Dysart et al Council Minutes Monday, June 24, 2013

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1 Dysart et al Council Minutes Monday, June 24, 2013 The Council of the Corporation of Dysart et al convened a meeting on Monday, June 24, 2013 at 9:00 a.m. in the Dysart et al Council Chambers with the following in attendance: Council: Staff: Reeve Murray Fearrey Deputy-Reeve Bill Davis Councillor Andrea Roberts Councillor Dennis Casey Councillor Steve Pogue Councillor Susan Norcross Councillor Walt McKechnie Tamara Wilbee, CAO Cheryl Coulson, Clerk Pat Martin, Director of Planning & Development Barbara Swannell, Treasurer Don Stephenson, Deputy Fire Chief Brian Nicholson, Director of Public Works Ray Miscio, Director of Parks & Recreation ADOPTION OF AGENDA Motion No Moved by: Councillor Dennis Casey Seconded by: Deputy-Reeve Bill Davis Be it resolved that the agenda for the meeting of the Council of the Municipality of Dysart et al held on June 24, 2013, be approved as presented. DISCLOSURE OF PECUNIARY INTEREST None declared.

2 ADOPTION OF MINUTES FROM PREVIOUS MEETING The minutes of the May 27, 2013 Regular Council meeting were circulated for review. Motion No Moved by: Councillor Steve Pogue Be it resolved that the minutes of the May 27, 2013 Regular Council meeting be adopted as circulated. FINANCE DEPARTMENT May 2013 Cheque Summary. The Finance Committee reviewed the May accounts prior to the Council meeting. Motion No Moved by: Councillor Walt McKechnie Seconded by: Councillor Steve Pogue Be it resolved that Council approves the following payments: - Accounts Payable, including Cheque Nos totaling $953,963.05, - Plus Payroll Direct Deposits totaling $122, Monthly Revenue/Expense Report as at May 31, The Monthly Revenue/Expense Report as of May 31, 2013 was reviewed by Council and considered information. Metered Sewage Report May. The Metered Sewage Report for May was reviewed by Council and considered information. O.Reg. 397/11 - Energy Conservation and Demand Management Plans. Council reviewed the staff report providing an update on the status of O.Reg. 397/11, the Energy Conservation and Demand Management Plans and considered it information. Phase Two of the regulations will require the preparation of a management plan which the Municipality may collaborate with the other Townships to prepare.

3 DELEGATIONS John Beachli. John Beachli attended Council to discuss his concerns regarding the incorrect billing of Sewer ERU's on one of his properties. The Reeve advised Mr. Beachli that Council is aware of the issue and will be discussing a solution to the problem later in the meeting. The Reeve also noted that some of the responsibility of noting discrepancies on a tax bill is the responsibility of the taxpayer. Miskwabi Area Watershed Committee. Mike Giza and members of the Miskwabi Area Watershed Committee attended the meeting to discuss the Miskwabi Area Watershed Plan. FIRE DEPARTMENT Fire Department Report - May. Don Stephenson, Deputy Fire Chief, presented the May Fire Department report to Council which was considered information. In July the Department will be doing their annual Smoke Alarm Campaign. ROADS DEPARTMENT Roads Department Update. Council reviewed the staff report providing an update on the Roads Department and considered it information. The Department continues to deal with potholes and sweeper issues. Tender Results. Council reviewed the staff report regarding Tender Results for slurry seal, winter sand and resurfacing Wigamog Road and pulverizing Boughner and Gates Road. Motion No Moved by: Councillor Steve Pogue Seconded by: Councillor Walt McKechnie Be it resolved that Council accepts the tender from Duncor Enterprises Inc. for Slurry Seal in the amount of $189, including HST. Motion No Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie

4 Be it resolved that Council accepts the tender from Jim Weir Custom Crushing for the supply of 10,000 cubic yards of winter sand in the amount of $21, including HST. Motion No Moved by: Deputy-Reeve Bill Davis Be it resolved that Council accept the tender from Fowler Construction Company Limited to resurface Wigamog Road and pulverize Boughner and Gates Roads in the amount of $237, including HST. C. Irvine, H & R Block Re: Request to Install Wheelchair Ramp. Council reviewed the correspondence from Chad Irvine, owner of H & R Block at 62 Maple Avenue in Haliburton. Brian Nicholson advised that there have been drainage issues in the front of the building which Mr. Irvine would like to repair. He would also like to install a ramp at the entrance of the building. Mr. Nicholson advised that the ramp would encroach on Municipal property but supported the request. Motion No Moved by: Councillor Andrea Roberts Seconded by: Deputy-Reeve Bill Davis Be it resolved that Council authorizes Chad Irvine, of H & R Block to install a ramp on Municipal property adjacent to the building with the following conditions: provide and carry insurance naming the Municipality as an additional insured annually, property owner shall be responsible for maintaining ramp, consult with the Building Department for approval of ramp. ENVIRONMENT Recycled Material Report - May. Council reviewed the Recycled Material Report for May and considered it information. Landfill Tipping Fees Report - May. Council reviewed the Landfill Tipping Fees Report for May and considered it information.

5 Trash Talk Video. Council reviewed the Trash Talk Video created by Highlands Media Arts and was pleased with the results. PARKS AND RECREATION DEPARTMENT Parks and Recreation Progress Report. Council reviewed the staff report providing an update on the Parks and Recreation department activities and considered it information. Summer ice preparations will begin in two weeks. BUILDING AND BY-LAW DEPARTMENT Building Permit Report to May 31, Council reviewed the Building Permit Report to May 31, 2013 and considered it information. By-law Department Report - May. Council reviewed the By-law Department Report for May and considered it information. ADMINISTRATION Serco DES Inc. Re: Driver Examination Services "Travel Point" Renewal. Council reviewed the correspondence from Serco DES Inc. regarding renewing the agreement for the Driver Examination Services "Travel Point" located at Mountain Street in Haliburton. The Clerk advised that the per diem fee was increased from $65.00 to $ Motion No Moved by: Deputy-Reeve Bill Davis Seconded by: Councillor Andrea Roberts Be it resolved that Council authorizes the extension of the Letter of Agreement with Serco DES Inc. for the use of Mountain Street for the Driver Examination Services "Travel Point" as outlined in the correspondence dated May 29, 2013 from September 1, 2013 to August 31, 2015.

6 Haliburton Curling Club Re: New Horizon's Program for Seniors Grant Application Letter of Support - New Landscape Plan. Council reviewed the correspondence from the Haliburton Curling Club requesting support of their New Horizon s Program for Seniors Grant Application for a new landscape plan at the front entrance to the building. Motion No Moved by: Councillor Andrea Roberts Seconded by: Deputy-Reeve Bill Davis Be it resolved that the Council of the Municipality of Dysart et al supports the Haliburton Curling Club's submission of a funding application to the New Horizons for Seniors Program to develope a green space to enhance and improve the area for both residents and visitors. Rotary Club of Haliburton Re: Rotary Parade. Council reviewed the Special Events Permit for Roads and Sidewalks from the Rotary Club of Haliburton for the Rotary parade being held on August 7, The parade requires various roads within the village to be closed. Motion No Moved by: Councillor Andrea Roberts Be it resolved that Council authorizes the closure of various streets in the Village of Haliburton for the Rotary Club s Parade being held on Wednesday, August 7, 2013 at 7:00 p.m. and that the Rotary Club is to be responsible for traffic flow and notification to the various emergency services agencies. Haliburton BIA - ColourFest Re: Request for Sponsorship. Council reviewed the correspondence from the Haliburton Village BIA ColourFest Committee requesting the Municipality be a sponsor for the 2013 ColourFest event. Motion No Moved by: Councillor Andrea Roberts Seconded by: Deputy-Reeve Bill Davis Be it resolved that Council authorizes a Golden Oak Sponsorship in the amount of $1,500 for ColourFest 2013 and that the funds be allocated from the BIA Contingency Reserve.

7 General Correspondence. Council reviewed the following correspondence and considered them information: Haliburton Highlands Museum Board Re: Minutes of May 9, 2013 Meeting. Haliburton BIA Re: Minutes of April 30, 2013 Meeting. Glebe Park Committee Re: Minutes of April 9, 2013 Meeting. Green Living Tour Brochure. Canada Post Re: Potential Changes to the West Guilford Post Office. Barry Devolin, MP Re: "Devolin Calls for Creation of Trent Severn Water Authority". Ministry of Natural Resources Re: Review French Severn Forest Management Plan. PLANNING AND DEVELOPMENT DEPARTMENT Applications and Approvals: H-022/13, Lands of Strauss, Basshaunt Lake, Township of Guilford. Council reviewed the staff report regarding Application for Consent H-022/13 for the lands of Strauss in the Township of Guilford. The owners would like to sever a small parcel from their property for addition to the lands of their neighbour, Mr. J. Liswood. This is a re-submission of application H-057/11, which has lapsed. The proposed addition of land is intended to accommodate an addition to the Liswood cottage. Council agreed to support the application subject to the conditions listed in the staff report. Motion No Moved by: Councillor Susan Norcross Seconded by: Councillor Steve Pogue Be it resolved that Council recommends approval of application for consent H-022/13 subject to the following conditions: 1. For addition purposes only to the lands of Liswood (Roll No ). 2. The registered owner of (the benefitting lands - Liswood) is to complete his outstanding application to purchase the shore road allowance to resolve the existing building encroachment. 3. Subject to certification from an Ontario Land Surveyor that the existing 1 storey frame cottage and illegally constructed addition complies with all applicable setback provisions. Alternatively, the owner may apply for a minor variance. The owner is advised that Section of the Dysart Official Plan does not support a variance to the water setback provisions. Should the illegal addition not comply with the water setback, the

8 Municipality reserves the right to initiate enforcement action and may require the removal of the illegal structure. 4. The registered owner is to pay any outstanding taxes. 5. Prior to the endorsement of the deeds, the Land Division Committee is to receive a clearance letter from the Municipality, confirming that conditions 2, 3 and 4 have been fulfilled. The applicant is to make a request to the Municipality for the said letter. (Ref. Lands of Strauss- Roll No ) H-024/13, Lands of H.M. Dignam Corporation, Indian Point Road, Township of Dudley. Council reviewed the staff report regarding Application for Consent H-024/13 for the lands of H.M. Dignam Corporation in the Township of Dudley. Greg Bishop, Agent for the applicant was in attendance for the discussion. The owners would like to sever their property into two lots for rural residential purposes. The subject lands are the retained lot of applications H-087/89, H-088/89 and H-089/89. Council reviewed this as a proposal in February There was concern about the safety of the proposed driveway entrances. The owners have applied for entrance permits and the Roads Department has approved entrances for both the severed and retained parcels. Council agreed to support the general principle of the proposal subject to the conditions listed in the staff report. Motion No Moved by: Councillor Dennis Casey Seconded by: Councillor Andrea Roberts Be it resolved that Council recommends approval of application for consent H-024/13, subject to the comments received through the public review process and the following standard conditions: 1. Settlement of 5% parkland dedication or cash in lieu at $ for the severed lot. 2. Subject to an amendment of the Zoning By-law on the severed and retained parcels to implement the requirements of the Official Plan (RR-10 zone). The owners are to make application with the Municipality. 3. An Ontario Land Surveyor is to confirm that the severed and retained lots comply with the applicable zone provisions for the RR-10 zone. 4. The preliminary plan is to be submitted to the Municipal Planner for review and approval.

9 5. Registered owner is to pay any outstanding taxes. 6. Prior to the endorsement of the deeds, the Land Division Committee is to receive a clearance letter from the Municipality, confirming that conditions 1, 2, 3, 4 and 5 have been fulfilled. The applicant is to make a request to the Municipality for the said letter. (Ref. Lands of H.M. Dignam Corporation Ltd. - Roll No ) Proposals: Severance Proposal, Lands of Lak, Redstone Lake, Township of Guilford. Council reviewed the staff report regarding a severance proposal for the lands of Lak in the Township of Guilford. The owner would like to sever a small parcel from her property for addition to a neighbouring property. This will recognize the existing use of the lands. Council agreed to support the general principle of the proposal subject to the conditions listed in the staff report. Severance Proposal, Lands of Hamann, Bitter Lake, Township of Guilford. Council reviewed the staff report regarding a severance proposal for the lands of Hamann in the Township of Guilford. Greg Bishop, Agent for the applicant, was in attendance for the discussion. Mr. and Ms. Hamann would like to sever a portion of their property for addition to a neighbouring property, which is owned by Ms. Hamann. This will create a lot that is more suitable for development. They would also like to grant a right of way to provide access to the newly created lot. This right of way follows a "new" road. Council agreed to support the general principle of the proposal subject to the conditions listed in the staff report. Severance Proposal, Lands of Barry, Irish Line, Township of Guilford. Council reviewed the staff report regarding a severance proposal for the lands of Barry in the Township of Guilford. Greg Bishop, Agent for the applicant, was in attendance for the discussion. The owner would like to sever one lot from her property for rural residential purposes. A wetland affects the development potential of this property. Council agreed to support the general principle of a redesigned proposal subject to the conditions listed in the staff report. Severance Proposal, Lands of Ontario Inc., Township of Havelock. Council reviewed the staff report regarding a severance proposal for the lands of Ontario Inc. in the Township of Havelock. Greg Bishop, Agent for the applicant, was in attendance for the discussion. The owners propose to divide their property into four lots for rural residential purposes (three severed parcels and one retained parcel. Council

10 agreed to support the general principle of the proposal subject to the conditions listed in the staff report. Severance Proposal, Lands of Bjelis, Pine Street, Township of Dysart. Council reviewed the staff report regarding a severance proposal for the lands of Bjelis in the Township of Dysart. Greg Bishop, Agent for the applicant, was in attendance for the discussion. The owners would like to sever a lot from their property for rural residential purposes. Council agreed to support the general principle of the proposal subject to the conditions listed in the staff report. Meetings: Public Meeting: July 2nd, CLOSED SESSION To discuss the following matters pursuant to Section 239(2) of the Municipal Act, 2001, as amended: a proposed or pending acquisition or disposition of land by the Municipality pertaining to Victoria Street School and property on Grace Lake; advice that is subject to solicitor/client privilege, including communications necessary for that purpose pertaining to Watercolours; personal matters about an identifiable individual pertaining to Sewer ERU's and the DYMO Bus; and labour relations. Motion No Moved by: Councillor Steve Pogue Be it resolved that Council adjourns the regular meeting at 11:00 a.m. to proceed into Closed Session to discuss a proposed or pending acquisition or disposition of land by the Municipality pertaining to Victoria Street School and property on Grace Lake; advice that is subject to solicitor/client privilege, including communications necessary for that purpose pertaining to Watercolours; personal matters about an identifiable individual pertaining to Sewer ERU's and the DYMO Bus; and labour relations, pursuant to Section 239(2) of the Municipal Act, 2001, as amended. Council adjourned its Closed Session at 12:20 p.m. and reconvened the Regular Meeting. Staff was directed to prepare a policy for future consideration that would address corrections to sewer charges within a three year time frame which is in line with the Municipal Act for tax adjustments.

11 CONFIRMING BY-LAW Motion No Moved by: Councillor Steve Pogue Be it resolved that By-law No , being a By-law to confirm the proceedings of the Regular Council meeting held on June 24, 2013, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. ADJOURNMENT Motion No Moved by: Deputy-Reeve Bill Davis Be it resolved that Council adjourn its Regular Council meeting held on June 24, 2013 at 12:21 p.m. Certified Correct Reeve Clerk