Our Focus: Your Future STATEMENT OF REMUNERATION AND EXPENSES TO MAYOR AND COUNCIL

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1 Town of Fort Erie Corporate Services Our Focus: Your Future Prepared for Council-in-Committee Report No. CS Agenda Date February 19, 2008 File No Subject STATEMENT OF REMUNERATION AND EXPENSES TO MAYOR AND COUNCIL Summary of Recommendation THAT Council receives report CS regarding the Statement of Remuneration and Expenses to Mayor and Council for information purposes only. Relation to Council s Corporate Strategic Plan Not Applicable List of Stakeholders Mayor and Council Fort Erie Ratepayers Prepared by: Submitted by: Approved by: Nick Sinodhinos, Manager of Supply & Services Margaret Neubauer, CA Director of Corporate Services Harry Schlange, MBA Chief Administrative Officer

2 Corporate Services Page 2 of 4 Report No. CS Purpose of Report Section 284(1) of the Municipal Act, 2001 (S.O. 2001, c.32) provides that on or before March 31 st of each year, the Treasurer of every municipality shall submit to the Council of the municipality a statement of remuneration and expenses paid to each member of Council in the previous year. This report is the Treasurer s statement in accordance with the Act. Analysis Table 1 details the remuneration paid to members of Council for the year ended December 31, The travel allowances paid to members of Council for the year ended December 31, 2007 is contained in Table 2. Benefit Costs are detailed in Table 3. Table 1 Council Honorariums Mayor Martin $50, Councillor Shular $11, Councillor Whitfield $11, Councillor Steckley $11, Councillor Annunziata $11, Councillor Lockwood $11, Councillor Noyes $11, Table 2 Council Travel Allowances Councillor Shular $ Councillor Whitfield $ Councillor Steckley $ Councilllor Annunziata $ Councillor Lockwood $ Councillor Noyes $ Table 3 Benefit Costs Mayor Martin $4, Councillor Shular $ Councillor Whitfield $4, Councillor Annunziata $4, Councillor Lockwood $1, Councillor Noyes $4,573.73

3 Corporate Services Page 3 of 4 Report No. CS The Council established a budget of $8,000 for 2007 for Members of Council to enhance community development and leadership skills by networking with representatives from the Province and other municipalities at conferences and conventions. In 2007, Members of Council received reimbursements from the municipality for expenditures related to their attendance at meetings, conferences, conventions and internet services. These reimbursements are summarized in Appendix A. Section 284(c) requires reporting of remuneration and expenses for persons appointed by Council to serve as a member of any body, including local boards. Table 4 contains remuneration paid to Town of Fort Erie Committee members during Table 4 Committee Member Committee Sandra Flake Property Standards $ Honorarium Diann Krieger Property Standards $ Honorarium Shirley-Ann Shaubel Property Standards $ Honorarium Susan Haswell Property Standards $ Honorarium Stephen Passero Property Standards $ Honorarium Kenneth Chesney Committee of Adjustment $ Honorarium Salvatore Cirasolo Committee of Adjustment $ Honorarium John (Terry) Moore Committee of Adjustment $ Honorarium William Nelson Committee of Adjustment $ Honorarium Norman Rouse Committee of Adjustment $ Honorarium Denise Van Osch Committee of Adjustment $ Honorarium Sam Pascia Committee of Adjustment $ Honorarium Mayor Martin Niagara Parks Commission $4, Per Diem/Expenses Mary Hesser Library Board Ontario Library Assoc Conference $ Mileage/Expenses Gina Delle Rose Library Board Ontario Library Assoc Conference $65.30 Expenses Sandra Flake Library Board Ontario Library Assoc Conference $ Expenses Financial/Staffing Implications Effective January 1, 2008, the current remuneration for Mayor and Council are as follows: Councillor s Salary $12, per annum Councillor s Travel Allowance $ per annum Mayor s Salary $52, per annum Policies Affecting Proposal The Municipal Act, 2001, S.O. c.32 Section 283 outlines restrictions on remuneration and expense reimbursement for Council members and Board members.

4 Corporate Services Page 4 of 4 Report No. CS By-law No , the Expense Allowance Policy, provides for reimbursement of Members of Council who incur expenses for out of town travel. By-law No , is the current by-law establishing the annual allowance for Mayor and Members of Council. By-law No , is the current by-law authorizing remuneration to the Property Standards Committee. By-law No , is the current by-law authorizing remuneration to the Committee of Adjustment. On February 12, 2007, Council adopted By-law No deeming one-third of the Council s remuneration to be expenses incidental to the discharge of their duties as Members of Council. Therefore, the amounts paid to Mayor and Council are two-thirds taxable and one-third non-taxable, in accordance with Section 283(3) of the new Municipal Act. Section 284(4) provides that statements of Council and Board remuneration are a public record, despite the Municipal Freedom of Information and Protection of Privacy Act. Comments from Relevant Departments/Community and Corporate Partners Section 284(3) also provides that if the board pays remuneration expenditures to one if its members who was appointed by a municipality, the body shall on or before January 31 in the following year provide to the municipality an itemized statement of the remuneration and expenses paid for the year. s paid to Council appointees were confirmed with the various boards and agencies. Alternatives There are no changes to the new Municipal Act (Bill 130) affecting this report. Section 283(6) provides that Council can repeal the tax exempt position and the repealing by-law will be effective January 1 of the year following the date of repeal. Councillors will be required to pay tax on an additional one-third remuneration, but will receive a higher benefit. Total cost of this alternative increases costs for Councillors and the municipality and is therefore not recommended. The honorarium structure for Council was last reviewed in 2000 and provides for annual indexing at the same rate as provided to non-union staff. Attachments Appendix A 2007 Council Summary of Reimbursements

5 2007 Council Remuneration Appendix "A" to Administrative Report CS Event Date Mayor Martin Internet - January to December, 2007 December 10, 2007 $ Great Lakes Annual Meeting - July 11 to 13 - Registration (Grand Rapids - Michigan) June 19, 2007 $ Great Lakes Annual Meeting - July 11 to 13 - Accomodations July 12, 2007 $ Great Lakes Annual Meeting - July 11 to 13 - Expenses June 26, 2007 $ AMO Annual Conference in Ottawa - August 19 to 22 - Flight & Accomodations August 9,14,23, 2007 $ 1, AMO Annual Conference in Ottawa - August 19 to 22 - Parking / Meal Expenses August 19, 2007 $ $ 3, Councillor Annunziata Councillor Whitfield Councillor Shular Councillor Noyes Councillor Steckley Councillor Lockwood Internet - January to November, 2007 February 13, 2007 $ AMO Annual Conference in Ottawa - August 19 to 22 - Flight & Accomodations August 9,14,23, 2007 $ AMO Annual Conference in Ottawa - August 19 to 22 - Per Diem August 19, 2007 $ Canadian Brownfields - June 25 to 26 - Registration (Burlington) July 24, 2007 $ Canadian Brownfields - October 18 to 19 - Registration & Flight ( ) October 22, 2007 $ Canadian Brownfields - October 18 to 19 - Hotel & Per Diem ( ) October 1, 2007 $ Canadian Brownfields - October 18 to 19 - Expenses - Mileage, Taxi, Flight October 31, 2007 $ $ 4, AMO - Charting Your Future - February 10 - Registration March 22, 2007 $ AMO - Calculating Drainage Act - April 24 to 25 - Per Diem & Mileage (New Liskeard) April 24, 2007 $ AMO Annual Conference in Ottawa - August 19 to 22 - Flight & Accomodations August 9,14,23, 2007 $ AMO Annual Conference in Ottawa - August 19 to 22 - Per Diem August 19, 2007 $ $ 2, Internet - December 2006 to November 2007 Dec 06' to Nov 07' $ $ AMO Training - May 24 - Registration - Oshawa May 24, 2007 $ AMO Training - May 24 - Accomodations, Mileage & Per Diem May 10, 2007 $ AMO Annual Conference in Ottawa - August 19 to 22 - Registration August 2, 2007 $ AMO Annual Conference in Ottawa - August 19 to 22 - Via Rail Travel Expense August 2, 2007 $ AMO Annual Conference in Ottawa - August 19 to 22 - Per Diem August 2, 2007 $ AMO Annual Conference in Ottawa - August 19 to 22 - Accomodations & Mileage August 2, 2007 $ $ 2, Internet - December, 2006 to November, 2007 January 9, 2007 $ AMO Charting Your Future - February 10 - Registration (Hamilton) February 8, 2007 $ AMO Charting Your Future - February 10 - Per Diem February 8, 2007 $ AMO Charting Your Future - February 10 - Mielage February 8, 2007 $ $ 1, No Activity Coucillor Fell Internet - October & November, 2006 February 20, 2007 $ $ Grand Total $ 14,954.41