Community Services Committee MINUTES

Transcription

1 The Corporation of the City of Stratford Community Services Committee MINUTES Date: Time: Location: Committee Present: Staff Present: Also Present: Monday, 8:13 P.M. Council Chamber, City Hall Councillor Beatty - Chair Presiding, Councillor Bunting - Vice Chair, Mayor Mathieson, Councillor Brown, Councillor Clifford, Councillor Henderson, Councillor Ingram, Councillor Mark, Councillor McManus, Councillor Ritsma, Councillor Vassilakos Ed Dujlovic - Acting CAO/Director of Infrastructure and Development Services, Andre Morin - Director of Corporate Services, Joan Thomson - City Clerk, David St. Louis - Director of Community Services, John Paradis - Fire Chief, Tatiana Dafoe - Deputy Clerk, Mike Beitz - Communications Lead, Jeff Leunissen - Manager of Development Services, Michael Mousley - Transit Manager, Kim McElroy - Manager of Ontario Works Members of the Public and Media 1. Call to Order The Chair called the Meeting to Order. 2. Disclosure of Pecuniary Interest and the General Nature Thereof The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member s absence

2 Community Services Committee Minutes 2 from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act. Name, Item and General Nature of Pecuniary Interest A declaration of pecuniary interest was not made at the Community Services Committee meeting. 3. Delegations None scheduled. 4. Report of the Director of Community Services There was a request to take Item 4.2 before Item Senior Curling Championships and Everest Challenge Partnership, Stratford Country Club/City of Stratford Request to Waive Fees (COM17-014) *This item was also dealt with at the reconvene Council meeting. Staff Recommendation: THAT the Stratford Country Club in partnership with the City of Stratford be granted the use of the Rotary Complex from March 19th to March 29th, 2018 to host the Canadian Senior Curling Championships and the Everest Challenge pending the award of the event. AND THAT the facility rental fees in the amount of $47,000 be funded through the 2018 Community grants program for use of the Rotary Recreation Complex for the 2018 Canadian Senior Curling Championship and the Everest Challenge. Committee Discussion: The Director of Community Services advised that the City has been approached by Curl Canada to host the 2018 Everest Canadian Senior Curling Championships from March 24-29, He further advised that there is also an opportunity to host the Everest Curling Challenge, which will bring 32 of the world's top women and men curlers to compete for the largest cash prize available in this sport.

3 Community Services Committee Minutes 3 A request was made for the motion to be taken separately with a second request that the financial contribution be deferred until the next Community Services Committee meeting. An inquiry was made into whether Pro Canada is a not-for-profit organization. Members were advised they are. Members were reminded the City hosted the Junior Curling Championships which was well attended and was a success. It was questioned whether the lack of funding in the amount of $47,000 will deter the organizers from holding the event in Stratford. The Director of Community Services advised that it might. It was further questioned whether past curling events had a profit sharing agreement. The Director of Community Services advised it did and that a similar agreement could be entered into with the organizers of this tournament but at this time an agreement has not been discussed. He further noted that the $47,000 may not be fully offset with this agreement. The Director of Community Services noted that the $47,000 is lost revenue from closing the arena. It was questioned whether there is an expectation that a profit will be made. The Director of Community Services advised that the organizers do expect to make a profit. Motion by Councillor Clifford Seconded By Councillor Brown Committee Recommendation: THAT the Stratford Country Club in partnership with the City of Stratford be granted the use of the Rotary Complex from March 19 to March 29, 2018 to host the Canadian Senior Curling Championships and the Everest Challenge pending the award of the event; and AND THAT the facility rental fees in the amount of $47,000 be funded through the 2018 Community grants program for use of the Rotary Recreation Complex for the 2018 Canadian Senior Curling Championship and the Everest Challenge. There was a request to take the second recommendation separately. Councillor Beatty, Chair presiding, then called the question on the first recommendation as printed.

4 Community Services Committee Minutes 4 An amendment was proposed for the second part of the recommendation. Motion by Mayor Mathieson Seconded By Councillor Brown Committee Recommendation: THAT the motion "THAT the facility rental fees in the amount of $47,000 to be funded through the 2018 Community grants program for use of the Rotary Recreation Complex for the 2018 Canadian Senior Curling Championship and the Everest Challenge" be amended to include the option of funding the rental fees from the Community Services department budget. Councillor Beatty, Chair Presiding, then called the question on the amended second recommendation as follows: Committee Recommendation: AND THAT Council decide if the facility rental fees in the amount of $47,000 are to be funded through the 2018 Community grants program or the Community Services department budget for use of the Rotary Recreation Complex for the 2018 Canadian Senior Curling Championship and the Everest Challenge. 4.1 Transit Terminal Site Selection Public Consultation Results (COM17-013) *This item was also dealt with at the reconvene Council meeting. Committee Discussion: Concerns were expressed relating to the response rate to the Transit Survey undertaken by the City as 34 percent of respondents favoured the Downie Street location for the transit buses while 33 percent preferred City Hall. Other concerns related to the lack of information on the Community Hub and the amount of time given to the public to review the survey results. A request was made for there to be a one month trial run at City Hall to determine how it would impact the new Market Square. Comments were made that a one month trial run at City Hall would destabilize the system further and would not allow administration to determine how best to optimize the system which remains a concern for transit riders.

5 Community Services Committee Minutes 5 An inquiry was made into whether the grant money that has been allocated to the transit hub can be repurposed, for example for a GPS system to track buses. The Director of Community Services advised the money could be repurposed but that as it is an application process, a new application would need to be submitted and approved. A second request was made for the transit buses to be moved to City Hall for a one month trial and then to be moved to St. Patrick Street for a one month trial. The Director of Community Services advised that it would not be safe to operate a trial run at the St. Patrick Street location without changes being made. Further concerns relating to the lack of viable data that could be obtained from one month trial runs, along with funding were noted. Specifically it was questioned whether the project is feasible. The Transit Manager advised it is feasible and the current concept proposed is planning for growth in 10 years. With this design there is the possibility of adding buses and routes to the system which cannot be accomplished if the buses are moved back to City Hall. He further advised a determined location will allow administration to make improvements to the efficiency of the system which will increase the buses being on time. It was requested that various design options and costings be presented to Council. Motion by Councillor Vassilakos Seconded By Councillor Mark Committee Recommendation: THAT Stratford Council approve the relocation of the Transit terminal to the Downie St. location; THAT staff be authorized to prepare detailed design specifications for tender issue including options and costings to be presented to Council; AND THAT staff be directed to implement a communication plan to advise the public of the new terminal and route details. 5. Adjournment Motion by Seconded By Councillor Brown Councillor Mark

6 Community Services Committee Minutes 6 Committee Decision: THAT the Community Services Committee meeting adjourn. Meeting Start Time: 8:13 P.M. Meeting End Time: 9:13 P.M.