CHRISTCHURCH CITY COUNCIL SUPPLEMENTARY AGENDA

Transcription

1 CHRISTCHURCH CITY COUNCIL SUPPLEMENTARY AGENDA THURSDAY 23 JULY AM COUNCIL CHAMBER, CIVIC OFFICES, 53 HEREFORD STREET Watch Council meetings live on the web:

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3 AGENDA - OPEN CHRISTCHURCH CITY COUNCIL Thursday 23 July 205 at 9.30am in the Council Chamber, Civic Offices, 53 Hereford Street Council: The Mayor, (Chairperson). Councillors Vicki Buck, Jimmy Chen, Phil Clearwater, Pauline Cotter, David East, Jamie Gough, Yani Johanson, Ali Jones, Raf Manji, Glenn Livingstone, Paul Lonsdale, Tim Scandrett and Andrew Turner ITEM NO. DESCRIPTION PAGE NO. 2. RESOLUTION TO BE PASSED - SUPPLEMENTARY REPORTS SUPPLEMENTARY REPORT REPRESENTATION REVIEW WARD OPTION RESOLUTION TO EXCLUDE THE PUBLIC (CONT'D) 537

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5 COUNCIL RESOLUTION TO BE PASSED - SUPPLEMENTARY REPORTS Approval is sought to submit the following items to the meeting of the Council on 23 July 205: SUPPLEMENTARY REPORT REPRESENTATION REVIEW WARD OPTION LAND USE RECOVERY PLAN REVIEW (PUBLIC EXCLUDED) NORTHERN ARTERIAL EXTENSION AND CRANFORD STREET UPGRADE (PUBLIC EXCLUDED) The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 987, why the items were not included on the main agenda is that they were not available at the time the agenda was prepared. It is appropriate that the Council receive the briefing and reports at the current meeting. RECOMMENDATION That the reports be received at the meeting of the Council on 23 July 205.

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7 COUNCIL Supplementary Report Representation Review Ward Option 527 Contact: Jenny Hughey jenny.hughey@ccc.govt.nz Ph Purpose and Origin of Report Purpose of Report. This supplementary report was requested on Monday 20 July 205 by the Chair of the Citizen Participation and Representation Review Working Group and is to be read in conjunction with the report to Council titled Representation Review Initial Proposal options..2 The report presents the 9 councillor/ward option. Because of the public interest in this matter, the Chair of the Working Group asked for this option to be available along with the reasons why it was not the preferred option. 2. Significance 2. The content of this report is of medium significance in relation to the Christchurch City Council s Significance and Engagement Policy. 2.2 Significance was determined as medium because although a large number of people would be affected by the representation review, the impact on those affected would be relatively minor. 2.3 The community engagement and consultation outlined in this report reflect the requirements of the Local Electoral Act 200 (LEA) and Local Government Act 2002 (LGA). 3. Staff Recommendations This report recommends that the Council: 3. Receives the information. 4. Key Points 4. This report was requested on Monday 20 July 205 as a supplement to the report Representation Review Initial Proposal options and should be read in conjunction with it. 4.2 Elected members, community boards and resident groups have discussed representation arrangements at a number of workshops and the consensus is reflected in the two options detailed in the report Representation Review Initial Proposal options: a 4 ward and 6 ward model. 4.3 This report presents the 9 councillor/ward option. Because of the public interest in this matter, the Chair of the Citizen Participation and Representation Review Working Group (the Working Group) asked for this option to be available, along with the reasons why it was not the preferred option. 4.4 The 9 councillor/ward model was not the preferred option as the majority of councillors at a Council workshop on 6 July 205 believed that: 4... The 9 councillor/ward model was too expensive given the Council s current financial pressures The 4 and 6 councillor/ward models reflected the principles of effective and fair representation without imposing significant extra financial costs.

8 5. Context/Background COUNCIL The Council is required to adopt one option as its Initial Proposal for public consultation. Elected members, community boards and resident groups have discussed these issues at a number of workshops and the consensus is reflected in the two options detailed in the report Representation Review Initial Proposal options. 5.2 The Council has considered the matters outlined above in briefings, workshops and the Council meeting of 4 May 205. Although not a mandatory requirement, the Council invited preliminary feedback from the public on representation factors before starting the formal statutory review process. The Council considered a full report on the engagement findings on 4 May 205. The Council also considered these options at informal briefings and at its meeting on 4 May Between May and July 205, Councillors and Community Board members were again consulted on a range of options. Three preferred options were identified: a 4 ward/councillor model, 6 ward/councillor model, and 9 ward/councillor model. 5.4 The Council workshop on 6 July 205 considered the advantages and disadvantages of each model and indicated two preferred options: 4 single member ward option with 8 community boards 6 single member ward option with 7 community boards. 5.5 The Council workshop requested that staff develop these two options to enable it to formally agree on a preferred option for its Initial Representation Proposal. 5.6 The Chair of the Working Group subsequently requested that the 9 ward model be available as a supplementary report Option 3 9 ward model Option Description 6. This option features 9 wards and 9 councillors, with one elected from each ward, eight community boards and one mayor elected at large. 6.2 The details of this option are shown in the four tables that follow, including: Table - 9 ward model: Proposed wards, population, representation ratios and deviations from the average Table 2-9 ward model: Proposed community boards and their community areas Table 3-9 ward model: Proposed community boards, subdivisions and areas of subdivision Table 4-9 ward model: Proposed community boards, subdivisions, membership and representation ratios A detailed map of this option is in Attachment. Further maps will be separately circulated. 6.3 The 9 Ward model was not the preferred option as the majority of Councillors at the workshop on 6 July 205 believed that: 6.3. The 9 ward/councillor model was too expensive given the Council s current financial pressures The 4 and 6 ward/councillor models reflected the principles of effective and fair representation without imposing additional financial costs.

9 Table. 9 Ward Model: Proposed Wards, Elected Members, Representation Ratios and Deviations from the Average Proposed Ward Banks Peninsula- Sumner 203 Usually Resident Population 6,326 COUNCIL Elected Members Population per Elected Member 6,326 Deviation from Regional Average % Deviation from Regional Average Barrington 8,837 8, Beckenham 9,0 9, Belfast 7,637 7, Burwood 8,834 8, Cashmere 8,80 8, Central 7,706 7, Coastal 9,389 9, Fendalton 6,40 6, Halswell 8,924 8, Hornby 8,92 8, Marshland 7,394 7, Papanui 8,363 8, Riccarton 8,978 8, Russley 6,365 6, Shirley 8,77 8, St Albans 6,554 6, Woolston 8,249 8, Yaldhurst 7,253 7,

10 COUNCIL Table. 9 Ward Model: Proposed Community Boards and their Community Areas 530 Community Board Honrby-Riccarton-Halswell Marshland-Coastal-Burwood Cashmere-Beckenham-Barrington Woolston-Central-St Albans Shirley-Papanui-Belfast Fendalton-Russley-Yaldhurst Akaroa-Wairewa Lyttelton-Sumner Community Area Hornby North, Hornby South, Paparua, Templton, Islington, Sockburn, Upper Riccarton, Wharenui, Riccarton West, Riccarton, Sockburn, Monavale, Deans Bush, Fendalton, Ilam, Wigram, Halswell South, Oaklands West, Oaklands East, Halswell West, Aidenfield, Halswell Domain, Hendersons Basin, Kennedys Bush Belfast, Redwood North, Redwood South, Highfield Park, Prestons, Travis Wetland, Parklands, Styx, Waimairi Beach, North Beach, Rawhiti, New Brighton, South Brighton, Avon-Heathcote Estuary, Aranui, Bexley, Bromley, Burwood, Travis, Avondale, Wainoni, Dallington Cashmere East, Rapaki Track, Heathcote Valley, Westmorland, Cashmere West, St Martins, Opawa, Ferrymead, Mt Pleasant, Somerfield, Spreydon, Sydenham, Beckenham, Barrington South, Hoon Hay South, Middleton, Riccarton South, Addington, Barrington North, Hillmorton, Hoon Hay Woolston West, Ferrymead, Woolston South, Opawa, Waltham, Ensors, Cathedral Square, Hagley Park, Avon Loop, Linwood, Linwood North, Linwood East, Avonside, Wainoni, Phillipstown, Mairehau, Richmond North, Richmond South, Edgeware, St Albans East, St Albans West Mairehau North, Redwood South, Westhaven, Rutland, Mairehau, Shirley West, Shirley East, Redwood South, Papanui, Aorangi, Bishopdale, Northcote, McLeans Island, Yaldhurst, Belfast, Belfast South, Sawyers Arms, Styx Mill, Casebrook, Bishopdale North Aorangi, Strowan, Merivale, Holmwood, Mona Vale, Deans Bush, Fendalton, Harewood, Russley, Burnside, Wairarapa, Westburn, Jellie Park, Aorangi, Hawthornden, Avonhead West, Broomfield, Sockburn, Ilam, Avonhead, Merrin Akaroa, Akaroa Harbour, Banks Peninsula Eastern Bays, Inlets-Banks Peninsula Bays, Little River, Inland Water-Lake Ellesmere South Diamond Harbour, Governors Bay, Inlets-Banks Peninsula Bays, Inlet-Port Lyttelton, Lyttelton, Port Levy, Quail Island, Sumner, Moncks Bay, Mt Pleasant

11 COUNCIL Table 2. 9 Ward Model: Proposed Community Boards, Subdivisions and Areas of Subdivisions 53 Community Board Subdivisions Areas of Subdivision Hornby-Riccarton- Halswell Marshland-Coastal- Burwood Cashmere- Beckenham- Barrington Woolston-Central-St Albans Shirley-Papanui- Belfast Fendalton-Russley- Yaldhurst Hornby Riccarton Halswell Marshland Coastal Burwood Cashmere Beckenham Barrington Woolston Central St Albans Shirley Papanui Belfast Fendalton Russley Yaldhurst Hornby North, Hornby South, Paparua, Templeton, Islington, Sockburn Upper Riccarton, Wharenui, Riccarton West, Riccarton, Sockburn, Monavale, Deans Bush, Fendalton, Ilam Wigram, Halswell South, Oaklands West, Oaklands East, Halswell West, Aidenfield, Halswell Domain, Hendersons Basin, Kennedys Bush Styx, Belfast, Redwood North, Redwood South, Highfield Park, Prestons, Travis Wetland, Parklands Styx, Parklands, Waimairi Beach, North Beach, Rawhiti, New Brighton, South Brighton, Avon-Heathcote Estuary Aranui, Bexley, Bromley, Burwood, Travis, Avondale, Wainoni, Dallington Cashmere East, Rapaki Track, Heathcote Valley, Westmorland, Cashmere West, St Martins, Opawa, Ferrymead, Mt Pleasant Somerfield, Spreydon, Sydenham, Beckenham, Barrington South, Hoon Hay South Middleton, Riccarton South, Addington, Barrington North, Hillmorton, Hoon Hay Phillipstown, Woolston West, Ferrymead, Woolston South, Opawa, Waltham, Ensors Cathedral Square, Hagley Park, Avon Loop, Linwood, Linwood North, Linwood East, Avonside, Wainoni, Phillipstown Mairehau, Richmond North, Richmond South, Edgeware, St Albans East, St Albans West Mairehau North, Redwood South, Westhaven, Rutland, Mairehau, Shirley West, Shirley East Styx Mill, Redwood South, Papanui, Aorangi, Bishopdale, Casebrook, Northcote McLeans Island, Yaldhurst, Belfast, Belfast South, Sawyers Arms, Styx Mill, Casebrook, Bishopdale North Aorangi, Strowan, Merivale, Holmwood, Mona Vale, Deans Bush, Fendalton, Jellie Park Harewood, Russley, Burnside, Wairarapa, Westburn, Jellie Park, Aorangi Hawthornden, Avonhead West, Broomfield, Sockburn, Ilam, Avonhead, Merrin

12 COUNCIL Community Board Subdivisions Areas of Subdivision 532 Akaroa-Wairewa Lyttelton Sumner Akaroa Wairewa Lyttelton Sumner Akaroa, Akaroa Harbour, Banks Peninsula Eastern Bays, Inlets-Banks Peninsula Bays Little River, Inland Water-Lake Ellesmere South Diamond Harbour, Governors Bay, Inlets-Banks Peninsula Bays, Inlet-Port Lyttelton, Lyttelton, Port Levy, Quail Island Sumner, Moncks Bay, Mt Pleasant Table 3. 9 Ward Model: Proposed Community Board Population with Subdivisions, Membership and Representation Ratios Community Board Hornby-Riccarton- Halswell Marshland-Coastal- Burwood Cashmere- Beckenham- Barrington Woolston-Central-St Albans Shirley-Papanui- Belfast Fendalton-Russley- Yaldhurst Community Board Population 56,094 55,67 56,748 52,509 54,77 50,09 Akaroa-Wairewa 2952 Lyttelton-Sumner 3,374 Subdivisions Subdivision Population Community Board Members Hornby 8,92 2 Riccarton 8,978 2 Halswell 8,924 2 Marshland 7,394 2 Coastal 9,389 2 Burwood 8,834 2 Cashmere 8,80 2 Beckenham 9,0 2 Barrington 8,837 2 Woolston 8,294 2 Central 7,706 2 St Albans 6,554 2 Shirley 8,77 2 Papanui 8,363 2 Belfast 7,637 2 Fendalton 6,40 2 Russley 6,365 2 Yaldhurst 7,253 2 Akaroa Wairewa Lyttelton Summer Population per Board Member Appointed Councillors

13 COUNCIL Community Views and Preferences 6.4 The Council has considered community views and preferences in developing this option, including the findings from the preliminary engagement with about 3000 residents: Parts of Banks Peninsula are distinct culturally, historically, geographically, and economically and should be considered as unique and isolated community/communities. The size of wards should decrease and the ratio of residents to elected members should decrease. The boundaries should better reflect communities of interest. Community Boards should remain and be given a greater role in representing communities of interest. Some expressed concern that the preference for an increase in councillors/elected members could have significant budgetary implications. 533 Financial Implications 6.5 Cost of Implementation - The marginal cost of this 9 Ward option are outlined in Table 5 below. Table 4. 9 ward model - marginal costs (annual) Additional Unit Cost ($) Total Marginal cost ($) 9 councillors plus one mayor 6 08, ,000 8 Community Boards (6 urban, 2 rural) 0 348, Community Board members 6 34, ,000 TOTAL MARGINAL COST 852,000 Note: Elected member salaries are subject to regular review by the central government Remuneration Authority 6.6 These costs are based on the assumption that Community Boards would be based in existing / planned facilities and no extra unplanned facilities would be needed. 6.7 There would be some one-off costs for alterations to the Council Chambers to accommodate five extra desks and to install new cabling. It would also involve reconfiguration of the elected members' office space. This has been estimated at over $50,000. Legal Implications 6.8 Section 9 of the Local Electoral Act 200 sets out the provisions for the Council s representation review. In particular, Sections 9T to 9V relate to the requirements for effective and fair representation when determining membership and basis of election. This proposal complies with those requirements of the LEA. Risks and Mitigations 6.9 The most significant risk at this stage is that Council will not agree on a preferred option and agree to an Initial Representation Proposal. This would be a significant breach of its statutory obligations. The mitigation strategies were to fully brief councillors and consult them on options and to ensure they were aware of Local Electoral Act 200 requirements.

14 Option Summary - Advantages and Disadvantages 6.0 The advantages of this options include: Representation should comply with the "Fair requirement - this model complies with the Fair representation requirements. Effective representation of communities of interest - this model is consistent with the communities of interest identified in this review. Communities of interest are grouped in a way that is consistent with the findings of the review. Majority feedback supported a lower ratio of population to councillors - this model represents a lower ratio. Majority feedback supported retaining a similar number and distribution of community boards - this model retains a similar number and distribution of community boards. Although the number of community boards is one fewer, the coverage remains the same. Feedback from Banks Peninsula supported retaining the existing Banks Peninsula Ward - this does not retain the ward but does propose a Lyttelton-Sumner Community Board and retains the Akaroa/Wairewa Community Board. 6. The disadvantages of this option include: COUNCIL Reconfiguring the Council Chambers to include five extra desks. It would also involve alteration to the elected member office area. Significant extra annual operating costs. It was not a preferred option at the Council workshop on 6 July Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss 76-8 Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy. Signatories Author Jenny Hughey Unit Manager Community Governance and Support Approved By Katherine Harbrow Finance Manager Jenny Hughey Unit Manager Mary Richardson Director

15 COUNCIL ATTACHMENT TO CLAUSE 22 COUNCIL 23 JULY

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17 COUNCIL RESOLUTION TO EXCLUDE THE PUBLIC (Cont'd) Attached.

18 THURSDAY 23 JULY COUNCIL RESOLUTION TO EXCLUDE THE PUBLIC Section 48, Local Government Official Information and Meetings Act 987. I move that the public be excluded from the following parts of the proceedings of this meeting, namely the items overleaf. Reason for passing this resolution: good reason to withhold exists under section 7. Specific grounds under section 48() for the passing of this resolution: Section 48()(a) This resolution is made in reliance on Section 48()(a) of the Local Government Official Information and Meetings Act 987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

19 ITEM NO. GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED SUBCLAUSE & REASON UNDER ACT SECTION PLAIN ENGLISH REASON WHEN REPORT CAN BE RELEASED Land Use Recovery Plan Review 24. Northern Arterial Extension and Cranford Street Upgrade Protection of source of information 7(2)(c)(i) - Following discussions with other partners Conduct of negotiations 7(2)(i) Negotiations with parties ongoing After decision has been released and parties with whom the Council is negotiating have been formally advised

20 Chairperson s Recommendation: That the foregoing motion be adopted. Note Section 48(4) of the Local Government Official Information and Meetings Act 987 provides as follows: (4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof): (a) (b) Shall be available to any member of the public who is present; and Shall form part of the minutes of the local authority.