AUDIT AND RISK MANAGEMENT COMMITTEE AGENDA

Transcription

1 AUDIT AND RISK MANAGEMENT COMMITTEE AGENDA 5 FEBRUARY 2015 AT 1.30PM IN THE MAYOR S LOUNGE, 6 TH FLOOR, CIVIC OFFICES, HEREFORD STREET Committee: Ms Sheldon (Chairperson) Councillor Raf Manji (Deputy Chairperson), Mayor Dalziel, Deputy Mayor Vicki Buck, Councillors Jimmy Chen, David East, Jamie Gough, Mssrs Russell and Rondel. Principal Advisor Peter Gudsell Telephone: Committee Adviser Margaret Henderson Telephone: PART A - MATTERS REQUIRING A COUNCIL DECISION PART B - REPORTS FOR INFORMATION PART C - DELEGATED DECISIONS INDEX ITEM NO. DESCRIPTION PAGE NO. PART C 1. APOLOGIES 1 PART C 2. DECLARATION OF INTEREST 1 PART B 3. DEPUTATIONS BY APPOINTMENT 1 PART C 4. RESOLUTION TO EXCLUDE THE PUBLIC 3 For copies of Agendas and Reports, visit:

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3 1 1. APOLOGIES 2. DECLARATION OF INTEREST Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 3. DEPUTATIONS BY APPOINTMENT

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5 3 4. RESOLUTION TO EXCLUDE THE PUBLIC Attached.

6 AUDIT AND RISK MANAGEMENT COMMITTEE RESOLUTION TO EXCLUDE THE PUBLIC Section 48, Local Government Official Information and Meetings Act I move that the public be excluded from the following parts of the proceedings of this meeting, namely the items listed overleaf. Reason for passing this resolution: good reason to withhold exists under section 7. Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a) This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

7 5 ITEM NO. GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED 5. AUDIT AND RISK MANAGEMENT COMMITTEE - CONSIDERATION OF THE CHRISTCHURCH CITY COUNCIL S DRAFT LONG TERM PLAN SUBCLAUSE & REASON UNDER ACT SECTION PLAIN ENGLISH REASON WHEN REPORT CAN BE RELEASED Prejudice of commercial position 7(2)(b)(ii) The Audit and Risk Management Committee has an obligation to consider the process, probity and compliance of the (draft) Long Term Plan 2015 before it proceeds to councillors. This plan will contain financial scenarios aimed at enabling CCC to fund its rebuild and recovery programme for the city. Some of these options involve the potential sale of assets, and the information surrounding these is clearly commercial in confidence. For the 26 February 2015 Council Agenda where it will be considered by the Council in the open section of the meeting. Public sector transparency is desirable, but equally, Christchurch residents also expect that any change to asset ownership must realise maximum benefit for the city. Considering commercial strategies (such as timing, estimated revenues etc) in an open forum would seriously compromise CCC's commercial opportunities in future. Please note that the draft LTP will be considered by Council (in open forum) on 26 February 2015."

8 6 Chairperson s Recommendation: That the foregoing motion be adopted. Note Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows: (4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof): (a) (b) Shall be available to any member of the public who is present; and Shall form part of the minutes of the local authority.