TENDER DOCUMENT. For Supply of MS Racks to our RMF Centre, Gwalior

Transcription

1 Divisional Office City Centre, Gwalior MP Tele , Ref: GWALIOR /DO/ MS RACK/1/ Dated: TENDER DOCUMENT Last Date for submission Opening of Tender : at hrs : at hrs For Supply of MS Racks to our RMF Centre, Gwalior NOTICE FOR TENDERS S.No. Activity Details 1 Tender Date EMD Rs.10,000/-(Rupees Ten Thousand Only) 3 Tender Fee Rs.250/- (Rupees two hundred and fifty only) non refundable by way of Cash/Demand Draft of any Schedule Bank payable at Gwalior Address for submission of bid to be put in Tender Box in OS Department. Submission of Bids Date and Time. Technical Bid Opening Date/ Venue 7 Financial Bid 8 Contact Details 9 Official Website (URL) for down loading Tender Tender Application. The Sr. Divisional Manager, Life Insurance Corporation of India, Divisional Office, Jeevan Prakash, City Centre, Gwalior (MP) Bidders fulfilling the eligibility conditions of supply of MS Racks as per Technical Specifications mentioned in the Tender should submit technical and financial bids in seperate seald covers super scribed as Technical Bid and Financial Bid put together in large sealed cover supercribed as Tender for supply of MS Racks to RMF Centre, Gwalior in phases, Tender Ref. No. GWALIOR DO/MS RACK/1/2017/-17 Dated by at hrs at the above address. Date: The sealed covers having Technical Bids will be opened by the tender opening committee on at hrs in the presence of bidders or one of their representatives who choose to attend. Venue: LIC of India, Divisional Office, City Centre, Gwalior. The Financial Bid will be opened on a later date which will be intimated separately to technically qualified bidders only. Manager (OS/DM) Telephone No /645 Id : os.gwalior@licindia.com (Supply of MS Racks to RMF Centre, Gwalior Division)

2 Divisional Office City Centre, Gwalior MP Tele , Ref: GWALIOR DO/ MS RACK/1/ Date: Re: TENDER FOR SUPPLY OF SLOTTED ANGLE MS RACKS TO OUR RMF CENTRE, GWALIOR. Sealed quotations are invited under Two bid system for Supply of M.S.Racks to our RMF Centre,Gwalior as per the enclosed formats. 1.The tender forms can be downloaded from our Website: The tenderer needs to pay an amount of Rs.250/- (Rupees Two hundred fifty only) towards tender fee for submission of tender for Supply of M.S.Racks to our RMF Centre, Gwalior by way of DD in favour of LIC of India payable at Gwalior alongwith tender forms. 2. Tenders should be submitted in the form of two bid system viz.( i) One sealed cover super scribed as Technical Bid in Annexure-A along with enclosures and (ii). Another sealed cover super scribed as Financial Bid in Annexure-B. These two individual sealed covers are to be kept in a single big sealed cover super superscribed as Tender for Supply of M.S.Racks to RMF Centre, LIC, DO, Gwalior - Last Date to reach us is before hrs. 3. The sealed technical bid should be accompanied with a refundable EMD of Rs.10,000/- (Rupees Ten Thousand only) in the form of DD drawn favoring LIC of India on any nationalized bank payable at Gwalior, without which the Bid will not be considered. The EMD will not carry any interest and it will be refunded to the unsuccessful bidders soon after the finalization of the tender. The EMD deposited by the successful bidder will be converted into Security Deposit and it will not carry any interest. MSME Firms with NSIC Registration and with exemption Certificate from Govt. of India or Govt. of Madhya Pradesh are exempted from EMD on submission of such certificates. 4. The Terms and Conditions governing the tender are given herewith. The tender for Supply of M.S.Racks contains 9 pages (3-11) numbered serially. All pages of the tender forms will have to be signed by the tenderer as proof of its acceptance. The sealed envelopes should be super scribed as Tender for Supply of M.S.Racks to RMF Centre, DO, Gwalior addressed to and submitted to The Manager(OS), LIC of India, Divisional Office, Jeevan Prakash, City Centre, Gwalior MP. The tenders should reach the above addressee or be droppen in the Tender Box provided in the said office on or before hrs on The tenders received after the due date and time will not be considered. The schedule for processing of tender is as under: 1. Availability of tender forms in Website : From Last Date for Submission of tender forms : up to hrs. 3. Opening of Tenders : 12 hrs on in Divisional Office, Gwalior. The Technical Bids will be opened on the date and time specified above. The tenderer or his authorized representative duly authorized by a letter of authority may be present at the time of opening the tender. After preliminary scrutiny of Technical Bids, verification of credentials, the Financial Bids of only those bidders whose Technical Bids are found eligible will be opened at a later date. Date of opening of Financial Bid will be informed to the successful Technical Bidders. SR. DIVISIONAL MANAGER PS: Please append your signature with seal on all the papers before submitting the tender.

3 Divisional Office City Centre, Gwalior MP Tele , ANNEXURE-A Tender for Supply of Slotted Angle MS Racks S.No. Information Sought Information Provided 1 Name of the Firm ( in Block Letters) 2 Date of Establishment / Incorporation 3 Registration No. for registration under Companies Act,1956 (Please enclose photo copy of the certificate). 4 Correspondence address and Telephone No. with id. 5 Address of Head Office (if separate) and Telephone No. 6 Status : Proprietary / Partnership / Private Limited Company / Public Limited Company. 7 Name(s) of the proprietor/ Partners / Directors. 8 Name of the Chief Executive with his present address, Mobile / Telephone No. 9 Name(s) of Representative(s) with Designation who would be calling on us and attending to our jobs. 10 Name of Bankers with addresses & Telephone Nos. IFSC Code & Type of Account. (Please enclose photo copy). 11 PAN No. allotted by Income Tax Dept. (Please enclose attested photocopy). 12 Service Tax Registration No. (Please enclose attested photocopy of certificate). 13 Turnover for last 3 years F.Y F.Y F.Y State the latest Income Tax Assessed year and the amount of Tax Assessed (copies of last 3 years IT Returns, Balance Sheets & Revenue A/c to be enclosed). 15 Details if registered with any other Government Authority (ies) :2004 or OHSAS Certificate and its validity period (Please enclose an attested copy of certificate), if any. 16 Details of empanelment with any office of LIC of India and/or PSUs/any other Corporate Offices/customers. (Please enclose list giving full details and name and telephone no. Of person/s who may be contacted for confirmation). Cont...2

4 Details of your Past Supply and 17 Presently undertaken to supply in the field (enclose the certificates from the relevant institutions). 18 Are you original manufacturer / dealer? If Dealer, please affix the authorization form of Manufacturer on their letter head. 19 Mention any other specialties of your establishment. NOTE: Please type out this form or fill it up legibly in ink. If space provided is insufficient, please attach separate sheet/s of paper by giving appropriate question numbers and answers thereto duly authenticating the same with signature and seal. I / We request Life Insurance Corporation of India, Divisional Office, Gwalior to consider our bid. I / We agree to abide by all the ELIGIBILITY CRITERIA AND OTHER TERMS AND CONDITIONS prescribed in your formats and assure to render the services to the fullest satisfaction of the Corporation. Dated at this day of, Signature of the Vendor Name & Address with Seal NOTE: 1. The Sr.Divisional Manager, LIC of India, Divisional Office, Gwalior reserves the right to accept or reject any of the Vendor's tender at his absolute discretion with out assigning any reason. 2. To accept or to reject any or all offers/ quotations in full or part of the tender at his sole discretion with out assigning any reason whatsoever. Applications received with incomplete information or alterations will not be considered. Note: Documentary evidence wherever applicable should be enclosed. (Copies of the credentials & Certificates issued by any other institution may be enclosed)

5 Documents to be enclosed along with Technical Bid in Annexure A : I) 1. Demand draft for Rs.10000/-towards EMD. 2. DD for Rs 250/- towards tender fees. II) Self attested photo copies of the following documents: 1. Certificate of Registration under Companies Act, Audited financial statements (Profit and Loss and Balance Sheet) for the last three financial years. 3. Income tax assessment order /returns for the last three financial years. 4. Certificate of Income Tax PAN Number. 5. Copies of GST/VAT/CST/Professional Tax Registration Certificates. 6. Copies of any valid Authorised Dealership certificates. 7. Cancelled cheque leaf containing A/c Number, Type of Account, IFSC Code etc.,

6 Divisional Office City Centre, Gwalior MP Tele , Eligibility Criteria & Requirements 1. The applicant must be a Registered / Authorised Organization / Partnership firm / Sole proprietorship. 2. The vendor should have a registered office / centre at Gwalior or any nearest city. 3. The Bidder should be preferably an ISO certified company registered under Companies Act, 1956 Preferably with valid ISO 9001:2008 or 14001:2004 or OHSAS The company / vendor should have experience in supply of such similar goods to PSU/Govt. Clients / reputed companies. 5. The applicant must have a proven track record of minimum 3 years with reputed clients in the field. 6. The applicant must have sound financial capacity / credit worthiness acceptable to LIC of India. 7. The applicant must have annual turnover of Rs. 25 lakhs and above during the last three financial years and experience of having executed orders to any one PSU/Govt./Quasi-Govt./Reputed organisation. 8. a) The applicant must produce relevant documentary evidence along with the tender application form. b) Non disclosure of relevant information or furnishing of incorrect information / documents will suffer disqualification. 9. The applicant must not have been at any time declared as insolvent or convicted for any offense. 10. The applicant must not have been prosecuted or suffered any penalty for violation of any labor laws by any Authority. 11. The applicant should not have rescinded/abandoned any contract awarded by any of his clients before the expiry of prescribed period of contract. 12. The applicant should not be a party to any cartel at any time for processing any contract including the present Tender. 13. LIC of India is not responsible in any manner for the postal delay / loss / non receipt of the tender. 14. The validity of the tender shall be for this financial year. 15. The rates quoted shall be inclusive of all taxes i.e.basic price, Good and services tax,excise duty, sales tax,service tax, octorai, transportation charges, loading, installation and unloading charges. 16. The tender should be submitted so as to reach LICof India, Divisional Office, Gwalior on or before the date and time specified in the covering letter. 17. Corrections, if any, in the quotation should be duly authenticated with full signature. In case of any difference between the figures and the wordings, the wordings will be taken as the correct one. 18. The quotation should be either typewritten or neatly and legibly hand written in dot-pen. Cont...2

7 Technical Bid & Financial Bid should be placed in separate individual sealed covers and these two individual covers should be placed in a big sealed cover. Quoting of price openly or submission of financial bid along with technical bid without putting in a separate sealed cover will result in disqualification of the tender. 20. Any tender not complying with eligibility criteria and requirements either wholly or partially shall be liable for rejection. 21. MSME firms with NSIC Registration should produce supporting Certificate to claim exemption from paying EMD amount. 22. The successful tenderer will be required to deposit an amount equal to 10% of tender value by way of a crossed A/c payee demand draft favouring LIC of India, drawn upon any nationalized bank payable at Gwalior, towards security deposit.this deposit will be refunded only on successful completion of oneyear from the date of supply. No interest will be payable on this security deposit. The EMD of the successful tenderer will be adjusted to such Security Deposit, allowing the tenderer to deposit the balance amount. 23. If the successful tenderer fails, in course of the period, to comply with the terms and conditions of the Agreement, the security deposit may be forfeited in full or in part as decided by the Competent Authority ( CA) i.e. Sr. Divisional Manager, LIC, DO, Gwalior. 24. The Competent Authority reserves the right to change the relevant dates; to accept or reject all or any of the applications; to accept any higher bid; or cancel all tenders without assigning any reasons whatsoever. 25. The applicant should not be black listed / debarred by LIC or any PSU or any Government Departments. 26. Any dispute arising out of or relating to this tender shall be deemed to have arisen in Gwalior and shall be subject to adjudication of a competent court in Gwalior. 27. The applicant must furnish an appropriate declaration in respect of the terms and conditions mentioned herein along with the application form.

8 -: TERMS AND CONDITIONS OF THE TENDER :- 1. The tender in the Prescribed Format (Hard Copy) only should be dropped in the tender box as per Rules on or before the stipulated date and time. No corrections are to be made in the terms quoted. 2. The approximate quantity may be around 150 which may increase / decrease depending on our requirement. 3. The items have to be supplied in One Phase. 4. Payment will be made only after supply and acceptance of the items at our site along with invoice / bill. Statutory deductions as applicable will be deducted from the gross bill amount. No advance payment shall be made for purchasing items. 5. Material should be supplied in original packing of the manufacturer along with necessary warranty / guarantee certificate for a minimum period of 1 year from the date of supply to be submitted along with supply. Defective material or not meeting the specifications should be replaced free of cost at our site. 6. The items should be delivered within 25 days from the date of order. Corporation shall deduct from the ordered amount towards liquidated damages, a sum equivalent to 0.5% of the ordered amount for each week of delay or part thereof subject to a maximum of 10%. 7. If after supply, it is discovered that the equipment supplied do not confirm to the Specifications, such items may be rejected and the supplier has to supply the item exactly according to specifications at his own cost. In the event of non-compliance with this condition, the Corporation shall be at liberty to take such action as may be necessary by it including the recovery of cost for such items in replenishing it with supplies from other sources. Stores rejected after receipt will have to be taken back by the supplier at their own risk and cost. 8. FORCE MAJEURE CLAUSE : a) The tenderer shall be liable for any delay in execution or failure of their respective obligations under this agreement except for delay caused by occurrence of events beyond control of the tenderer, including but not limited to natural calamities, fire, explosions, floods, power shortages, acts of God, hostility, acts of public enemy, wars, riots, strikes, sabotage, order/action or regulations of Government, local or other public authorities. b) In case a Force Majeure situation arises, the tenderer shall immediately notify LIC of India in writing of such conditions and the cause thereof within two calendar days and prove that such is beyond the control and affect the implementation of the agreement. c) Unless otherwise directed by LIC of India in writing, the tenderer shall continue to perform its obligations under the contract as far as it is reasonably practical, and shall seek all reasonable means for performance not prevented by the Force Majeure event. Dated at this day of, Signature of the Vendor with Seal

9 TO BE SUBMITTED ON COMPANY'S LETTER HEAD DULY SIGNED BY THE AUTHORISED SIGNATORY OF THE COMPANY. MANUFACTURER'S DEALERSHIP FORM Date: The Sr. Divisional Manager, LIC of India, Divisional Office, Jeevan Prakash, City Centre, Gwalior Dear Sir, Re: Supply of M.S.Racks to RMF Centre, Gwalior. We, M/s who are established and reputed Manufacturers of having factories / depot at and do hereby authorise M/s. (Name and address of the bidder) to offer their quotation and conclude the contract with you against the above invitation for the Bid, as one of our Authorised Dealers. We, hereby, extend our full guarantee and comprehensive warranty as per terms and conditions of the RFP for our products offered against this invitation for Bid by the above firm. Dated at this day of, Authorised Signatory Signature: Name: Designation: Name & Address of the Company: Seal of the Company:

10 Date:... The Sr. Divisional Manager, LIC of India, Divisional Office, Jeevan Prakash, City Centre, GWALIOR Dear Sir, Re: Supply of M.S Racks to RMF Centre, Gwalior UNDERTAKING We hereby confirm that we have not been black-listed by LIC or any PSU or BFSI Organisation / Government or Semi-Government or Quasi Government Departments in India as on date of submission of bid in response to the above tender for supply of M.S.Racks. Dated at this day of, SIGNATURE OF VENDOR WITH SEAL