Ref. Ares(2017) /06/2017. Procurement and Monitoring Department, Municipality of Örebro Eva Nordlund Head of Procurement and Monitoring

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1 Ref. Ares(2017) /06/2017 Procurement and Monitoring Department, Municipality of Örebro Eva Nordlund Head of Procurement and Monitoring

2 Sweden

3 Örebro a THE SEVENTH LARGEST SWEDISH MUNICIPALITY With approximately 145,000 inhabitants Stockholm Gothenburg Malmö

4 Örebro Municipality, Sweden ANNUAL POPULATION GROWTH OF 2,000 TOP-RANKED UNIVERSITY Offers medical, engineering, business administration and other leadingedge Master s programmes, advanced research DYNAMIC, VARIED PRIVATE SECTOR

5 New joint department Procurement and Monitoring Department 23 positions + Head of Department

6 8/10 policy objectives of the procurement process involve sustainability The goal is to ensure an efficient organisation that benefits the general community, both financially and environmentally

7 10 POLICY OBJECTIVES 1 Social criteria are to be the norm

8 2 50% of procured products are to carry third-party environmental and sustainability labels by 2020

9 3 Improving and facilitating relationships with nonprofit organisations, foundations and other groups in the social economy that benefit the general community and create value but are independent of the public sector

10 4 Establishing procedures that enable small businesses and organisations in the social economy to participate in procurement processes. The purpose of the checklist is to make it easier for businesses to understand the required steps.

11 5 Each procurement process must demand that goods and services are produced and supplied in compliance with the core ILO conventions, as well as local labour legislation and collective agreements.

12 6 Municipal corporations are to become even better at combining business and social perspectives to create jobs and career opportunities for people who have been excluded from the labour market.

13 7 Örebro Municipality must demand that food for consumption by the public sector be procured in compliance with Swedish manufacturing standards and from a wider range of suppliers such that local production is favoured whenever possible.

14 8 Procurement processes should be used to minimise children s exposure to hazardous chemicals when choosing toys and materials as schools are built or renovated.

15 9 Key to the municipality s credibility is that we monitor our demands and maintain strict compliance with contractual obligations.

16 1 0 Beginning in 2017, the municipality is to carry out at least one innovative procurement process per year.

17 Coordinated goods distribution PURPOSE Mitigate transport-related impact on climate and the environment

18 Coordinated goods distribution Increase road safety around schools and preschools and reduce the number of traffic movements in urban areas Reinforce the potential of smaller companies to secure agreements with the municipal authority

19 Coordinated goods distribution Create job opportunities for the long-term unemployed Order procured goods, products and services through the municipal e-commerce system

20 Coordinated goods distribution SUPPLIER UNIT SUPPLIER UNIT SUPPLIER UNIT SUPPLIER UNIT SUPPLIER UNIT Current flow With coordination MUNICIPAL AUTHORITY TERMINAL

21 Vision and goals VISION In 2018, Örebro will be one of the most effective municipal authorities in Sweden in terms of procurement

22 Vision and goals GOALS According to cooperation agreements and directives, our collaboration will guide us towards and help us achieve: Cost-effective procurement

23 Vision and goals A procurement process that maintains a consistently high level of quality A society that is economically, environmentally and socially sustainable Regional growth Procurement of innovative solutions

24 Procurement and Monitoring Department PROCESS MANAGEMENT Head of Department Agreement controller Accounting and finance, E-trade Sustainability coord. Communication Customer service Construction Installations Properties Upkeep and maintenance IT and telecommunications Offices Financial services Social welfare Preschools, schools Food Transport Energy Travel Permits and monitoring Social welfare Preschools Pedagogical childcare Purchasing controller Reviews Personnel, staffing Process support expert groups Trainee positions Reference groups Projects Örebro Municipality Internal units Cross-county collaboration

25 The municipality of Örebro procures goods, services and contracts to a value of approximately 3.1 billion kronor per year and in the region for approximately 6 billion kronor per year

26 The Municipality of Örebro carries out procurements on behalf of a number of other municipalities as part of a joint process

27 Sustainable procurement For more than 15 years, Örebro Municipal Authority has worked actively to promote sustainable procurement. Initially, the focus was on environmental demands although in recent years we have begun to make both ethical and social demands.

28 Life-cycle perspective PRODUCTION PRODUCT USE Transport RAW MATERIAL EXTRACTION, PROCESSING WASTE MANAGEMENT

29 Strategic impact on community development Opportunities for implementing the municipal climate strategy Coordinating procurement processes with urban planning goals

30 Working together to invigorate the public and private sectors Programme for innovative public procurement processes Dialogue is the key to a vibrant private sector Educating businesses about procurement procedures

31 Working together to invigorate the public and private sectors Encouraging innovative concepts, products and services Creating opportunities and forums for connecting to new partners and contacts

32 Industry Council Venue for putting together successful, long-term collaborative efforts and projects Forward-looking programmes, examining issues that substantially impact the private sector in ways that promote Örebro s growth

33 Thanks for listening! Eva Nordlund Head of Procurement and Monitoring Municipal Executive Board Administration P.O. Box 30070, Örebro