The Corporation of the Township of Mattice Val Côté. Meeting (regular) October 17 th, 2016

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1 Meeting Page 1 The Corporation of the Township of Mattice Val Côté Meeting (regular) October 17 th, 2016 Minutes of the regular meeting of Council held on October 17 th, 2016, at 7:00 pm, in the Municipal Council Chambers at the Town Hall, 500 Highway 11, Mattice, Ontario. Present: Mayor Michel Brière Councillor Daniel Grenier Councillor Richard Lemay Councillor Normand Lemieux Councillor Joyce Malenfant Staff: CAO/Clerk Guylaine Coulombe Treasurer Manon Leclerc ******************************************************************************************* 1. Opening of meeting: 7:00 pm The Mayor opens the meeting at 7:00 pm 2. Approval of the Order of Business: The following additions were made: 7.2 vi) Grey County hydro distribution costs 10. Municipal sidewalks 11.2 A proposed or pending acquisition or disposition of land - Resolution Pecuniary interest: Councillor Daniel Grenier declares a conflict of interest at item Delegation and Presentations: Nil 5. Treasurer s report: 5.1 Financial report September Resolution Municipal vehicles September 2016

2 Page OPP billing The Treasurer leaves the meeting. 6. Adoption of minutes of previous Council meeting: 6.1 Adoption of the minutes of regular meeting held on September 19 th, Resolution CAO s report: 7.1 Hours of work September 2016 report 7.2 Resolutions/requests for support The following resolutions were reviewed and filed: i) Town of Aurora OMB reform ii) City of Belleville agricultural experts iii) Township of Brudenell, Lyndoch and Raglan services for children with autism iv) Township of Madawaska Valley electronic monitoring of parolees v) Municipality of Grey Highlands Accomodation review process - Resolution vi) Grey County hydro distribution charges for rural residents - Resolution Northern Ontario Agriculture, Aquaculture and Food Processing strategy: notes from the conference call that took place on the subject matter 7.4 Clean water and wastewater fund - Resolution Use of firearms: the issue will be reconsidered if and when warranted 7.6 Control of cats: the by-law providing for the registration and control of dogs will be amended in order to reflect the need to also register and control cats

3 Page STOP signs: upon review of the Ontario Traffic Manual guidelines, Council decides not to install additional STOP signs at the intersection of 2 nd Street and Parkview. CAO to develop a request form to address similar issues in the future. 7.8 CommunicAction: CAO informs Council of the options currently available should CommunicAction cease to provide us with its current services. - Deferred 7.9 Snowmobile trail: Council has no objections to the proposed changes. In light of the new location, additional signs before entering the road and brush cutting on the side of the road are recommended Hydro One wood pole replacement 7.11 Youth Internship Program letter was sent to Minister. Library can still apply for funding under this program. Another letter to be sent with respect to the decision to end broadband internet funding for libraries Policy forestry operations on municipal roads - Resolution no Recycling in 2017: CAO provided a list of short-time and long-term options for consideration - Deferred 7.14 Verbal report a) Grand-Nord Legal Clinic: meetings held on September 21 st and on October 17 th, 2016 b) Fire prevention week: radio announcements to replace the pre-authorised newspaper publicity in 2017 c) Medical Clinic renovations - Resolution no d) Verbal report and updates: emergency plan training and exercise November 22 nd ; by-law officer verify with SRF; tree trimming went on sight with operator; ONR crossings waiting for quotation; grader training to be addressed; arena roof repairs next week; winter carnival - volunteers; AMP Council participation; country festival waiting for requested info.; newspaper report - process; AMCTO course and workshop withdrawal; items behind schedule RfP, access committee, cultural policy action plan, etc. Ice rink preparation: parks and recreation employee was present throughout

4 Page 4 Christmas party: to take place on November 26 th, $ allocation towards the Christmas dinner Community Emergency Management Program Committee: to meet on November 14 th at 7 pm 8. Mayor s report: a) AFMO refer to Councillor Malenfant s report b) Verbal report of the OFIA meeting in Toronto on September 27 th and of the meeting with the Manager of Collège Boréal in Sudbury on September 30 th c) Verbal report of the NEOMA meeting on October 14 th 9. Councillors reports A. Councillor Grenier - Verbal report of the CCEJ/Forma-Jeunes meeting held on September 20 th B. Councillor Lemay - Verbal report of Nord-Aski s Investment Fund committee meeting held on October 12 th C. Councillor Lemieux - Verbal report of the Library Board meeting held on October 13 th D. Councillor Malenfant - Verbal report of the AFMO Conference in Hearst, from September 20 th to September 22 nd - Verbal report of Long-term care committee meeting held on September 29 th 10. Other matters: Municipal sidewalks: Councillor Lemieux wants Council to consider replacing cement with interlock. Council will consider the possibility of contracting out the cement sidewalk repair work in the spring. - Deferred 11. Caucus: a) Caucus Resolution b) Regular meeting Resolution By-laws: 12.1 By-law no. 766 OCIF, formula-based funding - Resolution

5 Page Minutes/Periodic reports: The following minutes were received and filed: 13.1 Porcupine Health Unit May 27 th and June 24 th meetings 13.2 CDSSAB June 16 th meeting 13.3 Public library September 8 th meeting 14. Correspondence: The following correspondence was received and filed: 14.1 CDSSAB review of the DSSAB Act 14.2 Villeneuve Construction 2016 Aggregate compliance reports 14.3 MTCS Ontario Support for the Framework for Recreation in Canada 14.4 East Ferris CWWF 14.5 MPP Hardeman Housing bill 14.6 Cochrane IESO, LRP2 and Cochrane Power 14.7 MNRF amendments to the Aggregate Resources Act 14.8 Opasatika Housing Project press release 14.9 FONOM Board of Directors meeting in Sudbury Invitation Ontario s Long-Term Energy Plan 15. Resolutions: Agenda Resolution : Joyce Malenfant - Daniel Grenier That the agenda, as amended, be hereby accepted. Financial Report Minutes Resolution : Joyce Malenfant Normand Lemieux BE IT RESOLVED THAT the financial report ending September 30 th, 2016, be hereby approved as circulated. Resolution : Normand Lemieux Richard Lemay BE IT RESOLVED THAT the minutes of Council s regular meeting held on September 19 th, 2016, be hereby adopted.

6 Page 6 Accommodation review process Hydro distribution charges Resolution : Richard Lemay Daniel Grenier WHEREAS the current Accommodation review process is not reflective of the reality of rural school and community life; AND WHEREAS school closures impact single-school small rural communities in all educational, social and economic aspects to a far greater extent than in multi-school urban communities; NOW THEREFORE BE IT RESOLVED THAT Council for the Municipality of Mattice Val Côté hereby supports Resolution made by Council of the Municipality of Grey Highlands requesting the Minister of Education to initiate an immediate moratorium on the Accomodation review process until such time as a review of the above mentioned impacts on small rural communities be studied, completed and the results and recommendations be considered and; BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the Municipality of Grey Highlands, MP Carol Hugues and MPP Gilles Bisson. Resolution : Joyce Malenfant Normand Lemieux WHEREAS there is inequity between the cost of hydro for rural residents as compared to urban residents due to higher distribution charges; AND WHEREAS this practice targets and negatively affects rural residents; NOW THEREFORE BE IT RESOLVED THAT Council for the Municipality of Mattice Val Côté hereby supports Resolution ssc70-16 made by Council for Grey County requesting the Province to re-evaluate the structure of hydro in terms of access and delivery and implement structural changes to address the unfair practice of charging more for delivery for rural residents and; BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to Grey County, MP Carole Hugues and MPP Gilles Bisson.

7 Page 7 Clean water and wastewater fund Resolution : Joyce Malenfant Daniel Grenier BE IT RESOLVED THAT an application be made by the CAO/Clerk to the Clean Water and Wastewater Fund in the amount of SEVENTY FIVE THOUSAND DOLLARS ($75,000.00) to improve our current installations (building repairs, variable frequency drives, sewage pump, pump seats, etc.); AND BE IT FURTHER RESOLVED that a portion of the 2017 OCIF formula-based funding ($25,000.00) be set aside to provide the 25% municipal contribution required to carry out this project. Forestry operations on municipal roads Resolution : Joyce Malenfant Richard Lemay BE IT RESOLVED THAT the amended municipal policy pertaining to Logs and chips hauling on municipal highways be hereby approved as circulated. Medical clinic repairs Resolution : Daniel Grenier Joyce Malenfant BE IT RESOLVED THAT the bid submitted by Michel Lemieux to perform the required repairs at the medical clinic on a contractual basis, in the amount of NINE HUNDRED AND FIFTY DOLLARS ($950.00), plus taxes, be hereby accepted. Caucus Resolution : Richard Lemay Joyce Malenfant BE IT RESOLVED THAT Council go into closed meeting at 9:26 pm to discuss the following items: personal matters about identifiable individuals and a proposed or pending acquisition or disposition of land. Regular meeting Resolution : Daniel Grenier Normand Lemieux BE IT RESOLVED THAT the regular meeting of Council resume at 9:30 pm. Fire Department Resolution : Daniel Grenier Normand Lemieux BE IT RESOLVED THAT Council hereby accepts the nomination of Guillaume Plamondon and of Sabrina Ouellette as members of the Mattice Val Côté Fire Department.

8 Page 8 By-law no. 766 Resolution : Richard Lemay Joyce Malenfant BE IT RESOLVED THAT By-law no. 766, being a by-law to authorize the execution of an agreement with Her Majesty the Queen in right of Ontario, for funding under the formula-based component of the Ontario Community Infrastructure Fund, be hereby adopted. 16. Next meeting: November 7 th, Adjournment: 9:32 pm Resolution : Joyce Malenfant Normand Lemieux BE IT RESOLVED THAT this regular meeting of Council held on October 17 th, 2016, be adjourned at 9:32 pm. Read and confirmed on November 7 th, 2016 Mayor CAO/Clerk