REGULAR MEETINGOF COUNCIL MINUTES APRIL 3, 2017

Transcription

1 DISTRICT OF TUMBLER RIDGE TOWN HALL COUNCIL CHAMBERS REGULAR MEETINGOF COUNCIL MINUTES APRIL 3, 2017 PRESENT: STAFF: Mayor McPherson Councillor Caisley Councillor Howe (via conference call) Councillor Kirby Councillor Krakowka Councillor Mackay Councillor Scott Jordan Wall, Chief Administrative Officer Jeanette McDougall, Deputy Corporate Officer Aleen Torraville, Corporate Officer Doug Beale, Manager, Public Works Boyd Clark, Community Services and Facilities Manager Dustin Curry, Fire Chief John Powell, Economic Development Officer Jane Butters, Bylaw Enforcement Officer CALL TO ORDER Mayor McPherson called the meeting to order at 5:00 p.m. 2. APPROVAL OF AGENDA THAT Council adopt the agenda of the Regular Meeting of Council as presented. ADOPTION OF MINUTES 3.1 MARCH 6, 2017 REGULAR COUNCIL MEETING THAT Council adopt the minutes of the March 6, 2017 Regular Council meeting as amended to reflect the following: Councillor Krakowka left the meeting prior agenda not declare a conflict. item 8.5, but did Page1 of 12

2 4.0 BUSINESS ARISING FROM THE MINUTES 4.1 COUNCIL MEETING ACTION SUMMARY o The Chief Administrative Officer advised that although the TR Museum Foundation Fee for Service contract contains a reporting date of, this item has been moved to a future agenda as the last 2 Council meetings were cancelled. 5. PETITIONS AND DELEGATIONS Item 5.1: Mayor Bumstead, Dawson Creek regarding the South Peace Health Society is scheduled to accommodate an expected arrival time of approximately 6:00 pm. 6. CORRESPONDENCE 6.1 SOUTH PEACE HEALTH SOCIETY Correspondence received from Mayor Dale Bumstead, Dawson Creek, regarding enhancement of health services in the South Peace Region through recruitment of health care professionals. 6.2 TR SPORTSMAN S ASSOCIATION Correspondence received from K. Klikach, President, TR Sportsman s Association, regarding removal of the old Visitors Information Centre THAT Council receive this correspondence for discussion. The Chief Administrative Officer advised that subsequent to this correspondence, the TR Sportsman's Association request has been withdrawn. 6.3 MINISTRY OF TRANSPORTATION AND INFRASTRUCTURE REGARDING HIGHWAY 52 Correspondence received from Minister Todd Stone thanking the District of Tumbler Ridge for the meeting held during UBCM 2016 and advising that senior staff at the Ministryof Transportation and Infrastructure will follow up regarding resurfacing Highway THAT Council receive this correspondence for discussion. - A suggestion was made to include this topic for UBCM Page 2 of 12

3 6.4 BC RURAL DIVIDEND FUNDING MINISTRY OF FORESTS, LANDS AND NATURAL RESOURCE OPERATIONS Correspondence received from the Ministry of Forests, Lands and Natural Resource Operations advising that the District of Tumbler Ridge has been approved for a $100,000 grant THAT Council receive this correspondence for information. 6.5 TUMBLER RIDGE COMMUNITYFOREST RESPONSE TO THE WEST FRASER 2017 ANNUAL OPERATING PLAN REVIEW Correspondence received from the Tumbler Ridge Community Forest (TRCF) requesting that the District of Tumbler Ridge also sign the letter that the TRCF is sending to Chetwynd Forest Industries regarding West Fraser's 2017 Annual Operating Plan Review THAT Council receive this correspondence for discussion. Councillor Mackay provided an explanation for the request that the District also sign the letter that the Tumbler Ridge Community Forest is sending to Chetwynd Forest Industries It was Moved and Seconded THAT Council authorize the Mayor of Tumbler Ridge to sign the letter being sent on behalf of both the Tumbler Ridge Community Forest and the District of Tumbler Ridge to Chetwynd Forest Industries regarding the West Fraser 2017 Annual Operating Plan. 7. BYLAWS 7.1 INTERCOMMUNITY BUSINESS LICENCE BYLAWNO. 645, THAT the District of Tumbler Ridge lntercommunity Business Bylaw No. 645, 2017" be adopted. Licence Page 3 of 12

4 7.2 BYLAWNO. 644, BUSINESS LICENCE THAT the District of Tumbler Ridge Business Licence Bylaw No. 644, 2017" be read a first time THAT the District of Tumbler Ridge Business Licence Bylaw No. 644, 2017" be read a second time. 7.3 BYLAW NO. 646, 2017 MUNICIPAL TICKETING INFORMATION(MTI) THAT the Districtof Tumbler Ridge Municipal Ticket Information (MTI) Amendment Bylaw No. 646, 2017" be read a first time THAT the District of Tumbler Ridge Municipal Ticket Information (MTI) Amendment Bylaw No. 646, 2017" be read a second time. 7.4 ZONING AMENDMENT BYLAW N0. 648, THAT the "District of Tumbler Ridge Zoning Amendment Bylaw No. 648, 2017" be read a first time THAT the District of Tumbler Ridge Zoning Amendment Bylaw No. 648, 2017" be read a second time. April3, 2017 Page 4 of 12

5 7.5 CEMETARY AMENDMENT BYLAW NO. 649, THAT the District of Tumbler Ridge Cemetery Amendment Bylaw No. 649, 2017 be read a first time THAT the Districtof Tumbler Ridge Cemetery Amendment Bylaw No. 649, 2017" be read a second time THAT the District of Tumbler Ridge Cemetery Amendment 649, 2017" be read a third time. Bylaw No. 7.6 ANIMAL RESPONSIBILITY AMENDMENT BYLAW N0. 647, THAT the District of Tumbler Ridge Animal Responsibility Amendment Bylaw No. 647, 2017" be read a first time. THAT the District of Tumbler Ridge Animal Responsibility Amendment Bylaw No " be read a second time THAT the Districtof Tumbler Ridge Animal Responsibility Amendment Bylaw No. 647, 2017" be read a third time. 8. NEW BUSINESS 8.1 GOVERNANCE WORKSHOP Report dated March 20, 2017 from the Chief Administrative Officer regarding a follow-up workshop by Strategic Leadership Solutions THAT Council confirms availability for a governance 12th and 13th, workshop on May DEFEATED Page 5 of 12

6 MCIHS THAT Council schedule suitable dates as requested governance session. to have a DEFEATED 8.2 AIRPORT LANDLEASE YELLOWHEAD HELICOPTERS It was Moved and Seconded THAT Council authorize the Mayor and Corporate Officer to execute an airport land lease with Yellowhead Helicopters Ltd. for a three year term beginning April 1, 2017 and ending March 31, 2020 at the rate of $1.30/m2/annum. Council/or Howe voted in the negative 8.3 POOL DISINFECTION SYSTEM It was MOVEDand SECONDED THAT Council approves the Lifecycle Maintenance Strategy for Pool Operating Systems for the Tumbler Ridge Aquatics Centre for the period of 2017 to 2022; and THAT Council authorizes the $150,000 budgeted for the pool in 2017 be used for phases 1 and 2 of the Lifecycle Maintenance Strategy for Pool Operating Systems. 8.4 CLEAN WATER AND WASTEWATER GRANT APPROVAL FUND (CWWF) It was MOVEDand SECONDED THAT Council approves the $1,050, funds required to complete the Aeration project to improve the aeration system that treats our Wastewater IIHFWORLD UNDER 17 HOCKEY CHALLENGE THAT, on the recommendation of the Manager, Community Services & Facilities the following ACTIONS BE TAKENwith respect to the 2017 World Under -17 IIHFHockey Challenge: An unbudgeted operating grant of up to $20,000 of cash and in kind expenses BE APPROVED AND PROVIDED to the Tumbler Ridge Minor Hockey Association for the said purpose to host an international April Page 6 of 12

7 federation for their training camp and pre-tournament exhibition game during the period of October 31 to November 4, 2017; and further For the Community Services & Facilities Department with the support of Tumbler Ridge Minor Association volunteers manage the planning and logistics associated with the event; and further A letter of financial undenrvritingbe provided by the District of Tumbler Ridge to Hockey Canada and the Host Committee for the IIHFWorld Under -17 Hockey Challenge (Dawson Creek and Fort St John); and finally The above funding request is subject to the District of Tumbler Ridge successfully being awarded the event by Hockey Canada. 8.6 SCHEDULE OF MEETINGS A notice of motion pertaining to bears will be added to the agenda for the meeting being held April 18, STRATEGIC PLAN The Chief Administrative Officer will provide specific progress measurements for the Strategic Plan in May POLICIES AND PRIORITIES COMMITTEE 9.1 TREND MOUNTAIN CONFERENCE CENTRE - FREE AND REDUCED RATE USES - DRAFT POLICY THAT Council approve the following for inclusion in the Trend Mountain Conference Centre Free and Reduced Rate Uses Policy: one use of the District's allotment of free uses of the Trend Mountain Conference Centre for the TR Firefighters Association for their Annual General Meeting and banquet THAT Council approve the following for inclusion in the Trend Mountain Conference Centre Free and Reduced Rate Uses Policy: one use of the Districts allotment of free uses of the Trend Mountain Conference Centre for the TR Child Care Society to hold their annual fund-raising event. April3, 2017 Page 7 of 12

8 Councillor Kirbyleft the meeting. 9.2 TR DAYS SOCIETY GRIZFEST THAT Council approves the return to the 2016 operational method in regards to in-kind services for the 2017 Grizfest Music Festival. Councillor Howe voted in the negative Councillor Kirby rejoined the meeting. 5.1 MAYOR BUMSTEAD, DAWSON CREEK - SOUTH PEACE HEALTHSOCIETY Mayor Bumstead, Dawson Creek, presented on the South Peace Health Society. 9.3 SIGN POST Main Motion THAT Staff order a log to be installed by the Visitor Information Centre as a sign post and that Staff contact the Tumbler Ridge Community Forest to ask whether they can provide a tree to decorate the Roman Walkway. Amendment to the Main Motion THAT the main motion be amended by replacing the phrase order a log to be installed by the Visitor Information Centre as a sign post with provide a report on costs and potential locations for installation of a sign post nearthe Visitor Information Centre. Councillor Kirby voted in the negative Question on the Main Motion as Amended THAT Staff provide a report on costs and potential locations for installation of a sign post near the Visitor Information Centre; and THAT Staff contact the Tumbler Ridge Community Forest to ask whether they can provide a tree to decorate the Roman Walkway. Councillor Kirby voted in the negative Page 8 of 12

9 9.4 TOWN HALL SCHEDULE & TOPICS & SERVICE LEVELS Council had a general discussion on their desires for the open house which included the campground, including operating times; water issues; and maybe the campground can be opened for picnics earlier than May; budget and recycling, eg curbside; obtain public feedback on senlice types and levels, information on expenditures and revenue. 0 The CAO informed Council administration was unclear on what staffs expectations were for this open house; - The Mayor directed the CA0 to provide a list of services. The goal is to get a high level idea from citizens as to whether to have service levels increase, decrease, or remain the same. - The Mayor directed the CAO that holding an Open House has greater priority than core services review and implementation and strategic plan update which can be delayed. o The CAO informed Council that Administration would provide an overview of revenue, an overview of expenditures, and a general list of services. Administration willcontextualize the figures in a similar way as the core services review. 9.5 ACTION ITEMS PRIORITIZATION - The Chief Administrative Officer advised that items related to the Strategic Plan always have priority; and o A discussion pertaining to rural residential lots be added to the next PPC meeting. Councillor Kirby left the meeting THAT Council approves the return to the 2016 operational method in regards to in-kind services for the 2017 Grizfest Music Festival. Councillor Kirby rejoined the meeting. Councillor Howe voted in the negative 10. NOTICE OF MOTION - None Page 9 of 12

10 11. COUNCILLORS BUSINESS Councillor Mackay > Attended a TRCF meeting to select gifts for the BCCFA presenters; there was a fantastic display of gifts by local artisans, including clocks, pictures, paintings, etc. Councillor Scott > Attended a BHCC meeting and have been Chair for the last 2 years. Northern Health has a representative on the Committee who has rarely attended and requested that Council send a letter to Northern Health to request a representative who can participate on a regular basis THAT Staff prepare a letter to Northern Health requesting a representative for the Building Healthy Communities who is available to attend on a regular basis. Councillor Krakowka THAT the District issue a press release pertaining to the Graham Johnson, John Seweryn and Summit Brooke legal matters. Mayor McPherson, Councillor Caisley and Councillor Mackay voted in the negative. Councillor Kirby > Advised that Dr Helm plans to talk to the Mayor about reinstating the TR Museum Advisory Committee; > Some residents have expressed concern regarding Conuma Coal employees parking in the downtown parking lots; and the Chief Administrative Officer advised that there is no bylaw that prohibits long term parking in the downtown parking lots. Councillor Caisley > Nothing to report. Councillor Howe > Nothing to report. Mayor McPherson > Attended a meeting with local doctors and discussed the following: another lab technician is needed and spouses of doctors have to be happy living in Tumbler Ridge. > Met with the TR Museum and informed Council that they contacted the Community Services and Facilities Manager regarding their fee for service deliverables; and Page 10 of 12

11 > Advertising with respect to how to handle the bear problem should be done right away. Main Motion THAT Council authorize an amount of $6,500 for advertising costs associated with bear safety issues and the advertising should include the Conservation Officers telephone number for reporting sightings. Amendment to the Main Motion THAT the main motion be amended $6,500 with $7,500. by replacing the amount of Question on the Main Motion as Amended THAT Council authorize an amount of $7,500 for advertising costs associated with bear safety issues and the advertising should include the Conservation Officers telephone number for reporting sightings. Councillor Kirby voted in the negative 12. QUESTION AND ANSWER PERIOD A Gallery member queried as to the best way to communicate with Council; the Mayor advised that both and regular correspondence should be used and the correspondence will be added to an agenda. The Media advised that the TR News willbe shut down at the end of this month RESOLUTION TO CLOSED COUNCIL THAT the District of Tumbler Ridge Regular Council meeting scheduled for April be closed pursuant to the Community Charter provision Section 90 (1), (g) and (k) as follows: 90 (1) A part of Council meeting must be closed to the public ifthe subject matter being considered relates to or is one or more of the following; (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary states and that, in the view of council, could reasonably be expected to harm the interests of the municipality if they were held in public. April3, 2017 Page 11 of 12

12 14. RISE AND REPORT THAT Council rejects all proposals pertaining to the Expression of Interest for the Tumbler Ridge Golf and Country Club Restaurant Lease due to non-compliance; and THAT Staff reissue the Expression of Interest for the Tumbler Ridge Golf and Country Club Restaurant Lease ADJOURNMENT THAT the Regular Meeting of Council of the District of Tumbler Ridge held on conclude at 9:05 p.m. Certified a true and correct copy of the minutes of the District of Tumbler Ridge Regular Council meeting held on Monday,. MayorMcléherson Q/QM»-1Qo2u«ao;?(0 Aleen Torraville, Corporate Officer Page 12 of 12