Rural Municipality of Bifrost Council Meeting Minutes RURAL MUNICIPALITY OF BIFROST MINUTES REGULAR MEETING. Administration

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1 RURAL MUNICIPALITY OF BIFROST MINUTES REGULAR MEETING The Regular Meeting of the Council of the Rural Municipality of Bifrost held in the Council Chambers of the Bifrost Municipal Office in the Town of Arborg, Manitoba on Tuesday,. Present were: Reeve: Councillors: C.A.O. Administration Harold Foster Marvin Magnusson Gordon Klym Darvin Firman David Shott Richard Chomokovski Donald Vigfusson R. Kim Dalton Cindy Johnson 1. CALL TO ORDER Reeve Foster called the Meeting to Order at 9:00 A.M. 2. ADDITIONS TO AGENDA 3. ADOPTION OF AGENDA (1) RESOLVED THAT Council do hereby adopt the Agenda of the Regular Meeting of as amended, as follows: Addendum 1) 9.6 By-law , Establish Designated Officer positions, 1 st Reading 2) 14.4 Snow Trackers 3) 14.5 Private Roadways snow clearing 4) Grant-in-aid Funding 4. ADOPTION OF MINUTES December 11,

2 Due to the Minutes of the Regular Meeting of December 11, 2013 having been distributed to Council prior to the Meeting, said Minutes were not read. (2) RESOLVED THAT Council hereby adopt the Minutes of the Regular Meeting of December 11, 2013 as circulated. 5. RECEPTION OF PETITIONS - none 6. IN CAMERA - none 7. REPORTS OF ELECTED OFFICIALS/COMMITTEES 1. Reeve Foster reported on the Arborg-Bifrost C.D.C., the Eastern Interlake Planning District, the Eastern Interlake Conservation District, the North East Interlake Emergency Measures Board, the Lake Winnipeg South Basin Committee, BASIC and the R. M. Operating Committee. 2. Councillor Magnusson reported on the Interlake Development Corporation, the Eastern Interlake Planning District. 3. Councillor Klym reported on the Riverton-Bifrost Fire Committee, the Riverton- Bifrost C.D.C., the Riverton Ambulance Committee, the Riverton-Bifrost Parks & Recreation Commission, the Riverton Seniors Resource Council, and the BAR Waste Authority Co-op Inc. 4. Councillor Firman reported on the Interlake Vet Services Board, Evergreen Regional Library, the Arborg-Bifrost Fire Committee, the Bifrost Airport Commission, Icelandic River Comm. Foundation, Interlake Tourism Association and Immigration. 5. Councillor Shott reported on the Bifrost Justice Committee, the Interlake Weed Control Board, the Arborg-Bifrost Parks and Recreation Commission and the BAR Waste Authority Co-op Inc. 6. Councillor Chomokovski reported on the Arborg Seniors Resource Council, Arborg-Bifrost Fire Committee, the Interlake Weed Control Board, BASIC, and the Arborg-Bifrost C.D.C 7. Councillor Vigfusson reported on the Riverton-Bifrost C.D.C., Eastern Interlake Conservation District, the Riverton-Bifrost Fire Committee, and Community Futures East Interlake. 8. REPORT OF CHIEF ADMINISTRATIVE OFFICER 2

3 (3) RESOLVED THAT Council do hereby authorize the CAO, in conjunction with the CAO of the Village of Riverton, to proceed with the hiring of a Senior Election Official for the Rural Municipality of Bifrost/Village of Riverton. 9. BY-LAWS & POLICIES 9.1 BY-LAWS By-law No , Remuneration of Chief Administrative Officer - Second & Third Readings (6) RESOLVED THAT Council do hereby give Second Reading to By-Law , Remuneration of the Chief Administrative Officer. (7) WHEREAS there were no objections to By-Law , being a By-Law to Establish the Remuneration of the Chief Administrative Officer, NOW THEREFORE BE IT RESOLVED THAT By-Law pass Third Reading and the Reeve and CAO be authorized to sign and seal same. NAME FOR AGAINST ABSTAINED Reeve Harold Foster Deputy Reeve Donald Vigfusson By-law No , Remuneration of Employees Second & Third Readings (4) RESOLVED THAT Council do hereby give Second Reading to By-Law , Remuneration of Employees.

4 (5) WHEREAS there were no objections to By-Law , being a By-Law to Establish the Remuneration of Employees, NOW THEREFORE BE IT RESOLVED THAT By-Law pass Third Reading and the Reeve and CAO be authorized to sign and seal same. NAME FOR AGAINST ABSTAINED Reeve Harold Foster Deputy Reeve Donald Vigfusson By-Law , Fees & Charges Second & Third Readings (10) RESOLVED THAT Council do hereby give Second Reading to By-Law , Fees & Charges. (11) WHEREAS there were no objections to By-Law , being a By-Law to Establish Fees & Charges, NOW THEREFORE BE IT RESOLVED THAT By-Law pass Third Reading and the Reeve and CAO be authorized to sign and seal same. NAME FOR AGAINST ABSTAINED Reeve Harold Foster Deputy Reeve Donald Vigfusson 4

5 9.1.4 By-law , Establish Reserve for Replacement of Machinery & Equipment Second & Third Readings (8) RESOLVED THAT Council do hereby give Second Reading to By-Law , To Establish a Reserve for Replacement of Machinery & Equipment. (9) WHEREAS there were no objections to By-Law , being a By-Law to Establish Reserve for Replacement of Machinery & Equipment, NOW THEREFORE BE IT RESOLVED THAT By-Law pass Third Reading and the Reeve and CAO be authorized to sign and seal same. NAME FOR AGAINST ABSTAINED Reeve Harold Foster Deputy Reeve Donald Vigfusson By-Law , Control & Removal of Certain Obstructions First Reading (12) RESOLVED THAT Council do hereby give First Reading to By-Law , To Provide for the Control & Removal of Certain Obstructions, and the Repair & Replacement on Municipal Roads, Drains, Parks & Reserves By-Law , Designated Officers First Reading 5

6 (13) RESOLVED THAT Council do hereby give First Reading to By-Law , To Establish Designated Officer Positions. 9.2 POLICIES - none 10. PLANNING/HEARINGS 10.1 HEARINGS 10:00 a.m. - none 10.2 PLANNING OTHER Crown Lands & Property Agency, Crown Land General Permit # 68219, Pt. RL 1E in E. FILED AS INFORMATION 11. RECEPTION OF DELEGATIONS 11.1 Ken Foster Ken Foster attended as a delegation to discuss development issues with council. Council asked questions for clarification. The Reeve thanked the delegation for his presentation. The delegation took leave. 12. CORRESPONDENCE 12.1 Correspondence Manitoba Tourism, Culture, Sport & Consumer Protection Designated Heritage Building Grants Program (14) RESOLVED THAT Council do hereby authorize the CAO to provide a letter of support to the Heritage Village Correspondence Filed AMM FILED AS INFORMATION Joe Masi AMM Resolution 06/ Member Advisory Amalgamation Legal Challenge News Bulletin December 6, News Bulletin December 19, AMM Education Strengthening Communication Skills Workshop 6

7 12.3 Correspondence Filed FILED AS INFORMATION Interlake-Eastern RHA Board of Directors Minutes (November 28, 2013) IMRA Meeting 16, IMRA Minutes November 21, Royal Canadian Mounted Police Annual Report Manitoba OmbudsNews Edition James Bezan Jim Berry Retirement MLA Lakeside Ralph Eichler appointment James Bezan National Research Council of Canada s Industrial Research Assistance Program The Concierge Service 13. FINANCE 13.1 Financial Statement for November, 2013 (15) RESOLVED THAT Council do hereby approve the Financial Statements for the month ended November, Authorization of Accounts for Payment (16) RESOLVED THAT Council do hereby adopt and approve total payables for general operating expenses in the amount of $157,328.83; AND FURTHER THAT signing officers be authorized to sign cheques for same. Cheque # ; ; Payroll (17) RESOLVED THAT Council do hereby adopt and approve payroll & council indemnities and expenses for the pay periods ending November, 2013 in the amount of $23, Cheques # ; UNFINISHED BUSINESS 7

8 14.1 Interlake Tourism Advertising in 2014 ITA Travel Ideas Guide (18) RESOLVED THAT Council do hereby authorize the CAO to submit a 1/8 page ad to Interlake Tourism Association at a cost of $ Stan Struthers, Minister of Municipal Government Amalgamation Plan (19) RESOLVED THAT Council do hereby authorize the CAO to respond to Minister Struthers, Manitoba Local Government, on behalf of the Municipality Municipal Support Services, 2014 General Municipal Election Bulletin #2 FILED AS INFORMATION 14.4 Snow Trackers Council discussed a request from The Interlake Snow Trackers. Councillor Vigfusson will follow up on this matter on behalf of council Private Roadways Snow clearing Council discussed the request to clear private property. Councillor Firman will follow up on this matter on behalf of council. 15. NEW BUSINESS 15.1 Federation of Canadian Municipalities Membership renewal (20) RESOLVED THAT Council do hereby authorize the CAO to renew the Rural Municipality of Bifrost membership with the Federation of Canadian Municipalities at a cost of $ Taxervice 2014 Engagement Letter (21) RESOLVED THAT Council do hereby authorize the CAO to acknowledge and consent to the terms as set out in Taxervice 2014 Engagement letter dated December 8

9 12, Rural Municipality of Bifrost Council Meeting Minutes 15.3 Riverton-Bifrost Parks & Recreation 2014 Funding Schedule Referred to Administration 15.4 HBRA 2014 Membership Invoice Membership declined 15.5 Denis St. Amant, Graphs & Crafts Co Work Proposal Referred to 2014 Budget 15.6 Disaster Management Conference 2014 March 12- Filed as Information 15.7 Manitoba Children & Youth Opportunities Premier s Volunteer Service Award 2014 Filed as Information 15.8 Manitoba Children & Youth Opportunities 2014 Green Team Application (22) RESOLVED THAT Council do hereby authorize the CAO to make application for 2 Green Team positions for Earth Day Canada Hometown Heroes Award Program 2014 Filed as Information Build Interlake Growth Program (BIG) 2 nd Intake (23) RESOLVED THAT Council do herby authorize the CAO to submit an application to the BIG program for the Washow Bay Boat Launch Grant-in-aid Funding (24) RESOLVED THAT Council do hereby authorize the CAO to submit an application to the Province of Manitoba Grant-In-Aid Funding Program for House of Hope paving. 9

10 16. NOTICE OF MOTION - none 17. ADJOURNMENT (25) RESOLVED THAT Council do hereby adjourn to meet again on Wednesday, February 12, 2014, at 9:00 a.m. Harold J. Foster, Reeve R. Kim Dalton, CAO 10