CITY OF ARMSTRONG. Minutes of the Regular Council Meeting held in the Council Chambers, 3570 Bridge Street, Armstrong, B.C., on July 10, 2017.

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1 CITY OF ARMSTRONG held in the Council Chambers, 3570 Bridge Street, Armstrong, B.C., on. PRESENT: Council: Regrets: Staff: Others: Mayor C. Pieper Councillors P. Britton, S. Drapala, L. Fisher, G. Froats and L. McGregor Councillor S. Fowler Melinda Stickney, Chief Administrative Officer Sue Wood, Corporate Officer / Recording Secretary 1 Members of the Public Media CALL TO ORDER Mayor Pieper called the meeting to order at 7:30 pm. ADOPTION OF THE AGENDA #110/17 MOVED by Councillor Britton, seconded by Councillor Froats THAT the Agenda for the Regular Council Meeting be adopted. ADOPTION OF MINUTES #111/17 MOVED by Councillor McGregor, seconded by Councillor Fisher THAT the of June 26, 2017 be adopted. PRESENTATION OF REPORTS Public Works Committee: Councillor L. McGregor, Chair Cross Walk Request 2805 Smith Drive - petition submitted Councillor McGregor reported that 2 petitions were received (one from Baptist Housing and the second from Fortune Creek Pharmacy) requesting a crosswalk from 2805 Smith Drive (Green Valley Estates) to and from the pharmacy located across the street. There are considerations for a crosswalk at this location and they were reviewed. He stated that Troy de Vries, representing Baptist Housing, was in attendance who stated that the ability to cross to the commercial property on the east side of the road is dangerous and he is concerned with the safety. Council directed that staff review further options for a crosswalk at 2805 Smith Drive for the August 14, 2017 Council meeting, including temporary crosswalk options that might be appropriate Page 1 of 5

2 and that they contact the commercial landowner to discuss construction that may be necessary on their property. Public Works Manager's Report Councillor McGregor reported on various items including: Investigation of a sink hole on PV Road West of the liquor store; There was a demonstration for pulling pipe through a culvert for the North Silver Star Dam outlet pipe project. The test did not work so further options will be pursued; Work on the Fortune Creek Dam; and Investigation of sloughing issues at Thomas Hayes Reservoir. Community Services Committee: Councillor L. Fisher, Chair Community Services Manager's Report Councillor Werner reported that: The Emergency Management Plan is anticipated to be presented to Council in August, but due to the forest fires in the area this might be delayed; A Risk Management Policy is currently being developed and in consultation with the MIA the City is developing a framework, evaluating risks and creating mitigation plans; and There has been an increase of bear activity in the area. Bylaw Enforcement 2nd Quarter Report, April to June 2017 Councillor Werner reviewed the statistics for Bylaw enforcement from January to March Planning & Development Committee: Councillor P. Britton, Chair ALC Decision for ALR Exclusion Application Highland Park Road Councillor Britton reviewed the ALC s decision to unanimously refuse the application to exclude 3995 Highland Park Road from the ALR. The position of the ALC is that the City should direct its growth away from prime ALR land and accommodate growth through infill, densification and development of non-alr lands, including those excluded in 2003 (ie; Priority 2 - Noble Road lands). #112/17 MOVED by Councillor Britton, seconded by Councillor McGregor THAT staff analyze the land use density, growth rates and current land inventory and present it to the Planning and Development Committee along with next steps to encourage stronger policies that will support Agriculture Land Reserve exclusion applications. Page 2 of 5

3 Request Approval for Approving Officer Councillor Britton reported that the new contract planner, Ryan Roycroft, started July 10 and the Land Titles Act requires Approving Officers be appointed by Council. Melinda Stickney, CAO, will continue to be the Deputy Approving Officer. #113/17 MOVED by Councillor Britton, seconded by Councillor Fisher THAT Ryan Roycroft be appointed as an Approving Officer for the City under Section 77 of the Land Title Act. Proposed Amendments to Development Application Procedures Bylaw 1755 Councillor Britton reported that for the purposes of best practice, the Development Application Procedure Bylaw should not give direction to the Approving Officer with respect to handling subdivision applications. According to the Land Title Act, it is the authority of the Approving Officer to interpret the local government's regulations, review all conditions of subdivision and determine that any requirements of subdivision are met in order to sign off the plan. This item will be addressed in the Bylaw section of the agenda. Rural Economic Development Program Consensus Matrix Councillor Britton, reported that the Rural Economic Development Program Consensus Matrix has been referred from the RDNO for consideration. If the RDNO is successful in receiving BC Rural Dividend funding, then a facilitated workshop will be held to build on the consensus matrix and develop potential activities, work plan governance and budgetary implications in order that a decision can be made whether to proceed with the initiative. The RDNO is looking for general input from Council. The Committee requested that this matter be discussed at the August 14, 2017 meeting date in the form of a workshop with Council, Staff and the Chamber of Commerce. #114/17 MOVED by Councillor Britton, seconded by Councillor Drapala THAT Council review the Rural Economic Development Program Consensus Matrix during a workshop on the August 14, 2017 meeting date and that the Chamber of Commerce is invited to participate. Building Permit & Building Inspections Report for June 2017 Councillor Britton reviewed the Building Permit and Building Inspections Report for June This was provided for information. Page 3 of 5

4 Finance & Administration Committee: Councillor S. Drapala, Chair Request Approval for CFO Signing Authority Councillor Drapala reported that Kevin Bertles, the City's new CFO requires signing authority through a resolution of Council. #115/17 MOVED by Councillor Drapala, seconded by Councillor Froats THAT Council authorize signing authority for Financial Transactions including, but not limited to, banking, investments and borrowing as follows: One signature from: Chief Financial Officer Kevin Bertles or Chief Administrative Officer Melinda Stickney; and One signature from: Mayor Chris Pieper, Councillor Lance McGregor, Councillor Paul Britton or Councillor Shirley Fowler. Other Appointments Armstrong / Spallumcheen Parks & Recreation Commission - Councillors P. Britton and L. McGregor Councillor Britton reported that the City's Building Inspector and Parks and Recreation staff met Friday July 7, 2017 and discussed the Grandstands and they were able to establish a plan once the sealed engineering report is received from Bourcet Engineering. Parks and Recreation have obtained quotes from two construction companies based on the preliminary drawings. Armstrong Spallumcheen Fire Services Commission - Mayor Pieper and Councillor P. Britton Okanagan Regional Library Board - Councillor L. Fisher Age-Friendly Community Advisory Committee - Councillor L. Fisher Rathfriland Sister City Committee - Mayor Pieper Mayor Pieper reported on the delegation from Rathfriland and their visit to Armstrong. Mayor's Report The Mayor reported on the events he attended on behalf of the City. Page 4 of 5

5 RDNO Business Verbal Report from Board Representative (Councillor S. Fowler) There was no report provided as the meeting was cancelled. BY-LAWS Development Application Procedures Bylaw No. 1807, 2017 #116/17 MOVED by Councillor Britton, seconded by Councillor Drapala THAT the City of Armstrong Development Application Procedures Bylaw No. 1807, 2017 be read a first, second and third time. CORRESPONDENCE City of New Westminster Re: Request for UBCM resolution to support addressing homelessness This item was received as information. RESOLUTION TO MOVE IN CAMERA #117/17 MOVED by Councillor Froats, seconded by Councillor Fisher THAT Pursuant to Section 90(1)(b) & (e) of the Community Charter, Council move to an In-Camera Council meeting to address personal information about an identifiable individual who is being considered for a municipal award and the acquisition, disposition or expropriation of land or improvements. ADJOURNMENT Mayor Pieper adjourned the meeting at 8:00 pm. CERTIFIED CORRECT: Signature on File CORPORATE OFFICER Signature on File MAYOR Page 5 of 5