CITY OF ARMSTRONG. Patti Ferguson, Administrator Melinda Stickney, Deputy Corporate Officer. Mayor Pieper called the meeting to order at 7:30 p.m.

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1 CITY OF ARMSTRONG Minutes of a Regular Council Meeting held in the Council Chambers, 3570 Bridge Street, Armstrong B.C., on. PRESENT: Council: Regrets: Staff: Mayor C. Pieper Councillors P. Britton, S. Fowler, R. Nitchie, R. O Sullivan & K. Rowe Councillor J. Trainor Patti Ferguson, Administrator Melinda Stickney, Deputy Corporate Officer CALL TO ORDER: Mayor Pieper called the meeting to order at 7:30 p.m. ADOPTION OF AGENDA: #243/12 MOVED by Councillor Britton, seconded by Councillor Rowe to adopt the Agenda for the Regular Council Meeting, with two additions (Planning & Development and Finance & Administration). ADOPTION OF THE MINUTES: #244/12 MOVED by Councillor Rowe, seconded by Councillor Britton to adopt the Minutes of the Regular Meeting of July 9, PRESENTATION OF REPORTS: Planning & Development Committee: Councillor P. Britton (Acting Chair) Final Adoption Zoning Amendment Application # ARM-RZ Re: 3635 Jackson Avenue, Applicant D. Eyolfson) Final Adoption Zoning Text Amendment Application # ARM-TA Re: 2880 Burns Avenue, Applicant K. Rowe) Final Adoption Zoning Amendment Application # ARM-RZ Re: 2405 Pleasant Valley Road, Applicant BC Ltd c/o D. McKechnie) Councillor Britton reported that the zoning amendment bylaw for 3635 Jackson Avenue will be dealt during the Bylaw portion of the agenda. Councillor Britton reported that the zoning text amendment bylaw for 2880 Burns Avenue will be dealt with during the Bylaw portion of the agenda. Councillor Britton reported that the zoning amendment bylaw for 2405 Pleasant Valley Road will be dealt during the Bylaw portion of the agenda.

2 Age Friendly Community Planning Project UBCM Grant Huculak Park Next Steps UBCM Re: Agricultural Land Commission Changes Van Diest Memorial Trail Councillor Britton reported that an update was received on the City s Age Friendly Community Planning Project. A community meeting is being scheduled for September 17 th for an actioning workshop. Councillor Britton reported that a recommended final design was received from the masters student, Christina Walkden from the University of Manitoba. This design will be presented at a community meeting on September 6 th at 7:00 pm at the Odd Fellows Hall. Next steps for the project could include the creation of a topographical drawing and approaching organizations to see if they are interested in contributing to the project or determining whether this would be a City built project. Councillor Britton reported that correspondence was received from the UBCM regarding changes the ALC is bringing to their operations. The correspondence was received for information only. Councillor Britton reported that at the afternoon Committee meeting the Van Diest Memorial Trail was brought out of in-camera and announced. A lease agreement with Kelowna Pacific Railway has been finalized as well as a Letter of Understanding between the City of Armstrong and the Van Diest family for the creation of the trail. It is based on a conceptual Armstrong Spirit Trail and incorporates recommendations from an RCMP Safe Communities Report. Councillor Britton thanked all staff for their work to move the project forward. He stated the family was very happy to see this moving forward. Staff commented on the meeting with the Heal Court neighbours who back on to the railway; development of the trail did not seem to be a concern. Finance & Administration Committee: Councillor K. Rowe (Acting Chair) Bylaw Enforcement Request from IPE for further exemption from the Noise Bylaw Councillor Rowe reported that the IPE is requesting an additional exemption from the noise bylaw on the Friday and Saturday night of the fair as related to a barn dance which will take place after the rodeo. #245/12 MOVED by Councillor Rowe, seconded by O'Sullivan that Council approve an additional one hour exemption to the fairgrounds from Midnight to 1:00 am on the Friday and Saturday night of the fair for the City s noise bylaw #246/12 MOVED by Councillor Rowe, seconded by Councillor Britton that Council preapprove a liquor license exemption for the barn dance to end serving at 12:30 am for the liquor license with event ending at 1:00 am. Kinsmen Club Request for Support for Special Occasion License Changes Councillor Rowe reported that a request was received from the Kinsmen Club for an exemption to their special occasion license during the IPE. Page 2 of 9

3 #247/12 MOVED by Councillor Rowe, seconded by Councillor Britton that Council support the request of the Kinsmen, as submitted, to permit the hours of their indoor beer garden at the curling rink to 2:00 am and to extend the hours of their outdoor rodeo beer garden to 11:30 pm. Royal Canadian Legion Request for Support for Temporary Change to Liquor License Councillor Rowe reported that a request was received from the Legion for a temporary change to their liquor license The change will permit a temporary extension of their licensed area. #248/12 MOVED by Councillor Rowe, seconded by Councillor Britton that Council support the request and have no objection to the Legion s request for a temporary extension of the licensed area during Rutabaga Bowling on September 16, Federal Grant Application Parks & Recreation Councillor Rowe introduced the request from Parks & Recreation for a letter of support for their application to the federal Community Infrastructure Improvement Fund of Western Diversification Canada. #249/12 MOVED by Councillor Rowe, seconded by Councillor O'Sullivan that Council provide a letter supporting the Parks & Recreation grant submission to the Community Infrastructure Improvement Fund, AND, that Council authorize $3,500 of the proposed project to be funded from the City s Parks & Recreation Reserve with transfer of all funds to occur upon award of the grant. Permissive Tax Exemption Application Kindale Developmental Association Councillor Rowe introduced the request from Kindale Developmental Association to amend their permissive tax exemption for their consolidated property and new proposed usage on Patterson Avenue. #250/12 MOVED by Councillor Rowe, seconded by Councillor Britton that Council amend the existing permissive tax exemption bylaw to show the Kindale newly consolidated legal description for the property know as 2725 Patterson Avenue and to add and preapprove an exemption of the non-residential portion of the new building for 2013 and Discussion ensued: The Bargain Bin is also exempt as is the Kindale Thrift Store. Question as to whether the Kindale affordable housing portion of the property would quality for tax exemption. Staff advised they could apply for this. An affordable housing policy, once developed, could give guidance to Council in this regard. Currently, Seniors Housing is the only housing receiving tax exemption. Bylaw Enforcement 2nd Quarter Report, April June 2012 Councillor Rowe reported that the 2 nd quarter bylaw enforcement was received and reviewed by the Committee. Page 3 of 9

4 #251/12 MOVED by Councillor Rowe, seconded by Councillor Fowler that the Bylaw Enforcement 2 nd Quarter Report for 2012 be received and filed. Request for Forgiveness of Water Penalty Highland Park Water District Councillor Rowe reported that a request was received from Ms. Brenda Weintz of the Highland Park Water District asking that the 10% late penalty levied to their account be forgiven. #252/12 MOVED by Councillor Rowe, seconded by Councillor Britton that Council grant the request of Ms. Brenda Weintz of the Highland Park Water District to reverse the $ penalty applied to the 2012 interim water bill. Public Works Committee: Councillor R. O Sullivan (Chair) Public Works Update Water Main Replacement at 3915 Wood Avenue Councillor O Sullivan reported that the Committee was updated on the ongoing public works activities. Discussion ensued regarding the ongoing breakdown of the new street sweeper and it was suggested that it be returned for a replacement. Councillor O Sullivan reported that the Committee received a recommendation from staff that Council authorize replacement of a section of cast iron water main at 3915 Wood Avenue. The property was recently subdivided and requires installation of services. The cast iron water main would be replaced prior to completion of the driveways to avoid digging up new pavement in the near future. The water connections would also be completed at that time. This replacement is not in the budget but could come out of the water utility reserve. #253/12 MOVED by Councillor O Sullivan, seconded by Councillor Rowe that Council authorize the water main replacement at 3915 Wood Avenue, at the cost of $12,900 net of tax rebates, with the funding taken from the existing Water Utility Reserve. Gambrinus Malting Update and Request for Easement for Pipeline Councillor O Sullivan introduced the staff report which explains that Gambrinus Malting is seeking an alternate solution to their waste water disposal. The solution requires a pipeline to a farmer s field (Mr. Tom Boeve). The pipeline would need an easement on the City s wastewater storage pond. The placement of the pipeline would need to not impede the City s further use of the property. #254/12 MOVED by Councillor by O'Sullivan, seconded by Councillor Fowler that Council support in principle an easement through the City s Thomas Hayes property and that all legal and survey costs associated will be borne by Mr. Boeve and Gambrinus Malting. A/S Museum & Arts Society Re: 2012 IPE Parking Request Councillor O Sullivan reported that the annual request to use City parking lots during the IPE for fundraising was received from the A/S Museum and Arts Society. Page 4 of 9

5 #255/12 MOVED by Councillor O'Sullivan, seconded by Councillor Rowe that Council grant permission to the Armstrong Spallumcheen Museum and Arts Society to use the municipal parking lots located behind City Hall and in front of the Museum, after 5 pm Wednesday-Friday and all day Saturday and Sunday, during the 2012 IPE for their fundraising efforts. BC Hydro Re: Tree Canada Grant Awarded to City of Armstrong Councillor O Sullivan reported that the City has been awarded $7,500 through the BC Hydro-Tree Canada Greening the Community project. The planning for plantings will start now and includes trees along Pleasant Valley Road near the pellet plant and along the hedge row. Community Services Committee: Councillor S. Fowler (Acting Chair) Update from Centennial Committee Coordinator Councillor Fowler reported that an update was received from the City s Centennial Committee Coordinator: A draft calendar of events was provided. Youth events are lacking and planning is underway to add some. Youth reps are being added as a resource. The next meeting of the committee is August 20th. The update was received for information only. Request for Letter of Support for IPE to bring RCMP Musical Ride to Armstrong in 2013 Councillor Fowler reported that the IPE has applied to bring the RCMP Musical Ride to the community in A letter of support is sought from the City. #256/12 MOVED by Councillor Fowler, seconded by Councillor O'Sullivan that Council provide a letter of support to the IPE to bring the RCMP musical ride to Armstrong in Vernon North Okanagan RCMP Policing Activity Report 2nd Quarter April to June 2012 and North Okanagan RCMP Victims Assistance Quarterly Activity Report April to June 2012 Request for Permission to Use Centennial Logo Chocoliro Councillor Fowler reported that second quarter reports were received on RCMP policing activity and Victims Assistance activity. The reported were received for information only. Councillor Fowler reported that a request was received from Chocoliro to use the City s centennial logo during the centennial year. The permission must be obtained in accordance with the City s Municipal Coat of Arms, Flag and Shield bylaw. #257/12 MOVED by Councillor Fowler, seconded by Councillor Britton that Council authorize the use of the City s logo by Chocoliro, as requested. Page 5 of 9

6 Chamber of Commerce New Sign Grant Application Support Councillor Fowler reported that the Chamber of Commerce is submitting a grant application for a new sign at the entrance off of Highway 97. They have requested a letter of support and design photos were provided. The sign would incorporate an electronic reader board into the design. #258/12 MOVED by Councillor Fowler, seconded by Councillor Rowe that Council provide a letter of support to the Chamber of Commerce for their grant application for a new sign to replace the current sign adjacent Highway 97. Chamber of Commerce Update RDNO re: Regional Economic Development Options Councillor Fowler highlighted some of the upcoming Community events and announced that the Chamber was recently awarded $12,000 in federal funding for Pumpkinfest and $60,500 for the centennial celebrations. Councillor Fowler reported that correspondence was received from the RDNO who are seeking input as to whether member municipalities are interested in a regional economic development service. She noted that the City of Enderby and the Village of Lumby have indicated they do not wish to utilize a regional service through the RDNO. #259/12 MOVED by Councillor Fowler, seconded by Councillor Rowe that Council direct staff to advise the RDNO that the City of Armstrong wishes to maintain the status quo with respect to not participating in a regional economic development service. Discussion ensued: Utilizing economic development via a Chamber of Commerce office may work for the City of Vernon but not for smaller communities who have a one person office. An economic development function should be more than awarding monies for area events. The City of Armstrong Council has an emerging issues fund and monies have been previously provided to organizations who are requesting support. OTHER APPOINTMENTS: A/S Parks and Recreation Commission Councillor K. Rowe Councillor Rowe provided a July update: Overall revenue is up $19k YTD; The arena ice is in and public skating is on; The July 27 storm resulted with pool issues - had to close pool for half a day; Pool attendance was strong for July; Plans are in place for September renovations inside Hassen Arena; Metalfest was successful; and The softball league being run exceptionally well and fields are in great shape. Page 6 of 9

7 Okanagan Regional Library Board - Councillor R. O Sullivan Councillor O Sullivan reported that the next meeting of the library board is set for September 16 th. He noted that a tentative agreement was reached with the CUPE workers and job action has ended. Councillor Nitchie joined the meeting. MAYOR S REPORT: Mayor Pieper reported on activities that he attended as a representative of the community: Kindale Annual General Meeting; Township of Spallumcheen birthday party at O'Keefe Ranch; Visited with the Canadian Junior Rangers who were at the local museum doing some volunteer work; Tour the Tolko plywood plant; and Received a presentation from HealthLink BC summer students on the programs offered. RDNO BUSINESS: Report from Board Representative Building Permit & Building Inspections Report for June 2012 Councillor Fowler reported on the discussions at the last RDNO board meeting: RDNO has started an Agricultural Bursary - for anyone involved in 4-H in the RD area. Board meeting only once per month over the summer. Mayor Pieper stated that the June 2012 Building Permit and Building Inspections report was received. #260/12 MOVED by Councillor Britton, seconded by Councillor Rowe that the June 2012 Building Permit & Building Inspections Report be received and filed. City of Enderby Councillor Fowler reported that correspondence was received from the City of Enderby who wrote to advise they passed a resolution to advise the RDNO to release Armstrong from the Building Inspection Service without a formal review and to provide an orderly transition for other participants wishing to evaluate their positions. #261/12 MOVED by Councillor Nitchie, seconded by Councillor Rowe that Council direct staff to send a letter to the RDNO reiterating Council s request to withdraw from the service; and that Council sees no need for a meeting with Administrators on September 20 th to review the building review report, as notice of withdrawal has been provided, therefore the City of Armstrong Administrator will not be in attendance. Page 7 of 9

8 Discussion: The City s first letter to the RDNO was not responded to. The RDNO Administrator initiated a meeting with the City of Armstrong Administrator and advised that a formal service review must be requested. Armstrong Council passed a resolution requesting a service review so that the withdrawal would commence and it was copied to member municipalities and the electoral area directors. Councillor Fowler stated she will provide a copy of the City of Enderby letter, which was copied to the RDNO Administrator, to the next RDNO board meeting to ensure the board is aware of the position of the City of Enderby. Blue Bag Recycling Program Agreement - Residential Administrator Ferguson reported that the RDNO wrote to advise the City that the contractor who picks up blue bag recycling is now BFI Canada Inc., as of June 1, The correspondence was received for information only. BYLAWS: Bylaw #1723 (Zoning Text Amendment Patterson Ave & Mill Street Properties) #262/12 MOVED by Councillor Fowler, seconded by Councillor Rowe that the City of Armstrong Zoning Text Amendment Bylaw No Third Reading. Bylaw #1697 (Zoning Amendment 3635 Jackson Avenue) #263/12 MOVED by Councillor Britton, seconded by Councillor Rowe that the City of Armstrong Water Zoning Amendment Bylaw No receive Final Adoption. For the record, Councillor Rowe excused herself from the meeting. Bylaw #1693 (Zoning Text Amendment 2880 Burns Avenue) #264/12 MOVED by Councillor Britton, seconded by Councillor O'Sullivan that the City of Armstrong Zoning Text Amendment Bylaw No receive Final Adoption. For the record, Councillor Rowe returned to the meeting. Bylaw #1717 (Zoning Amendment 2405 Pleasant Valley Road) #265/12 MOVED by Councillor Britton, seconded by Councillor Fowler that the City of Armstrong Zoning Amendment Bylaw No receive Final Adoption. CORRESPONDENCE: BC Government and Service Employees Union re: Privatization of BC Liquor Distribution Branch Warehouse and Distribution system Mayor Pieper introduced the correspondence from the BCGEU who wrote to discuss the Province s intentions to privatize the BC Liquor Distribution Branch warehouse and distribution system. The correspondence was received for information only. Page 8 of 9

9 Ministry of Transportation and Infrastructure Project Maintenance Services re: Acceleration Lanes Hwy 97A Four-laning, Pleasant Valley Cross Road to Lansdowne Road Mayor Pieper introduced the correspondence from the Ministry of Transportation and Infrastructure who wrote to respond to the City s concerns outlined in a letter of March 14, Discussion ensued: The data was collected at a time of year that it is not busy. The Ministry has previously advised the City that further data would be collected when reviewing the City s concerns. The traffic safety concerns still exist even with the signage posted. #266/12 MOVED by Councillor Fowler, seconded by Councillor Nitchie that Council direct staff to write to the Ministry of Transportation & Infrastructure requesting that the traffic safety concerns be reconsidered with summer data and provided to the City. UBCM re: Gas Tax Agreement Community Works Fund Payment UBCM Green Communities Committee re: Climate Action Recognition Program UBCM re: Small Talk Forum 2012 Mayor Pieper introduced the correspondence from UBCM which announced payment of $81, from the Gas Tax Agreement Community Works Fund. The correspondence was received for information only. Mayor Pieper introduced the correspondence from UBCM announcing that the joint Provincial-UBCM Green Communities Committee is launching a Climate Action Recognition Program for BC local governments. The correspondence was received for information only. Mayor Pieper introduced the correspondence from UBCM which is requesting sharing of best practice or success stories to share at the upcoming Small Talk Forum during UBCM in September. The correspondence was received for information only. RESOLUTION TO MOVE IN-CAMERA: #267/12 MOVED by Councillor O'Sullivan, seconded by Councillor Rowe that pursuant to Section 90.2 of the Community Charter to move to an In Camera meeting of Council to address issues that may or must be addressed in closed meetings as outlined in Section 90.1 of the Community Charter 1 Land Issue, 1 Legal Issue, 1 Personnel Issue ADJOURNMENT: Mayor Pieper adjourned the meeting at 9:19 p.m. CERTIFIED CORRECT: Signature on File CITY ADMINISTRATOR Signature on File MAYOR Page 9 of 9