MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE R.M. OF ST. ANDREWS HELD TUESDAY, OCTOBER 25, 2011 AT CLANDEBOYE, MANITOBA

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1 MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE R.M. OF ST. ANDREWS HELD TUESDAY, OCTOBER 25, 2011 AT CLANDEBOYE, MANITOBA Attendance: Reeve Forfar, Councillor Ataman, Deputy Reeve Krasnesky, Councillor Garvie and Councillor Boch. Administration: Sue Sutherland, C.A.O. and Debbie Sinclair, Assistant C.A.O. Regrets: Councillor Keryluk and Councillor Hunt. A. CALL TO ORDER Meeting called to order at 9:00 a.m. by Chair Reeve Don Forfar. B. OPENING PRAYER Opening prayer was read by Councillor Garvie. C. ADOPTION OF AGENDA Res. ( ) Moved by: Councillor Ataman Seconded by: Councillor Boch Resolved that Council adopt the agenda, as presented. D. ADOPTION OF MINUTES 1) Draft October 11, 2011 Council Meeting Minutes Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Garvie Resolved that Council adopt the October 11, 2011 Council Meeting minutes, as presented. E. 9:00 A.M. - PUBLIC HEARING 1) By-Law No To Close a Road and Sell Road Lands Being Closed to Rob Yuzark - 2 nd Reading - No objections have been received. - All advertising and posting of the notice has been done as per legislation. F. DELEGATIONS Mr. Anderson inquired about the results of the soil testing and asked if an invoice had been received from Stantec regarding test drilling on Preun land. Reeve Forfar clarified that no test drilling had been done on Preun land as the area was under water. Stantec determined that it was not suitable due to the excessive cost, upward of half a million dollars, to construct the retention pond there. Mr. Anderson asked about Kelly's farm land and the 4 buyout properties and the testing done there. Mr. Fenske reported that the 4 buyout sites had been tested on Oct. 21 and no report has been received yet. Administration reported that the Public Trustee office was contacted regarding the Kelly land and the properties have been sold. We are trying to contact the new owner.

2 G. COMMITTEE REPORTS Transportation Services - Reeve Forfar - Councillor Keryluk will be meeting with Chabot Enterprises on October 28 for preliminary discussions regarding warranty items. - Verbal notice has been given to Maple Leaf Construction regarding crowning and soft shoulders on Cloverdale Road. - Maple Leaf Construction has completed their work and we are satisfied with the quality of work except for the deficiencies. - The drainage permit for Hwy 8 and 67 has not been issued yet. A copy of the legislation showing MIT responsibilities for culvert has been received. Councillor Keryluk has asked that it be brought for discussion to the attention of Ministers Ashton and Bjornson. - Lyall Drive should be inspected as there are concerns with the crown. - Jim Fenske, Acting Director of Public Works, reported that they are starting to change over to winter operations. There is a peat fire on Sutherland Road and Public Works will be taking the equipment there to work on extinguishing it. - Crack filling on the road started on October 21; provided a review of the work being done and stated the contractor is very good. - The patches on Hall Road are not feathered with the existing road. Public Works will check. - Also to be checked are Ford Street and Dunara Avenue. - Maple Leaf Construction may not have time to finish the work on Mirey Creek Drive; Administration to contact contractor. - Administration will check on the status of the plan drawing for the culverts under CPR on Highway Another has been received from Barry Mountain. Public Works has looked at this issue and the problem is that the hydro poles are in the bottom of the ditch and the telephone pedestal is too close. To do any work there the poles would have to be moved. Jim Fenske will contact Mr. Mountain. - The chips need to be swept on Cloverdale and Overwater Roads. - The ditch needs to be cut and the sediment needs to be cleaned for the ditch on the north side of Lockport Road west of Ostermann Road. Recreation and Culture - Reeve Forfar - An update was requested on the St. Andrews Community Club problems with Chabot Enterprises and Bestway. This can be discussed at the meeting with Chabot Enterprises on October 28 th. Administration requested a written report detailing the matter so it could be provided to the lawyer. Protective Services - Councillor Ataman - There is a committee meeting later today. Land Use Planning and Development - Councillor Boch - A meeting was held with L. Talbot, Manager of the Selkirk and District Planning Area Board to discuss planning procedures. Governance and Personnel - Councillor Garvie - No report.

3 Environmental Health - Councillor Hunt - No report. Finance - Deputy Reeve Krasnesky - No report. Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Ataman Resolved that Council receive the above noted reports on behalf of each committee. H. EXTERNAL COMMITTEE REPORTS Councillor Garvie - Oct Attended Youth Funding meeting in Selkirk - they are reviewing the individual amount claimable. - Oct. 12 -Attended St. Andrews Airport Road renaming ceremony. - Oct Attended South Fire Hall Open House - Reported on the system they have of recording who is responding to calls. - Oct Attended meeting with James Bezan on behalf of the Heritage Board - he is agreeable to provide a letter of support for the Board's request to use the Rectory. - Oct Attended FIPPA workshop in Winnipeg. - Oct Attended Selkirk and District Learning Centre meeting - provided an update on the sale of the building. - Oct Attended St. Clements Mapleton Church Vestry meeting - discussed the drainage issue with them. Deputy Reeve Krasnesky - Submitted written report detailing his attendance at the following: - Oct. 12 -Attended street naming ceremony for George Porayko. - Oct. 13 -Attended the FIPPA workshop - good refresher. - Oct Attended the Trans Canada Trails meeting. Information given to Administration. - Oct Attended meeting with L. Talbot regarding St. Andrews issues with planning procedures. - Oct. 18 -Attended North Red Tourism meeting. Information given to Administration. - Oct. 21 -Attended Manitoba Good Roads Association Board meeting. Information given to Administration. Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Ataman Resolved that Deputy Reeve Krasnesky be authorized to attend the North Red Tourism meeting in Selkirk on October 18, 2011.

4 Councillor Boch - Attended the Weed Control Board meeting - Reported they are in the process of building a new spray truck which should be operational next year. Councillor Ataman - No report. Reeve Forfar - Oct. 13-Attended FIPPA workshop. - Oct. 15 -Attended Santa Parade fundraiser. - Oct Met with Dep. Reeve Krasnesky, Councillor Keryluk and L. Talbot, Manager, Selkirk & District Planning Area Board. - Attended Library Board meeting - Submitted the minutes. The Planning Board and the Library Board are exploring working together to build a new building together. This should result in about a $400,000 saving for each Board. - Oct Met with Handi-bus auditors. Mayor Johannson has requested a meeting with me and Mayor Strang. - Oct Attended St. Clements Mapleton Church Vestry meeting - discussed the drainage issue with them. Mr. Benson is doing a great job on his dike but some debris has fallen into our drain. He will have to clean this up. The Church has encouraged us to go ahead and enhance the drain. They would like a trap on the culvert. Administration to follow up. - Oct Attended the Environmental Conference at the Convention Centre in Winnipeg. - Oct Hosted the South Basin Mayors and Reeve meeting - submitted the auditors' statement. - Mr. Anderson had contacted Mr. Bjornson's office for a meeting and he inquired if the RM knew the status of his meeting request. Administration stated that Mr. Bjornson's Assistant informed her that they were trying to schedule the meeting. Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Garvie Resolved that Council receive the reports on behalf of each external committee. I. CORRESPONDENCE Action Items A. Funding Requests 1) Operation Red Nose - Request Sponsorship Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Garvie Resolved that Council donate $250 to Operation Red Nose.

5 - Mrs. Campbell was present and stated she lives on the corner of Clandeboye Road and McNabb Road and she is having traffic issues as the pits owned by the Province are at the end of the road. "No Through Road" signs have been installed; she would like a "Slow" as well. Their home was broke into two weeks ago. People are going to the pits causing mischief and shooting. B. Meetings, Conferences, Conventions and Seminars C. Other 1) Royal Cdn. Legion - Invite to Reeve to Remembrance Day Service in Selkirk Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Ataman Resolved that Reeve Forfar be authorized to attend the Remembrance Day Service at the Selkirk Recreational Centre on November 11, Administration to notify the three Fire Chiefs and request that one attends. Information Items As per information items #1-12 as listed on the agenda. Res. ( ) Moved by: Councillor Garvie Seconded by: Dep. Reeve Krasnesky Resolved that Information Items #1-12 as listed on the agenda, be received as information, unless otherwise resolved. J. MUNICIPAL ADMINISTRATION 1) Waste Water Treatment Plant Reserve Fund - Resolution to Transfer Funds Res. ( ) Moved by: Councillor Ataman Seconded by: Dep. Reeve Krasnesky Whereas the 2011 Financial Plan included a capital expenditure in the amount of $50, for the purchase of land for the Waste Water Treatment Plant, and; Whereas the purchase of this land will not be necessary in the 2011 fiscal year; Now Therefore Be It Resolved that Council authorizes the transfer of the above noted funds to the Water and Waste Water Reserve Fund.

6 2) Heritage Building Reserve Fund - Resolution to Transfer Funds Res. ( ) Moved by: Councillor Garvie Seconded by: Dep. Reeve Krasnesky Whereas the 2011 Financial Plan included a capital expenditure in the amount of $10, for the construction of an addition to the St. Andrews Heritage Centre, and; Whereas the addition will not be constructed during the 2011 fiscal year; Now Therefore Be It Resolved that Council authorizes the transfer of the above noted funds to the Heritage Building Reserve Fund. 3) Chalet Beach Agreements - Resolution to Sign Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Ataman Resolved that the signing authorities for the R.M. of St. Andrews be authorized to sign the waiver and release agreements for the Chalet Beach Flood Protection Restoration Project with area residents. K. BY-LAWS AND POLICIES - None L. OLD/UNFINISHED BUSINESS - None M. NEW BUSINESS - Deputy Reeve Krasnesky gave Notice of Motion to rescind Resolution passed at the October 11, 2011 Council meeting. - A call has been received that the locks are being cut off the old style mailboxes at the end of Petersfield Road. A letter to be sent to Canada Post and request new mailboxes be installed at this location. - Mrs. Campbell's issue was discussed further. Administration will contact the RCMP and ask them to include it in their patrol. Council agreed to erect barricades at the end of the road. - The Weed Board is having issues with this land. Administration to write to the Province and copy Minister Bjornson and Minister Ashton regarding accessing the land for clay. Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Ataman Resolved that Deputy Reeve Krasnesky be authorized to attend the Annual Premiers' Dinner on November 18, 2011 in Winnipeg.

7 Councillor Boch vacated his chair. Res. ( ) Moved by: Councillor Ataman Seconded by: Dep. Reeve Krasnesky WHEREAS a request has been received from the Developer of S for release of the Letter of Credit; and and, WHEREAS the final warranty inspections has been completed; Councillor Boch returned to his chair. Break: 9:50 a.m. Reconvene: 10:05 a.m. WHEREAS an Acceptance Certificate has been issued by the Municipal Engineer; NOW THEREFORE BE IT RESOLVED that: 1. The letter of credit for Subdivision S be released in full. Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Garvie Resolved that Council move In-Camera at 10:05 a.m. to deal with Personnel and Legal issues. Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Garvie Resolved that Council move Out of Camera at 11:10 a.m. Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Garvie Whereas Trevor Antichow has requested a six (6) month leave of absence to pursue other employment, effective October 31, 2011 to April 30,2012; Therefore It Be Resolved that a six (6) month leave of absence be granted to Trevor Antichow, to pursue another position. Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Ataman Resolved that Administration be directed to proceed to contact Manitoba Conservation to get an Environmental Protection Order in place in regards to Highway Gardens Trailer Park's lagoon.

8 N. ADJOURNMENT Res. ( ) Moved by: Dep. Reeve Krasnesky Seconded by: Councillor Garvie Resolved that the Council meeting be adjourned at 11:15 a.m.