CORPORATION OF THE COUNTY OF PRINCE EDWARD. November 10, 2011

Transcription

1 CORPORATION OF THE COUNTY OF PRINCE EDWARD November 10, 2011 A meeting of Prince Edward County Committee of the Whole was held on November 10, 2011 at 1:00 p.m. in the Council Chambers, Shire Hall, Picton with the following members present: Mayor Ward 1 (Picton) Councillor Ward 1 (Picton) Councillor Ward 2 (Bloomfield) Councillor Ward 3 (Wellington) Councillor Ward 4 (Ameliasburgh) Councillor Ward 4 (Ameliasburgh) Councillor Ward 4 (Ameliasburgh) Councillor Ward 5 (Athol) Councillor Ward 6 (Hallowell) Councillor Ward 6 (Hallowell) Councillor Ward 7 (Hillier) Councillor Ward 8 (North Marysburgh) Councillor Ward 10 (Sophiasburgh) Councillor Ward 10 (Sophiasburgh) Councillor Peter A. Mertens Bev Campbell Brian Marisett, Vice Chair Barry Turpin Jim Dunlop Nick Nowitski Janice Maynard Dianne O Brien Jamie Forrester Heather Campbell Keith MacDonald Alec Lunn, Chair Robert Quaiff Kevin Gale Terry Shortt Regrets: Ward 9 (South Marysburgh) Councillor Barbara Proctor Staff Present: Chief Administrative Officer Commissioner of Planning Commissioner of Corporate Services and Finance Commissioner of Public Works Commissioner of Recreation, Parks and Culture Deputy Treasurer Tax Collector Manager of Properties Senior Planner Economic Development Economic Development Deputy Clerk Merlin Dewing Gerry Murphy Susan Turnbull Robert McAuley Barry Braun Wanda Thissen RoseMary Bedard Ron Dubyk Ryan Leary Diana Cooper Karin Desveaux-Potters Kim White

2 1. Call to Order The meeting was called to order at 1:00 p.m. Councillor Lunn announced that Victor Coghlan, former Warden and Reeve of Hillier Township, passed on November 8, Mr. Coghlan s service will be held at the Emmanuel Baptist Church on Friday, November 11, 2011 at 10:30 a.m. 2. Confirmation of Agenda 2.1 Motion to Confirm Agenda Motion CW Moved by Councillor Quaiff Seconded by Councillor B. Campbell THAT the agenda for the Committee of the Whole meeting of November 10, 2011 be confirmed as amended, with agenda item 4.2 being a deputation by Laverne Bailey, deferred to the November 24, 2011 Committee of the Whole meeting. 3. Disclosure of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared at this time. 4. Deputations Listed 4.1 Judi Gilbert, Executive Director, United Way Quinte, addressed Committee regarding the United Way Employee Payroll Deduction Campaign Motion CW Moved by Councillor B. Campbell Seconded by Mayor Mertens THAT the deputation by Judi Gilbert, Executive Director, United Way Quinte, regarding the United Way Employee Payroll Deduction Campaign be received, and referred to staff. 4.2 Deputation deferred to the November 24, 2011 Committee of the Whole meeting. 2

3 4.3 Stewart Murray, President, Hastings Prince Edward Land Trust addressed Committee regarding property purchased on the South Shore of Prince Edward County. Motion CW Moved by Councillor Turpin Seconded by Councillor H. Campbell THAT the deputation by Stewart Murray, President, Hastings Prince Edward Land Trust regarding property purchased on the South Shore of Prince Edward County be received. 5. Deputations from the Audience on items listed on the Agenda 5.1 Ron Bowker addressed Committee regarding agenda item 7.6 as it relates to a request for a Fenwood Water Works Rate refund. Motion CW Moved by Councillor Quaiff Seconded by Councillor O Brien THAT the deputation by Ron Bowker regarding agenda item 7.6 as it relates to a request for a Fenwood Water Works Rate refund be received. Committee agreed to bring forward agenda item 7.6 at this time. 7.6 Report of the Corporate Services and Finance Commission dated November 10, 2011 regarding Fenwood Water Works Rate - Request For Refund Motion CW Moved by Councillor O Brien Seconded by Mayor Mertens THAT the report of the Corporate Services and Finance Commission dated November 10, 2011 regarding Fenwood Water Works Rate - Request For Refund be received; and THAT the request to refund the Fenwood Water Works Rate by Ron and Shelley Bowker totaling $5, be denied. Prior to voting on Motion CW the following amending motion was put forward: 3

4 Amending Motion CW Moved by Councillor 0 Brien Seconded by Councillor Maynard THAT the last paragraph of the foregoing motion be amended by deleting the word denied and inserting in lieu thereof the word approved. A vote was then taken on Motion CW as Amended as follows: THAT the report of the Corporate Services & Finance Commission dated November 10, 2011 regarding Fenwood Water Works Rate - Request For Refund be received; and THAT the request to refund the Fenwood Water Works Rate by Ron and Shelley Bowker totaling $5, be approved. 6. Determination of Items Requiring Separate Discussion and Adoption of remaining items Agenda items requiring separate discussion: 7.2, 7.4, 7.6, 7.7, 7.8, 7.13, 8.10 and Action Items for Consideration Motion CW Moved by Councillor Gale Seconded by Councillor Quaiff THAT the following Action Items for Consideration be adopted and the recommendations contained therein be approved: 7.1 Minutes of the Prince Edward Heritage Advisory Committee from the meeting held on October 20, 2011 THAT the minutes of the Prince Edward Heritage Advisory Committee from the meeting held on October 20, 2011 be received. 7.3 Motion PEHAC as contained in the Prince Edward Heritage Advisory Committee minutes of October 20, 2011 THAT the following motion (PEHAC ) of the Prince Edward Heritage Advisory Committee from the meeting held on October 20, 2011 at 9:00 a.m. be approved: 4

5 THAT Council include the properties at 346 County Road 22, 2589 County Road 13, 289 Picton Main Street and 45 Gibson Road on the heritage inventory listing in the Prince Edward County Heritage Properties Register. 7.5 Report of the Corporate Services Commission dated November 10, 2011 regarding the 2010 Long-Term Care Home Annual Report and Resident Trust Fund Report THAT the report of the Corporate Services Commission dated November 10, 2011 regarding the 2010 Long-Term Care Home Annual Report and Resident Trust Fund Report be received; THAT the 2010 Long-Term Care Home Annual Report and Resident Trust Fund Report be approved; and THAT the Mayor and Clerk be authorized to sign the Licensee s Statement and Approval. 7.9 Report of the Planning Commission, on behalf of the Municipal Renewable Energy Team, dated November 10, 2011 regarding Axio Power Canada Inc./Sun Edison Canada Belleville TS Demorestville Solar Energy Project Municipal Consultation Comments THAT the report of the Planning Commission, on behalf of the Municipal Renewable Energy Team, dated November 10, 2011 regarding Axio Power Canada Inc./Sun Edison Canada Belleville TS Demorestville Solar Energy Project Municipal Consultation Comments be received; THAT the comments in Attachment #4 to the November 10, 2011 report of the Planning Commission be forwarded to the Ontario Ministry of the Environment and to Axio Power Canada Inc./Sun Edison Canada as the Municipal comments in regard to the Belleville TS Demorestville Solar Energy Project; and THAT the Ontario Ministry of the Environment is hereby requested to ensure that the matters identified in Attachment #4 to the November 10, 2011 report of the Planning Commission are addressed prior to, or as a condition of, any Renewal Energy Approval for the Axio Power Canada Inc./Sun Edison Canada Belleville TS Demorestville Solar Energy Project. *** Motion CW was deferred to the December 8, 2011 Committee of the Whole meeting on November 22, 2011 by Council Deferral Motion Report of the Planning Services Commission dated November 10, 2011 regarding the Picton Heritage Conservation District Study Consultant Selection 5

6 THAT the Planning Services Commission Report dated November 10, 2011 regarding the Picton Heritage Conservation District Study Consultant Selection, be received; THAT E.R.A. Architects Inc. be awarded the contract for the Picton Heritage Conservation District Study at a cost of $13,700 plus HST; and THAT Planning Staff and E.R.A. Architects Inc. report back to a Committee of the Whole meeting in Spring, 2012 with the findings of the completed Picton Heritage Conservation District Study Report of the Recreation, Parks and Culture Commission dated November 10, 2011 regarding re-assignment of the Specialized Transit Contract THAT the report of the Recreation, Parks and Culture Commission dated November 10, 2011 regarding re-assignment of the Specialized Transit Contract be received; THAT Council approve the award of a contract for the provision of Specialized Transit services to Quinte Access commencing in January 2012 to June 2013; and THAT the additional funding of $20,000 required to cover the cost of the new contract be included in the 2012 budget Report of the Planning Commission dated November 10, 2011 regarding the Economic Development Work Plan Progress THAT the report of the Planning Commission dated November 10, 2011 regarding the Economic Development Work Plan Progress be received. 7.2 Motion PEHAC as contained in the Prince Edward Heritage Advisory Committee minutes of October 20, 2011 Motion CW Moved by Councillor H. Campbell Seconded by Councillor O Brien THAT the following motion (PEHAC ) of the Prince Edward Heritage Advisory Committee from the meeting held on October 20, 2011 at 9:00 a.m. be approved: THAT Council include the draft lists for the Wards of North Marysburgh and Hallowell as the next installment of the heritage inventory listing in the Prince Edward County Heritage Properties Register. 6

7 7.4 Motion PEHAC as contained in the Prince Edward Heritage Advisory Committee minutes of October 20, 2011 Motion CW Moved by Councillor B. Campbell Seconded by Councillor Shortt THAT the following motion (PEHAC ) of the Prince Edward Heritage Advisory Committee from the meeting held on October 20, 2011 at 9:00 a.m. be approved: THAT Council provide the necessary funding to allow the Heritage Advisory Committee to reinstitute evening meetings in order to attract and retain members. Prior to voting on Motion CW the following referral motion was put forward: Referral Motion CW Moved by Councillor B. Campbell Seconded by Mayor Mertens THAT Motion CW containing Motion PEHAC of the Prince Edward Heritage Advisory Committee from the meeting held on October 20, 2011 be referred to Planning Staff for a report with recommendations to the December 8, 2011 Committee of the Whole meeting. 7.7 Report of the Corporate Services and Finance Commission dated November 10, 2011 regarding Request by Taxpayer for Penalty and Interest Forgiveness Motion CW Moved by Councillor Shortt Seconded by Councillor Quaiff THAT the report of the Corporate Services & Finance Commission dated November 10, 2011 regarding Request by Taxpayer for Penalty and Interest Forgiveness be received; and THAT the request to forgive penalty and interest in the amount of $ on the outstanding property taxes for 2008 and 2009 on roll number be denied. Prior to voting on Motion CW the following amending motion was put forward: 7

8 Amending Motion CW Moved by Councillor Gale Seconded by Councillor Shortt THAT upon the property owner of roll number paying the outstanding taxes for 2008 and 2009 in the amount of $1, by November 30, 2011, that the interest in the amount of $ be forgiven. LOST A vote was then taken on Motion CW without amendment as follows: THAT the report of the Corporate Services and Finance Commission dated November 10, 2011 regarding Request by Taxpayer for Penalty and Interest Forgiveness be received; and THAT the request to forgive penalty and interest in the amount of $ on the outstanding property taxes for 2008 and 2009 on roll number be denied. 7.8 Report of the Recreation, Parks and Culture Commission dated November 10, 2011 regarding Asbestos Removal at Shire Hall Motion CW Moved by Councillor Gale Seconded by Councillor B. Campbell THAT the report of the Recreation, Parks and Culture Commission dated November 10, 2011 regarding Asbestos Removal at Shire Hall be received; and. THAT Council approves funding in the amount of $ 20, to be allocated from the Physical Properties - Reserve for Properties Building Capital account in 2011 for the removal of asbestos in Shire Hall. The Chair called for a ten minute recess at this time. The Committee reconvened at 3:10 p.m. with all members present excepting Councillor Proctor Report of the Planning Commission dated November 10, 2011 regarding the Economic Development Strategic Direction Session 8

9 Motion CW Moved by Councillor Gale Seconded by Councillor Quaiff THAT the report of the Planning Commission dated November 10, 2011 regarding the Economic Development Strategic Direction Session be received; THAT the Facilitator s Report on the October 4, 2011 Council Economic Development Direction Session, (Attachment #1) be received; THAT the following be adopted as high-level Municipal Economic Development Objectives: > Develop sustainable jobs well matched to employment needs and opportunities > Support the County s profile as an attractive economic climate with business opportunities > Build on local assets, resources, heritage and innovation > Increase the municipal tax base; THAT the following be adopted as the Municipal Economic Development Role: > Play a facilitation role, providing leadership and coordination with partners > Contribute to local market readiness and a business climate where enterprises can thrive > Sharpen/integrate the municipality s own services, programs and policy role; THAT Staff be authorized to retain interim staffing to address the Economic Development work plan staffing shortfall as well as the following Strategic Direction Next Steps: > Identify partners and exploring roles, resources, mandates and interest in collaboration > Develop an up-to-date community profile/fact case for economic development planning > Conduct research on various economic models and approaches used elsewhere > Conduct an organizational review of the Economic Development Department > Explore ways to improve internal communications and integration of customer services > Develop an annual, affordable budget and final municipal Economic Development Plan; 9

10 THAT the Strategic Direction Next Steps be completed by the end of the 2012 First Quarter and that Staff report back to the Committee of the Whole with the results. Prior to voting on Motion CW the following amending motion was put forward: Amending Motion CW Moved by Councillor Marisett Seconded by Mayor Mertens THAT the foregoing motion be amended to include the following new clause: THAT Council meet directly with all Economic Development partners in the Quinte area in exploring roles, resources, mandates and interest in collaboration, prior to the 2012 budget process. A vote was then taken on Motion CW as Amended as follows: THAT the report of the Planning Commission dated November 10, 2011 regarding the Economic Development Strategic Direction Session be received; THAT the Facilitator s Report on the October 4, 2011 Council Economic Development Direction Session, (Attachment #1) be received; THAT the following be adopted as high-level Municipal Economic Development Objectives: > Develop sustainable jobs well matched to employment needs and opportunities > Support the County s profile as an attractive economic climate with business opportunities > Build on local assets, resources, heritage and innovation > Increase the municipal tax base; THAT the following be adopted as the Municipal Economic Development Role: > Play a facilitation role, providing leadership and coordination with partners > Contribute to local market readiness and a business climate where enterprises can thrive > Sharpen/integrate the municipality s own services, programs and policy role; 10

11 THAT Staff be authorized to retain interim staffing to address the Economic Development work plan staffing shortfall as well as the following Strategic Direction Next Steps: > Identify partners and exploring roles, resources, mandates and interest in collaboration > Develop an up-to-date community profile/fact case for economic development planning > Conduct research on various economic models and approaches used elsewhere > Conduct an organizational review of the Economic Development Department > Explore ways to improve internal communications and integration of customer services > Develop an annual, affordable budget and final municipal Economic Development Plan; THAT the Strategic Direction Next Steps be completed by the end of the 2012 First Quarter and that Staff report back to the Committee of the Whole on the results; and THAT Council meet directly with all Economic Development partners in the Quinte area in exploring roles, resources, mandates and interest in collaboration, prior to the 2012 budget process. 8. Information Items for Consideration Motion CW Moved by Councillor Gale Seconded by Councillor Quaiff THAT the following Information Items for Consideration be adopted and the recommendations contained therein be approved: 8.1 Corporate Services and Finance Action Items Listing dated November 10, 2011 THAT the Corporate Services and Finance Action Items Listing dated November 10, 2011 be received. 8.2 Recreation, Parks and Culture Department Action Items Listing dated November 10, 2011 THAT the Recreation, Parks and Culture Department Action Items Listing dated November 10, 2011 be received. 11

12 8.3 Minutes of the Quinte Conservation Executive Committee from the meetings held on June 16, 2011 and September 15, 2011 THAT the minutes of the Quinte Conservation Executive Committee from the meetings held on June 16, 2011 and September 15, 2011 be received. 8.4 Minutes of the Prince Edward Library Board from the meeting held on September 28, 2011 and Chief Executive Officers report dated September 2011 THAT the minutes of the Prince Edward County Library Board from the meeting held on September 28, 2011 and the Chief Executive Officers report dated September 2011 be received. 8.5 Minutes of the Recreation Advisory Committee from the meeting held on October 24, 2011 THAT the minutes of the Recreation Advisory Committee from the meeting held on October 24, 2011 be received. 8.6 Minutes of the Museum Advisory Committee from the meeting held on October 17, 2011 THAT the minutes of the Museum Advisory Committee from the meeting held on October 17, 2011 be received. 8.7 Minutes of the Prince Edward Cemetery Advisory Committee from the meeting held on October 26, 2011 THAT the minutes of the Prince Edward Cemetery Advisory Committee from the meeting held on October 26, 2011 be received. 8.8 Minutes of the Accessibility Advisory Committee from the meeting held on October 18, 2011 THAT the minutes of the Accessibility Advisory Committee from the meeting held on October 18, 2011 be received. 8.9 Report of the Corporate Services and Finance Commission dated November 20, 2011 regarding the Human Resources Status Report THAT the report of the Corporate Services & Finance Commission dated November 10, 2011 regarding Human Resources Status Report be received Report of the Corporate Services and Finance Commission dated November 10, 2011 regarding the H. J. McFarland Memorial Home Summary of Activity 12

13 THAT the report of the Corporate Services and Finance Commission dated November 10, 2011 regarding the H. J. McFarland Memorial Home Summary of Activity be received Report of the Recreation, Parks and Culture Commission dated November 10, 2011 regarding Outdoor Exercise Equipment in Delhi Park Motion CW Moved by Councillor Shortt Seconded by Councillor Nowitski THAT the provisions of the procedure by-law be waived to permit the meeting to continue beyond the three-hour time limit. Motion CW Moved by Councillor O Brien Seconded by Councillor Shortt THAT the report of the Recreation, Parks and Culture Commission dated November 10, 2011 regarding Outdoor Exercise Equipment in Delhi Park, be received Report of the Public Works Commission dated November 10, 2011 regarding Water and Wastewater Services Operations/Compliance Councillor MacDonald left the meeting at this time. Motion CW Moved by Councillor B. Campbell Seconded by Councillor Shortt THAT the report of the Public Works Commission dated November 10, 2011 regarding Water and Wastewater Services Operations/Compliance Report be received. 9. Closed Session 9.1 Motion to move into Closed Session 13

14 Motion CW Moved by Councillor Shortt Seconded by Councillor Gale THAT Committee now move into Closed Session to consider a verbal report from Staff regarding the security of County owned property and potential litigation, pursuant to Sections 239 (2) (a) and (e) of the Municipal Act. Committee resumed sitting in open session at 4:54 p.m. with all members present, excepting Councillors MacDonald and Proctor. Motion CW a motion to rise and resume sitting in open session, was made in closed session. 10. Adjournment 10.1 Motion to Adjourn Motion CW Moved by Councillor Nowitski Seconded by Councillor Shortt THAT this meeting now adjourn at 4:55 p.m. CLERK Victoria Leskie MAYOR Peter A. Mertens 14