BRADFORD WOODS BOROUGH COUNCIL REGULAR MEETING November 12, 2018 APPROVED

Transcription

1 BRADFORD WOODS BOROUGH COUNCIL REGULAR MEETING November 12, 2018 APPROVED The Bradford Woods Borough Council meeting was called to order at 7:00 p.m. by President Charles Coltharp. There were 4 people present in the audience. The Officials in attendance were:, Council President, Vice President, Council Member, Council Member, Council Member Douglas Marsico, Mayor The Official(s) absent were: Paula Hinston, Council Member Kevin Rhule, Council Member Kate Diersen, Solicitor Natalie Thiess, Borough Manager CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call ANNOUNCEMENT OF EXECUTIVE SESSION 1. President announced there will be an executive session to discuss personnel matters. MINUTES 1. Mr. Coltharp called for a motion to approve meeting minutes from the regular Council Meeting held on October 8, motioned to approve the meeting minutes. Victoria Pongrace seconded. Ms. Pongrace noted edits. Motion to pass the October 8, 2018 minutes. PUBLIC COMMENTS REGARDING AGENDA 1

2 MAYOR S REPORT MANAGER S REPORT Borough Manager Natalie Thiess reported on the following: 1. Ms. Thiess informed Council of the newly passed state legislature (House Bill 99 of 2018) that accelerates the ability of a borough to respond to emergency situations within the community and allows a borough to make necessary purchases in response to the situation. If an emergency purchase is made, Council would approve the purchase at the next Council meeting. 2. Ms. Thiess informed Council that Emergency Coordinator Vince Cannella and she are working on updating the Emergency Operations Plan which will be presented in January 2019 for approval. 3. Ms. Thiess informed Council of Red Cross Volunteer who will come to the Borough to teach CPR for free. There are also two other seminars for local hazards (fire, flooding, stormwater) the volunteers will teach. 4. Budget Discussion moved up: discussed lowering the Earned Income Tax by $10,000 to $290,000 by looking at past trends, which will result in $10,000 decrease in road construction. Mr. Hipwell stated the Borough may not be able to continue the amount of the past few years of paving patterns toward the future. Discussion ensued regarding 2019 road construction plan. Ms. Thiess mentioned the 12-year road improvement plan created this past summer to continue road improvements. Mr. Hipwell passed out document reflecting an estimation of the reserves. Mr. Hipwell also mention the Dirt and Gravel Grant was not accepted by Allegheny County Conservation District. If EIT continues to decline and other expenses increase, road construction and other expenses may decrease to patterns before the 2015 tax increase ($130,000-$150,000/year). Mr. Hipwell queried about continuing with the 2019 road plan and have less money later, or scale back 2019 project (Crystal Springs and Oak Grove) to have money in the future. Mr. Baldonieri suggested to scale back 2019 to have money in the future. Discussion ensued regarding 2019 road project, future road projects, and future revenues and expenses. 5. made a motion to legally advertise 2019 budget and tax millage. seconded. MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) 1. Ms. Thiess presented amended Chapter 190 (Ordinance 458) for adoption. Amendments reflect the updates required by Allegheny County Act 167 standards. made a motion to approve. seconded. 2

3 SOLICITOR S REPORT COMMITTEE REPORTS FINANCE 1. Councilmember discussed the October check register. Mr. Hipwell reported there were 25 checks, 4 paychecks, and 4 electronic payments. Mr. Hipwell reported the largest checks included $18,721 to NRPD, $10,800 to Russel Standard for crack sealing, $4,605 to Morton Salt for road salt, and $3,579 to Bradford Woods Fire Company for rent and contribution. made a motion to pay and ratify payments for October Seconded by Victoria Pongrace. 2. Mr. Hipwell introduced the pre-ratified check list before Council for approval. Motion was made by Mr. Hipwell to pre-ratify bills for December. Motion was seconded by Ms. Pongrace. 3. Mr. Hipwell reported the October revenue and expense report. Mr. Hipwell reported the total revenue is $29,781 and total expense is $34,623 and a balance of $386,463. Mr. Hipwell stated we are trending above on Real Estate and Deed Transfer Tax and below on EIT. Ms. Pongrace asked about the grant proceed amount. Ms. Thiess stated the Willow project came in under budget, therefore received less grant money. Mr. Hipwell stated we received Marshall Township reimbursement for Burry. 4. Ms. Thiess suggested to create a Capital Fund account in PLIGT (separate) to designate the reserve funds to an account, which is a typical financial practice for municipalities. Council had no objections to create another account for capital funds. SAFETY 1. Vice President reported the October police report as follows: 17 calls; 5 traffic warnings; 3 citations. Year to date: 188 calls; 24 traffic warnings; 13 citations. Ms. Pongrace informed that one of the newly hired officers has left, but will be replaced with another officer. They are not short staffed. 3

4 2. Resident Michael Shema, 869 Oak, questioned about the calls as well as the speed study reports. Discussion ensued between Present Coltharp, Vice President Pongrace, and Mr. Shema regarding speed reports, police speed surveillance, traffic calming techniques, and other driving/speeding matters. Mr. Shema stated he would be willing to help with traffic calming methods. FIRE 1. Fire Chief Vince Cannella reported 7 calls (33 Y-T-D): 3 Woodlands; 1 utility pole hit on Forest Ext; 1 false; 1 grill fire in the Village. ROADS 1. Councilmember reported the completion of crack sealing throughout the Borough. 2. Mr. Baldonieri stated Bellaire was not able to be tar and chipped due to weather conditions. 3. Mr. Baldonieri reported the skid loader repairs by Groff Tractor. There were some issues with the truck, but seem to be stable. 4. Mr. Baldonieri reported an incident where a tree company dumped brush at the end of E. Harding on November Mr. Baldonieri presented a solution to the stormwater concern from Elm/Bradford/Washington, as reported by James Beierle, 200 Washington. The solution presented is to install a trench drain across Elm to catch water and keep it in the swale on the north side of Bradford, for an estimated cost of $15,000 to $20,000 for installation and an additional $5,000 for engineering. Discussion ensued regarding the proposed solution. Mr. Baldonieri made a motion solicit engineer to develop design drawings of the trench drain with the intent to go out for a bid in Mr. Hipwell seconded. Ms. Pongrace asked if there is any responsibility of the paving company or engineers for the issue. Mr. Baldonieri stated it has been two years and the contract may not apply to fix this. Mr. Hipwell asked if this will fix the problem. Mr. Baldonieri stated it will move the problem from 200 Washington s back yard to 155 Bradford front yard, possibly causing major ponding/flooding and overflow across Bradford. There are potential future projects to fix that issue. Ms. Pongrace asked what the engineer said was about the consequences will be. Mr. Baldonieri stated the engineer can present what could occur from the project. Discussion ensued about the cost, which budget line item this amount will be taken out of (roads or reserves), other stormwater projects that need to be addressed before this project. James Beierle, 200 Washington, acknowledge this expense is for his property and is will to help monetarily with the cost. Nay: Mr. Coltharp stated if the project exceeds $25,000, Council will vote again on the new cost. 6. Vince Cannella discussed the issue of a blocked road with no other exit and what the procedure is if people need to leave. Mr. Coltharp stated there are multiple roads in the Borough that have 4

5 one entrance and exit, and emergency services will do everything they can for an access/exit for emergencies. PLANNING AND ZONING 1. Ms. Thiess reported the following permits: BWVFC sign permit; 509 Spruce for building permit for renovations; 249 Bradford for zoning permit for a shed. 2. Ms. Thiess stated there is a plat adjustment subdivision submitted to the Borough that the Planning Commission will review and recommend to Council for December meeting. 3. Zoning/Code Enforcement Officer position still open. PERSONNEL COMMUNICATION /OUTREACH/ NORTH HILLS COG / PUBLIC RELATIONS / NORTHLAND LIBRARY 1. Mr. Kosmala discussed the NHCOG meeting on October Mr. Kosmala stated the first steps with the NPL grant geothermal project. ENVIRONMENT 1. Ms. Thiess presented the RAMP air quality monitor report for October. 2. Ms. Thiess stated Matt Turzai, Boy Scout, will be working on a plan/design for the solar panel structure and rehabilitation of benches and present to Council. 3. Ms. Thiess stated we have not paid for installation of the solar panel/aerator ($800). OLD BUSINESS NEW BUSINESS ACKNOWLEDGEMENTS ADJOURN Motion to adjourn the public meeting and go into executive session at 8:28 P.M. by, seconded by Kevin Rhule, motion carried. Motion to adjourn executive session and go into public meeting at 8:50 P.M. by, seconded by, motion carried. ADJOURN Motion to adjourn the public meeting at 8:50 P.M. by, seconded by, motion carried. Respectfully Submitted, 5

6 Natalie Thiess, Borough Manager Date 6