Moved by Councillor Wiebe, seconded by Councillor Funk, that the minutes of the regular meeting of Council held March 14, 1994 be adopted. CARRIED.

Transcription

1 00136 at 3:30 p.m. in the Matsqui Centennial Auditorium Present: Mayor - D. Kandal Councillors - K. Funk, S. Gibson, B. Hambley, H. Teichrob, and C. Wiebe Administrator - H. Cochran Director of Corporate Services - D. Cooney Director of Development Services - R. Danziger Manager, Current Development - G. Boyle (part) Manager, Long Range Planning - P. Moritz (part) Manager of Inspection Services - T. Higgins Director of Public Works - E. Regts Water and Sanitation Engineer - R. Bomhof (part) Administrative Assistant - S. Kowalchuk Media - A-C Times and The News Public - 17 Minutes Funk, that the minutes of the regular meeting of Council held March 14, 1994 be adopted. Regular Council Minutes - March 14, 1994 Moved by Councillor Funk, seconded by Councillor Hambley, that the minutes of a Special In Camera meeting of Council held March 14, 1994 be adopted. Special In Camera Minutes - March 14, 1994 Funk, that the minutes of Public Hearings held March 14 and 23, 1994 be received. Public Hearing Minutes - March 14 & 23, 1994 Gibson, that the minutes of an In Camera Joint meeting of the full CouncilS of the Districts of Matsqui and Abbotsford, held March 15, 1994, and the minutes of a Joint meeting of the full Councils of the Districts of Matsqui and Abbotsford, held March 16, 1994, be adopted. Joint Full Councils Minutes - March 15 and 16, 1994

2 00137 at 3:30 p.m. in the Matsqui Centennial Auditorium Page 2 Delegations J. Coupe, B.C. Hydro, was in attendance to formally announce approval of Hydro's share of the costs of burying overhead lines on the north side of South Fraser Way, from Gladwin Road to Emerson Street, under the 1994/95 Beautification Program. He confirmed Hydro's commitment to onethird of the actual project cost, i.e., $205,000. Excluded from the costs are B.C. Telephone, Cablevision and ornamental street lighting, which are the District's responsibility. J. Coupe supported the District's initiative to beautify the main corridor of South Fraser Way, and looked forward to working with staff on the project. Coupe, J. B.C. (Hydro) Moved by Councillor Funk, seconded by Councillor Gibson, that the presentation be received. Business Out of Minutes The Manager, Current Development, presented Report No dated March 22, 1994 from A. Campeau, Assistant Planner, which recommended approval of Development Permit No The permit dealt with site and height variances for a garage constructed by M. Lehner at PI axton Crescent. The garage is sited 2.6 m from the front lot line, rather than the required 15 m and would have a maximum height of 5.0 m. Retention of a landscape screen, consisting of 60-foot high pine trees along Plaxton Crescent, and a cedar hedge and fence along the north lot line were required. The owner had agreed to the contents of the permit and surrounding property owners and occupiers had been notified that they may comment on the proposal. M. Train, # Ware Street, asked what guarantees M. Lehner could provide that the structure would not be used for commercial purposes. She noted that he had commenced construction without obtaining a building permit, and did not feel the building conformed to the aesthetics of the single-family neighbourhood. G. Boyle read letters received from residents of Lakeside Terrace, 2445 Ware Street: the MacDonalds, #703; D. Fougere, #403; S. Strachan, #307; R. Hutton, #501; and from M. Alford, 2415 Ware Street. The residents complained about noise and were concerned about an increase in traffic on the cul-de-sac. They also wanted assurances that a commercial business would not be conducted on the property. M. Train complained that she and other neighbours had been disturbed by loud engine noises and smoke fumes from the garage. She also noted that a large commercial truck belonging to a motorsports company was seen on the property. This, along with a steel I-beam in the garage, caused her to suspect that a commercial enterprise may be under way. Lehner, M. (Plaxton, D94-05) Train, M. Ware, # McDonaldsl Fougere, D.I Strachan, S.I Hutton, R. Ware, 2445 Alford, M Ware Train, M.

3 00138 at 3:30 p.m. in the Matsqui Centennial Auditorium Page 3 G. Boyle said that the Zoning By-law limits the type of accessory home occupation use in residential zones. The Director of Development Services pointed out that complaints about noise can be enforced under the Noise By-law. He said that M. Lehner is aware of these concerns. Lehner, M. (Plaxton, ) (cont'd) M. Lehner assured the public and Council that he was merely a snowmobile enthusiast and would not be conducting business from the property. The truck referred to by M. Train belongs to a company which supplies parts for his snowmobiles. He explained that the garage will be fully insulated and of 2 x 6 construction. The high ceiling is required for ventilation and to accommodate a hoist for repairs. He agreed that the snowmobiles are noisy, but added that the new garage should alleviate this considerably. He pointed out that, since acquiring the property 10 months ago, he has improved the house and yard considerably. Councillor Funk questioned the presence of a large container on the property. M. Lehner explained that this is used for storage and would be removed when the new structure is complete. Councillor Funk stressed that, if the variance is approved, Council does not want to have to deal with neighbours' complaints. The Manager, Current Development, submitted a petition accompanied by photographs, from residents at 2445 Ware Street. The residents opposed the variance and stated that the building does not conform to the residential nature of the neighbourhood. Councillor Teichrob recognized the neighbours' concerns and asked what assurances the municipality could obtain from M. Lehner. Mayor Kandal pointed out that the municipality has enforcement powers under its by-laws. Funk that, as recommended in Report No from the Assistant Planner, Development Permit No. 278 be approved for issuance. DEFEATED. Opposed: Councillors Gibson, Hambley and Wiebe Mayor Kandal said that the matter would be reconsidered when all members of Council are in attendance. In the meantime, he urged Council to view the property. Report No , dated March from the Director of Development Services, recommended issuance of Development Variance Permit No. 279 to Rempel Bros. Concrete Ltd., for property at block McCallum Road. The permit would relax Section of the Zoning By-law to allow two cement silos with a maximum height of 25 m, and a slewing stacker of 16 m, rather than the required limit of 12.2 m. Rempel Bros. Concrete (McCallum, blk )

4 00139 at 3:30 p.m. in the Matsqui Centennial Auditorium Page 4 The owners have agreed to the contents of the permit, and surrounding property owners and occupiers had been notified that they may comment on the proposal. There were no comments from the public. Rempel Bros. Concrete (McCallum, blk. D94-12) (cont'd) Irs Moved by Councillor Hambley, seconded by Councillor Wiebe that, as recommended in Report No from the Director of Development Services, Development Variance Permit No. 279 be approved for issuance. In his Report No dated March 21, 1994, the Senior Planner (J. Malcolm) recommended approval of Amendment No.2 to Development Permit No. 269 for the B.C. Ltd. property at 3350 Elmwood Drive. The amendment would permit excavation of approximately 6,000 m 3 of gravel from the southwest corner of the site and also provides for site restoration and landscaping. G. Boyle reported that a revised landscaping plan has reduced the cost and required security from $40,000 to $10,000. The applicant is prepared to offer security for this amount B.C. Ltd. (Elmwood, 3350 D94-06) /'Ho Wiebe that, as recommended in Report No , Amendment No. 2 to Development Permit No. 269 be approved for issuance, subject to provision of the required $1,000 inspection fee and landscaping security in the amount of $10,000. By-laws to be Adopted Gibson, that By-law No. 3783, cited as "Sewer Local Improvement Charge By-law, 1994", now be adopted. 81 L No Sewer Local Improvement Charge 81 L, 1994 Minutes and Correspondence Moved by CounCillor Gibson, seconded by Councillor Funk, that the following minutes and correspondence be received: Minutes and Correspondence (a) Minutes of the Annual General Meeting of Ledgeview Properties Ltd. held March 14, 1994;

5 00140 at 3:30 p.m. in the Matsqui Centennial Auditorium Page 5 (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (I) (m) (n) Minutes of regular Council meetings of the District of Abbotsford held February 14 and 28, and March 14, 1994; Minutes of the Central Fraser Valley Regional District Board meeting held February 24, 1994; Minutes of the Central Fraser Valley Regional Hospital District Board meeting held February 24, 1994; Minutes of the Fraser Valley Regional Library Board meeting held February 2, 1994; Minutes of the Ledgeview Golf and Country Club Board of Directors meeting held March 15, 1994; Report No dated March 18, 1994 from the Environmental Manager outlining events and activities which will take place during "National Wildlife Week" April 10-16, 1994; Correspondence dated March 18, 1994 from the Minister of Health and Minister Responsible for Seniors advising that the District of Matsqui will receive $15,000 through the Healthy Communities Initiative Fund; Correspondence dated March 15, 1994 from Water Ski Canada expressing appreciation to the District of Matsqui for support given to the organization's use of Albert Dyck Memorial Park for the Western Canadian Water Ski Championships in July; Correspondence dated March 1994 from the Fraser Basin Management Program enclosing the 1993 Fall Consultation Series Workshop Report; 1994 B.C. Budget; U.B.C.M. Aboriginal Affairs Office Bulletin No.1; News Release dated February 25, 1994 from the Ministry of Environment, Lands and Parks advising of new regulations adopted to control smoke from open burning; News Release dated March 4, 1994 from the Ministry of Environment, Lands and Parks announcing the introduction of a paint recycling program in B.C.; Minutes and Correspondence (cont'd)

6 00141 at 3:30 p.m. in the Matsqui Centennial Auditorium Page 6 (0) News Release dated March 11, 1994 from the Ministry of Municipal Affairs restricting the installation of radiant ceiling heating panels, pending the establishment of new standards by the Canadian Standards Association; Minutes and Correspondence (cont'd) (p) News Release dated March 22, 1994 from the Ministry of Municipal Affairs announcing that current levels of revenue supplements to municipal governments wi" be maintained for 1994/95; (q) (r) (s) Committees In the House released March 23, 1994 from U.s.C.M. highlighting the new Local Government Grants Act; Correspondence dated March 21, 1994 from U.s.C.M. encouraging attendance at "Protecting the Environment--A Shared Responsibility" conference to be held in Vancouver from April 6 to 8, 1994; News Release dated March 21, 1994 from the Fraser Valley Regional Library regarding Easter weekend service at the system's libraries. Funk, that the minutes of the Committee of Council (Development) meeting held March 14, 1994, be approved. Hambley, that the minutes of the Committee of Council meeting held March 14, 1994, be approved. Committee of Council (Development) Minutes - March 14, 1994 Committee of Council Minutes - March 14, 1994 Hambley, that the minutes of the Joint Transit Committee meeting held February 24, 1994, be approved. Joint Transit Committee Minutes - February 24, 1994 Moved by Councillor Funk, seconded by Councillor Wiebe, that the minutes of the Matsqui-Abbotsford Recreation Commission meeting held March 15, 1994, be approved. M-A Recreation Commission Minutes - March 15, 1994

7 00142 at 3:30 p.m. in the Matsqui Centennial Auditorium Page 7 Moved by Councillor Gibson, seconded by Councillor Hambley, that the minutes of the regular and In Camera meetings of the Joint Fire Committee, both held March 16, 1994, be approved. Joint Fire Committee Regular & In Camera Minutes - March 16, 1994 By-laws Funk, that By-law No. 3763, cited as "Zoning By-law, 1985, Amendment By-law No. 472", now be read a second and third time. Gibson, that By-law No. 3764, cited as "Land Use Contract No. 184, Amendment By-law, 1994", now be read a second and third time. BI L No Amends Residential Uses in C-3 and C-2 Zones BI L No Sandhu, J. Clearbrook, 2464 Funk, that By-law No. 3770, cited as "Matsqui Capital Works Reserve Fund Expenditure By-law, 1993", now be introduced and read a first, second and third time. BIL No Capital Works Res. Fund Exp. BI L, 1993 Moved by Councillor Funk, seconded by Councillor Wiebe, that By-law No. 3771, cited as "Zoning By-law, 1985, Amendment By-law No. 474", now be read a second and third time. Hambley, that By-law No. 3776, cited as "Zoning By-law, 1985, Amendment By-law No. 475", now be read a second and third time. Gibson, that By-law No. 3777, cited as "Zoning By-law, 1985, Amendment By-law No. 476", now be read a second and third time. BI L No B.C. et al Clearbrook, 2758/701 80/94 BIL No Region Contracting Dahlstrom, BIL No Columbia Bible College Joan & Dahlstrom

8 0014~s at 3:30 p.m. in the Matsqui Centennial Auditorium Page 8 Moved by Councillor Funk, seconded by Councillor Teichrob, that By-law No. 3784, cited as "Zoning By-law, 1985, Amendment By-law No. 477", now be introduced and read a first time. B/l No Van Maren Cons. Blue Jay, 3224/92 Councillor Gibson recommended that By-law No. 3785, an Official Community Plan amendment which would add policies to guide heritage conservation and development in the Clayburn Village area, be referred to Committee for further discussion. The by-law had been presented at a wellattended Public Hearing on March 23, B/l No Clayburn Village Heritage Policies Moved by Councillor Gibson, seconded by Councillor Funk, that By-law No. 3785, cited as "Matsqui Official Community Plan, Amendment By-law No. 168", be referred to Committee of Council for further discussion. Moved by Councillor Gibson, seconded by Councillor Hambley, that By-law No. 3787, cited as "Matsqui Public Open Space Development Reserve Fund Expenditure Bylaw, No.1, 1993", now be introduced and read a first, second and third time. B/l No Public Open Space Dev. Res. Fund Exp. B/l No.1, 1993 Gibson, that By-law No. 3788, cited as "Matsqui Public Open Space Development Reserve Fund Expenditure By-law No.2, 1993", now be introduced and read a first, second and third time. Opposed: Councillor Funk Funk, that By-law No. 3789, cited as "Matsqui Road Development Reserve Fund Expenditure By-law No.2, 1993", now be introduced and read a first, second and third time. BI l No Public Open Space Dev. Res. Fund Exp. BI l No.2, 1993 BI l No Road Dev. Res. Fund Exp. BI l No.2, 1993 Hambley, that By-law No. 3790, cited as "Matsqui Waterworks Development Reserve Fund Expenditure By-law, 1993", now be introduced and read a first, second and third time. BI l No Waterworks Dev. Res. Fund Exp. BI l, 1993

9 00144 at 3:30 p.m. in the Matsqui Centennial Auditorium Page 9 Moved by Councillor Hambley, seconded by Councillor Gibson, that By-law No. 3791, cited as "Machinery and Equipment Replacement Reserve Fund Expenditure By-law, 1993", now be introduced and read a first, second and third time. BI L No Machinery & Equipment Replacement Res. Fund Exp. BI L, 1993 Teichrob, that By-law No. 3792, cited as "Matsqui Clearbrook Industrial Area Water Development Reserve Fund Expenditure By-law, 1993", now be introduced and read a first, second and third time. BI L No Clearbrook Ind. Area Water Dev. Res. Fund Exp. BI L, 1993 Wiebe, that By-law No. 3793, cited as "Matsqui Storm Sewer Development Reserve Fund Expenditure By-law, 1993", now be introduced and read a first, second and third time. BI L No Storm Sewer Dev. Res. Fund Exp. BI L, 1993 Opposed: Councillor Funk Moved by Councillor Hambley, seconded by Councillor Teichrob, that By-law No. 3794, cited as "Subdivision Application Fees By-law, 1993, Amendment By-law No.1", now be introduced and read a first, second and third time. BI L No Adds Fee for Bare Land Strata Subdivisions Opposed: Councillor Funk Funk, that By-law No. 3795, cited as "Development Cost Charges Imposition By-law, 1989, Amendment By-law No.6", now be introduced and read a first, second and third time. BI L No Amends D.C.C.'s for Sewers, Roads & Park Land Wiebe, that By-law No. 3796, cited as "Matsqui Official Community Plan, Amendment By-law No. 169", now be introduced and read a first time. BI L No Designates Blue Jay Street Low Den. Multi Family D.PA No. 45

10 00145 Minutes of the regular meeting of Council of the District of Matsqu; held Monday, March 28, 1994, at 3:30 p.m. in the Matsqui Centennial Auditorium Page 10 Moved by Councilfor Teichrob, seconded by Counciffor Hambley, that By-law No has been examined relative to Matsqui's most recent capital expenditure program, waste management plan, and economic development strategy, and found consistent with them. 81 L No (Resolution) New Business A report dated March 16, 1994 from the Purchasing Manager recommended that a tender for a ride-on mower be awarded to Oak Creek Golf and Turf Inc., for the total delivered price of $15, Six companies submitted tenders and results were summarized in the report. The purchase is to be funded from the Equipment Reserve Fund. Oak Creek Golf & Turf Inc. (Equipment) Tender - Mower 14-7 Moved by Councillor Funk, seconded by Councillor Hambley that, as recommended by the Purchasing Manager, the tender for supply of one ride-on, three-wheel, frontwheel drive, three-gang reel mower be awarded to Oak Creek Golf and Turf Inc. for the total delivered price of $15, The Manager of Inspection Services, in his Report No dated March 14, 1993, recommended that court injunctions be applied for under Section 751 of the "Municipal Act" for failure of the owners to comply with the terms of their restrictive covenants. Under the terms of the restrictive covenants, the owners were to demolish or convert their old dwellings when the new dwelfings were complete. T. Higgins noted that letters had been sent to all the owners, and none have complied. Gibson that, as recommended in Report No from the Manager of Inspection Services, court injunctions directing the owners, as listed in the report, to comply with the requirements of their restrictive covenants, be applied for under Section 751 of the "Municipal Act". (Dick, E. Gladwin, 360) (Elias, W. Bradner, 6304) (Ewert, L. Bradner, 2072) (Dotinga, T. Townshipline, 33072) (De Jong, M. Belf, 6344) - Injunctions The Water and Sanitation Engineer addressed his Report No. 25 regarding award of a tender for the South Clearbrook Trunk Sewer-Marshalf Pump Station Diversion. The sewer will divert flow from the Marshall Road and South Fraser Way lift stations, resulting in reduced pumping costs. The work involves construction of 5 km of 1050 mm diameter sanitary sewer from Clearbrook Road at Highway No. 1 to Old Yale Road at Maclure Road. Eleven contractors submitted tenders, with the lowest being from Karland Contacting in the amount of $2, That price was reduced by $28,890 to $2,147, after a shorter alignment had been selected. Karland Contracting (Co nstructio n) Tender - South Clearbrook Trunk Sewer

11 00146 at 3:30 p.m. in the Matsqui Centennial Auditorium Page 11 R. Bomhof explained that the low tender is still higher than anticipated and, when combined with higher costs for land acquisition, the total project is estimated to be approximately $270,000 more than budgeted. Additional funds are proposed to come from the Infrastructure Renewal Fund. Itq Wiebe that, as recommended in Report No. 25 from the Water and Sanitation Engineer, Contract No be awarded to Karland Contracting Ltd. in the amount of $2,147,317.79, based on following the alternate "B" alignment; and the budget be increased to $2,887,500 for completion of both Phases 1 and 2 of the project, with the additional funds coming from the Infrastructure Renewal Fund. Karland Contracting (Construction) Tender - South Clearbrook Trunk Sewer (cont'd) R. Bomhof's Report No. 27 discussed a petition for local improvement from residents of Matsqui Village to install a sanitary sewer system in the Village. The Ministry of Health has ordered 33 residents to repair their existing septic tanks due to environmental and health concerns. R. Bomhof explained that the cost is based on receiving a 50% Provincial grant. (Sanitary Sewer) Local Improvement - Matsqui Village )50 Hambley that, as recommended in Report No. 27 from the Water and Sanitation Engineer, a local improvement project for a sanitary sewer system in Matsqui Village be approved, subject to receiving a 50% grant from the Province; and that the municipality contribute 50% of the cost of the project, net of the Provincial grant. Correspondence dated March 8, 1994 from the Fraser Valley Regional Library requested comments by April 15 on the present library funding formula. Councillor Gibson pointed out that, after amalgamation, the municipality will be the second largest member in the system. He said that $100,000 has been allocated for materials for the new library. The Administrator confirmed that the formula is based on 50% lagged assessments and 50% population. F.V. Regional (Library) - Funding )51 Moved by Councillor Gibson, seconded by Councillor Teichrob, that the District of Matsqui reaffirm its support of the existing formula of 50% lagged assessments and 50% population to the Fraser Valley Regional Library.

12 00147 at 3:30 p.m. in the Matsqui Centennial Auditorium Page 12 Correspondence dated March 9, 1994 from Global Essence Media (G.E.M.) requested Council proclaim June 5 "World Environment Day" and June 1 to 7 "World Environment Week". It was also requested that the "World Flag" be flown during the month of June. Councillor Gibson expressed his reluctance to approve the proclamation as this organization was unfamiliar to him. Global Essence Media (World Environment Day/Week) - June 1994 Moved by Councillor Gibson, seconded by Councillor Hambley, that the correspondence from Global Essence Media (G.E.M.) be received. Councillor Teichrob provided an update on the new library. He said that the design work is complete and tenders are expected to be called in May. It was suggested that the architectural design be presented for information at a public televised meeting. Moved by Councillor Funk, seconded by Councillor Hambley, that the regular meeting of Council be adjourned. Adjournment Time: 4:33 p.m. Certified Correct: Clerk