Monday, January 24, 2000 A. ADOPTION OF MINUTES. 1. Special Open Meeting - January 10, 2000

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1 Monday, January 24, 2000 Council Chamber City Hall Avenue Surrey, B.C. Monday, January 24, 2000 Time: 7:00 p.m. Present: Chairperson - Mayor McCallum Councillor Villeneuve Councillor Tymoschuk Councillor Steele Councillor Eddington Councillor Bose Councillor Watts Councillor Hunt Councillor Higginbotham Staff Present: Acting City Manager-GM Planning & Development City Clerk General Manager, Finance & Technology General Manager, Parks, Recreation & Culture Manager, Land Development & Transportation Assistant City Solicitor-R.Hildebrand A. ADOPTION OF MINUTES 1. Special Open Meeting - January 10, 2000 That the minutes of the Special Open meeting held on January 10, 2000, be adopted. RES.R Carried 2. Regular Council - January 10, 2000 It was Moved by Councillor Tymoschuk That the minutes of the Regular Council meeting held on January 10, 2000, be adopted. RES.R Carried 3. Council-in-Committee - January 17, 2000 Seconded by Councillor Tymoschuk That the minutes of the Council-in-Committee meeting held on January 17, 2000, be received. RES.R Carried

2 4. Regular Council - Public Hearing - January 17, 2000 That the minutes of the Public Hearing meeting held on January 17, 2000, be adopted. RES.R Carried B. DELEGATIONS There were no delegations. C. COMMITTEE REPORTS 1. Business Development Committee - December 14, 1999 It was Moved by Councillor Watts That the Summary of the Business Development Committee meeting held on December 14, 1999, be received. RES.R Carried 2. Environmental Advisory Committee - December 21, 1999 It was Moved by Councillor Tymoschuk That the notes of the Environmental Advisory Committee meeting held on December 21, 1999, be received. RES.R Carried 3. Environmental Advisory Committee - October 21, 1999 It was Moved by Councillor Villeneuve Seconded by Councillor Hunt That the notes of the Environmental Advisory Committee meeting held on October 21, 1999, be received. RES.R Carried 4. Public Safety Committee - December 14, 1999 Mayor McCallum noted that these minutes were received at the January 10, 2000 Regular Council meeting.

3 RES.R Agricultural Advisory Committee - January 7, 2000 (a) Seconded by Councillor Villeneuve That the minutes of the Agricultural Advisory Committee held on January 7, 2000, be received. Carried (b) The recommendations of these minutes were considered and dealt with as follows: Agricultural Plan RES.R That Planning & Development Department research the costs of printing 100 complete packages and 500 executive summaries of Phase 2 and come back with a report to the next meeting. Carried Farming In An Urbanized Area: Issues For Agriculture In The Greater Vancouver Regional District RES.R That a letter be sent to the GVRD acknowledging and requesting their interest in being involved in the initiative and requesting a copy of the Terms of Reference. Carried D. BOARD/COMMISSION REPORTS 1. Board of Variance - December 14, 1999 It was Moved by Councillor Higginbotham That the minutes of the Board of Variance meeting held on December 14, 1999, be received. RES.R Carried E. MAYORS REPORT 1. Proclamations Mayor McCallum read the following proclamation: (a) FAMILY LITERACY DAY

4 January 27, 2000 WHEREAS improving the reading, writing and other basic literacy skills of all British Columbians is vital to our social and economic development as a province; and WHEREAS children; and research shows the strong influence parents have on the literacy development of their WHEREAS family literacy programs ensure that very young children will have the best possible environment for getting a head start on literacy learning; NOW, THEREFORE, BE IT RESOLVED that I, D. W. (Doug) McCallum, do hereby declare the 27th day of January, 2000 as "FAMILY LITERACY DAY" in the City of Surrey. Doug W. McCallum Mayor F. COUNCILLORS REPORTS 1. Athena & Apollo Awards - White Rock/South Surrey Chamber of Commerce Councillor Steele advised that she attended the White Rock/South Surrey Chamber of Commerce Athena & Apollo Awards. Councillor Steele commented that this was a very nice evening and congratulated the President and Chamber members for organizing these awards. 2. Parks, Recreation & Culture Commission Meeting - February 2, 2000 Councillor Steele reminded Surrey residents that the next Parks, Recreation & Culture Commission meeting will be held at the Elgin Park School, with the main agenda item being changes to Bell Park. 3. Parks, Recreation & Culture Commission - Presentation to Councillor Eddington Councillor Eddington advised that she attended the last Parks, Recreation & Culture meeting to hear the delegations and was presented by the Chairman with a photograph of the Surrey Sports & Leisure Complex, and thanked for her service to the Commission by both the Chair and the General Manager of Parks, Recreation & Culture. 4. Athena & Apollo Awards - White Rock/South Surrey Chamber of Commerce Councillor Higginbotham advised that she attended the Athena & Apollo Awards sponsored by the White Rock/South Surrey Chamber of Commerce, and noted that there were 10 nominations for the Athena award. Councillor Higginbotham pointed out that Jane Tench, the coordinator of the White Rock Youth Ambassador Program won the Athena Award, while Mr. Fred Gorman of the Peace Arch News was given the Apollo award. 5. Langley Chamber of Commerce Meeting

5 Councillor Higginbotham advised that she was asked by the President of the Surrey Chamber of Commerce to attend the Langley Chamber of Commerce meeting. Councillor Higginbotham pointed out that the main topic at the Langley Chamber meeting was transportation, and many issues, including the highway projects Surrey shares with Langley, were discussed. Councillor Higginbotham commented that everyone appears to be supportive of the South Fraser Perimeter Road. 6. Friends of Heritage Awards Councillor Higginbotham reminded everyone that the deadline for nominating people to receive the "Friends of Heritage Awards" is February 4, Surrey Chamber of Commerce Luncheon Councillor Bose advised that he and Mayor McCallum attended the Surrey Chamber of Commerce luncheon, and appreciated the presentation giving an outline of the role of the Technical University given by Dr. Fee, Associate Vice-President, TechBC and Michael Heeney of Bing Thom Architects. 8. Graffiti Councillor Watts briefed Council on the status of controlling graffiti in the City, pointing out that a half day session will be held in February with interested parties to bring forward ideas to Council. Councillor Watts displayed a brochure entitled "Let's Stop Graffiti" being distributed by By-law Enforcement. 9. Seniors Safety Guide Councillor Watts referenced a "Seniors Safety Guide" that is now available to seniors, and noted that the guide includes an incident check list. 10. Stop Child Prostitution Task Force Councillor Watts advised that the "Stop Child Prostitution" Task Force is meeting tomorrow to develop goals and objectives for the year 2000, and indicated that a major issue will be to look into establishing a "safe house". G. CORPORATE REPORTS 1. The Corporate Reports under date of January 24, 2000, were considered and dealt with as follows: Item No. R011 Sale of City Land at Stuart Place File: /18 The Manager, Facilities & Realty, Engineering Department, submitted a report concerning the sale of City land at Stuart Place.

6 The Manager, Facilities & Realty, Engineering Department, was recommending approval of the recommendations outlined in his report. Seconded by Councillor Tymoschuk That Council: 1. accept the highest offer received for the sale of the City property at Stuart Place; and 2. reject all other offers received. RES.R Carried with Councillors Villeneuve, Eddington and Bose against. Item No. R012 Additional Fraser River Crossing - Planning and Evaluation Study by MOTH File: The Manager, Land Development & Transportation, Engineering Department, submitted a report to provide Council with an overview of the planning and evaluation study for an additional Fraser River Crossing completed by the Ministry of Transportation and Highways (MOTH). The Manager, Land Development & Transportation, Engineering Department, was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Higginbotham Seconded by Councillor Hunt That Council: 1. Receive this report for information. 2. Pass a resolution requesting "That the Ministry of Transportation and Highways undertake additional evaluation prior to finalizing a short-list of alignment options." RES.R Carried Item No. R013 Traffic Signal Installation: 99 Avenue & 120 Street File: ; The Manager, Land Development & Transportation, Engineering Department, submitted a report to brief Council on a recommended approach to upgrading the intersection of 99 Avenue and 120 Street including future signal installation. The Manager, Land Development & Transportation, Engineering Department, was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Bose Seconded by Councillor Hunt That: 1. This report be received for information. 2. Council rescind RES. R , of the July 19, 1999 Regular Council minutes, to install a traffic

7 signal at the intersection of 99 Avenue and 120 Street. 3. That the intersection upgrading proceed in the year 2000 and the improvements be monitored for future traffic signal installation. RES.R Carried with Councillors Villeneuve, Eddington and the Mayor against. Councillor Bose advised with respect to Corporate Reports R014 and R015, his family farms in the area, and left the meeting at 7:36 due to a potential conflict of interest. Item No. R014 West Cloverdale North NCP Development Works Agreements for Trunk Storm Sewer and Trunk Sanitary Sewer File: The Manager, Land Development & Transportation, Engineering Department, submitted a report to provide Council with the background on the proposed Trunk Storm Sewer and Trunk Sanitary Sewer Development Works Agreements and to introduce the related by-laws for the West Cloverdale North NCP. The Manager, Land Development & Transportation, Engineering Department, was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Watts Seconded by Councillor Hunt That: 1. Council authorize the introduction of the West Cloverdale North NCP Trunk Storm Sewer and Trunk Sanitary Sewer Development Works Agreement By-laws to recover the frontending developers interest for the financing of the West Cloverdale North NCP trunk storm sewer and trunk sanitary sewer from subsequent developers in the catchment areas. 2. The frontending developer pay a Development Works Agreement fee of $3,500 each to cover the administration of each Development Works Agreement over the 10 year agreement period. RES.R Carried Item No. R015 West Cloverdale North NCP Development Cost Charge Frontending Agreements for Storm Sewer and for Sanitary Sewer File: The Manager, Land Development & Transportation, Engineering Department, submitted a report to support the request by a frontending developer to finance the construction of the trunk storm sewer and trunk sanitary sewer, as required by the West Cloverdale North NCP Servicing Plan. These facilities are required before any development can proceed in the benefiting area. In order to open up this benefiting area at this time, both trunk sewers are required. The Manager, Land Development & Transportation, Engineering Department, was recommending approval of the recommendations outlined in his report. It was Moved by Councillor Watts

8 That: 1. Council approve the use of the West Cloverdale North NCP Trunk Storm Sewer and Trunk Sanitary Sewer Development Cost Charge Frontending Agreements to reimburse the frontending developer for the construction of the trunk storm sewer and the trunk sanitary sewer to serve the West Cloverdale North Neighbourhood Concept Plan area. 2. The frontending developer pays a Development Cost Charge Frontenders Agreement fee of $3,500 each for the preparation, registration and administration of each Agreement. RES.R Carried Councillor Bose returned to the meeting at 7:38 p.m. Item No. R016 Building Permit Fees for Repairs to Leaky Condominiums File: ; The General Manager, Planning & Development submitted a report in response to Council's request at the December 13, 1999 Regular Council meeting, for a report on providing assistance to leaky condominium owners by way of a grant in the amount of 100% of the building permit fees associated with building permits issued for repairs to leaky condominiums. Council also requested that the report identify the potential costs to the City of such assistance. The General Manager, Planning & Development was recommending approval of the recommendations outlined in his report. The Mayor noted that there is an outstanding motion on Corporate Report R2109 that Council must dispose of before moving a motion under Corporate Report R016. Item No. R2109 Building Permit Fees for Repairs to Leaky Condominiums File: ; The General Manager, Planning & Development was recommending approval of the recommendations outlined in his report. Seconded by Councillor Higginbotham That: 1. In accordance with Councils previous direction to relax building permit fees associated with repairs to leaky condominiums, that Council resolve to provide assistance by way of a grant in the amount of 50 percent of the normal building permit fees for building permits associated with repairs to leaky condominiums; 2. Council direct staff to put in place the necessary processes to implement the above recommendation; 3. Council formally request that the GVRD give consideration to reducing the tipping fees for the disposal of demolition materials from leaky condominium repairs; and

9 4. A copy of this report be forwarded to the delegation which appeared before Council on October 25, The above motion was WITHDRAWN by the mover and seconder. Item No. R016 Building Permit Fees for Repairs to Leaky Condominiums File: ; (CONTD.) It was Moved by Councillor Higginbotham Seconded by Councillor Villeneuve That: 1. Council provide assistance by way of a grant to the owners of the condominiums which require repairs associated with building envelope failure and which meet the criteria identified in Appendix A of this report in the amount of 100 percent of building permit fees which assistance will be provided at time of issuance of the related building permit; 2. Council provide assistance in the form of a grant to the owners of any condominium project which has already received a building permit for building envelope repairs and for which the associated fees have been paid subject to the criteria in Appendix A, and that staff be directed to include in the 2000 budget the amount of $19,000 to cover the potential costs of these types of grants; 3. Council delegate the authority to staff to issue the grants identified in 1. and 2. above subject to the applicant meeting the eligibility criteria listed in Appendix A to this report; 4. Staff be directed to provide an annual report to Council in January of each year identifying the value of the grants which were issued in the preceding 12 months along with the total amount of such grants issued to date; 5. A copy of this report be forwarded to the delegation which appeared before Council on October 27, 1999 related to the "leaky condo" issue. 6. Council formally request that the GVRD give consideration to reducing the tipping fees for the disposal of demolition materials from leaky condominium repairs. RES.R Carried H. BY-LAWS FINAL ADOPTIONS 1. "Surrey Zoning By-law, 1993, No , Amendment By-law, 1998, No " Rajwanjit S. and Parmjit K. Sandhu c/o Mike Helle, Coastland Engineering & Surveying Ltd. RA (BL 12000) to RF (BL 12000) Avenue - to permit subdivision into approximately 4 single family lots

10 Approved by Council: December 7, 1998 * Planning & Development advise that (reference memorandum dated January 17, 2000 in By-law back-up) the building scheme which has been filed with the City Clerk has been developed by a Design Consultant based on a character study of the surrounding neighbourhood. The building scheme will be registered concurrently with the subdivision plan pursuant to Section 220 of the Land Title Act. A 219 Restrictive Covenant will also be registered to tie the building scheme to the land. Seconded by Councillor Higginbotham That "Surrey Zoning By-law, 1993, No , Amendment By-law, 1998, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R Carried 2. "Land Purchase By-law, 2000, No " / /F - Metro and Dora Romanchuk To authorize the purchase of land at Street for pleasure, recreation or community uses by the City of Surrey. The property has been identified for inclusion in the land assembly for park portion of the park/school site that will replace the existing Grosvenor Road Elementary School. This acquisition will complete the acquisition of properties on the 140 Street side of the proposed park. Compensation: $322, Approved by Council: January 10, 2000 Corporate Report Item R002 Seconded by Councillor Higginbotham That "Land Purchase By-law, 2000, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R Carried 3. "Surrey Parks, Recreation and Culture Commission By-law, 1999, No , Amendment By-law, 2000, No " Regulatory By-law Text Amendment To amend "Surrey Parks, Recreation and Culture Commission By-law, 1999, No ," by replacing Section 8. (1). This amendment is necessary to reflect that Council appoint the position of Chair and that the Chair appoint the position of Vice-Chair. Approved by Council: January 17, 2000 Corporate Report R009 It was Moved by Councillor Villeneuve Seconded by Councillor Watts That "Surrey Parks, Recreation and Culture Commission By-law, 1999, No , Amendment Bylaw, 2000, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the

11 Corporate Seal. Before the motion was put:- It was Moved by Councillor Villeneuve Seconded by Councillor Watts That "Surrey Parks, Recreation and Culture Commission By-law, 1999, No , Amendment Bylaw, 2000, No " amended to reflect that all members of the Commission are eligible to serve as Chair and Vice Chair. RES.R Carried The main motion, as amended, was then put and:- RES.R Carried INTRODUCTIONS 4. "Cloverdale Business Improvement Area By-law, 2000, No " / Council Initiative A by-law to establish the Cloverdale Business Improvement Area. The purpose of the Business Improvement Area is to help local business people and property owners to upgrade and promote a local business district to improve its economic viability. Approved by Council: To be approved It was Moved by Councillor Watts Seconded by Councillor Hunt That "Cloverdale Business Improvement Area By-law, 2000, No " pass its first reading. RES.R Carried The said By-law was then read for the second time. It was Moved by Councillor Watts That "Cloverdale Business Improvement Area By-law, 2000, No " pass its second reading. RES.R Carried The said By-law was then read for the third time. It was Moved by Councillor Watts Seconded by Councillor Hunt That "Cloverdale Business Improvement Area By-law, 2000, No " pass its third reading. RES.R Carried MISCELLANEOUS 5. "Land Purchase By-law, 1999, No "

12 / /A - Kenneth and Diane Ridout A by-law to authorize the purchase of land at Street for pleasure, recreation or community uses by the City of Surrey. This acquisition will add one more important link to the development of the Serpentine Greenway. Compensation: $97,420 Approved by Council: November 8, 1999 Corporate Report Item R2059 * The Real Estate Department advise that (see reference memorandum dated January 13, 2000) By-law No was adopted referring to the whole property in error. They are actually subdividing a portion off and the owners of the property will be retaining a portion. Therefore, it is in order for Council to amend the By-law to reflect the purchase of a portion of the property. * Council is requested to rescind Resolution R of the November 22, 1999 Regular Council Minutes passing Final Adoption of By-law No ; That Council rescind Resolution R of the November 22, 1999 Regular Council minutes passing Final Adoption of By-law No RES.R Carried * Council is requested to rescind Resolution R of the November 15, 1999 Regular Council Minutes passing Third Reading of By-law No ; That Council rescind Resolution R of the November 15, 1999 Regular Council minutes passing Third Reading of By-law No RES.R Carried * Council is requested to amend By-law No so that all documentation reflects the purchase of a portion of the property; Seconded by Councillor Higginbotham That Council amend By-law No so that all documentation reflects the purchase of a portion of the property. RES.R Carried * Council is requested to pass Third Reading, as amended. Seconded by Councillor Higginbotham That "Land Purchase By-law, 1999, No " pass its third reading, as amended. RES.R Carried

13 6. "Surrey Zoning By-law, 1993, No , Amendment By-law, 1998 No " Charanjit Ladhar/Boota Poonia c/o Jas Muker RA (BL 12000) to RF (BL 12000) Avenue - to create 3 single family lots Approved by Council: March 24, 1998 * Planning & Development advise that (reference memorandum dated January 20, 2000 in By-law back-up) the building scheme which has been filed with the City Clerk has been developed by a Design Consultant based on a character study of the surrounding neighbourhood. The building scheme will be registered concurrently with the subdivision plan pursuant to Section 220 of the Land Title Act. A 219 Restrictive Covenant will also be registered to tie the building scheme to the land. It was Moved by Councillor Higginbotham That "Surrey Zoning By-law, 1993, No , Amendment By-law, 1998 No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R Carried I. CLERKS REPORT 1. Delegation Requests (a) M. Gestner File: ; Requesting to appear before Council regarding the proposed median on 140 Street and Access to Bear Creek Market. Note: At the October 4, 1999 Regular Council meeting, Council requested Engineering report back to Council on the issues raised by the petitioners in the petition submitted by the Bear Creek market. Note: At the October 25, 1999 Council-in-Committee meeting, Council heard a delegation from Mr. Oleg Verbenkov on behalf of Mr. Anter Pamma regarding this issue. Note: At the December 13, 1999 Regular Council meeting, Council passed a resolution to receive Corporate R2103, and that construction of the median on 140 Street proceed as planned. RES.R It was Moved by Councillor Villeneuve Seconded by Councillor Bose That M. Gestner be heard as a delegation at Council-in-Committee. Defeated with Councillors Tymoschuk, Steele, Hunt, Higginbotham and the Mayor against. Seconded by Councillor Higginbotham That a letter be sent to M. Gestner advising of the action taken by Council recently, and that the solutions be explained in the letter.

14 RES.R Carried (b) Fire Chief J.G. Bale File: ; Requesting to appear before Regular Council on January 31, 2000, to allow their Public Educators to present an overview of what the Fire Service is doing throughout the City for Burn Awareness Week scheduled for February 6-12, Note: The "Burn Awareness Week" proclamation will appear on a future agenda. RES.R It was Moved by Councillor Bose Seconded by Councillor Watts That Fire Chief J.G. Bale and the Fire Services Public Educators be heard as a delegation at Regular Council on January 31, Carried 2. 5th Annual Cultural Diversity Awards for Business Awards Ceremony February 24, 2000 File: ; ; Council is requested to pass a resolution authorizing all members of Council to attend the 5th Annual Cultural Diversity Awards for Business Awards Ceremony "Awards for a New Millennium" to be held February 24, 2000, and that expenses be paid in accordance with Council policy. It was Moved by Councillor Bose Seconded by Councillor Watts That all members of Council be authorized to attend the 5th Annual Cultural Diversity Awards for Business Awards Ceremony "Awards for a New Millennium" to be held February 24, 2000, and that expenses be paid in accordance with Council policy. RES.R Carried J. CORRESPONDENCE There was no correspondence submitted to the meeting. K. NOTICE OF MOTION 1. Cleanup of Properties of Closed Down Gas Stations Councillor Tymoschuk submitted the following Notice of Motion: "That Council be provided with a report outlining the options available to encourage and/or enforce owners of closed down gas stations to clean up and dignify their properties."

15 L. ANY OTHER COMPETENT BUSINESS 1. Mini Van/Taxi Operations Councillor Villeneuve asked that staff report to the next meeting on the issues concerning mini-van/taxi operations. 2. Translink-Safety Issues/Taking Tickets Councillor Higginbotham asked for an update on Translink safety issues and the issue of taking tickets that is being looked at. Mayor McCallum advised that there are two reports that are being brought forward to the Translink Board, both with common themes. He pointed out that one report has been before the Board, and the Board is still waiting for the other report. Mayor McCallum then described the joint policing program for SkyTrain involving four jurisdictions. Councillor Hunt pointed out that the Translink Board is also looking at installing cameras in buses. 3. Clerks Report - Page 42 Councillor Hunt referenced Page 42 of the Clerks Report, and noted that reference was made to the King George Secondary School, and it should be Queen Elizabeth Secondary School. 4. Cleanup Problems Street Councillor Hunt asked that staff advise Council by memo on how the property located at Street can be cleaned up. 5. Grafitti Task Force Councillor Higginbotham asked that she be given details of the Task Force to deal with grafitti. 6. McIntosh Estates Litigation Mayor McCallum asked the Assistant City Solicitor to update Council on the litigation involving the City and McIntosh Estates. The Assistant City Solicitor reported that the judgment on the recent Court Case has been in favour of the City, and advised that Legal Services would be pleased to provide any member of Council with a copy of the Reasons for Judgment. The Assistant City Solicitor thanked members of Council, former members of Council and City staff for their testimony as witnesses. M. ADJOURNMENT

16 Seconded by Councillor Watts That the Regular Council meeting do now adjourn and that the next Regular Council meeting be held on Monday, January 31, 2000, at 7:00 p.m. RES.R Carried The Regular Council meeting adjourned at 8:08 p.m.