4. Staff Memorandum a) Staff Memorandum dated February 8, 2012, from the Planner entitled Zoning Amendment & Development Variance Permit Application; 7895 East Saanich Road (Loughton) The Director of Planning & Building Services, Ms. Burns, overviewed the Staff Memorandum and responded to questions from members of the Committee. The Chair then invited the applicant to address Committee. The applicant, Mr. Jack Loughton, 2796 Sea View Road, was in attendance at the Meeting and stated that he purchased the property in July of last year. He indicated that the house which is currently located on the property has been abused and was built in sections over many years. He stated that he has offered the house to the Saanich Historical Artifacts Society, however his offer has been respectfully declined. He outlined the various changes which had been made to the scheme based on input and recommendations from the District s Advisory Planning Commission, and stated that the challenge of this particular application is how to increase density moderately while at the same time coming up with a viable proposal which would be acceptable to the neighbourhood. come forward. February 13, 2012 Page 3 of 8

4 Mr. John Bataller, 7897 Wallace Drive, stated that he has a general concern about the overall merits of subdividing large lots such as this particular lot, as he owns a property of similar size. He stated that he relocated to Central Saanich for the generally low densities; and has a concern about maintaining the rural integrity of the area. He outlined the current no parking situation in the vicinity of this lot which is appreciated, and reiterated that his concern lies more with the overall process and how to manage the ever-increasing requests for subdivision of larger lots and for increased densities. Mr. Steve Ward, Verdier Avenue, stated that he cycles frequently in this area and the bike path in front of this particular property is very narrow and dangerous. He questioned whether the developer would be responsible for rectifying that situation. In response the Municipal Engineer stated that one of the requirements of rezoning would be that the developer would be required to provide for the installation of appropriate sidewalks, bike lanes and a bus stop shelter MOVED AND SECONDED That the Staff Memorandum dated February 8, 2012, from the Planner entitled Zoning Amendment & Development Variance Permit Application; 7895 East Saanich Road (Loughton) be received, and Council: 1. Indicate support for the proposed subdivision and development of two duplexes (four dwellings) on the property at 7895 East Saanich Road; 2. Authorize preparation of a Land Use Bylaw amendment to rezone the property from Large Lot Single Family Residential R-1 to an appropriate Duplex zoning; 3. consider first and second readings of the Land Use Bylaw Amendment Bylaw; 4. Provide direction to Staff on whether there is support to consider a Development Variance Permit to vary the following Land Use Bylaw requirements: a) vary the front yard setback from a minimum of 7.5m to 1.5m; b) vary the rear yard setback from a minimum of 7.5m to 2.0m; and, c) vary the side yard exterior setback from a minimum of 6.0m to 1.57m; 5. Refer the Bylaws to a Public Hearing at a future date to be determined; 6. Then instruct Staff to undertake the statutory notification procedures for both the public hearing and the development variance permit; 7. indicate that, prior to consideration of final adoption of the Bylaws, Council would require that the owner provide a legal undertaking that a Restrictive Covenant will be registered on the title of the property to ensure: a) that future development of the property would conform to the plans submitted; and, b) that, prior to issuance of a certificate of occupancy, the developer will show that the units have achieved an EnerGuide rating level of at least 80; 8. Indicate to the applicant any further comments or suggested changes for the proposed redevelopment of the property, and; 9. Subject to consideration of final adoption of the Zoning Amendment Bylaw, consider issuance of the Development Variance Permit. 5. Staff Memorandum a) Staff Memorandum dated December 22, 2011 and Updated January 30, 2012, from the Director of Planning and Building Services entitled Large Retail Uses Keating Cross Road Arterial Commercial b) Correspondence Pertaining to the Matter Previously Presented to Council: i) S Ward, September 13, 2011 ii) H Stretch, September 20, 2011 iii) R Tunnicliffe, September 20, 2011 iv) L Giuseppini, September 22, 2011 c) New Correspondence Pertaining to this Matter: i) R Kubek, February 3, 2012 ii) R Thompson, February 11, 2012 February 13, 2012 Page 4 of 8

5 The Director of Planning & Building Services, Ms. Burns, overviewed the Staff Memorandum and responded to questions from members of the Committee. come forward. Mr. Steve Ward, Verdier Avenue, stated that in his view any large retail uses or big box stores would have to be complimentary to the District s current village business centres and not compete directly with existing businesses. He stated that caution should be exercised in not doing anything that would damage the current economic centres of Central Saanich. He further stated that Council would have to be very careful in terms of what particular large retail uses would be allowed to locate in the Keating Cross Road area MOVED AND SECONDED That the Staff Memorandum dated December 22, 2011 (Updated January 30, 2012) from the Director of Planning and Building Services entitled Large Retail Uses Keating Cross Road Arterial Commercial be received, and Council: 1. Consider draft OCP Bylaw No. 1760, 2012 for first and second readings; 2. Examine the amending OCP Bylaw in conjunction with the Five Year Financial Plan and Waste Management Plan after first reading; 3. Consider draft Land Use Bylaw No. 1761, 2012 for first and second readings; 4. Instruct Staff to undertake the statutory notification procedures for the Public Hearing; and, 5. Refer the Bylaw to a Public Hearing proposed for Monday, March 12, 2012, at 6:30 p.m. 6. Staff Memorandum CARRIED: Mayor Bryson; Councillors Garrison, Jensen, Ounsted and Siklenka OPPOSED: Councillors King and Olsen a) Staff Memorandum dated February 1, 2012, from the Director of Planning and Building Services entitled Mobile Signs for Advertising Council Events. The Director of Planning & Building Services, Ms. Burns, overviewed the Staff Memorandum and responded to questions from members of Committee. come forward. Mr. Wayne Watkins, 7055 Wallace Drive, stated that rather than implementing such signage perhaps a better idea would be to utilize the concept of E-alerts (similar to that used by the Central Saanich Police Service) for dissemination of information of a general community interest. Mr. Doug Seats, 7226 Brentwood Drive, stated that he has a concern about the implementation of such signage as described in the Report, as the District would need to distinguish between what is marketing and what is information. In his opinion the installation of such signs would possibly de-beautify the area. Mr. Cory Porter, 2526 Monte Vista Place, stated that he would have a problem with the Municipality proceeding to do something that the business community in Central Saanich would otherwise be prohibited from doing and thereby circumventing its own bylaws. February 13, 2012 Page 5 of 8

6 83.12 MOVED AND SECONDED That the Staff Memorandum dated February 1, 2012, from the Director of Planning and Building Services entitled Mobile Signs for Advertising Council Events be received, and Council indicate that it not supportive of the rental of mobile signs for advertising Council Meetings and special events, and further, Staff be requested to explore with the architect for the proposed new Main Firehall project the potential merits of erecting, at a suitable location on the Firehall site, an appropriate, architecturally-designed sign, with the sign to be used exclusively for the purposes of public notification and advertisement of District-sponsored meetings, special events and public information or citizen engagement activities. Before the vote was taken on the motion a Committee member requested that the motion be considered seriatim. THE QUESTION WAS CALLED ON THE FIRST PART OF THE MOTION (not supportive of the rental of mobile signs), it was THE QUESTION WAS CALLED ON THE SECOND PART OF THE MOTION (possible architecturally designed sign at the Firehall site for civic meetings and special events), it was 7. Verbal Status / Update from the Administrator on February 10, 2012 Technical Meeting with Ministry of Transportation and Infrastructure / Tsawout First Nation / P D G on Highway 17 Access and Egress Issue Related to Proposed Jesken Town Centre Proposal (Late Item) The Administrator, Mr. Gary C. Nason, advised that he wished to give Council members a brief verbal status update on a meeting which was held on February 10, 2012, with representatives from the Ministry of Transportation and Infrastructure, the Tsawout First Nation, and Property Development Group on Highway 17 access and egress issues related to the proposed Jesken Town Centre proposal. Mr. Nason advised that as Council was aware the Tsawout First Nation and Property Development Group (PDG) made a presentation to Council on the proposed Jesken Town Centre on February 6, In addition, the Ministry of Transportation and Infrastructure is about to launch in later February its Highway 17 Corridor Strategy Review process for the Highway 17 corridor from Schwartz Bay to McKenzie Avenue. On February 10, 2012 a follow-up technical meeting was held with representatives from the Ministry, the Tsawout First Nation and Property Development Group to overview the information requirements which Staff would need in order to properly advise Council on the access and egress issues related to Jesken. At the meeting three options were overviewed by the Ministry and PDG, with the options being as follows: 1. The Jesken interchange to stand by itself, located entirely on Band land with no connections to Central Saanich Road 2. The interchange would be located on Band land, however there would be at least two connections to Central Saanich Road. There would be no changes to the Island View or Mount Newton intersections with the Pat Bay Highway 3. As per Option 2 but with the Island View traffic signal to be removed, and the Island View intersection to be a right-in / right-out heading south. Cross-traffic moving east/west would be removed and a half signal would be installed at the East Saanich Road intersection proceeding south, which would be triggered by the length of the stacking queue at the Keating exit. Improvements would also be made to the Puckle Road network. East/west traffic movements would be replaced by the Jesken interchange. Mr. Nason indicated that the preferred option from Tsawout and PDG is Option 3 as this February 13, 2012 Page 6 of 8

7 option could potentially generate a funding contribution from the Ministry of Transportation and Infrastructure. Mr. Nason advised that at the meeting Staff outlined the type of information that they would require in order to fully assess the access and egress options, including such information as incremental trip generation statistics, the classes of vehicles, and emergency services connectivity. Mr. Nason stated that Staff made a number of points and comments at the meeting including: In the view of Staff Option 3 would pose some very significant implications and complications, which would need to be thoroughly analyzed The options would require a structured and not rushed public consultation process of the greater Central Saanich community, and the Ministry of Transportation and Infrastructure should be significantly involved, if not leading, this public consultation process Any accommodations in terms of access, egress and connectivity to the Jesken Town Centre should be approved in the overall context of the Ministry s larger corridor strategy update/review process which is just getting underway. It is critical that the District s identified priorities for the corridor be addressed, and whatever is accommodated with respect to access and egress to Jesken should work and be integrated with the larger corridor strategy process. Staff noted to the Ministry that Central Saanich would certainly be looking for commitments from the Province with respect to Central Saanich priorities of record for the Highway 17 corridor (i.e. full service interchange, Keating flyover, etc.) Mr. Nason concluded his remarks by stating that he would appreciate Council comments, feedback and direction and/or direction on the following items: 1. Council s initial views with respect to the options generally, and Options 2 and 3 in particular 2. Council s expectations in regards to the nature, extent and timing of public consultation relating to these options 3. How the issues with respect to access and egress to the Jesken Town Centre should relate to the larger Ministry of Transportation and Infrastructure process for updating and review of the Highway 17 Corridor Strategy 4. Council direction with respect to Staff s recommendation that a Council-to-Council meeting be held with the Tsawout Band Council at the earliest available opportunity to discuss this matter at the political level, and further that Council indicate who its liaisons will be to the Ministry s soon-to-commence Highway 17 Corridor Update/Review process. A discussion was then held on the issues and questions raised in Mr. Nason s verbal status/update report and the following points were made by various members of the Committee: The consultation timeline with respect to the access and egress options for Jesken should be a structured and thorough (not rushed) process which in most respects should be led by the Province. Significant public input will be required. With respect to the options, significant concerns were expressed in regards to both Options 2 and 3, as in Council s view retention of the Island View signal would be critical. Preliminary reaction is that there would be potentially many negative implications for the District in regards to elimination of the Island View signal, and impacts on the Central Saanich Road and Puckle Road network. An examination of these impacts and implications should more properly be conducted in the context of the overall Ministry s process with respect to examination of the Highway 17 Corridor, and that potentially agreeing to Options 2 or 3 could have negative implications for delaying Central Saanich s priorities with respect to Keating. Working with the Ministry of Transportation and Infrastructure closely and collaboratively will be a key, as there needs to be quid pro quo with respect to what could be agreed to in the context of the Jesken proposal. The appropriate next step would be a meeting directly with the Tsawout First Nation Band Council in a Council-to-Council format to discuss the most appropriate mechanism, and a process for moving forward and identifying the various upgrades and access/egress improvements that are being requested or required. The District should not be feeling pressure from Property Development Group on the timing that they aspire to. February 13, 2012 Page 7 of 8

8 84.12 MOVED AND SECONDED That the verbal status/update report from the Administrator on the February 10, 2012 technical meeting on the Highway 17 access and egress issues related to the proposed Jesken Town Centre proposal be received for information, and: 1. Council request that a Council-to-Council meeting be held with the Band Council of the Tsawout First Nation at the earliest available opportunity 2. The aforenoted concerns expressed by Council be communicated to the Ministry of Transportation and Infrastructure, the Tsawout First Nation and Property Development Group, and further detailed technical work on refinement of the aforenoted three options be postponed pending the Council-to-Council meeting which has been requested in the foregoing motion to discuss the overall process, timeframes and options under consideration MOVED AND SECONDED That Mayor Bryson and Councillor Siklenka be designated as Council s liaisons to, and representatives on, the proposed Steering Committee to be established for the Ministry of Transportation and Infrastructure s Highway 17 Corridor Strategy Review / Update process, and if the District is permitted to send additional political representation, then Councillor Olsen be similarly authorized to attend. ADJOURNMENT: On motion, the Planning & Development Committee Meeting held on February 13, 2012, adjourned at 9:03 p.m. Councillor Adam Olsen Chair Recorded by: Gary C. Nason Administrator February 13, 2012 Page 8 of 8

9 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Minutes of the ADMINISTRATION & FINANCE COMMITTEE Meeting Monday, February 13, 2012, at 9:04 p.m. Central Saanich Municipal Council Chamber PRESENT: Councillor Cathie Ounsted, Chair Mayor Alastair Bryson Councillors Garrison, Jensen, King, Olsen, and Siklenka Gary C. Nason, Administrator Ruby Shea, Administrative Assistant Rosalyn Tanner, Director of Financial Services Hope V. Burns, Director of Planning & Building Services David McAllister, Director of Engineering & Public Works APPROVAL OF THE AGENDA: MOVED AND SECONDED That the Agenda for the Administration & Finance Committee Meeting held on February 13, 2012, be approved as circulated. CARRIED UNANIMOUSLY 1. Staff Memorandum a) Staff Memorandum dated February 1, 2012, from the Director of Financial Services entitled Review of Financial Plan and Introduction to 2012 Budget Process The Director of Financial Services overviewed the Staff Memorandum and responded to questions from members of the Committee MOVED AND SECONDED That the Staff Memorandum dated February 1, 2012, from the Director of Financial Services entitled Review of Financial Plan and Introduction to 2012 Budget Process be received, and 1. Staff be instructed to prepare an amended Financial Plan Bylaw to incorporate the revisions noted in the 2011 Budget vs. Actual section of this Report, and further 2. Council approve the Budget Timeline as shown in Appendix 1. ADJOURNMENT: On motion, the Administration & Finance Committee Meeting held on February 13, 2012, adjourned at 9:10 p.m. Councillor Cathie Ounsted, Chair Recorded By: Gary C Nason Administrator