THE CORPORATION OF LOYALIST TOWNSHIP. 10th Session of Council Monday, June 13, 2016

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1 THE CORPORATION OF LOYALIST TOWNSHIP 10th Session of Council Monday, June 13, 2016 The Council for The Corporation of Loyalist Township met in regular session at 7:10 PM on Monday, June 13, 2016 in the Administration Building. PRESENT: Mayor Lowry, Deputy Mayor Bresee, Councillor Ashley, Councillor Daniliunas, Councillor Gordon, Councillor Hegadorn, Councillor Porter The following staff members were in attendance: Robert Maddocks, CAO Paul Snider, Director of Administrative Services/Clerk Kate Tindal, Director of Finance Dave Thompson, Director of Infrastructure Services Murray Beckel, Director of Planning & Development Services Andree Ferris, Director of Recreation Services Fred Stephenson, Fire Chief David MacPherson, Public Works Manager Trevor Cornelius, Coordinator of Marketing and Customer Relations Randy Ferguson, Project Supervisor Comments are not verbatim 1. Adoption of Agenda 1.1. Adoption of Agenda for the 10th Session (regular), June 13, 2016 Resolution Adoption of Agenda for the 10th Session (regular), June 13, 2016 Moved by Deputy Mayor Bresee and Seconded by Councillor Porter that the Agenda for the 10th Session (regular), June 13, 2016, be adopted. 2. Closed Session 2.1. Closed Session Resolution Closed Session Moved by Councillor Hegadorn and Seconded by Councillor Daniliunas that Council proceed into Closed Session as permitted under the Municipal Act to consider personal matters about an identifiable individual, including municipal employees.

2 Page 2 of 9 Page 2 of 9 3. Rise and Report 3.1. Rise and Report in Open Session Resolution Rise and Report in Open Session Moved by Councillor Porter and Seconded by Deputy Mayor Bresee that Council Rise and Report in Open Session. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Minutes 5.1. Confirmation of the Minutes from the 2nd Session - Special Meeting - June 6, 2016 Resolution Confirmation of the Minutes from the 2nd Session - Special Meeting - June 6, 2016 Moved by Deputy Mayor Bresee and Seconded by Councillor Daniliunas that the Minutes from the 2nd Session - Special Meeting - June 6, 2016, be adopted Confirmation of the Minutes of the 9th Session (regular), May 24, 2016 Resolution Confirmation of the Minutes of the 9th Session (regular), May 24, 2016 Moved by Councillor Hegadorn and Seconded by Councillor Porter that the Minutes from the 9th Session (regular), May 24, 2016, be adopted. 6. Delegations 6.1. Roger Colborne - Development Policies Resolution Roger Colborne - Development Policies Moved by Deputy Mayor Bresee and Seconded by Councillor Ashley that Council receive the presentation by Roger Colborne regarding concerns with development policies, And that staff be directed to provide a report on potential options in the methodology used in assessing development fee changes.

3 7. Infrastructure Services Department 7.1. Professional Services for Amherst Island Wind Energy Project Page 3 of 9 Resolution Professional Services for Amherst Island Wind Energy Project Moved by Councillor Ashley and Seconded by Councillor Gordon that the Public Works Manager s report, June 6, 2016, re: Professional Services for Amherst Island Wind Energy Report, be received and the following be adopted: 1. That Council authorize the execution of the Amending Agreement to the Client- Consultant Agreement For Municipal Works Short Form, dated November 10, 2015, between AECOM and Loyalist Township; and 2. That the MEO-CEO Agreement be executed between G.D. Jewell Engineering Inc. and Loyalist Township to allow for the provision of engineering services with respect to: a. Peer review of all technical reports and studies outlined in the Road Use Agreement between Loyalist Township and Windlectric; and b. Providing full time on-site inspection during the construction phase of the renewable energy project May 31 Fire at Lakeview Sewage Pumping Station Page 3 of 9 Resolution May 31 Fire at Lakeview Sewage Pumping Station Moved by Deputy Mayor Bresee and Seconded by Councillor Hegadorn that the report from the Assistant Township Engineer, June 7, 2016: May 31 Fire at Lakeview Sewage Pumping Station, be received and the following be adopted: 1. That once the emergency repairs are completed, the Township continue coordinating with the Township's insurer and T.A. Andre to complete the final restoration. 2. That staff be directed to develop a detailed plan of action and pricing prior to commencing the work, to be submitted for consideration by Council, the Township's insurer, and any necessary external agencies. 8. Finance Department 8.1. Waterside Summer Series Music Festival Resolution Waterside Summer Series Music Festival Moved by Councillor Ashley and Seconded by Councillor Hegadorn that the report from the Director of Finance, June 6, 2016 re: Waterside Summer Series Music Festival, be received and that Council approve the transfer of the Waterside funds, approximately $27,750, to the new charitable organization: Waterside Summer Series Music Festival.

4 Page 4 of 9 Page 4 of 9 9. C.A.O. s Department 9.1. Proposed Social Media Policy Resolution Proposed Social Media Policy Moved by Councillor Ashley and Seconded by Councillor Hegadorn that the report from the Coordinator of Marketing and Customer Relations, June 2, 2016 re: Proposed Social Media Policy, be received and that Loyalist Township Council approve the Social Media Policy to engage and inform residents more broadly using social media platforms, while establishing corporate wide consistency and coordinated strategy with specific guidelines. 10. Items for Action Municipal Delegations at AMO Conference Resolution Municipal Delegations at AMO Conference Moved by Deputy Mayor Bresee and Seconded by Councillor Porter that the correspondence from Ministry of Municipal Affairs and Housing, May 24, 2016 re: Municipal Delegations at the AMO Conference be received for information Municipal Policing Bureau - Municipal Policing Initiatives Resolution Municipal Policing Bureau - Municipal Policing Initiatives Moved by Councillor Hegadorn and Seconded by Deputy Mayor Bresee that the correspondence from the Municipal Policing Bureau, June 1, 2016 re: Municipal Policing Initiatives, be received and that staff be directed to prepare a response to the 2nd last paragraph in the document Township of South-West Oxford - Correspondence Encouraging Combining of OGRA ROMA Conference Resolution Township of South-West Oxford - Correspondence Encouraging Combining of OGRA ROMA Conference Moved by Councillor Ashley and Seconded by Deputy Mayor Bresee that the correspondence from the Township of South-West Oxford, June 2, 2016 re: Encourage the combining of the OGRA and ROMA in a single conference, be received and supported.

5 Page 5 of Chatham Kent - Request for Support - Climate Change Action Plan Page 5 of 9 Resolution Chatham Kent - Request for Support - Climate Change Action Plan Moved by Councillor Ashley and Seconded by Councillor Porter that the correspondence from the Municipality of Chatham-Kent, May 31, 2016 re: Climate Change Action Plan, be received and supported Union Gas - Request for support - Climate Change Action Plan Resolution Union Gas - Request for Support - Climate Change Action Plan Moved by Councillor Hegadorn and Seconded by Deputy Mayor Bresee that the correspondence from Union Gas, May 20, 2016 re: Request for Support - Climate Action Plan, be received. Motion lost. Resolution Union Gas - Request for support - Climate Change Action Plan Moved by Councillor Ashley and Seconded by Councillor Porter that the correspondence from Union Gas, May 20, 2016 re: Request for Support - Climate Action Plan, be received and supported Mary Butler - Norman Rogers Airport Extension Resolution Mary Butler - Norman Rogers Airport Extension Moved by Councillor Ashley and Seconded by Deputy Mayor Bresee that the correspondence from Mary Butler re: the Norman Rogers Airport Extension, be received. 11. By-Laws By-law Loyalist Community Sharing Centre Agreement Renewal Resolution By-law Loyalist Community Sharing Centre Agreement Renewal Moved by Deputy Mayor Bresee and Seconded by Councillor Hegadorn that the report from the Director of Recreation Services, May 31, 2016 re: Loyalist Community Sharing Centre Agreement Renewal, be received and the following be adopted: 1. That the lease agreement between The Corporation of Loyalist Township and the

6 Page 6 of 9 Page 6 of 9 Loyalist Community Sharing Centre be renewed for a term of one (1) year, effective June 1, 2016, at a monthly rental rate of $458.05, plus a monthly fee of $200 to assist with garbage disposal; and 2. That By-law , being a by-law to authorize the Mayor and Chief Administrative Officer to execute the lease agreement between The Corporation of Loyalist Township and the Loyalist Community Sharing Centre, be approved By-law Leighton Lands Ltd. - Part Lot Control Request - Lakeside Phase 7, Stage 2C Resolution By-law Leighton Lands Ltd. - Part Lot Control Request - Lakeside Phase 7, Stage 2C Moved by Councillor Hegadorn and Seconded by Deputy Mayor Bresee that the Director of Planning and Development Services' report, June 3, 2016 re: Leighton Lands Ltd. - Part Lot Control Request, be received and that By-law , being a by-law to lift part lot control requirements for Block 3, Registered Plan 29M-49, for the Lakeside Phase 7, Stage 2C (Lakeside Village) Plan of Subdivision, be approved By-law Loyalist Cove Marina Limited Partnership - Blocks 1, 2 & 3, Registered Plan 29M-45 - Part Lot Control Request Resolution By-law Loyalist Cove Marina Limited Partnership - Blocks 1, 2 & 3, Registered Plan 29M-45 - Part Lot Control Request Moved by Councillor Hegadorn and Seconded by Deputy Mayor Bresee that the Director of Planning and Development Services' report, June 6, 2016 re: Loyalist Cove Marina Limited Partnership - Blocks 1, 2, & 3, Registered Plan 29M-45 - Part Lot Control Request, be received and that By-law , being a by-law to lift part lot control requirements for Blocks 1, 2 & 3 Registered Plan 29M-45, for Loyalist Cove Marina, be approved By-law Agreement with BridgeCast - Rewire and Expansion of W.J. Henderson Recreation Centre Network Resolution By-law Agreement with BridgeCast - Rewire and Expansion of W.J. Henderson Recreation Centre Network Moved by Councillor Ashley and Seconded by Deputy Mayor Bresee that By-law , being a by-law to authorize an agreement with BridgeCast Inc. for the Rewire and Expansion of the W.J. Henderson Recreation Centre Network, be approved.

7 Page 7 of 9 Page 7 of By-law Results of Tender : Sand Beach Stewardship Projects Resolution By-law Results of Tender : Sand Beach Stewardship Projects Moved by Deputy Mayor Bresee and Seconded by Councillor Porter that the report from the Director of Recreation Services, June 8, 2016 re: Results of Tender : Sand Beach Stewardship Projects, be received and the following be adopted: 1. That Council award Tender # to Wemp & Smith Construction Ltd. for the total price of $158, including HST; 2. That Council approve By-law , being a By-law to authorize the Mayor and CAO to execute an agreement on behalf of Loyalist Township, with Wemp & Smith Construction Ltd., upon receipt of documentation and securities, and, in accordance with the tender documents; 3. That funds in the amount of $38,000 be transferred from the Loyalist Parkland Reserve Account ( ) to the Sand Beach Conservation budget (160042) to cover the budgetary shortfall; and 4. That funds in the amount of $14,000 be transferred from the Sand Beach Property purchase budget (130955) to the Sand Beach Conservation budget (160042) to cover the budgetary shortfall By-law Results of RFP Architectural Services for Amherst Island Firehall Training Room Addition Resolution By-law Results of RFP Architectural Services for Amherst Island Firehall Training Room Addition Moved by Councillor Ashley and Seconded by Councillor Hegadorn that the Project Supervisor's report, June 6, 2016 re: RFP # Amherst Island Firehall Training Room Addition, be received and the following be adopted: 1. That Groundwork Engineering be awarded Loyalist Township RFP Amherst Island Firehall Training Room Addition at a cost of $43, including HST; and 2. That By-law , being a by-law to authorize an agreement with Groundwork Engineering for the design and critical point inspection of the upgrades to the existing Firehall and the new addition, be approved. 12. Information Items Municipal Policing Bureau - Re: Report Available Related to Current Billable Calls for Service-CFS Resolution Municipal Policing Bureau - Re: Report Available Related to Current Billable Calls for

8 Page 8 of 9 Service-CFS Moved by Deputy Mayor Bresee and Seconded by Councillor Ashley that the correspondence from the Municipal Policing Bureau - Re: Report Available Related to Current Billable Calls for Service (CFS), be received for information. Page 8 of Muscular Dystrophy Canada - Thank You Letters to Loyalist Township Emergency Services Resolution Muscular Dystrophy Canada - Thank You Letters to Loyalist Township Emergency Services Moved by Deputy Mayor Bresee and Seconded by Councillor Ashley that the correspondence from Muscular Dystrophy Canada re: Thank You letters to Loyalist Township Emergency Service, be received for information Environment and Land Tribunals - Ontario Municipal Board - Appointment for Hearing - Caughey - Proposed Official Plan Amendment No. 31 Resolution Environment and Land Tribunals - Ontario Municipal Board - Appointment for Hearing - Caughey - Proposed Official Plan Amendment No. 31 Moved by Deputy Mayor Bresee and Seconded by Councillor Ashley that the correspondence from the Environment and Land Tribunals - Ontario Municipal Board - Appointment for Hearing - Caughey - Proposed Official Plan Amendments No. 31, be received for information By-law Enforcement Activity Report - May, 2016 Resolution By-law Enforcement Activity Report - May, 2016 Moved by Deputy Mayor Bresee and Seconded by Councillor Ashley that they By-law Enforcement Activity Report - May, 2016, be received for information Odessa Agricultural Society - Annual Odessa Fair Resolution Odessa Agricultural Society - Annual Odessa Fair Moved by Deputy Mayor Bresee and Seconded by Councillor Ashley that the correspondence from the Odessa Agricultural Society re: Annual Odessa Fair, be received

9 for information. 13. Announcements and Enquiries Page 9 of Enquiries Councillor Daniliunas noted that there has been an increase in vandalism and theft to planters on Main Street in Bath. 14. Motions of Congratulations and Condolences Condolences Councillor Hegadorn expressed condolences to the family of Winnie Carroll, who recently passed away. Condolences were also expressed, by Deputy Mayor Bresee to the family of Stanley Burke on his recent passing. 15. Confirmatory By-Law By-law Confirmatory By-law - June 13, 2016 Resolution By-law Confirmatory By-law - June 13, 2016 Moved by Councillor Gordon and Seconded by Councillor Hegadorn that By-law , being a by-law to confirm the proceedings at its meeting held on June 13, 2016, be approved. 16. Adjournment Adjournment Page 9 of 9 Resolution Adjournment Moved by Councillor Porter and Seconded by Councillor Gordon that the meeting be adjourned at approximately 8:11 PM. Mayor Clerk